CR 97-159 LRT Regional Trail WinterCouncil Report: 97 -159
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Overview.
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September 10, 1997 K Council Report: 97 -159
LRT REGIONAL TRAIL WINTER ACTIVITIES PERMIT
Proposed Action.
Staff recommends adoption of the following motion "Move to adopt the
proposed winter activities of hiking and biking on the two regional
LRT trails in Hopkins."
Hennepin Parks allows certain winter activities on the two southwest
regional trails, contingent upon approval from the Hennepin Parks
Board of Commissioners. This approval requires a verification of
formal City Council Action approving the proposed activities. If no
formal action is taken the trails will be signed as closed, by order
of the local City Council. This procedure is the same as that used
for the 1996-1997 winter season.
Primary Issues to Consider
o Certificate of Insurance
o Is this process the same as the process used in other years?
o What happens if the city does not approve a permit?
o Does this action impact additional funding or staff work loads?
Supporting Documents
o Hennepin Parks Memo - K. Bowen
o Winter Use Permit
Ra ogt, n, Parks /Forestry Superintendent
Council Report: 97 -159
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Primary Issues to Consider
o Certificate of Insurance
A certificate of insurance naming Hennepin Parks as an additional
insured is required. This was completed last year as well and is
taken care of by the Finance Director.
o Is this process the same as the process used in other years?
This process is the same as that completed for the 1996 -1998
season. We experienced many favorable comments on having the
trails plowed and maintained for winter hiking and biking. There
were no problems with vandalism. The maintenance tasks required
snow plowing and occasional sanding because of ice build -up.
What happens if the city does not approve a permit?
If the City Council does not approve a winter permit, Hennepin
Parks will close the trails at the city limits, and post "Trail
Closed" signs as per direction of Hopkins City Council.
o Does this action impact additional funding or staff work loads?
City crews have been plowing and maintaining these trails for the
last several winters. The impact on staff is minimal to plow and
sand. Use patterns are fairly high , which should justify
continued winter maintenance.
Memorandum August 13, 1997
TO: Southwest Regional LRT Trail Corridor
Advisory Committee Members
FROM: Karen Bowen, Director of Operations
Hennepin Parks
12615 County Road 9
Plymouth, MN 55359
SUBJ: 1997 -98 Winter Trail Activities Permit
Thank you very much.
HENNEPIN FARKS
Enclosed is a copy of the 1997 -98 permit for winter use along segments of the Southwest Regional LRT
Trail Corridor adjacent to your community.
Permitted activities are determined by individual communities, contingent upon approval from the
Hennepin Parks Board of Commissioners. Please note that permit requests should be submitted to me
by September 15, and include verification of formal City Council action approving the proposed activities
(a copy of appropriate meeting minutes) and a Certificate of Insurance, specifying Hennepin Parks as an
additional named insured. Please include proposed rules and regulations for winter use as well
IF YOUR COMMUNITY DOES NOT PLAN TO AUTHORIZE ANY WINTER TRAIL ACTIVITIES, PLEASE
SO INDICATE (NONE) ON THE PERMIT FORM AND RETURN IT TO ME, SO THAT THE TRAIL CAN
BE SIGNED AS CLOSED, BY ORDER OF YOUR CITY COUNCIL.
c: Doug Bryant, Superintendent
City Mayors
Hennepin Parks LRT Advisory Committee Members
ohl /lrt \wnterprmt.2
• The City agrees to enforce rules and regulations established by the municipality as part of its request for a
Winter Use Permit.
The City agrees to repair all trail surface damage that occurs as a result of winter trail activities, including, but
not limited to, grading or adding aggregate pursuant to guidelines established by the Park District.
The City agrees that winter trail use will be available to all persons, regardless of residence.
Each City is required to submit its annual permit requests, including proposed rules and regulations, by
September 15, after which the Park District may take up to 45 days to process. Each permit request must be
submitted as a result of formal City Council action, with accompanying verification, agreeing to the terms and
conditions outlined by the Park District's Winter Use Permit. It should be further understood that no winter
activity will be allowed on segments of the Southwest LRT Trail Corridor where municipalities do not request
permits.
The Park District reserves the right to terminate a permit at any time, if the conditions set forth herein are not
followed.
II I Signed:
Name of City ll4Pila/
Contact Person �/ W' a) 4 //
Authorized 1997 -98 Winter Activities
City Hall Phone 9 3 .5
t�
Phone 9 3 9 ,(/ 3 7
b 6 S �''�2, ✓ l ,�iAi )3 / 1</ A/ 6
Authorization is hereby requested from the Hennepin Parks Board of Commissioners to use portions of the
Southwest LRT Trail Corridor for winter use activities between November 15 and March 31 as determined by each
municipality within guidelines set forth herein on property located within individual City boundaries.
Ii is understood and agreed that approval from the Hennepin Parks Board of Commissioners is contingent upon
the following conditions:
• The City will provide the Park District with a Certificate of Insurance, naming Hennepin Parks as an additional
named insured. Such certificate shall provide at least $600,000 aggregate or combined single limit of general
liability coverage for the requested winter use activities.
• The City agrees to maintain the trail, including, but not limited to, any plowing, sweeping, sanding, packing,
trash pick -up, and sign replacement, between November 15 -March 31 pursuant to guidelines established by
the Park District. The City further agrees to immediately address all safety issues on or adjacent to trails.
The City will provide signage at locations approved by the Park District notifying the public of authorized
winter activities within its city limits; activities may include hiking, biking, snowmobiling, cross - country skiing,
snowshoeing, or pet walking. (Horses are prohibited on all segments of the trail throughout the year.) Winter
use signs must be installed by the City at designated locations prior to November 15 and removed by the City
no later than April 15. These signs are totally the responsibility of each municipality.
Title:
HENNEPIN PARKS
SOUTHWEST REGIONAL LRT TRAIL CORRIDORS
1997 -98 WINTER USE PERMIT
& 9
(Authorized Representative of the City)
Date: " q- Q i 1
ohl /lrt /wntrprmt.1