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CR 97-155 Garage Relocation 135 9th Ave SAugust 28, 1997 Primary Issues to Consider o Detailed Background o Property Owner Concerns o City - County Cost o Alternatives Supporting Documents Letter of Agreement -,46/1 0 GARAGE RELOCATION AGREEMENT 135 19TH AVENUE SOUTH Council Report: 97 =155 Proposed Action. Staff recommends adoption of the following motion: "Move to approve the attached unsigned proposed agreement for garage relocation at 135 - 19th Avenue South: the Jim & Lavonne Stanley property as the City's final offer of cooperation." Overview. City staff has been working with property owners Jim and Lavonne Stanley at 135 - 19th Avenue South on a proposed relocation of their existing garage. The current garage and driveway exit out onto County Road 3. With the proposed reconstruction of County Road 3 in 1998 city staff has negotiated out a plan to move the existing garage in order for the garage to exit on to the new Cul -de -Sac that will be constructed a the end of 19th Avenue South. The proposed letter of agreement spells out the extent of the work that will be provided with city staff coordinating the project. Staff feels the proposed agreement to be fair and reasonable. The cost is to be shared by the City and Hennepin County. Norbert Kerber, Building & Equipment Services Supt. Council Report: 97 -155 Page 2 Primary Issues to Consider o Detailed Background Due to the proposed reconstruction of County Road 3 in 1998 or 1999 which includes installation of cul -de -sacs at the ends of 18th and 19th Avenues South efforts were made by city staff to limit private property access onto County Road 3 and shift it on to the new cul -de- sac. The Jim and Lavonne Stanley property at 135 19th Avenue south is one of the properties that will be affected by the County Road 3 reconstruction. Reconstruction of County Road 3 will shorten the present driveway to this property and the construction of a sidewalk across the driveway will limit his ability to park a car in front of the existing garage. Staff considered several alternatives: o Tearing down the existing garage and building a new garage facing west. Extending the existing garage to the south 16 feet and relocating the garage doors to the west. Turning the existing garage to face west. All of these alternatives would include a new asphalt driveway accessing 19th Avenue South. After looking at each alternative the plan to turn the garage was the most cost effective. The other alternatives came in almost twice the cost of moving the existing garage and turn to the west. After many meetings and phone calls to Mr. Stanley, the attached agreement was drawn up. After several revisions to the agreement at Mr. Stanley's request, we came up with this final draft. At this time Mr. Stanley has not signed the agreement. His reasons are outlined below. It is in staffs opinion to be a fair and reasonable agreement. Property Owner Concerns At this time Mr. Stanley's concern is that if the garage is moved and the stucco is damaged the agreement has set a $2,000 limit on its repair. Mr. Stanley also has concerns on our ability to move the garage without damage. City staff received an estimate from Lunak House Movers of Chaska. Mr. Lunak said that the garage could be moved with no damage to the stucco as long as the stucco was installed properly when it was built. As for moving the garage without damage he stated it would be no problem. Other concerns are concerns that anyone would have when there property is being worked on by a contractor. Mr. Stanley was assured that City staff will oversee the project until it is finished to his satisfaction. Council Report: 97 -155 Page 3 o City - County Cost The costs for the relocation of the garage at 135 19th Avenue South will be split between the city and Hennepin County. All indications at this time point to a 50/50 cost sharing. Please note, however, that the county may appeal some of the costs with this proposed project o Alternatives The alternatives to the moving of Mr. Stanley's garage are ones outlined earlier: 1) Tearing down the existing garage and build a new garage facing west. Estimated Cost $15,500 2) Extend the existing garage 16 feet to the south, move garage doors to the west wall. Estimated Cost $18,000 3) Turning the existing garage to face west. Maximum Cost $9,000 4) Leave existing driveway where it is. The city only became involved in an effort to help a resident that is being affected by the County Road 3 project. If Mr. Stanley wishes the city could withdraw all offers and then Mr. Stanley would need to settle with the County for any assumed damages. Jim R. and Lavonne Stanley 135 - 19th Avenue South Hopkins, MN 55343 City of Hopkins 1010 - 1st Street South Hopkins, MN 55343 LETTER OF AGREEMENT This Letter of Agreement between the above mentioned parties is for clarifying areas of responsibility for the relocation of a garage at 135 - 19th Avenue South, Hopkins, MN. The City of Hopkins will act as a general contractor and construction manager to assure the project is completed within the scope of the guidelines listed below. The project is the relocation of an approximate 20' x 24' wood frame garage located at 135 - 19th Avenue South, Hopkins, MN. The purpose of the relocation is to move the existing driveway from its present exit onto Excelsior Blvd. to a new cul -de -sac that is being constructed at the end of 19th Avenue South. The time frame for this project will be in conjunction with the proposed reconstruction of Excelsior Blvd. by Hennepin County. This agreement will be void if the County does not proceed with the proposed reconstruction. At the present time this garage relocation will occur during the 1998 construction season. The City agrees to coordinate the relocation of the existing garage approximately 10' to 15' south of its existing location and turn it 90° to the west. The new location will be established by the owner and shall meet existing setback requirements. The City will cover all costs spelled out in this agreement with the relocation of the garage, and will provide a $2,000.00 maximum contingency amount to repair any spot damage to the exterior stucco surface of the garage if needed. All other warranties will be covered by the subcontractor that the City will provide for the concrete, electrical, and moving of the garage. The specifications that will be provided to the subcontractors will cover the following: a) Removal of existing concrete slab under footprint of new location for relocated garage. Installation of a new 4" concrete slab with 3' apron on west end. Elevation as per owner. b) Raise garage and turn 90° and set and secure to new slab. Square and plumb. c) Remove and reinstall electrical service. d) Remove and reinstall existing carport to north side of relocated garage. e) Provide temporary storage on site for personal property from garage during construction. f) Provide new asphalt driveway to 19th- Avenue South. Driveway to be tapered from 18' width at garage apron to 15' width at street. In no case will the City of Hopkins obligation for moving the garage exceed $9,000.00. This amount covers a contractors guaranteed price for items a) - e) above and the $2,000.00 contingency amount mentioned above. General Compensation The City and County also agree to monies for general compensation for the following: Permanent easement along south lot line Temporary Construction easement Lilac Hedge Loss Concrete Driveway Loss Total Compensation Owner City of Hopkins Letter of Agreement Page 2 $718.00 193.00 825.00 110.00 $1,846.00