CR 97-177 CO Engineering Service 1st St NOctober 3 1997
CHANGE ORDER
ENGINEERING SERVICES
FIRST STREET NORTH IMPROVEMENTS PROJECT 96 -13
Proposed Action.
Staff recommends the following motion: Move that Council approve an
increase in the engineering services budget as it relates to the First Street
North improvements, Project 96-13.
Overview.
Bolton & Menk, Inc. has requested . $8,848.39 in additional engineering
services fees to cover the cost of increased construction observation and
administration. The original engineering services contract amount for this
project is $52,400. The engrg services budget contingency is 5% or $2,620.
Primary Issues to Consider.
Nature of Fee Adjustment
Y
BMI's request is based on having to provide construction services beyond the
original project scope. This was caused by splitting the project construction
into two segments, i.e., 1) 12t - 17 Avenue and 2) 5 - 12 Avenue. This
was done to minimize traffic disruption and impact to the Raspberry Festival
activities. This meant several weeks of additional construction activity and
the attendant construction inspection and administration services.
The resulting engineering services fees are less than 19% of the construction
cost and well below the 25% limit for State Aid reimbursement.
Recommendation
Staff feels the requested increase is fair and reasonable and recommends
approval.
Su . a ortin Information.
BMI letter reque
0
Steven J. Stadler, Public Works Director
Council Report 97 -177
Description
Contract
Engr. Fees
Invoiced
Engr. Fees to
8 -8 -97
Fees
Incured
8 -9 -97 to
9 -19 -97
Projected
Add'l Engr.
Fees
Adjustment
to Engr.
Contract
Construction Staking
$6,000.00
$5,975.62
$0.00
$0.00
$0.00
Construction Observ.
$13,500.00
$15,270.14
$2,821.00
$900.00
$5,491.14
Construction Admin.
$3,000.00
$5,059.33
$362.30
$960.00
$3,381.63
$22,500.00
$26,305.09
$3,183.30
$1,860.00
$8,84839
BO L_TON & N/1
Consulting Engin ers & Surveyors
1515 East Highway 13 Burnsville, MN 55337 -6857
Phone (612) 890 -0509 FAX (612) 890 -8065
eptember 30, 1997
Mr. Steve Stadler
Director of Public Works
1010 1st Street
Hopkins, MN 55343
Revised Construction Engineering Costs
First Street North Improvements
City of Hopkins
BMI Project No. TC96.0133
Dear Mr. Stadler:
As per our discussion, we have reviewed the billings for the contruction phase of the engineering service
contract for the First Street North Improvements. We are requesting additional fees to cover the additional
work completed during the construction phase. As you know, the original engineering services budget was
based upon a six (6) week completion schedule for the construction work. The actual construction period
was split into two phases to accommodate the Raspberry Festival activities. Thus, the total construction
period was extended to 13 weeks (June 1, 1997 to September 1, 1997 plus punch list and final clean up).
Based upon the amount of work that is required to be completed, including the punch list items, final pay
estimate and state aide closeout, we estimate 20 additional hours for construction observation and 12
additional hours for construction adminstration be required. Based upon this estimate, the construction
budget should be revised as follows:
MANKATO, MN FAIRMONT, MN SLEEPY EYE, MN BURNSVILLE, MN AMES, IA LIBERTY, MO
An Equal Opportunity Employer
e final zneenn contract costs will still be below the State -Aid x . ildel
,,. g g gu' roes of 25% of construction costs.;:.