IV.7. Amendment to the 2025-2029 Equipment Replacement Plan for Video Servers; Bishop
CITY OF HOPKINS
City Council Report 2023-018
To: Honorable Mayor and Council Members
Mike Mornson, City Manager
From: Nick Bishop, Finance Director
Date: March 4, 2025
Subject: Amend 2025-2029 Equipment Replacement Plan for Video Servers
_____________________________________________________________________
RECOMMENDED ACTION
MOTION TO approve an amendment to the 2025-2029 Equipment Replacement Plan
adding a new project Video Servers for $60,000.
OVERVIEW
The requested action would allow City staff to purchase two video data servers to
continue work on the parking ramp camera system. The cost of the project is $60,000
and would use existing fund balance in the Equipment Replacement Fund. The fund is
projected to end 2025 with a fund balance of $808,827.
The ownership of 36 cameras in the parking ramp was transferred by Hennepin County
to the City of Hopkins. The approved 2025-2029 Capital Improvement Plan included a
$25,000 project to integrate the existing cameras with Hopkins camera system. The
City’s current video data servers are inadequate for the additional cameras.
The 2025-2029 Equipment Replacement Plan was approved by City Council on
November 12, 2024.
SUPPORTING INFORMATION
• Project Detail for Video Servers (as amended)
• Projected Cashflows (as amended)
Finance Department
2025 2026
Beginning Fund Balance 1,431,321 808,827
Revenues & Other Financing Sources
Tax Levy 220,000 250,000
Equipment Charges 797,688 845,549
Sale of Equipment 35,000 35,000
Interest Earnings 14,313 8,088
Total Revenue & Other Financing Sources 1,067,001 1,138,637
Expenditures & Other Financing Uses
Current Expenditures 35,000 35,000
Capital Projects
Community Services - Activity Center - 6,700
Community Services - Information Technology 439,324 509,688
Video Servers 60,000 -
Community Services - Inspections 16,231 -
Fire Vehicles & Equipment 870,300 45,000
Police Vehicles & Equipment 268,640 251,640
Public Works: Building/Equipment Services - 40,000
Public Works: Streets/Traffic - 136,400
Total Expenditures and Other Financing Sources 1,689,495 1,024,428
Increase (Decrease) in Fund Balance (622,494) 114,209
Projected Ending Fund Balance 808,827 923,036
Equipment Replacement Fund - Projected Cash Flows (Amended)