CR 97-182 Approve Bid Public Ramp LightingOctober 1, 1997
Proposed Action
Overview
Primary Issues To Consider
Supporting Documents
im Hartshorn
Economic Development Coordinator
APPROVE BID FOR PUBLIC PARKING RAMP
LIGHTING IMPROVEMENTS
Council Report: 97 -182
Staff recommends approval of the following motion: Move to approve of bid from Manor
Electric, Inc. for the public parking ramp lighting improvements.
As part of the contingency parking plan, staff sought bids for exterior sign modifications, lighting
improvements and concrete repair work. In accordance with city charter section 6.06, Council
approval is required for any project that costs over five thousand dollars. Manor Electric, Inc.
submitted the lowest bid for lighting improvements which was six thousand, two houndred
dollars, therefore, council must approve of Manor Electric's bid before entering into a contract.
Norquist Sign Company submitted the only bid for the exterior sign modifications. The bid was
for three thousand, five hundred and fifty dollars, however, the bid did not include electrical
work. Manor Eectric has sent a proposal to do the electrical work for five hundred and fifty.
There were no bids for the concrete repairs. P. S. Vedi, of Vedi Associates and Vern Pankratz, of
the Department of Public Works have sent information to contractors who may be interested in
providing bids for the concrete work.
Staff is hopeful the work can be completed by November 8, 1997, as this is the Center for the
Arts grand opening date. Staff is now requesting the Council's approval to accept Manor
Electric's bid of six thousand, two hundred dollars for lighting improvements for the ramp.
What are the conditions recommended by staff?
Has legal counsel reviewed this matter?
Copy of Invitation For Bids
Copy of Bid Form
Copy of General Requirements and Summary Of Work Form
Copy of Lighting Improvements Contract
Council Report 97 -182, October 1, 1997- Page 2
Primary Issues to Consider
What are the conditions recommended by staff?
As outlined in the enclosed Requirements and Summary Of Work's form, there is specific
information that needs to be submitted prior to construction including the following:
* Standard Certificate of Insurance for Workers Compensation Insurance
* Commercial General Liability Insurance
* Commercial Automobile Liability Insurance with the City of Hopkins listed as a certificate
holder
Both Manor Electric and Nordquist would be required to sign the enclosed contract which
requires a time of completion, statement of work, contract price and payment schedule.
Has legal counsel reviewed this matter?
The City Attorney has reviewed this matter and drafted the enclosed contract.
Alternatives
The Council has the following alternatives regarding this issue:
1. Approve the action as recommended by staff.
2. Deny the approval of Manor Electric's bid for lighting improvements and start a new bidding
process. Under this alternative, it is unlikely the project could be completed in time for the
Center for the Arts grand opening on November 8, 1997.
3. Continue for additional information. Again, this alternative will delay the lighting
improvements project desired completion period.
J
LIGHTING IMPROVEMENTS
INVITATION FOR BIDS
CITY OF HOPKINS PARKING FACILITY
LIGHTING IMPROVEMENTS
HOPKINS, MINNESOTA
City of Hopkins, Minnesota
1010 First Street South
Hopkins, Minnesota 55343
INVITATION FOR BIDS
The City of Hopkins, Minnesota will accept sealed bids for a single prime contract for the
furnishing of all labor, materials, tools, equipment and services necessary for removing
existing ceiling mounted light fixtures and replacing with new light fixtures at the City
owned parking facility located south of Main Street between 10th Avenue South and 11th
Avenue South in downtown Hopkins.
Bids will be accepted at the City of Hopkins, 1010 First Street South until 11:00 a.m.
(local time) on Thursday, September 18, 1997, at which time and place all bids will be
publicly opened and read aloud.
It shall be the Bidder's responsibility to make inquiry as to any addenda issued.
The City of Hopkins, Minnesota, reserves the right to reject any or all bids or to waive
any informalities in the bidding. The Contract will be awarded to the lowest responsible
bidder.
No bid shall be withdrawn for a period of thirty (30) days subsequent to the opening of
bids without the consent of the City of Hopkins, Minnesota.
ejh:a \e41597 \lighting improvements
EQUAL OPPORTUNITY EMPLOYER
CITY OF HOPKINS, MINNESOTA
Jim Hartshorn, Economic Development Coordinator
1010 First Street South
Hopkins, Minnesota 55343
(612) 939 -1359
END OF INVITATION
INVITATION FOR BIDS I
LIGHTING IMPROVEMENTS
BID
The undersigned, having carefully examined the site, all related conditions
affecting the cost of the work, Drawings and Addenda (if any) hereby affirms and
agrees to enter into a contract to furnish all labor, materials, equipment and other
items of expense necessary to perform and complete the work as described.
LUMP SUM BID
COMPLETION TIME
BID FORM
CITY OF HOPILNS PARKING FACILITY
LIGHTING IMPROVEMENTS
Hopkins, Minnesota
DOLLARS ($
The City of Hopkins desires that all work be completed within 30 calendar days
from date of Notice to Proceed. The undersigned hereby affirms and agrees, if
awarded the Contract within 30 days after the date of bid opening, to have the
work complete within the stipulated time above.
WITHDRAWAL OF BID
Bidder acknowledges that Bid submitted shall be effective and may not be
withdrawn for a period of thirty (30) days following the date of bid opening.
AWARD OF BIDS
In submitting this Bid, the Bidder understands that the right is reserved by the
Owner to reject any and all bids. The contract will be awarded to the lowest
responsible bidder.
LIGHTING IMPROVEMENTS
Bidder (Firm):
Address:
Name of Person
Signing Bid: Title:
Social Security #: Treasury #:
B Date:
(Signature of person authorized to sign bid)
Official Address:
(including zip code)
City License Number:
(if any)
ejh: a \e41597 \bidlightingimprovements
END OF BID FORM
BID FORM 2
LIGHTING IMPROVEMENTS
GENERAL REQUIREMENTS AND SUMMARY OF WORK
CITY OF HOPKINS PARKING FACILITY
LIGHTING IMPROVEMENTS
General Requirements:
1. Prior to the start of construction, the Contractor shall submit their standard Certificate of
Insurance for Worker's Compensation Insurance, Commercial General Liability Insurance
and Commercial Automobile Liability Insurance with the City of Hopkins listed as a
Certificate Holder.
Summary of Work:
1. Remove 21 existing 100 watt ceiling (pendant) mounted light fixtures and replace with
150 watt pendant mounted light fixtures ( "Lightwatt LWP- 150S8 -A as manufactured by
Hubbell Lighting, Inc. ") Field verify existing wiring and circuit breakers and provide
new wiring and circuit breakers if required. Refer to the attached reduced existing
drawing E 1 for fixture locations. Refer to the attached sketch SK -1 for existing fixture
type 'Al' and mounting detail. Refer to the attached information on the new
replacement fixture.
2. The removed ceiling light fixtures shall remain on site and be placed in a location as
directed by the Owner.
END OF SECTION
GENERAL REQUIREMENTS AND SUMMARY OF WORK 1
LIGHTING IMPROVEMENTS
CITY OF HOPKINS PARKING FACILITY
LIGHTING IMPROVEMENTS
CONTRACT FORM
THIS AGREEMENT made on , by and between
hereinafter called the "Contractor" and the city of Hopkins, Minnesota hereinafter called
the "Owner ".
WITNESSETH, that the Contractor and the Owner for the consideration stated herein
agrees as follows:
ARTICLE 1: Statement of Work
The Contractor shall furnish all labor, materials, tools, and equipment and shall perform
all work required in the Contract Documents for City of Hopkins Parking Facility
Lighting Improvements,Hopkins, Minnesota, which are incorporated herein by reference
and made a part hereof.
ARTICLE 2: Time of Completion
4..o 04
The Contractor shall commence work under his Contract on a date specified in the written
Notice to Proceed issued by the Owner, and shall fully complete all work thereunder
within the number of calendar days as set forth in the Contract Documents after the
effective date thereof.
ARTICLE 3: Contract Price
The Contract price shall be
dollars ($ ).
ARTICLE 4: Payment
Payment shall be made when the work is complete and accepted by the Owner.
CONTRACT FORM 1
LIGHTING IMPROVEMENTS
ARTICLE 5: Contract Documents
Contract Documents shall consist of the following component parts:
1. This Instrument
2. Invitation for Bids
3. Summary of Work and General Requirements
4. Contractor's Bid as Accepted by the Owner
5. Drawings
6. Addendum (if any)
This instrument together with the documents enumerated in this Article form the Contract
and they are as fully a part of the Contract as if hereto attached or herein repeated. In the
event that any provision in one of the component parts of this Contract conflicts with any
provision of any other component part, the provision in the component part first
enumerated in Article 5 shall govern, except as otherwise specifically stated.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the date and year first above written.
In Presence of: Signature:
Typed Name:
Title:
CITY OF HOPKINS, MINNESOTA
In Presence of: Signature:
Typed Name:
Title:
Contractor Name:
END OF CONTRACT
ej h: a \e41597 \forml ightingimprovement
CONTRACT FORM
LIGHTING IMPROVEMENTS
INVITATION FOR BIDS
INVITATION FOR BIDS
CITY OF HOPKINS PARKING FACILITY
LIGHTING IMPROVEMENTS
HOPKINS, MINNESOTA •
City of Hopkins, Minnesota
1010 First Street South
Hopkins, Minnesota 55343
The City of Hopkins, Minnesota will accept sealed bids for a single prime contract for the
furnishing of all labor, materials, tools, equipment and services necessary for removing
existing ceiling mounted light fixtures and replacing with new light fixtures at the City
owned parking facility located south of Main Street between 10th Avenue South and 11th
Avenue South in downtown Hopkins.
Bids will be accepted at the City of Hopkins, 1010 First Street South until 11:00 a.m.
(local time) on Thursday, September 18, 1997, at which time and place all bids will be
publicly opened and read aloud.
It shall be the Bidder's responsibility to make inquiry as to any addenda issued.
The City of Hopkins, Minnesota, reserves the right to reject any or all bids or to waive
any informalities in the bidding. The Contract will be awarded to the lowest responsible
bidder.
No bid shall be withdrawn for a period of thirty (30) days subsequent to the opening of
bids without the consent of the City of Hopkins, Minnesota.
ejh :a \e41597 \lighting improvements
EQUAL OPPORTUNITY EMPLOYER
CITY OF HOPKINS, MINNESOTA
Jim Hartshorn, Economic Development Coordinator
1010 First Street South
Hopkins, Minnesota 55343
(612) 939 -1359
END OF INVITATION
INVITATION FOR BIDS I
LIGHTING IMPROVEMENTS
BID
WITHDRAWAL OF BID
BID FORM
CITY OF HOPKINS PARKING FACILITY
LIGHTING IMPROVEMENTS
Hopkins, Minnesota
The undersigned, having carefully examined the site, all related conditions
affecting the cost of the work, Drawings and Addenda (if any) hereby affirms and
agrees to enter into a contract to furnish all labor, materials, equipment and other
items of expense necessary to perform and complete the work as described.
LUMP SUM BID
DOLLARS ($
COMPLETION TIME
The City of Hopkins desires that all work be completed within 30 calendar days
from date of Notice to Proceed. The undersigned hereby affirms and agrees, if
awarded the Contract within 30 days after the date of bid opening, to have the
work complete within the stipulated time above.
Bidder acknowledges that Bid submitted shall be effective and may not be
withdrawn for a period of thirty (30) days following the date of bid opening.
AWARD OF BIDS
In submitting this Bid, the Bidder understands that the right is reserved by the
Owner to reject any and all bids. The contract will be awarded to the lowest
responsible bidder.
LIGHTING IMPROVEMENTS
Bidder (Firm):
Address:
Name of Person
Signing Bid: Title:
Social Security #: Treasury #:
By: Date:
(Signature of person authorized to sign bid)
Official Address:
(including zip code)
City License Number:
(if any)
ejh: a \e41597 \bidlightingimprovements
END OF BID FORM
BID FORM 2
LIGHTING IMPROVEMENTS
General Requirements:
1. Prior to the start of construction, the Contractor shall submit their standard Certificate of
Insurance for Worker's Compensation Insurance, Commercial General Liability Insurance
and Commercial Automobile Liability Insurance with the City of Hopkins listed as a
Certificate Holder.
Summary of Work:
1. Remove 21 existing 100 watt ceiling (pendant) mounted light fixtures and replace with
150 watt pendant mounted light fixtures ( "Lightwatt LWP- 150S8 -A as manufactured by
Hubbell Lighting, Inc. ") Field verify existing wiring and circuit breakers and provide
new wiring and circuit breakers if required. Refer to the attached reduced existing
drawing El for fixture locations. Refer to the attached sketch SK -1 for existing fixture
type 'Al' and mounting detail. Refer to the attached information on the new
replacement fixture.
2. The removed ceiling light fixtures shall remain on site and be placed in a location as
directed by the Owner.
GENERAL REQUIREMENTS AND SUMMARY OF WORK
CITY OF HOPKINS PARKING FACILITY
LIGHTING IMPROVEMENTS
END OF SECTION
GENERAL REQUIREMENTS AND SUMMARY OF WORK 1
LIGHTING IMPROVEMENTS
CITY OF HOPKINS PARKING FACILITY
LIGHTING IMPROVEMENTS
CONTRACT FORM
THIS AGREEMENT made on , by and between
hereinafter called the "Contractor" and the city of Hopkins, Minnesota hereinafter called
the "Owner".
WITNESSETH, that the Contractor and the Owner for the consideration stated herein
agrees as follows:
ARTICLE 1: Statement of Work
The Contractor shall furnish all labor, materials, tools, and equipment and shall perform
all work required in the Contract Documents for City of Hopkins Parking Facility
Lighting Improvements,Hopkins, Minnesota, which are incorporated herein by reference
and made a part hereof.
ARTICLE 2: Time of Completion
The Contractor shall commence work under his Contract on a date specified in the written
Notice to Proceed issued by the Owner, and shall fully complete all work thereunder
within the number of calendar days as set forth in the Contract Documents after the
effective date thereof.
ARTICLE 3: Contract Price
The Contract price shall be
dollars ($
ARTICLE 4: Payment
Payment shall be made when the work is complete and accepted by the Owner.
CONTRACT FORM
LIGHTING IMPROVEMENTS
ARTICLE 5: Contract Documents
Contract Documents shall consist of the following component parts:
1. This Instrument
2. Invitation for Bids
3. Summary of Work and General Requirements
4. Contractor's Bid as Accepted by the Owner
5. Drawings
6. Addendum if an 4110 /V vO 6 /ova),
This instrument together with the documents enumerated in this Article form the Contract
and they are as fully a part of the Contract as if hereto attached or herein repeated. In the
event that any provision in one of the component parts of this Contract conflicts with any
provision of any other component part, the provision in the component part first
enumerated in Article 5 shall govern, except as otherwise specifically stated.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed the date and year first above written.
In Presence of: Signature:
Typed Name:
Title:
CITY OF HOPKINS, MINNESOTA
In Presence of: Signature:
Typed Name:
Title:
Contractor Name:
END OF CONTRACT
ejh: a \e41597 \forml ightingimprovement
CONTRACT FORM
iverftv.
ADDENDUM A
The following provisions are incorporated in and made a part of the attached Agreement ( "Agreement ") between The
City of Hopkins, Minnesota ( "Owner ") and ( "Contractor ").
1. The "Contract Documents" referred to and incorporated in this Agreement include any and all of the following
documents which may have been prepared in regard to the work covered by this Agreement: the Contract Documents identified
in Article 5 of the Agreement, all plans, drawings and specifications prepared by Vedi Associates, Inc. (the "Architect ") or any
engineer employed by the Architect or Owner, the proposal submitted by the Contractor for the work covered by this Agreement
(provided that the terms and provisions of this Agreement shall control over the provisions of such proposal to the extent of any
inconsistencies) and all other plans, drawings, specifications, general and special conditions, and any addenda or amendments
thereto relating to or describing the work covered by this Agreement. Contractor acknowledges Owner has made copies of the
Contract Documents available to Contractor and that Contractor is responsible for reviewing those documents pertinent to its
work.
2. As a condition of payment, Contractor shall submit written request(s) for payment to Owner and Contractor
shall be entitled to payment only for completed work, labor and material that has actually been incorporated in the Project and
which conforms to the requirements of this Agreement. Requests for payment shall be accompanied by partial or fmal payment
bond or mechanic's lien waivers, as applicable, and such other evidence of payment as Owner shall reasonably request
documenting Contractor's payment for all labor, material, skill and equipment included in the work covered by Contractor's
written requests for payment. Owner will notify Contractor of any objections to a written request for payment within thirty (30)
days of delivery of the written request for payment and Owner shall be entitled to withhold from payments due hereunder all
amounts claimed by Contractor for incomplete, defective or nonconforming work pending correction thereof by Contractor.
3. Prior to commencement of the work covered by this Agreement, Contractor shall deliver to Owner a Certificate
of Insurance evidencing Contractor is maintaining the following insurance coverages and limits:
Workers compensation insurance in such limits as are required by Minnesota law.
Employers liability insurance with limits of $2,000,000.00 per occurrence.
Comprehensive commercial general liability insurance with limits of $2,000,000.00 per occurrence.
Such additional insurance as shall be required by the Contract Documents or the Owner as reasonably necessary to
insure the activities of the Contractor under this Subcontract.
All policies of insurance shall name Owner as an additional insured and shall be maintained at all times during the performance
of Contractor's work under this Subcontract. Failure to provide a Certificate of Insurance or to maintain the required insurance
coverages shall constitute a breach of this Subcontract.
4. Contractor shall pay for all materials, skills, labor and equipment used in or in connection with the performance
of this Agreement, when and as bills or claims therefore become due, and to save and protect the Project and the Owner from
all claims, payment bond claims or mechanics' liens on account thereof, and to furnish satisfactory evidence to the Owner when
and if required, that he has complied with the above requirements.
5. Contractor shall proceed with the work in any orderly and reasonable sequence directed by the Owner and abide
by the Owner's decision as to the allotment of all storage and working space on the Project.
6. That no extension of time of performance of this Agreement shall be recognized by the Owner without the
o t 741YA 1%t /+ 1 0
Contractor shall give notice to the Owner of all claims for extras, for extensions of time and for damage for delays or
otherwise, promptly and in accordance with the Contract Documents.
14. Contractor shall guarantee its work against all defects in material or workmanship for a period of one year from
the date of acceptance of the work by the Owner, or such longer period is provided elsewhere in the Contract Documents,
Contractor shall obtain and assign to Owner all manufacturers' wararnties for materials provided by Contractor.
15. That in case the Contractor shall fail to correct, replace and/or re- execute faulty or defective work done and /or
materials furnished under this Agreement, when and if required by the Owner, or shall fail to complete or diligently proceed with
this Agreement within the time herein provided for, the Owner upon three days' notice in writing to the Contractor shall have
the right to correct, replace and/or re- execute such faulty or defective work, or to take over this Agreement and complete same
either through its own employees or through a Owner or Contractor of its choice, and to charge the cost thereof to the Contractor,
together with any liquidated damages caused by a delay in the performance of this Agreement.
16. That in case of default on the part of the Contractor under the terms of this Agreement, the material and
equipment of the Contractor shall be left on the job for the use of the Owner in completing the work covered by this Agreement.
17. Contractor shall comply with all Federal and State laws, codes, and regulations and all municipal ordinances
and regulations effective where the work under this Agreement is to be performed, shall pay all costs and expenses connected
with such compliance, shall pay all fees and taxes, including sales and use taxes, and also pay all taxes imposed by any State or
Federal law for any employment insurance, pensions, old age retirement funds or any similar purpose and furnish all necessary
reports and information to the appropriate federal, state and municipal agencies, with respect to all of the foregoing, and shall
hold the Owner harmless from any and all losses or damage occasioned by the failure of the Contractor to comply with the terms
of this paragraph.
18. Contractor shall pay all royalties and license fees; defend all suits or claims for infringement of any patent rights
involved in the work of the Contractor under this Subcontract; and save the Owner and other Contractors harmless from loss,
cost or expense on account of such use or infringement by the Contractor.
19. If any part of the Contractor's work depends for proper execution or results upon the work of any other
contractor on the project, the Contractor shall inspect and promptly report to the Owner any apparent discrepancies or defects
in such work that renders it unsuitable for such proper execution and results. Failure of the Contractor so to inspect and report
shall constitute an acceptance of the work of the Owner, other Contractors or other separate contractors as fit and proper to
receive his work.
20. If notification of any claims have been made against the Contractor or the Owner arising out of labor or
materials furnished the Project or otherwise on account of any actions or failures to act by the Contractor in the performance of
this Agreement, the Owner may, at his discretion, withhold from such amounts otherwise due or to become due hereunder a sum
adequate to cover said claims and any costs or expenses arising or to arise in connection therewith pending legal settlement
thereof. This right of the Owner shall not be exclusive of any other rights of the Owner herein or by law provided.
OWNER CONTRACTOR
The City of Hopkins
By By