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CR 97-195 Authorize Phase II - Depot Coffee House
October 16, 1997 Proposed Action Overview Ji Parsons, Assistant to the City Manager Authorize Phase I1, Depot Coffee House Renovation Supporting Documents Resolution 97 -106 Phase 11 detail sheet (does not include $40,000 in kitchen equipment) Council Report 97 -195 Staff recommends approval of the following motion: Motion to approve Resolution 97 -106 authorizing Phase II of the Depot Coffee House renovation. Phase 1 of the Depot Coffee House renovation is nearly complete. M. A. Mortenson Company has managed the demolition of the roof, doors and windows, interior walls and floor, as well as construction of a new roof and filling in the basement. Mortenson will manage installation of new doors and windows; at that point, Mortenson's involvement in the project will be complete. Phase II entails the construction of all interior walls, below -slab utilities, a new floor, all heating, plumbing and electrical work, installation of natural gas service, all bathroom fixtures and tiling, and all kitchen equipment. The total estimated cost of Phase II is $197,000. After Phase I expenses, the Depot Coffee House has $34,000 in cash and foundation pledges, $10,000 in confirmed materials donations, and $40,000 in offers of skilled volunteer labor. Students have requested an additional $56,000 in materials donations including kitchen equipment. Net of these resources, there remains a need for approximately $57,000 in cash or in -kind donations. • In addition to architectural and construction service donations by Ellerbe Becket and New Leaf Construction, the Depot has recently received pledges of donated services from the Beard Group and Building Construction Management, Inc. The latter company has agreed to manage Phase 11 of the renovation; its timeline calls for Phase 11 to be complete by March 5, 1998. Primary Issues to Consider Does the Depot Coffee House have a good plan for raising the additional funds and in -kind donations needed for Phase 11? Are adequate measures in place to protect the safety of students, adult volunteers, and the public? Primary Issu s to Consider Does the Depot Coffee House have a good plan for raising the additional funds and in -kind donations needed for Phase II? Approximately $70,000 in grant requests are currently pending with major Minnesota foundations. Students are working with Ellerbe Becket and the Beard Group to locate likely donors of kitchen equipment and other materials. The commencement of Phase I has elicited a great deal of financial support and offers of volunteer labor from the Hopkins community. Adult volunteer Mary McNeil has agreed to coordinate Phase II donation solicitation, including pursuit of foundation, corporate, group and individual resources. Are adequate measures in place to protect the safety of students, adult volunteers, and the public? The City of Hopkins' city -wide volunteer accident insurance plan covers the Depot Coffee House project by name. This coverage includes the optional medical benefit. The City has added building and renovation coverage for the Depot property, totaling $270,000 in property value covered. A loss control specialist from Berkley Risk Services, Inc., reviewed the Depot site in September and offered written comments on loss control pertaining to the train tracks, pedestrian traffic, and traffic controls. It may be advisable for the City to discuss insurance coverage with its insurance agent and the Phase II construction manager, Building Construction Management, Inc,, and to implement any requirements or waivers that appear prudent. CITY OF HOPKINS, MINNESOTA RESOLUTION NO. 97-106 AUTHORIZING PHASE II OF THE RENOVATION OF THE DEPOT COFFEE HOUSE WHEREAS, Phase I of the renovation of the Depot Coffee House is approaching successful completion; and WHEREAS, the Depot Coffee House has already secured cash and in -kind donations sufficient to complete much of Phase II of the renovation; and WHEREAS, the Depot Coffee House has secured donated construction management services for Phase II from Building Construction Management, Inc., of Minneapolis; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HOPKINS (THE "CITY") AS FOLLOWS: 1. That the Depot Coffee House is authorized to commence Phase II of the renovation of the structure at 9451 Excelsior Boulevard, including all interior construction of walls, utilities, equipment and fixtures. The Depot Coffee House is to be occupied at the end of Phase II, at which time the Depot Coffee House will commence operations. 2. That the City Manager is authorized to take any measures necessary to continue to ensure the public health and safety at the Depot Coffee House site. 1997. Attest: City Clerk Approved by the City Council of the City of Hopkins this th day of October, CITY OF HOPKINS, MINNESOTA Mayor Category Original Revised Estimate Donor Amount Donated Amount Remaining Estimate qty Unit Unit Cost Total Cost E. Survey Crew 8 V) �U UUUt/) t� JJV�V )JI11U]LJiW(nU W W W W �LLI V1LLILt7JJLL1LL7W LLILJ7LL1�Lt W LLllilll7 W W co co $90.00 $720 $720 B. Superintendent $3 8 $495.00 $3,960 $3,960 E. Street Cleaning 1 $100.00 $100 $100 Removed Demo Ext. RR Tie Deck w/ Rails 100 $2.15 $0 Removed Dispose of Ext. RR Ties 3 $30.00 00 E. Site Grading - cut and haul off $7,222 1111 $6.50 $7,222 $7,222 E. Purchase & place sand fill 6 $10.00 $60 $60 E. Cut & fill direct on site 185 $2.00 $370 $370 E. Purchase & place topsoil $5 639 $15.00 $9,585 $9,585 E. Place gravel base $E 1811 $3.50 $6,339 $6,339 Phase 3 Bit paving 2 asphalt/4 base $E 1811 $3.00 $0 Phase 3 B6X12 curb & gutter $7 970 $8.00 00 Phase 3 Pavement striping 770 $0.20 $0 E. 4 sidewalk $1 595 $2.25 $1,339 $1,339 E. Brick pavers patio $E 250 $8.00 $2,000 $2,000 E. 6' chain link fence $E 300 $17.00 $5,100 $5,100 Phase 3 Volleyball posts 2 $236.50 $0 Phase 3 Bike rack 1 $247.00 00 Phase 3 Bench 2 $319.00 $0 E. Trash receptacles 2 $160.50 $321 $321 A. Replace slab on grade labor $. 1680 $1.50 $2,520 $2,520 A. Replace slab on grade material $1 25 $55.00 $1,375 $1,375 F. Masonry moilization 1 $321.00 $321 $321 F. Masonry scissors lift $1,175 1 01,175.00 $1,175 $1,175 F. Masonry interior wall repair $ 1 $4,175.00 $4,175" $4,175 F. Masonry moilization 1 $944.00 $944 $944 F. Masonry exterior repair $E 1 $6,750.00 $6,750 $6,750 F. Masonry exterior tuckpointing $5,100 1 $5,100.00 $5,100 $5,100 F. Masonry exterior clean $2,455 1 $2,455.00 $2,455 $2,455 F. Masonry interior clean 1 $800.00 $800 $800 F. Masonry exterior water repellent 1 $900.00 $900 $900 C. Interior wood blocking labor 187 $2.42 $453 $453 C. Interior wood blocking material 187 $0.81 $151 " $151 C. 3/4 AC interior plywood labor 120 $2.27 $272 $272 C. 3/4 AC floor deck plywood $' 337 $3.40 01,146 $1,146 C. 3/4 AC interior plywood material 120 $1.51 $181 $181 C. Exterior wood stairs labor 1 $743.00 $743 $743 C. Exterior wood stairs material 1 $803.00 $803 $803 C. Wheelchair ramp labor 1 $290.00 $290 $290 C. Wheelchair ramp material 1 $375.00 $375 $375 C. Exterior lumber waste 10% 30 $1.07 $32 $32 Phase 3 Wood stage rebuild labor 1 $864.00 00 Phase 3 Wood stage rebuild material 149 $5.35 $0 Phase 3 Exterior wood deck labor $1,732 1 $1,732.00 00 Phase 3 Exterior wood deck material $1,872 1 $1,872.00 00 Removed 3/4 oak wood base labor 304 $1.45 $0 Removed 3/4 oak wood base material 304 $1.23 00 D. Kitchen casework labor $1,161 1 $1,161.00 $1,161 $1,161 D. Kitchen casework material $6,420 1 $6,420.00 $6,420 $6,420 D. Display cases labor 2 $72.50 . $145 $145 D. Display cases material $1,606 2 $803.00 $1,606 $1,606 D. Computer center labor 1 $290.00 $290 $290 D. Computer center material $1,605 1 $1,605.00 01,605 $1,605 Removed Restrooms labor 2 $290.50 $0 Removed Restrooms material $1,070 2 $535.00 $0 D. Office casework labor 1 $145.00 $145 $145 D. Office casework material $2,140 1 $2,140.00 $2,140 $2,140 C. Batt insulation ceiling labor $1,535 942 01.63 $1,535 $1,535 C. Batt insulation ceiling material 942 $0.33 $311 $311 D. Wood sidelites labor 2 $435.50 $871 $871 D. Wood sidelites material $1,070 2 $535.00 $1,070 $1,070 D. Rotary cut S.C. 1 3/4 labor 4 $54.50 $218 0218 D. Rotary cut S.C. 1 3/4 material 4 $144.00 $576 $576 D. Wood frame single labor $218 4 $54.50 $218 $218 D. Wood frame single material $321 4 $80.25 $321 $321 D. 7' bifoid door labor $54 1 $54.00 $54 $54 D. 7' bifold door material $268 1 $268.00 $268 $268 Phase 3 Section O.H. door manual insul. $1,620 60 $27.00 00 Phase 3 O.H. coiling door, manual insul. int. $3,360 112 $30.00 $0 *** TOTAL PAGE ONE: $118,992 $87,031 $0 $87,031 The Depot Coffee House Phase 2 10/17/97 Phase -2 Category Onginal Budget Revised Budget Donor " Amount Donated Amount R maining I Qty Unit Unit Cost Total Cost Hardware allowance interior doors $215.00 $860 $860 Install door hardware labor $48.33 $193 $193 Furred w/insul gyp.part.bd -1s $3,360 $2.40 $3,360 $3,360 Gyp dw bd- 2s,3 -5/8 stud © 16 oc $6,530 $4.50 $6,530 56,530 Gypsum sus. ceiling in bath $3.00 $462 $462 Gypsum ceiling w /metal furing $2,322 $3.00 $2,322 $2,322 Spray texture ceiling $0.35 $347 $347 Ceramictilefloor $1,135 $7.37 $1,135 51,135 Ceramic tile wall - thin set $2,771 $4.81 $2,771 $2,771 Quarry tile floor $1,322 $7.82 $1,322 $1,322 Resilient wood flooring $10,815 $8.75 $0 Sheet carpeting (office) $21.00 $0 Paint walls & ceilings $1,558 $0.34 $1,558 51,558 Paint doors, frames, windows $23.17 $417 $417 Paint miscellaneous $0.35 $648 $648 Paint exposed rafters & deck $0.50 50 Stain, seal, and vamish doors $30.00 $150 5130 Stain, seal, and vamish misc. $2.00 $608 5608 Telephone shelf labor $109.00 $109 5109 Telephone shelf material $200.00 $200 5200 ]L Grab bar labor 6 $36.50 $73 $73 Grab bar material $48.00 $96 596 Paper towel disp /disposal labor $72.50 $145 5145 Paper towel disp /disposal material $289.00 $578 $578 Sanitary napkin disposal labor $36.00 $36 $36 Sanitary napkin disposal material $32.00 $32 532 Soap dispenser labor $36.50 $73 573 Soap dispenser material $37.00 $37 537 24X48 framed mirror labor $72.50 $145 5145 24X48 framed mirror material $107.00 $214 $214 Mech. systems in wall roughin $19,600 $19,600.00 $19,800 $19,600 Mech. systems finish $3,400 $3,400.00 $3,400 53,400 Electrical systems in wall roughin $15,598 $15,598.00 $15,598 515,598 Electrical systems finish $2,752 $2,752.00 $2,752 $2,752 Site lighting $7,400 $7,400.00 $7,400 $7,400 *** TOTAL PAGE TWO: $84,548 $73,169 a. a $73,189 *** TOTAL PAGE ONE: $118,992 $87,031 $87,031 " GRAND TOTAL $203,540 $160,200 $160,200 Me Depot Coffee House Phase 2 10/17/97 Recap by Category A. Underground/Mechanical $26,895 B. Superintendent $3,960 C. ElectricaUWall Framing $45,063 D. Interior Finishing/Kitchen $28,507 E. Site Work, Street, Sidewalk 533,155 F. Masonry $22,620 Total Phase 2: $160,200 Moved to Phase 3 Removed from project 524,950 $14,148 Phase -2