2024-2028 Equipment Replacement PlanEQUIPMENT REPLACEMENT PLAN
2024-2028
DATE: November 21, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Mike Mornson, City Manager
SUBJECT: 2024-2028 EQUIPMENT REPLACEMENT PLAN
With this letter, I respectfully submit the 2024-2028 Equipment Replacement Plan. This
five-year planning document represents the combined efforts of city staff and the City
Council.
The Equipment Replacement Plan is a five-year forecast of equipment replacement needs
in the City of Hopkins. It is intended to alert the Council and residents of equipment
replacement needs that are needed to maintain the efficiency of city services and the
safety of city staff. The first year of the plan becomes the adopted budget, however the
equipment is again re-evaluated before final approval is given for the purchase. The
remaining four years represents estimated replacement needs and the related funding.
The Equipment Replacement Plan does not include proposed capital projects. A
document relating specifically to capital project needs has been developed into a separate
document.
The Equipment Replacement Plan is intended to serve as a planning tool and is therefore
structured to present a meaningful, long-range perspective of the city’s equipment needs
over the next five years. At the same time sufficient details on individual pieces of
equipment scheduled for replacement is provided to enable those who review the
information to make informed decisions of the city’s equipment needs over the next several
years.
Please use the information provided to assist in the understanding of the city’s equipment
needs as they relate to the delivery of service to the residents of Hopkins.
This document was developed by the Finance Department with the assistance of all city
departments. I wish to especially thank all those involved in the development of the
Equipment Replacement Plan, and especially Nate Stanley, Public Works Director, Brent
Johnson, Police Chief, Dale Specken, Fire Chief, Ari Lenz, Assistant City Manager, and
Nick Bishop, Finance Director for their hard work and dedication.
1
Page
City Manager's Message 1
Table of Contents 2
Cash Flow Statement
Equipment Replacement Fund 3
Five-Year Project Summaries
Department Summary 4
Projects by Department 5
Funding Source Summary 8
Projects by Funding Source 9
Equipment Requests
Individual Equipment Request Details
Activity Center 11
Arts Center 12
Information Technology 14
City Clerk 27
Inspections 28
Fire 29
Pavilion 38
Police 42
Public Works 54
Refuse 72
Water/Sewer 73
EQUIPMENT REPLACEMENT PLAN
2024-2028
TABLE OF CONTENTS
2
2024 2025 2026 2027 2028
Beginning Fund Balance 1,113,268 796,187 140,226 627,920 950,807
Revenues & Other Financing Sources
Tax Levy 360,000 360,000 360,000 360,000 360,000
Equipment Charges 752,536 797,688 845,549 896,282 950,059
Sale of Equipment 35,000 35,000 35,350 35,704 36,061
Interest Earnings 11,133 7,962 1,402 6,279 9,508
Equipment Certificates (Bonds)- 136,400 - 3,200,000 1,575,000
Transfer In - -- --
Total Revenue & Other Financing Sources 1,158,669 1,337,050 1,242,301 4,498,265 2,930,628
Expenditures & Other Financing Uses
Current Expenditures 35,956 36,316 36,679 37,046 37,416
Capital Projects
Community Services - Activity Center - - 6,700 - -
Community Services - Information Technology 255,954 666,324 364,588 235,549 212,669
Community Services - Inspections - 16,231 - - 14,300
Fire Vehicles & Equipment - 893,600 45,000 3,245,500 1,590,500
Police Vehicles & Equipment 391,640 244,140 301,640 336,640 365,337
Police Records Management System 500,000 - - - -
Public Works: Bldg/Equip Serv - - - 14,143
Public Works: Parks/Forestry 92,000 - - - 469,609
Public Works: Streets/Traffic 200,200 136,400 - 306,500 339,700
Total Expenditures and Other Financing Sources 1,475,750 1,993,011 754,607 4,175,378 3,029,531
Increase (Decrease) in Fund Balance (317,081) (655,961) 487,694 322,887 (98,903)
Projected Ending Fund Balance 796,187 140,226 627,920 950,807 851,904
Equipment Replacement Fund - Projected Cash Flows
3
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP
DEPARTMENT SUMMARY
2024 2028thru
Total20242025202620272028Department
Comm Svcs - Activity Center 6,7006,700
Comm Svcs - Arts Center 24,30013,500 10,800
Comm Svcs - IT 1,735,084255,954 666,324 364,588 235,549 212,669
Community Services 30,53116,231 14,300
Fire 5,774,600893,600 45,000 3,245,500 1,590,500
Pavilion 197,90024,000 173,900
Police 2,139,397891,640 244,140 301,640 336,640 365,337
Public Works: Bldg/Equip Serv 74,14360,000 14,143
Public Works: Parks/Forestry 641,809172,200 469,609
Public Works: Streets/Traffic 842,60060,000 136,400 306,500 339,700
Refuse 275,200275,200
Sewer 88,20043,000 45,200
Water 82,90082,900
1,482,794 2,269,395 1,030,728 4,138,332 2,992,115 11,913,364TOTAL
Wednesday, November 15, 20234
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP
PROJECTS BY DEPARTMENT
2024 2028thru
Total20242025202620272028DepartmentProject #Priority
Comm Svcs - Activity Center
01-ERP-0035 6,7006,700Activity Center - Floor Scrubber n/a
6,7006,700Comm Svcs - Activity Center Total
Comm Svcs - Arts Center
01-ERP-1105 13,50013,500Art Center Jaycee Studio Audio Visual n/a
01-ERP-1109 10,80010,800Art Center Floor Scrubber n/a
24,30013,500 10,800Comm Svcs - Arts Center Total
Comm Svcs - IT
01-ERP-0003 143,54627,037 27,849 28,684 29,545 30,431CH - Network Server n/a
01-ERP-0005 315,000315,000Financial Software - Various Depts.n/a
01-ERP-0006 199,40737,559 38,686 39,847 41,042 42,273Computersn/a
01-ERP-0009 70,00070,000Network Infrastructure Upgrade - Fiber n/a
01-ERP-0012 20,00020,000Core Network Switch n/a
01-ERP-0014 57,00057,000Distribution Network Switches n/a
01-ERP-0015 78,80878,808Backup Server n/a
01-ERP-0017 240,61045,320 46,680 48,080 49,522 51,008IT - Office 365 n/a
01-ERP-0020 167,25536,000 40,000 40,000 40,000 11,255IT - Patching Automation Software 1
01-ERP-0021 10,92710,927IT - Laptops for Mobile Computer Lab n/a
01-ERP-0022 243,98463,000 43,260 44,558 45,895 47,271IT - Windows 10 Enterprise Upgrade n/a
01-ERP-0024 45,00045,000IT - Sandbox Security Appliance n/a
01-ERP-0211 143,54727,038 27,849 28,684 29,545 30,431PD - Network Server n/a
1,735,084255,954 666,324 364,588 235,549 212,669Comm Svcs - IT Total
Community Services
01-ERP-0008 14,30014,300Document Management Scanner (2)n/a
01-ERP-0052 16,23116,231Electronic Inspections Processing 2
30,53116,231 14,300Community Services Total
Fire
01-ERP-0100 1,700,0001,700,000Ladder #7 n/a
01-ERP-0101 1,500,0001,500,000Fire Pumper (Engine 3)n/a
01-ERP-0106 1,572,0001,572,000Aerial Truck n/a
01-ERP-0108 400,000400,000Self Contained Breathing Apparatus (SCBA) (45)n/a
01-ERP-0112 38,60018,600 20,000Thermal Imaging Camera (2)n/a
01-ERP-0113 45,00045,000Emergency Preparedness Sirens n/a
01-ERP-0114 25,50025,500Floor Scrubber n/a
01-ERP-0125 475,000475,000Fire Radios - Portable and Mobile Devices n/a
01-ERP-0127 18,50018,500Fire - Lucus Device n/a
5,774,600893,600 45,000 3,245,500 1,590,500Fire Total
Wednesday, November 15, 20235
Total20242025202620272028DepartmentProject #Priority
Pavilion
01-ERP-1000 165,000165,000Pavilion Ice Resurfacer n/a
01-ERP-1001 8,9008,900Pavilion - Electric Ice Edger n/a
01-ERP-1003 14,00014,000Pavilion - Floor Scrubber n/a
01-ERP-1004 10,00010,000Pavilion - Scissor Lift 3
197,90024,000 173,900Pavilion Total
Police
01-ERP-0200 740,000140,000 145,000 150,000 150,000 155,000Marked Patrol Vehicles (7)n/a
01-ERP-0201 72,50072,500Sergeant's Vehicle n/a
01-ERP-0202 75,00075,000PSO / Parking Enforcement Vehicle n/a
01-ERP-0203 180,00085,000 95,000PSO - Utility 4x4 n/a
01-ERP-0212 133,20026,640 26,640 26,640 26,640 26,640Squad Car Camera Systems n/a
01-ERP-0214 88,69788,697Tactical Ballistic Vests / Helmets - SWAT 3
01-ERP-0217 160,000160,000Taser Replacement n/a
01-ERP-0218 25,00025,000Building Video Server n/a
01-ERP-0220 90,00090,000Squad Computers n/a
01-ERP-0221 500,000500,000Records Management System n/a
01-ERP-0227 25,00025,000Police Equipment n/a
01-ERP-0228 50,00050,000Administrative Vehicles n/a
2,139,397891,640 244,140 301,640 336,640 365,337Police Total
Public Works: Bldg/Equip Serv
01-ERP-0710 50,00050,0004X4 3/4 Ton Truck - Electric n/a
01-ERP-0714 14,14314,143PW - Truck Scan Kit 1
01-ERP-0716 10,00010,000Scissor Lift n/a
74,14360,000 14,143Public Works: Bldg/Equip Serv Total
Public Works: Parks/Forestry
01-ERP-0801 108,000108,0004x4 3/4Ton Trucks (2)n/a
01-ERP-0807 27,00027,000Trucksters (3)4
01-ERP-0808 55,00055,000Riding Mowers (2)1
01-ERP-0810 121,609121,609Large Turf Mower n/a
01-ERP-0814 10,00010,000Trailer Flatbed 5
01-ERP-0816 80,20080,200Toolcatn/a
01-ERP-0818 240,000240,000Forestry Boom/Chipper Box Truck n/a
641,809172,200 469,609Public Works: Parks/Forestry Total
Public Works: Streets/Traffic
01-ERP-0301 38,50038,5004X4 3/4 Ton Truck with Plow n/a
01-ERP-0303 60,00060,0001 Ton Dump Truck (2)n/a
01-ERP-0304 136,400136,4001 Ton Traffic Boom Truck n/a
01-ERP-0308 268,000268,000Front End Loaders (2)n/a
01-ERP-0309 59,70059,700Skid Loader (2)n/a
01-ERP-0319 210,000210,000Regenerative Air Sweeper n/a
01-ERP-0323 30,00030,000Trailer3
01-ERP-0324 40,00040,000Riding Floor Sweeper 3
842,60060,000 136,400 306,500 339,700Public Works: Streets/Traffic Total
Refuse
01-ERP-0900 275,200275,200Refuse Truck (RAP-R) (2)n/a
Wednesday, November 15, 20236
Total20242025202620272028DepartmentProject #Priority
275,200275,200Refuse Total
Sewer
01-ERP-0551 45,20045,2003/4 Ton Utility Truck n/a
01-ERP-0555 43,00043,000Generator (2)2
88,20043,000 45,200Sewer Total
Water
01-ERP-0500 36,00036,0003/4 Ton Truck n/a
01-ERP-0501 46,90046,9003/4 Ton Utility Truck n/a
82,90082,900Water Total
GRAND TOTAL 11,913,3641,482,794 2,269,395 1,030,728 4,138,332 2,992,115
Wednesday, November 15, 20237
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP
FUNDING SOURCE SUMMARY
2024 thru 2028
TotalSource20242025202620272028
AC - Arts Center Fund 24,30013,500 10,800
Equipment Replacement Fund 11,244,8641,439,794 1,956,695 717,928 4,138,332 2,992,115
PA - Pavilion Fund 197,90024,000 173,900
RF - Refuse Fund 275,200275,200
SF - Sanitary Sewer Fund 88,20043,000 45,200
WF - Water Fund 82,90082,900
1,482,794 2,269,395 1,030,728 4,138,332 2,992,115 11,913,364GRAND TOTAL
Wednesday, November 15, 2023
8
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP
PROJECTS BY FUNDING SOURCE
2024 2028thru
TotalSourceProject #Priority 2024 2025 2026 2027 2028
AC - Arts Center Fund
01-ERP-1105 13,50013,500Art Center Jaycee Studio Audio Visual n/a
01-ERP-1109 10,80010,800Art Center Floor Scrubber n/a
24,30013,500 10,800AC - Arts Center Fund Total
Equipment Replacement Fund
01-ERP-0003 143,54627,037 27,849 28,684 29,545 30,431CH - Network Server n/a
01-ERP-0005 315,000315,000Financial Software - Various Depts.n/a
01-ERP-0006 199,40737,559 38,686 39,847 41,042 42,273Computersn/a
01-ERP-0008 14,30014,300Document Management Scanner (2)n/a
01-ERP-0009 70,00070,000Network Infrastructure Upgrade - Fiber n/a
01-ERP-0012 20,00020,000Core Network Switch n/a
01-ERP-0014 57,00057,000Distribution Network Switches n/a
01-ERP-0015 78,80878,808Backup Server n/a
01-ERP-0017 240,61045,320 46,680 48,080 49,522 51,008IT - Office 365 n/a
01-ERP-0020 167,25536,000 40,000 40,000 40,000 11,255IT - Patching Automation Software 1
01-ERP-0021 10,92710,927IT - Laptops for Mobile Computer Lab n/a
01-ERP-0022 243,98463,000 43,260 44,558 45,895 47,271IT - Windows 10 Enterprise Upgrade n/a
01-ERP-0024 45,00045,000IT - Sandbox Security Appliance n/a
01-ERP-0035 6,7006,700Activity Center - Floor Scrubber n/a
01-ERP-0052 16,23116,231Electronic Inspections Processing 2
01-ERP-0100 1,700,0001,700,000Ladder #7 n/a
01-ERP-0101 1,500,0001,500,000Fire Pumper (Engine 3)n/a
01-ERP-0106 1,572,0001,572,000Aerial Truck n/a
01-ERP-0108 400,000400,000Self Contained Breathing Apparatus (SCBA) (45)n/a
01-ERP-0112 38,60018,600 20,000Thermal Imaging Camera (2)n/a
01-ERP-0113 45,00045,000Emergency Preparedness Sirens n/a
01-ERP-0114 25,50025,500Floor Scrubber n/a
01-ERP-0125 475,000475,000Fire Radios - Portable and Mobile Devices n/a
01-ERP-0127 18,50018,500Fire - Lucus Device n/a
01-ERP-0200 740,000140,000 145,000 150,000 150,000 155,000Marked Patrol Vehicles (7)n/a
01-ERP-0201 72,50072,500Sergeant's Vehicle n/a
01-ERP-0202 75,00075,000PSO / Parking Enforcement Vehicle n/a
01-ERP-0203 180,00085,000 95,000PSO - Utility 4x4 n/a
01-ERP-0211 143,54727,038 27,849 28,684 29,545 30,431PD - Network Server n/a
01-ERP-0212 133,20026,640 26,640 26,640 26,640 26,640Squad Car Camera Systems n/a
01-ERP-0214 88,69788,697Tactical Ballistic Vests / Helmets - SWAT 3
01-ERP-0217 160,000160,000Taser Replacement n/a
01-ERP-0218 25,00025,000Building Video Server n/a
01-ERP-0220 90,00090,000Squad Computers n/a
01-ERP-0221 500,000500,000Records Management System n/a
01-ERP-0227 25,00025,000Police Equipment n/a
01-ERP-0228 50,00050,000Administrative Vehicles n/a
01-ERP-0301 38,50038,5004X4 3/4 Ton Truck with Plow n/a
Wednesday, November 15, 2023
9
TotalSourceProject #Priority 2024 2025 2026 2027 2028
01-ERP-0303 60,00060,0001 Ton Dump Truck (2)n/a
01-ERP-0304 136,400136,4001 Ton Traffic Boom Truck n/a
01-ERP-0308 268,000268,000Front End Loaders (2)n/a
01-ERP-0309 59,70059,700Skid Loader (2)n/a
01-ERP-0319 210,000210,000Regenerative Air Sweeper n/a
01-ERP-0323 30,00030,000Trailer3
01-ERP-0324 40,00040,000Riding Floor Sweeper 3
01-ERP-0710 50,00050,0004X4 3/4 Ton Truck - Electric n/a
01-ERP-0714 14,14314,143PW - Truck Scan Kit 1
01-ERP-0716 10,00010,000Scissor Lift n/a
01-ERP-0801 108,000108,0004x4 3/4Ton Trucks (2)n/a
01-ERP-0807 27,00027,000Trucksters (3)4
01-ERP-0808 55,00055,000Riding Mowers (2)1
01-ERP-0810 121,609121,609Large Turf Mower n/a
01-ERP-0814 10,00010,000Trailer Flatbed 5
01-ERP-0816 80,20080,200Toolcatn/a
01-ERP-0818 240,000240,000Forestry Boom/Chipper Box Truck n/a
11,244,8641,439,794 1,956,695 717,928 4,138,332 2,992,115Equipment Replacement Fund Total
PA - Pavilion Fund
01-ERP-1000 165,000165,000Pavilion Ice Resurfacer n/a
01-ERP-1001 8,9008,900Pavilion - Electric Ice Edger n/a
01-ERP-1003 14,00014,000Pavilion - Floor Scrubber n/a
01-ERP-1004 10,00010,000Pavilion - Scissor Lift 3
197,90024,000 173,900PA - Pavilion Fund Total
RF - Refuse Fund
01-ERP-0900 275,200275,200Refuse Truck (RAP-R) (2)n/a
275,200275,200RF - Refuse Fund Total
SF - Sanitary Sewer Fund
01-ERP-0551 45,20045,2003/4 Ton Utility Truck n/a
01-ERP-0555 43,00043,000Generator (2)2
88,20043,000 45,200SF - Sanitary Sewer Fund Total
WF - Water Fund
01-ERP-0500 36,00036,0003/4 Ton Truck n/a
01-ERP-0501 46,90046,9003/4 Ton Utility Truck n/a
82,90082,900WF - Water Fund Total
11,913,3641,482,794 2,269,395 1,030,728 4,138,332 2,992,115GRAND TOTAL
Wednesday, November 15, 2023
10
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Bldg/Equip Supt
2024 2028thru Department Comm Svcs - Activity Center
Description
Floor scrubbed is used to clean tiled floors at the Activity Center
Project #01-ERP-0035
Priority n/a
Justification
Floor scrubber has been used to the extent of it's useful life.
Budget Impact/Other
New item for 2016
Useful Life 10 yearsProject Name Activity Center - Floor Scrubber Category Equipment
Type Equipment
Future
Total Project Cost:$20,700
Total20242025202620272028Expenditures
6,7006,700Equipment
6,700 6,700Total
Total20242025202620272028Funding Sources
6,7006,700Equipment Replacement Fund
6,700 6,700Total
Wednesday, November 15, 2023
11
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Arts Center Director
2024 2028thru Department Comm Svcs - Arts Center
Description
Install a projector in a ceiling mount. Wire speakers into the ceiling. Wire input for computer on front wall. Add two microphones. Mount
supporting hardware in rack that fits into closet.
Originally scheduled for the Community Room this project was moved to the Jaycee Studio as they found a greater need for this equipment in that
room.
Project #01-ERP-1105
Priority n/a
Justification
An increasing number of users of this room require media support. Current means of providing this include the use of an oversized A/V cart, cords
stretch across the floor and a large speaker on a stick. We can streamline the appearance and functionality by making these appropriate changes.
These changes also address safety concerns. They will help attract safety concerns. They will help attract and retain rental customers as well as
appropriately support our own activities.
Budget Impact/Other
Move this item from 2014 to 2015.
Useful Life 7 yearsProject Name Art Center Jaycee Studio Audio Visual Category Equipment
Type Equipment
Future
Total Project Cost:$61,515
Total20242025202620272028Expenditures
13,50013,500Equipment
13,500 13,500Total
Total20242025202620272028Funding Sources
13,50013,500AC - Arts Center Fund
13,500 13,500Total
Wednesday, November 15, 2023
12
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Arts Center Director
2024 2028thru Department Comm Svcs - Arts Center
Description
26-inch auto scrubber
Project #01-ERP-1109
Priority n/a
Justification
Current scrubber has reached its lifetime and no longer spins fast enough to be effective.
Budget Impact/Other
Variance from 20 year plan - New item
Estimate salvage/resale value on replaced item: $-0-
Useful Life 10 yearsProject Name Art Center Floor Scrubber Category Equipment
Type Equipment
Future
Total Project Cost:$33,316
Total20242025202620272028Expenditures
10,80010,800Equipment
10,800 10,800Total
Total20242025202620272028Funding Sources
10,80010,800AC - Arts Center Fund
10,800 10,800Total
Wednesday, November 15, 2023
13
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact IT Director
2024 2028thru Department Comm Svcs - IT
Description
The network server is the hub of the network. New computers are faster and more reliable.
Project #01-ERP-0003
Priority n/a
Justification
Networking allows user to share information that is stored in a single location, the network server. This is more efficient because the information
does not have to be stored on many different computers. It also makes for better accuracy because as the information changes or is updated, every
user is working with the same data.
Budget Impact/Other
Changes reflect anticipated need for increased storage.
Useful Life 1 yearProject Name CH - Network Server Category Equipment
Type Equipment
Future
Total Project Cost:$1,113,900
Total20242025202620272028Expenditures
143,54627,037 27,849 28,684 29,545 30,431Equipment
27,037 27,849 28,684 29,545 30,431 143,546Total
Total20242025202620272028Funding Sources
143,54627,037 27,849 28,684 29,545 30,431Equipment Replacement Fund
27,037 27,849 28,684 29,545 30,431 143,546Total
Wednesday, November 15, 2023
14
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Finance Director
2024 2028thru Department Comm Svcs - IT
Description
Finance software upgrade. Software currently used by Finance, City Clerk, Inspections and Public Works. This includes software for all finance
applications including general ledger, payroll, accounts payable, accounts receivable, fixed assets, utility billing; Business Licenses, Building
Permits, GIS Mapping, Purchasing, etc.
Project #01-ERP-0005
Priority n/a
Justification
Current software vendor is unable to keep up with technology and internet security standards. Staff is often frustrated with how the software
works and are often unable to get reports they need from the system.
Budget Impact/Other
Variance from 20 year plan - replacement needed in 2014
Estimate salvage/resale value on replaced item: $-0-
Useful Life 7 yearsProject Name Financial Software - Various Depts.Category Equipment
Type Equipment
Future
Total Project Cost:$1,593,000
Total20242025202620272028Expenditures
315,000315,000Equipment
315,000 315,000Total
Total20242025202620272028Funding Sources
315,000315,000Equipment Replacement Fund
315,000 315,000Total
Wednesday, November 15, 2023
15
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact IT Director
2024 2028thru Department Comm Svcs - IT
Description
Personal computer purchases and upgrades for the entire City staff. Coordinating personal computer purchases from individual departments to one
fund.
Project #01-ERP-0006
Priority n/a
Justification
Tools enabling staff to perform job responsibilities efficiently and effectively.
Budget Impact/Other
Increase in expenditure a result of supporting more computers than when the original allotment was put in place.
Useful Life 3-5 yearsProject Name Computers Category Equipment
Type Equipment
Future
Total Project Cost:$1,852,679
Total20242025202620272028Expenditures
199,40737,559 38,686 39,847 41,042 42,273Equipment
37,559 38,686 39,847 41,042 42,273 199,407Total
Total20242025202620272028Funding Sources
199,40737,559 38,686 39,847 41,042 42,273Equipment Replacement Fund
37,559 38,686 39,847 41,042 42,273 199,407Total
Wednesday, November 15, 2023
16
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact IT Director
2024 2028thru Department Comm Svcs - IT
Description
Install fiber and related equipment to maintain and add reduncancy
Project #01-ERP-0009
Priority n/a
Justification
Improve capacity, coverage and reliability.
Budget Impact/Other
Variance from 20 year plan - new item to replace substandard network wiring.
Estimate salvage/resale value on replaced item: $
Useful Life 15 yearsProject Name Network Infrastructure Upgrade - Fiber Category Equipment
Type Equipment
Future
Total Project Cost:$145,000
Total20242025202620272028Expenditures
70,00070,000Equipment
70,000 70,000Total
Total20242025202620272028Funding Sources
70,00070,000Equipment Replacement Fund
70,000 70,000Total
Wednesday, November 15, 2023
17
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact IT Director
2024 2028thru Department Comm Svcs - IT
Description
Provides layer 3 IP presence for the network, core switching connectivity, backbone on which all network communication is built and facilitates
fiber optic network connection to fire department.
2 - Cisco 3560E-24PD managed switch - $3,000 each
2 - Cisco X2-10GB-LR fiber optic transceiver - $1200 each
cost listed is for equipment only and does not include tax, shipping and other related costs
Project #01-ERP-0012
Priority n/a
Justification
Current two switches are obsolete, end of life and no longer supported by manufacturer. Past lost of service resulted in significant network outage
that was immediately noticed by many employees.
Budget Impact/Other
Variance from 20 year plan - Not currently in ERP but critical to network communication infrastructure. This is outside the budget for city hall
server network budget as the "Lisa" service is scheduled for replacement due to end of life, out of PCI compliance and obsolete.
2015 - change amount from $12,000 to $17,000 - more expensive than originally thought based on 2015 replacement.
Estimate salvage/resale value on replace item: - $-0-
Useful Life 6 yearsProject Name Core Network Switch Category Equipment
Type Equipment
Future
Total Project Cost:$133,878
Total20242025202620272028Expenditures
20,00020,000Equipment
20,000 20,000Total
Total20242025202620272028Funding Sources
20,00020,000Equipment Replacement Fund
20,000 20,000Total
Wednesday, November 15, 2023
18
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact IT Director
2024 2028thru Department Comm Svcs - IT
Description
We have 25 distribution network switches in our enterprise environment along with fiber optic transceivers and direct attach sfp cables to connect
them. Distribution switches connect to the core switches and bring the data to the actual endpoints such as desktops, servers, telephones, and
copiers.
Project #01-ERP-0014
Priority n/a
Justification
Replacement of these switches with current technology is vital to the function of the network as well as the safety of the data being passed through
the switch.
Budget Impact/Other
2016 - New item in ERP
Useful Life 5 yearsProject Name Distribution Network Switches Category Equipment
Type Equipment
Future
Total Project Cost:$338,486
Total20242025202620272028Expenditures
57,00057,000Equipment
57,000 57,000Total
Total20242025202620272028Funding Sources
57,00057,000Equipment Replacement Fund
57,000 57,000Total
Wednesday, November 15, 2023
19
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact IT Director
2024 2028thru Department Comm Svcs - IT
Description
Group of Dell servers to run Dell Rapid Recovery software to backup city computers and servers, along with Windows and VMWare licsensing
required to run the servers.
Project #01-ERP-0015
Priority n/a
Justification
Backup servers are essential to keep the electronic data for the city safe. We have overgrown our current system and are not able to backup
everything that needs to be backed up in a timely manor. Additinally restores on the curent system take hours to days. If we needed to restore a
critical server from backup, we would be looking at an unacceptable amount of downtime.
Budget Impact/Other
Useful Life 3 yearsProject Name Backup Server Category Equipment
Type Equipment
Future
Total Project Cost:$801,110
Total20242025202620272028Expenditures
78,80878,808Equipment
78,808 78,808Total
Total20242025202620272028Funding Sources
78,80878,808Equipment Replacement Fund
78,808 78,808Total
Wednesday, November 15, 2023
20
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact IT Director
2024 2028thru Department Comm Svcs - IT
Description
Transition from the legacy model of Microsoft Office to Office 365. This project would transition 25 percent of our users and devices per year.
Project #01-ERP-0017
Priority n/a
Justification
As we become a more mobile workforce embracing new mobile and remote technology we need to move away from the traditonal office that can
only be installed on a Windows computer and transition to the version of Office that can be used in the cloud and as a mobile app. Unfortunately,
as is becoming common with most enterprise softwre, you can no longer just purchase it out right, you must rent it from the software author. The
cost for Office 365 will now be a yearly ongoing cost. Office 365 is common at other cities, corporations, and educational environments.
Budget Impact/Other
Useful Life 1 yearProject Name IT - Office 365 Category Equipment
Type Equipment
Future
Total Project Cost:$2,420,118
Total20242025202620272028Expenditures
240,61045,320 46,680 48,080 49,522 51,008Equipment
45,320 46,680 48,080 49,522 51,008 240,610Total
Total20242025202620272028Funding Sources
240,61045,320 46,680 48,080 49,522 51,008Equipment Replacement Fund
45,320 46,680 48,080 49,522 51,008 240,610Total
Wednesday, November 15, 2023
21
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact IT Director
2024 2028thru Department Comm Svcs - IT
Description
Software to automate the delivery of critical and maintenance patches to our enterprise endpoints and yearly maintenance of the software going
forward.
Project #01-ERP-0020
Priority 1 Urgent
Justification
Microsoft software has to be patched the second Tuesday of every month. Adobe software has to be patched every time a critical vulnerability is
discovered, which can be twice in a week in a bad week. Other applications have to be patched as new releases are produced from vendors.
Currently our staff must touch every endpoint for the majority of the software installs. We are using up an inordinate amount of staff time to patch
all of our endpoints only to have to restart the cycle 3 weeks later. Automation of this process would free up staff time to work on other projects
and problems for the city. Approx. two full weeks of 1FTE per month or 960 hours per year saved.
Budget Impact/Other
Useful Life 1 yearProject Name IT - Patching Automation Software Category Equipment
Type Equipment
Future
Total Project Cost:$458,333
Total20242025202620272028Expenditures
167,25536,000 40,000 40,000 40,000 11,255Equipment
36,000 40,000 40,000 40,000 11,255 167,255Total
Total20242025202620272028Funding Sources
167,25536,000 40,000 40,000 40,000 11,255Equipment Replacement Fund
36,000 40,000 40,000 40,000 11,255 167,255Total
Wednesday, November 15, 2023
22
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact IT Director
2024 2028thru Department Comm Svcs - IT
Description
Laptops for emergency management and training city employees.
Project #01-ERP-0021
Priority n/a
Justification
The city has a need for a mobile computer lab to assist with both emergency management preparedness and with employee training opportunities.
The process improvement commmittee has identified a need to setup an internal training program for employees on existing software as well as
future software initiatives. This ERP item would purchase 10 - 15 low cost laptops to be utilized for giving employees hands on training with
Office, Springbrook, Laserfiche, and other future software.
Budget Impact/Other
Useful Life 3 yearsProject Name IT - Laptops for Mobile Computer Lab Category Equipment
Type Operating Budget Item
Future
Total Project Cost:$102,777
Total20242025202620272028Expenditures
10,92710,927Equipment
10,927 10,927Total
Total20242025202620272028Funding Sources
10,92710,927Equipment Replacement Fund
10,927 10,927Total
Wednesday, November 15, 2023
23
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact IT Director
2024 2028thru Department Comm Svcs - IT
Description
Upgrade Windows 10 Pro software to Windows 10 Enterprise. Required to renew every 3 years. This plan would bring the PD into compliance in
2020 then upgrade 60 city computers a year until all city computers are upgraded. Each batch of 60 computers needs to be renewed every 3 years.
It is estimated that it will take 3 years to fully upgrade the city to Windows 10 Enterprise.
Project #01-ERP-0022
Priority n/a
Justification
The BCA has mandated that we move to Enterprise edition for our Windows computers in the PD. Microsoft is changing the way they deliver
Windows. It is becoming like Office, where you will no longer own Windows outright, you will have to rent it from them. We have to switch to
Enterprise in the PD for compliance reasons, but it is strongly suggested that we plan on switching to Enterprise for all city computers as well.
There may come a time where we are forced to switch to Enterprise edition for the city. It would be ideal to plan ahead and budget money for a
gradual upgrade for the city so it doesn't come as a surprise.
Budget Impact/Other
Useful Life 1 yearProject Name IT - Windows 10 Enterprise Upgrade Category Unassigned
Type Equipment
Future
Total Project Cost:$1,201,909
Total20242025202620272028Expenditures
243,98463,000 43,260 44,558 45,895 47,271Equipment
63,000 43,260 44,558 45,895 47,271 243,984Total
Total20242025202620272028Funding Sources
243,98463,000 43,260 44,558 45,895 47,271Equipment Replacement Fund
63,000 43,260 44,558 45,895 47,271 243,984Total
Wednesday, November 15, 2023
24
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact IT Director
2024 2028thru Department Comm Svcs - IT
Description
The sandbox is a security appliance that integrates into the overall security fabric of the city providing an automated method of detecting malware.
Project #01-ERP-0024
Priority n/a
Justification
The city relies on our sandbox as a place to investigate questionable files that user received to determine if they are safe to open. The sandbox
performs automated analysis that would normally take a significatn amount of manual time invested to determine if an item is dangerous. This
allows the IT department to perform investigations in minutes instead of hours. The existing sandbox has proved extremly useful over the last 5
years and needs to be replaced because it is no longer supported by the ventor
Budget Impact/Other
Useful Life 5 yearsProject Name IT - Sandbox Security Appliance Category Equipment
Type Equipment
Future
Total Project Cost:$272,000
Total20242025202620272028Expenditures
45,00045,000Equipment
45,000 45,000Total
Total20242025202620272028Funding Sources
45,00045,000Equipment Replacement Fund
45,000 45,000Total
Wednesday, November 15, 2023
25
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact IT Director
2024 2028thru Department Comm Svcs - IT
Description
Computer servers store information and system programs for Police Department.
Project #01-ERP-0211
Priority n/a
Justification
Annual replacement cycle allows development of system storage program. Use of newer servers for heavy use programs while older servers
used for data storage
Budget Impact/Other
Useful Life 1 yearProject Name PD - Network Server Category Equipment
Type Equipment
Future
Total Project Cost:$1,118,901
Total20242025202620272028Expenditures
143,54727,038 27,849 28,684 29,545 30,431Equipment
27,038 27,849 28,684 29,545 30,431 143,547Total
Total20242025202620272028Funding Sources
143,54727,038 27,849 28,684 29,545 30,431Equipment Replacement Fund
27,038 27,849 28,684 29,545 30,431 143,547Total
Wednesday, November 15, 2023
26
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact City Clerk
2024 2028thru Department Community Services
Description
Large document (11” x17”) scanner for document management and retention as well as general administrative use.
Purchased two scanners in 2012 at a cost of $10,315 - 1 at scanner station, 1 in City Clerk's office
Current equipment: Canon DR 7550C
Project #01-ERP-0008
Priority n/a
Justification
Scanners are needed for converting paper copies to electronic data to reduce storage space.
Budget Impact/Other
Variance from 20 year plan - Two scanners purchased in 2012 and will be replaced every four years.
Estimate salvage/resale value on replaced item: $500-$1,000
Useful Life 4 yearsProject Name Document Management Scanner (2)Category Equipment
Type Equipment
Future
Total Project Cost:$101,873
Total20242025202620272028Expenditures
14,30014,300Equipment
14,300 14,300Total
Total20242025202620272028Funding Sources
14,30014,300Equipment Replacement Fund
14,300 14,300Total
Wednesday, November 15, 2023
27
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Asst City Manager
2024 2028thru Department Community Services
Description
Included in this request are equipment needed to move to an electronic plan review and inspections process.
Revu -Bluebeam electronic plan review software - 2020 - $1,100 (useful life 8-10 years)
Ipads - 2020 - $5,400 (useful life 5-6 years)
Rental Inspection software - 2020 - $7,500 (useful life 7-10 years)
Project #01-ERP-0052
Priority 2 Very Important
Justification
As more and more contractors and architects ask to submit plan electronically, Blubeam software will enable inspectors to perform electronic plan
reviews which will make the plan review process more efficient and enhance customer service. As the inspection and construction industry
becomes more paperless, iPads will enable inspectors to use mobile technology to keep up with the requests of engineers, architect, contractors,
landlords and residents. Ipads are a key piece that will enable staff to view electronic plans in the field. Going paperless will eventually eliminate
our need for paper plan scanning and sorting which is very time consuming and costs $1,500 - $2,000 per year.
The software company currently used by Rental Inspectors has recently gone out of business and support for the software is going to be on a very
limited basis after 2020. Because rental inspections effect such a large part of the city and the department, I believe getting a new software in place
before the existing software stops functioning is essential to the rental inspection program.
Budget Impact/Other
Useful Life 5-7 yearsProject Name Electronic Inspections Processing Category Equipment
Type Equipment
Future
Total Project Cost:$96,150
Total20242025202620272028Expenditures
16,23116,231Equipment
16,231 16,231Total
Total20242025202620272028Funding Sources
16,23116,231Equipment Replacement Fund
16,231 16,231Total
Wednesday, November 15, 2023
28
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Fire Chief
2024 2028thru Department Fire
Description
Fire engine: full size response truck
Current vehicle:
Project #01-ERP-0100
Priority n/a
Justification
This is a replacement engine for response to emergency response in the City. We will be reducing the fleet by one truck in making this one unit
(ladder/pumper) which would reduce the life of a vehicle from 25 years to 10 years. We are finding that the life a vehicle is no longer 20 years.
Budget Impact/Other
Variance from 20 year plan - was scheduled for replacement in 2019 and has been moved up to 2017. Change useful life from 25 to 10 years.
Updated value to reflect more accurate replacement cost.
Estimate salvage/resale value on replaced item: $
Useful Life 10 yearsProject Name Ladder #7 Category Vehicles
Type Equipment
Future
Total Project Cost:$1,700,000
Total20242025202620272028Expenditures
1,700,0001,700,000Equipment
1,700,000 1,700,000Total
Total20242025202620272028Funding Sources
1,700,0001,700,000Equipment Replacement Fund
1,700,000 1,700,000Total
Wednesday, November 15, 2023
29
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Fire Chief
2024 2028thru Department Fire
Description
1500 GPM fire pumper, fully equipped to respond to all fire situations in the city. Responds to mutual aid calls in other cities.
This truck wil be pushed back to 2027 and will also be on a 10 year rotation.
Current vehicle: 2006 Peterbilt Fire Pumper 357 (#103)
Project #01-ERP-0101
Priority n/a
Justification
Current unit is a first out pumper. This apparatus construction will require 25 year specifications for life of the apparatus.
Budget Impact/Other
Variance from 20 year plan - None
Estimate salvage/resale value on replaced item: $2,500
Useful Life 25 yearsProject Name Fire Pumper (Engine 3)Category Vehicles
Type Equipment
Future
Total Project Cost:$3,250,000
Total20242025202620272028Expenditures
1,500,0001,500,000Equipment
1,500,000 1,500,000Total
Total20242025202620272028Funding Sources
1,500,0001,500,000Equipment Replacement Fund
1,500,000 1,500,000Total
Wednesday, November 15, 2023
30
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Fire Chief
2024 2028thru Department Fire
Description
One hundred foot aerial ladder truck with a 1500 GPM fire pump and a full compliment of ground ladders. Lease payments due 2009-2018 on
2008 purchase of Pierce Aerial Truck. Payments due semi-annually each April 23 and October 23.
Current vehicle: 2008 Pierce Arrow XT Aerial Ladder (#109)
Project #01-ERP-0106
Priority n/a
Justification
Vehicle was purchased in 2008 at a total cost of $870,427.08 including mounted equipment. Vehicle was paid using $445,427.08 in ERP cash and
a 10-year capital lease of $425,000. At the end of the lease term payments (P&I) will total $542,170. Total costs of aerial including cash payments
equals $987,597.
Budget Impact/Other
Variance from 20 year plan - .Lease payments on financing added to the plan.
Estimate salvage/resale value on replaced item: $
Useful Life 20 yearsProject Name Aerial Truck Category Vehicles
Type Equipment
Future
Total Project Cost:$2,559,597
Total20242025202620272028Expenditures
1,572,0001,572,000Equipment
1,572,000 1,572,000Total
Total20242025202620272028Funding Sources
1,572,0001,572,000Equipment Replacement Fund
1,572,000 1,572,000Total
Wednesday, November 15, 2023
31
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Fire Chief
2024 2028thru Department Fire
Description
Breathing apparatus for interior firefighting for firefighters.
Project #01-ERP-0108
Priority n/a
Justification
The breathing apparatus was taken out of the ERP in 2006 because we thought we were getting a grant. Grant was not successful. The SCBA's
(45) need to be replaced because they are at the end of their life and cannot be hydro tested any longer.
Budget Impact/Other
Variance from 20 year plan - Move back to 2025. Purchased SCBA's in 2015 with grant funds.
Estimate salvage/resale value on replaced item: $
Useful Life 10 yearsProject Name Self Contained Breathing Apparatus (SCBA) (45)Category Equipment
Type Equipment
Future
Total Project Cost:$902,000
Total20242025202620272028Expenditures
400,000400,000Equipment
400,000 400,000Total
Total20242025202620272028Funding Sources
400,000400,000Equipment Replacement Fund
400,000 400,000Total
Wednesday, November 15, 2023
32
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Fire Chief
2024 2028thru Department Fire
Description
Used by our fire companies to locate victims trapped in a smoke filled building. It helps us determine where fire and heat may be hidden allowing
for faster extinguishment.
Note: purchased 2013 & 2017
Project #01-ERP-0112
Priority n/a
Justification
Current camera is ten years old and has been through many hot fires and needs to be replaced. Current camera was purchased with donation money.
Budget Impact/Other
Variance from 20 year plan - department owns 2 cameras.
Reoccuring expenditure.
Estimate salvage/resale value on replaced item: $-0-
Useful Life 10 yearsProject Name Thermal Imaging Camera (2)Category Equipment
Type Equipment
Future
Total Project Cost:$149,905
Total20242025202620272028Expenditures
38,60018,600 20,000Equipment
18,600 20,000 38,600Total
Total20242025202620272028Funding Sources
38,60018,600 20,000Equipment Replacement Fund
18,600 20,000 38,600Total
Wednesday, November 15, 2023
33
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Fire Chief
2024 2028thru Department Fire
Description
Emergency warning system for City of Hopkins.
Project #01-ERP-0113
Priority n/a
Justification
Budget Impact/Other
Variance from 20 year plan - None
Estimate salvage/resale value on replaced item: $-0-
Useful Life 20 yearsProject Name Emergency Preparedness Sirens Category Equipment
Type Equipment
Future
Total Project Cost:$72,000
Total20242025202620272028Expenditures
45,00045,000Equipment
45,000 45,000Total
Total20242025202620272028Funding Sources
45,00045,000Equipment Replacement Fund
45,000 45,000Total
Wednesday, November 15, 2023
34
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Fire Chief
2024 2028thru Department Fire
Description
Floor scrubber to keep apparatus floors clean.
Current equipment: 2004 Tennant 5400
Project #01-ERP-0114
Priority n/a
Justification
Scrubber is used to keep apparatus floors clean so that floor will last longer.
Budget Impact/Other
Variance from 20 year plan - Eliminate sweeper and add scrubber as scrubber is used more.
Move from 2016 to 2015
Estimate salvage/resale value on replaced item: $0
Useful Life 12 yearsProject Name Floor Scrubber Category Equipment
Type Equipment
Future
Total Project Cost:$68,741
Total20242025202620272028Expenditures
25,50025,500Equipment
25,500 25,500Total
Total20242025202620272028Funding Sources
25,50025,500Equipment Replacement Fund
25,500 25,500Total
Wednesday, November 15, 2023
35
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Fire Chief
2024 2028thru Department Fire
Description
Portable and mobile radios used by the police departments to allow the department to communicate on one frequency.
Fire has 50 portable and 13 mobile radios along with 50 pagers.
Cost in ERP includes portable radios (30), portable radio's encrypted (20), mobile radio's (13), pagers (50), chargers single (60), charger base (3)
plus other needed equipment. Details of all items are on file with Fire and Finance Depts.
Project #01-ERP-0125
Priority n/a
Justification
Provides radios so that the police, fire and public works can communicate on a common radio frequency during an emergency and multiple county
interoperability.
Budget Impact/Other
In 2016 the Fire radios were separated from Police for better accountability. Project was adjusted for current pricing.
2025 - 356,500 FD
2025 - 29,500 PW
Useful Life 5-7 yearsProject Name Fire Radios - Portable and Mobile Devices Category Equipment
Type Equipment
Future
Total Project Cost:$2,424,328
Total20242025202620272028Expenditures
475,000475,000Equipment
475,000 475,000Total
Total20242025202620272028Funding Sources
475,000475,000Equipment Replacement Fund
475,000 475,000Total
Wednesday, November 15, 2023
36
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Fire Chief
2024 2028thru Department Fire
Description
Lucus device is used to assist CPR during full arrest. The current device was purchased in 2016 and with changed in technology, it is recommended
to update every 5 years.
Project #01-ERP-0127
Priority n/a
Justification
To continue to serve citizens of Hopkins during medical incidents.
Budget Impact/Other
Reoccurs every 5 years.
Useful Life 5 yearsProject Name Fire - Lucus Device Category Equipment
Type Equipment
Future
Total Project Cost:$98,686
Total20242025202620272028Expenditures
18,50018,500Equipment
18,500 18,500Total
Total20242025202620272028Funding Sources
18,50018,500Equipment Replacement Fund
18,500 18,500Total
Wednesday, November 15, 2023
37
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Pavilion Manager
2024 2028thru Department Pavilion
Description
Ice resurfacer used by the Pavilion for ice sheet maintenance.
Current equipment: Zamboni Ice Resurfacer
2014 cost = $116,205.93
Asset ID #5176
Project #01-ERP-1000
Priority n/a
Justification
Replace existing electric (battery) ice resurfacer. The current electric ice resurfacer was purchased in 2014 and has a useful life of 12 years and is
scheduled for replacement in 2026.
Budget Impact/Other
Variance from 20 year plan - Decrease cost due to 2014 purchase price. Move back one year.
Estimate salvage/resale value on replaced item: $30,000
Useful Life 12 yearsProject Name Pavilion Ice Resurfacer Category Equipment
Type Equipment
Future
Total Project Cost:$640,251
Total20242025202620272028Expenditures
165,000165,000Equipment
165,000 165,000Total
Total20242025202620272028Funding Sources
165,000165,000PA - Pavilion Fund
165,000 165,000Total
Wednesday, November 15, 2023
38
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Pavilion Manager
2024 2028thru Department Pavilion
Description
Electric ice edger used for ice maintenance of the Pavilion's ice sheet. An edger is used to shave the ice next to the boards to remove ice buildup
that the ice resurfacer cannot reach.
2014 cost = $6,281.25
Asset ID #5174
Project #01-ERP-1001
Priority n/a
Justification
Replace the current battery fueled ice edger with a new model of battery ice edger. Scheduled to replace at the end of useful life should occur in
2026, the model was purchased in 2014.
Budget Impact/Other
Variance from 20 year plan - New item.
Estimate salvage/resale value on replaced item: $
Useful Life 10 yearsProject Name Pavilion - Electric Ice Edger Category Equipment
Type Equipment
Future
Total Project Cost:$25,861
Total20242025202620272028Expenditures
8,9008,900Equipment
8,900 8,900Total
Total20242025202620272028Funding Sources
8,9008,900PA - Pavilion Fund
8,900 8,900Total
Wednesday, November 15, 2023
39
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Pavilion Manager
2024 2028thru Department Pavilion
Description
26" to 28" battery operated walk behind floor scrubber. Floor scrubber is used to clean the arenas concrete floor and tiled surfaces throughout the
building.
2014 cost = $8,651.94
Asset ID #5172
Project #01-ERP-1003
Priority n/a
Justification
Replace the existing floor scrubber with new model. Current floor scrubber was purchased in 2014 and is scheduled to be replaced in 2024.
Budget Impact/Other
Variance from 20 year plan - New item
Estimate salvage/resale value on replaced item: $
Useful Life 10 yearsProject Name Pavilion - Floor Scrubber Category Equipment
Type Equipment
Future
Total Project Cost:$50,567
Total20242025202620272028Expenditures
14,00014,000Equipment
14,000 14,000Total
Total20242025202620272028Funding Sources
14,00014,000PA - Pavilion Fund
14,000 14,000Total
Wednesday, November 15, 2023
40
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Facilities Director
2024 2028thru Department Pavilion
Description
25 foot scissor lift used to perform maintenance duties in the arena.
2014 cost = $10,430.35
Asset ID #5173
Project #01-ERP-1004
Priority 3 Important
Justification
The current model was purchased in 2014 and is scheduled for replacement in 2029. The scissor lift allows staff the ability to perform maintenance
on arena lighting fixtures and other maintenance around the arena ceiling.
Budget Impact/Other
Variance from 20 year plan - New item
Estimate salvage/resale value on replaced item: $
Useful Life 15 yearsProject Name Pavilion - Scissor Lift Category Equipment
Type Equipment
Future
Total Project Cost:$35,240
Total20242025202620272028Expenditures
10,00010,000Equipment
10,000 10,000Total
Total20242025202620272028Funding Sources
10,00010,000PA - Pavilion Fund
10,000 10,000Total
Wednesday, November 15, 2023
41
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Police Chief
2024 2028thru Department Police
Description
Marked patrol vehicles used by patrol officers to respond to calls, enforce traffic laws and perform general patrol duties.
Fleet consists of 8 marked patrol vehicles
Project #01-ERP-0200
Priority n/a
Justification
Set up and marking of police vehicles must conform to Minnesota law and POST standards. Vehicles contain secure data and radio equipment for
routine and emergency operations. Vehicles contain secure seating for prisoner transport.
Budget Impact/Other
Useful Life 3 yearsProject Name Marked Patrol Vehicles (7)Category Vehicles
Type Equipment
Future
Total Project Cost:$4,793,000
Total20242025202620272028Expenditures
740,000140,000 145,000 150,000 150,000 155,000Vehicles
140,000 145,000 150,000 150,000 155,000 740,000Total
Total20242025202620272028Funding Sources
740,000140,000 145,000 150,000 150,000 155,000Equipment Replacement Fund
140,000 145,000 150,000 150,000 155,000 740,000Total
Wednesday, November 15, 2023
42
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Police Chief
2024 2028thru Department Police
Description
Marked patrol vehicle used by patrol officers to respond to calls, enforce traffic laws and perform general patrol duties.
4 year rotation.
Current vehicle: 2021 Ford Utility (#201)
VIN #1FM5K8AB6MGB53652
Project #01-ERP-0201
Priority n/a
Justification
Set up and marking of police vehicles must conform to Minnesota law and POST standards. Vehicles contain secure data and radio equipment for
routine and emergency operations. Vehicles contain secure seating for prisoner transport.
Budget Impact/Other
Useful Life 4 yearsProject Name Sergeant's Vehicle Category Vehicles
Type Equipment
Future
Total Project Cost:$604,988
Total20242025202620272028Expenditures
72,50072,500Vehicles
72,500 72,500Total
Total20242025202620272028Funding Sources
72,50072,500Equipment Replacement Fund
72,500 72,500Total
Wednesday, November 15, 2023
43
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Police Chief
2024 2028thru Department Police
Description
Marked patrol vehicle used by Parking Enforcement Officer to respond to calls for service, enforce parking laws, and perfom duties as assigned.
Current Vehicle: 2021 Ford Utility (#211)
VIN# 1FM5K8AB3MGB53656
Project #01-ERP-0202
Priority n/a
Justification
Use by parking enforcement officers in the course of their duties enforcing parking regulations in the downtown area.
Set up and marking of police vehicles must conform to Minnesota law and POST standards. Vehicles contain secure data and radio equipment for
routine and emergency operations. Vehicles contain secure seating for prisoner transport.
Budget Impact/Other
2016 - Change in replacement schedule due to full time use of vehicle and change of position responsibilities. Next replacement scheduled for 2021
from 2026
Useful Life 5 yearsProject Name PSO / Parking Enforcement Vehicle Category Vehicles
Type Equipment
Future
Total Project Cost:$427,572
Total20242025202620272028Expenditures
75,00075,000Vehicles
75,000 75,000Total
Total20242025202620272028Funding Sources
75,00075,000Equipment Replacement Fund
75,000 75,000Total
Wednesday, November 15, 2023
44
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Police Chief
2024 2028thru Department Police
Description
Four wheel drive marked patrol vehicle used by PSOs to respond to calls for service, handle animal complaints, and perform other duties associated
with department operations.
Current vehicle: 2021 Ford F150 (#212)
Project #01-ERP-0203
Priority n/a
Justification
Vehicle is normally used by public service officers for a wide variety of uses such as transporting animals, prisoners and equipment. The 4 wheel
drive vehicle is also used at times as a patrol vehicle, particularly in the winter in extreme snow conditions.
Budget Impact/Other
2023 Variance from 20 year plan - Originally this vehicles was scheduled to be replaced in 2022. Ford cancelled the order, and we missed the next
order window. Need to replace in 2024 and reset ERP schedule.
Useful Life 4 yearsProject Name PSO - Utility 4x4 Category Vehicles
Type Equipment
Future
Total Project Cost:$816,989
Total20242025202620272028Expenditures
180,00085,000 95,000Vehicles
85,000 95,000 180,000Total
Total20242025202620272028Funding Sources
180,00085,000 95,000Equipment Replacement Fund
85,000 95,000 180,000Total
Wednesday, November 15, 2023
45
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Police Chief
2024 2028thru Department Police
Description
Squad car camera systems are used to document events inside and outside of the patrol vehicles. The cameras utilize a forward facing camera and a
prisoner transport area camaera.
Body cameras capture interactions between the officers and the public for transparency.
Project #01-ERP-0212
Priority n/a
Justification
The police vehicle cameras are a necessary component of the patrol vehicles. Evidentiary information is collected from the cameras and often used
in court. Cameras also provide a snapshot of an officers interaction with the public so we are able to maintain transparency and public trust with
our operations.
Budget Impact/Other
Integrated camera system - 12 squad car cameras
Squad cameras 11,100 each over 5 years. The industry has changed its service model for cloud storage of video data. Body worn cameras moved
to Video as a Service (VAAS) and incorporated into the general fund.
Useful Life 5 yearsProject Name Squad Car Camera Systems Category Equipment
Type Equipment
Future
Total Project Cost:$413,700
Total20242025202620272028Expenditures
133,20026,640 26,640 26,640 26,640 26,640Equipment
26,640 26,640 26,640 26,640 26,640 133,200Total
Total20242025202620272028Funding Sources
133,20026,640 26,640 26,640 26,640 26,640Equipment Replacement Fund
26,640 26,640 26,640 26,640 26,640 133,200Total
Wednesday, November 15, 2023
46
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Police Chief
2024 2028thru Department Police
Description
12 Tactical Ballistical Vests worn by members of the Hopkins Police Department SWAT (Special Weapons and Tactics) team. These vests offer a
higher level of protection for officers involved in high risk situations; this protection offers a higher level of ballistic protection compared to regular
duty vests. SWAT team members also require ballistic helmets on the same rotational cycle. Equipment breakdown: 12 vests @ $4,215 =
$50,580. 12 ballistic helmets @ $642 = $7,716. 2 New protective shields @ $2,864 = $5,729. 12 Radio headsets @ $1,042 = $12,500.
Project #01-ERP-0214
Priority 3 Important
Justification
Variance - Change in vendor equipment pricing and SWAT team staffing levels. Current price is reflective of a twelve person (fully staffed)
SWAT team with current vendor pricing.
Budget Impact/Other
5 year replacement schedule
Useful Life 5 yearsProject Name Tactical Ballistic Vests / Helmets - SWAT Category Equipment
Type Equipment
Future
Total Project Cost:$628,274
Total20242025202620272028Expenditures
88,69788,697Equipment
88,697 88,697Total
Total20242025202620272028Funding Sources
88,69788,697Equipment Replacement Fund
88,697 88,697Total
Wednesday, November 15, 2023
47
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Police Chief
2024 2028thru Department Police
Description
Tasers can prevent officers and the public from injuries.Taser technology continues to develop and are worn/ carried 24/7. Tasers have a useful life
expectancy of approximately 5 years.
Project #01-ERP-0217
Priority n/a
Justification
Tasers are a crtical tool for Law Enforcement for control purposes during use of force encounters.
Budget Impact/Other
40- X7 Tasers, each officer has their own taser.
$3,500 per Taser (with cartridges)
Useful Life 5 yearsProject Name Taser Replacement Category Equipment
Type Equipment
Future
Total Project Cost:$841,864
Total20242025202620272028Expenditures
160,000160,000Equipment
160,000 160,000Total
Total20242025202620272028Funding Sources
160,000160,000Equipment Replacement Fund
160,000 160,000Total
Wednesday, November 15, 2023
48
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Police Chief/IT
2024 2028thru Department Police
Description
Building Video Server hardware and associated software is used to store video recorded by the cameras in and around the police department
including interview rooms as well as booking. We record approximately 6 TB of video every 2-3 weeks. Large amounts of storage are required for
30 days of archival storage on the server itself.
Project #01-ERP-0218
Priority n/a
Justification
Maintenance agreement with software vendor needs to be renewed every three years. Computer hardware should be refreshed around the same
time to minimize drive failure and take advantage of new storage technology.
Budget Impact/Other
Variance from 20 year plan - Change in replacement schedule and estimated cost. Current equipment was purchased with DTF funding. Beginning
in 2020 it will be funded with ERP funds.
Estimate salvage/resale value on replaced item: $-0-
Useful Life 3 yearsProject Name Building Video Server Category Equipment
Type Equipment
Future
Total Project Cost:$165,907
Total20242025202620272028Expenditures
25,00025,000Equipment
25,000 25,000Total
Total20242025202620272028Funding Sources
25,00025,000Equipment Replacement Fund
25,000 25,000Total
Wednesday, November 15, 2023
49
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Police Chief/IT
2024 2028thru Department Police
Description
Mobile Data Computers are used in the squad cars to receive calls for service from dispatch, query information from criminal justice databases, and
facilitate communication between squad cars.
Replacement in 2024 for 15 computers. To be replaced in 2024.
Project #01-ERP-0220
Priority n/a
Justification
Mobile Data Computers have a limited life expectancy. The computers facilitate the basic response to emergency calls for service to which police
officers respond. Vital information is forwarded to officers via the mobile data computers. Officers complete investigative reports, issue traffic
related warnings and citations, and process arrest incidents from the mobile data computers.
As technology evolves the officers must be able to access information using up to date computers that can process the large amount of data and
applications. Mobile data computers are currently used to host the squad car video camera system and have the potential to be integrated with a
possible body worn camera.
Budget Impact/Other
Change in replacement year to accurately reflect life expectancy in relation to when the computers were purchased.
Useful Life 5 yearsProject Name Squad Computers Category Equipment
Type Equipment
Future
Total Project Cost:$561,242
Total20242025202620272028Expenditures
90,00090,000Equipment
90,000 90,000Total
Total20242025202620272028Funding Sources
90,00090,000Equipment Replacement Fund
90,000 90,000Total
Wednesday, November 15, 2023
50
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Police Chief/IT
2024 2028thru Department Police
Description
LETG - Records Management System was purchased at the end of 2012. This maintains all police records and reports.
Project #01-ERP-0221
Priority n/a
Justification
A new RMS system is needed in 2024. This is crucial to police department functions.
Budget Impact/Other
Advance to 2023 from 2024. The upgrade is needed before 2024.
Useful LifeProject Name Records Management System Category Equipment
Type Equipment
Future
Total Project Cost:$700,000
Total20242025202620272028Expenditures
500,000500,000Equipment
500,000 500,000Total
Total20242025202620272028Funding Sources
500,000500,000Equipment Replacement Fund
500,000 500,000Total
Wednesday, November 15, 2023
51
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Police Chief
2024 2028thru Department Police
Description
The police department needs to maintain law and order during times of civil unrest. We need to allow for the peaceful demonstrations and first
amendment rights of our community members, while ensuring that we have the ability to keep everyone safe and property from being damaged.
This requires specialized equipment for each of our officer.
Project #01-ERP-0227
Priority n/a
Justification
Community safety is our priority and specialized equipment is necessary to perform this core function. This includes full face shielts, soft body
armor (turltle gear), gas masks and less lethal munitions, which are necessary to keep officer and the community members safe. The general fund
supported numerous acquisitions and purchases in 2021, however this was only a temporary solution.
Budget Impact/Other
Useful Life 3 yearsProject Name Police Equipment Category Equipment
Type Equipment
Future
Total Project Cost:$214,381
Total20242025202620272028Expenditures
25,00025,000Equipment
25,000 25,000Total
Total20242025202620272028Funding Sources
25,00025,000Equipment Replacement Fund
25,000 25,000Total
Wednesday, November 15, 2023
52
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Police Chief
2024 2028thru Department Police
Description
Unmarked administrative vehicles used by detectives and other police department staff for community outreach, training and criminal investigation.
The police departments maintains two vehicles for this type of use.
Project #01-ERP-0228
Priority n/a
Justification
Currently the police department has three vehicles owned by the City that are not in lease rotation. The vehicles are a vital resource or outreach,
training and criminal investigation activities. Purchasing the vehicles provides for long term use of the vehicles without the ongoing costs involved
in a lease program. The current vehicles owned are between 9 and 11 years old.
The Police Department would like to place the vehicles on a 10 year replacement rotation, starting with two vehicles in 2023 and one in 2024.
Budget Impact/Other
Administrative vehicles are equipped with minimal emergency lighting and other police equipment.
The cost of the vehicles would be offset with the sale of current vehicles.
Useful Life 10 yearsProject Name Administrative Vehicles Category Vehicles
Type Equipment
Future
Total Project Cost:$120,000
Total20242025202620272028Expenditures
50,00050,000Vehicles
50,000 50,000Total
Total20242025202620272028Funding Sources
50,00050,000Equipment Replacement Fund
50,000 50,000Total
Wednesday, November 15, 2023
53
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Public Works: Bldg/Equip Ser
Description
Pickup used by various divisions of Public Works.
Project #01-ERP-0710
Priority n/a
Justification
Light hauling and transportation for supervisors. Maintenance garage service vehicle, traffica barricades, etc.
Budget Impact/Other
Variance from 20 year plan - move up from 2009 to 2008 - Fire Dept. has requested to acquire surplus pickup for its use by daytime responders.
Estimated useful life reduced from 10 to 8 years.
Estimate salvage/resale value on replaced item: $1,500
Useful Life 8 yearsProject Name 4X4 3/4 Ton Truck - Electric Category Vehicles
Type Equipment
Future
Total Project Cost:$230,189
Total20242025202620272028Expenditures
50,00050,000Vehicles
50,000 50,000Total
Total20242025202620272028Funding Sources
50,00050,000Equipment Replacement Fund
50,000 50,000Total
Wednesday, November 15, 2023
54
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Public Works: Bldg/Equip Ser
Description
Scan kit to assist in diagnosing repairs needed on the fleets larger trucks.
Project #01-ERP-0714
Priority 1 Urgent
Justification
Having the scan tool will provide the in-house mechanics to pull the codes off the trucks and make the repairs. We will not have to send the truck
to an outside source for diagnosis.
Budget Impact/Other
Useful Life 10 yearsProject Name PW - Truck Scan Kit Category Vehicles
Type Equipment
Future
Total Project Cost:$43,152
Total20242025202620272028Expenditures
14,14314,143Equipment
14,143 14,143Total
Total20242025202620272028Funding Sources
14,14314,143Equipment Replacement Fund
14,143 14,143Total
Wednesday, November 15, 2023
55
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Facilities Director
2024 2028thru Department Public Works: Bldg/Equip Ser
Description
Replace existing Public Works scissor lift with a used newer model
Project #01-ERP-0716
Priority n/a
Justification
The current scissor lift was purchased in 2007 and can only reach 20'. A lift with a higher reach is needed to perform some tasks in and around
Public Works and other facilities.
Budget Impact/Other
Useful LifeProject Name Scissor Lift Category Equipment
Type Unassigned
Future
Total Project Cost:$10,000
Total20242025202620272028Expenditures
10,00010,000Equipment
10,000 10,000Total
Total20242025202620272028Funding Sources
10,00010,000Equipment Replacement Fund
10,000 10,000Total
Wednesday, November 15, 2023
56
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Public Works: Parks/Forestry
Description
Trucks used by Parks Division of Public Works.
Current vehicles: 2012 Ford F350 4X4 (#801) & 2012 Ford F350 4X4 (#802)
Project #01-ERP-0801
Priority n/a
Justification
Snow plowing, hauling, transportation. Units are heavily used.
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $
Useful Life 8 yearsProject Name 4x4 3/4Ton Trucks (2)Category Vehicles
Type Equipment
Future
Total Project Cost:$623,918
Total20242025202620272028Expenditures
108,000108,000Vehicles
108,000 108,000Total
Total20242025202620272028Funding Sources
108,000108,000Equipment Replacement Fund
108,000 108,000Total
Wednesday, November 15, 2023
57
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Public Works: Parks/Forestry
Description
Truckster used by Parks Division of Public Works for ballfield and parks maintenance.
Current equipment: 1996 Toro Workman (#818), 2004 Toro Workman 3200 (#820), 2014 Toro Electric Workman (#821)
Project #01-ERP-0807
Priority 4 Less Important
Justification
Park maintenance, ballfield grooming and weed spraying.
Budget Impact/Other
Variance from 20 year plan -
Estimate salvage/resale value on replaced item: (3) $1,400 each
2016-Decreased useful life from 15 years to 10 years
Useful Life 10 yearsProject Name Trucksters (3)Category Equipment
Type Equipment
Future
Total Project Cost:$155,300
Total20242025202620272028Expenditures
27,00027,000Equipment
27,000 27,000Total
Total20242025202620272028Funding Sources
27,00027,000Equipment Replacement Fund
27,000 27,000Total
Wednesday, November 15, 2023
58
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Bldg/Equip Supt
2024 2028thru Department Public Works: Parks/Forestry
Description
Riding mowers used by Parks Division of Public Works.
Current equipment: 2004 Toro Zero Turn (#826), 2006 Jacobson Rotary Mower (#823)
Project #01-ERP-0808
Priority 1 Urgent
Justification
Mowing city parks and right of ways.
Move replacement of #826 to 2021 - Ran 10 years past useful life
Move replacement of #823 to 2021
Both replacements of current vehicles were held off in 2020 due to the COVID-19 Pandemic.
Budget Impact/Other
2021 - Replace 2004 Zero Turn #826 at $15,000
2021 - Replace 2006 Jacobson #823 at $35,000
The Jacobson will be replaced with 7500-D Zmaster Toro Zero Turn
Useful Life 6 yearsProject Name Riding Mowers (2)Category Equipment
Type Equipment
Future
Total Project Cost:$329,130
Total20242025202620272028Expenditures
55,00055,000Equipment
55,000 55,000Total
Total20242025202620272028Funding Sources
55,00055,000Equipment Replacement Fund
55,000 55,000Total
Wednesday, November 15, 2023
59
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Public Works: Parks/Forestry
Description
Large turf mower (11' cutting width) used by Parks Division of Public Works.
Current equipment: 2010 Toro Groundmaster (#825)
Project #01-ERP-0810
Priority n/a
Justification
Required to efficiently mow large parks.
Budget Impact/Other
Variance from 20 year plan - move from 2011 to 2010 due to poor condition of existing mower. Estimated useful life reduced from 10 to 8 years.
Estimate salvage/resale value on replaced item: $3,500
Useful Life 8 yearsProject Name Large Turf Mower Category Equipment
Type Equipment
Future
Total Project Cost:$486,659
Total20242025202620272028Expenditures
121,609121,609Equipment
121,609 121,609Total
Total20242025202620272028Funding Sources
121,609121,609Equipment Replacement Fund
121,609 121,609Total
Wednesday, November 15, 2023
60
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Public Works: Parks/Forestry
Description
Used to haul multiple riding mowers
Current trailor: Unit #845, 1997 Remackle Trailer, overhauled/refurbished in 2016
Project #01-ERP-0814
Priority 5 Future Consideration
Justification
Allows one truck to pull two riding mowers to parks
Budget Impact/Other
Variance from 20 year plan - extend life 4 years due to overhaul/refurbishment.
Estimate salvage/resale value on replaced item: $
2016-Increased estimated replacement cost from $2,200 to $10,000
Useful Life 15 yearsProject Name Trailer Flatbed Category Equipment
Type Equipment
Future
Total Project Cost:$26,980
Total20242025202620272028Expenditures
10,00010,000Equipment
10,000 10,000Total
Total20242025202620272028Funding Sources
10,00010,000Equipment Replacement Fund
10,000 10,000Total
Wednesday, November 15, 2023
61
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Public Works: Parks/Forestry
Description
Use by Public Works for snow removal, skating rinks, sweeping, ballfield maintenance and transportation of people and materials.
Current vehicle: 2010 Bobcat (#815)
Project #01-ERP-0816
Priority n/a
Justification
New machine.
Budget Impact/Other
Variance from 20 year plan - New item which replaces one tractor.
Estimate salvage/resale value on replaced item: $
Useful Life 8 yearsProject Name Toolcat Category Equipment
Type Equipment
Future
Total Project Cost:$423,804
Total20242025202620272028Expenditures
80,20080,200Equipment
80,200 80,200Total
Total20242025202620272028Funding Sources
80,20080,200Equipment Replacement Fund
80,200 80,200Total
Wednesday, November 15, 2023
62
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Public Works: Parks/Forestry
Description
Forestry boom truck, used to trim/remove trees. Has chipper box on back to haul chipped wood. Is also used to replace lights too high for traffic
boom.
Current equipment: 812 2010 Freightliner
Project #01-ERP-0818
Priority n/a
Justification
Is used every day during summer months and as needed during winter. It is reaching the end of its lifecycle.
Budget Impact/Other
Useful LifeProject Name Forestry Boom/Chipper Box Truck Category Equipment
Type Equipment
Future
Total Project Cost:$240,000
Total20242025202620272028Expenditures
240,000240,000Equipment
240,000 240,000Total
Total20242025202620272028Funding Sources
240,000240,000Equipment Replacement Fund
240,000 240,000Total
Wednesday, November 15, 2023
63
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Public Works: Streets/Traffic
Description
3/4 ton pickup used by Street Division of Public Works for heavy loads and pulling trailers.
Current vehicle: 2018 Ford F350 (#302)
Project #01-ERP-0301
Priority n/a
Justification
Light hauling, pulling trailers, transportation to and from job sites.
Budget Impact/Other
Estimate salvage/resale value on replaced item: $1,500
Useful Life 10 yearsProject Name 4X4 3/4 Ton Truck with Plow Category Vehicles
Type Equipment
Future
Total Project Cost:$203,519
Total20242025202620272028Expenditures
38,50038,500Vehicles
38,500 38,500Total
Total20242025202620272028Funding Sources
38,50038,500Equipment Replacement Fund
38,500 38,500Total
Wednesday, November 15, 2023
64
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Public Works: Streets/Traffic
Description
Truck is used in the Street Division of Public Works.
Current vehicles: 2000 Ford F450 (#805) & 2011 Ford F350 (#308)
Project #01-ERP-0303
Priority n/a
Justification
Vehicle used by various departments for street and park maintenance and light hauling.
Budget Impact/Other
Variance from 20 year plan - move back from 2009 to 2010.
Estimated useful life reduced from 12 to 8 years.
Estimate salvage/resale value on replaced item: $3,500
Useful Life 10 yearsProject Name 1 Ton Dump Truck (2)Category Vehicles
Type Equipment
Future
Total Project Cost:$292,100
Total20242025202620272028Expenditures
60,00060,000Vehicles
60,000 60,000Total
Total20242025202620272028Funding Sources
60,00060,000Equipment Replacement Fund
60,000 60,000Total
Wednesday, November 15, 2023
65
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Public Works: Streets/Traffic
Description
Boom truck used in Street and Traffic Divisions of Public Works.
Current vehicle: 2012 Ford F450 (#309)
Project #01-ERP-0304
Priority n/a
Justification
Vehicle used by Traffic Department for signal and light pole maintenance.
Budget Impact/Other
Variance from 20 year plan - Increase amount to reflect actual.
Estimate salvage/resale value on replaced item: $8,000
Useful life moved from 17 years to 12 years.
Useful Life 12 yearsProject Name 1 Ton Traffic Boom Truck Category Vehicles
Type Equipment
Future
Total Project Cost:$413,400
Total20242025202620272028Expenditures
136,400136,400Vehicles
136,400 136,400Total
Total20242025202620272028Funding Sources
136,400136,400Equipment Replacement Fund
136,400 136,400Total
Wednesday, November 15, 2023
66
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Public Works: Streets/Traffic
Description
Current equipment: 2005 Caterpillar 938G (#322)
Project #01-ERP-0308
Priority n/a
Justification
Budget Impact/Other
Variance from 20 year plan - None
Estimate salvage/resale value on replaced item: $
Useful Life 15-18 yearsProject Name Front End Loaders (2)Category Equipment
Type Equipment
Future
Total Project Cost:$998,500
Total20242025202620272028Expenditures
268,000268,000Equipment
268,000 268,000Total
Total20242025202620272028Funding Sources
268,000268,000Equipment Replacement Fund
268,000 268,000Total
Wednesday, November 15, 2023
67
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Public Works: Streets/Traffic
Description
Loading trucks, landscape work, snow removal, material handling.
Current equipment: 2011 Bobcat S650 Skid-Steer Loader (#325)
Project #01-ERP-0309
Priority n/a
Justification
Budget Impact/Other
Estimate salvage/resale value on replaced item: $
Useful Life 10 yearsProject Name Skid Loader (2)Category Equipment
Type Equipment
Future
Total Project Cost:$258,900
Total20242025202620272028Expenditures
59,70059,700Equipment
59,700 59,700Total
Total20242025202620272028Funding Sources
59,70059,700Equipment Replacement Fund
59,700 59,700Total
Wednesday, November 15, 2023
68
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Public Works: Streets/Traffic
Description
The City currently utilizes an Elgin Pelican Mechanical Sweeper (01-ERP-311). This type of sweeper is for heavy spring sweeps and is labor
intensive due to the need for a water truck and dump truck to assist during its use. The proposed sweeper is a vacuum type sweeper that
regenerates its air to vacuum up dirt and debris. The vacuum is effective in its ability to pick up even the smallest of dirt without the use of pre-
wetting . It is also a truck type unit so it can be used by one operator to drive to a dump site to empty the sweepings without the need of a separate
dump truck.
Project #01-ERP-0319
Priority n/a
Justification
The existing sweeper that was due for replacement in 2013 for $156,400 will be moved out to 2021 and scheduled every twenty years. The new
machine will also be a 20 year machine and budgeted at $185,000. The reduced usage by having two machines will allow us to keep both for a
longer time and allow us more flexibility on different types of sweeping and reduce the labor needed to perform this duty.
Budget Impact/Other
Variance from 20 year plan - New item.
Estimate salvage/resale value one replaced item: $
Useful Life 15 yearsProject Name Regenerative Air Sweeper Category Equipment
Type Equipment
Future
Total Project Cost:$395,000
Total20242025202620272028Expenditures
210,000210,000Equipment
210,000 210,000Total
Total20242025202620272028Funding Sources
210,000210,000Equipment Replacement Fund
210,000 210,000Total
Wednesday, November 15, 2023
69
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Public Works: Streets/Traffic
Description
Streets trailer used for paver and light poles
Current equipment 350 1993 T3 Trailer
Project #01-ERP-0323
Priority 3 Important
Justification
This trailer is well past its lifecycle. PW request a new trailer able to haul PDI blocks for road closures.
Budget Impact/Other
Useful Life 20 yearsProject Name Trailer Category Equipment
Type Equipment
Future
Total Project Cost:$30,000
Total20242025202620272028Expenditures
30,00030,000Equipment
30,000 30,000Total
Total20242025202620272028Funding Sources
30,00030,000Equipment Replacement Fund
30,000 30,000Total
Wednesday, November 15, 2023
70
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact
2024 2028thru Department Public Works: Streets/Traffic
Description
Floor sweeper for PW parking garage and Public Parking ramp
Current equipment: 351 2004 Tennant Sweeper
Project #01-ERP-0324
Priority 3 Important
Justification
Current sweeper is past its useful life. Current sweeper is not big enough to handle either space. City rents a sweeper to clean ramp.
Budget Impact/Other
Useful Life 20 yearsProject Name Riding Floor Sweeper Category Equipment
Type Equipment
Future
Total Project Cost:$40,000
Total20242025202620272028Expenditures
40,00040,000Equipment
40,000 40,000Total
Total20242025202620272028Funding Sources
40,00040,000Equipment Replacement Fund
40,000 40,000Total
Wednesday, November 15, 2023
71
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Bldg/Equip Supt
2024 2028thru Department Refuse
Description
Refuse truck used by Refuse Utility Division of Public Works.
Current vehicle: 2011 Freightliner Rapid Rail (#900)
Project #01-ERP-0900
Priority n/a
Justification
Residential waste pick up.
Budget Impact/Other
Variance from 20 year plan - increase cost to reflect actual
Estimate salvage/resale value on replaced item: $18,000
Useful Life 8 yearsProject Name Refuse Truck (RAP-R) (2)Category Vehicles
Type Equipment
Future
Total Project Cost:$1,950,700
Total20242025202620272028Expenditures
275,200275,200Vehicles
275,200 275,200Total
Total20242025202620272028Funding Sources
275,200275,200RF - Refuse Fund
275,200 275,200Total
Wednesday, November 15, 2023
72
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Sewer
Description
3/4 ton utility truck used by the Water/Sewer Division of Public Works.
Current vehicle: 2007 Chevrolet Pickup (#505)
Project #01-ERP-0551
Priority n/a
Justification
Transportation to and from job sites, box carries tools used by personnel for job site repairs and light hauling.
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $2,500
Useful Life 10 yearsProject Name 3/4 Ton Utility Truck Category Vehicles
Type Equipment
Future
Total Project Cost:$190,546
Total20242025202620272028Expenditures
45,20045,200Vehicles
45,200 45,200Total
Total20242025202620272028Funding Sources
45,20045,200SF - Sanitary Sewer Fund
45,200 45,200Total
Wednesday, November 15, 2023
73
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Sewer
Description
Portable generator used by Water/Sewer Divisions of Public Works.
Current equipment: 1992 Kohler (#535), "PW Generator " 2010 Caterpillar C15 (#537)
Project #01-ERP-0555
Priority 2 Very Important
Justification
Emergency back up generator for lift stations and pumps, off site power for lights and welding.
Budget Impact/Other
Estimated useful life reduced from 25 to 20 years.
Estimate salvage/resale value on replaced item: $2,500
Useful Life 20 yearsProject Name Generator (2)Category Equipment
Type Equipment
Future
Total Project Cost:$79,000
Total20242025202620272028Expenditures
43,00043,000Equipment
43,000 43,000Total
Total20242025202620272028Funding Sources
43,00043,000SF - Sanitary Sewer Fund
43,000 43,000Total
Wednesday, November 15, 2023
74
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Water
Description
Trucks used by Water Department.
2016 - Changed from 1/2 ton truck to 3/4 ton truck
Current vehicle: 2007 Chevrolet Pickup
Project #01-ERP-0500
Priority n/a
Justification
Budget Impact/Other
Variance from 20 year plan - none
Estimate salvage/resale value on replaced item: $
Useful Life 10 yearsProject Name 3/4 Ton Truck Category Vehicles
Type Equipment
Future
Total Project Cost:$136,881
Total20242025202620272028Expenditures
36,00036,000Vehicles
36,000 36,000Total
Total20242025202620272028Funding Sources
36,00036,000WF - Water Fund
36,000 36,000Total
Wednesday, November 15, 2023
75
EQUIPMENT REPLACEMENT PLAN
City of Hopkins, MN - ERP Contact Public Works Director
2024 2028thru Department Water
Description
3/4 ton utility truck used by the Water Division of Public Works.
Current vehicle: 2006 Chevrolet Pickup
Project #01-ERP-0501
Priority n/a
Justification
Transportation to and from job sites, box carries tools used by personnel for job site repairs and light hauling.
Budget Impact/Other
Variance from 20 year plan - moved up from 2017 to 2016
Estimate salvage/resale value on replaced item: $2,500
Useful Life 10 yearsProject Name 3/4 Ton Utility Truck Category Vehicles
Type Equipment
Future
Total Project Cost:$144,929
Total20242025202620272028Expenditures
46,90046,900Vehicles
46,900 46,900Total
Total20242025202620272028Funding Sources
46,90046,900WF - Water Fund
46,900 46,900Total
Wednesday, November 15, 2023
76