AgendaTuesday, October 13, 1998
6 p.m.
Raspberry Room
8 pm 1999 Budget review, Yager
9 pm Review roadway improvement policy, Stadler
9:30 pm Other
NLC donation to non - profit community organization
6 pm CaII to order
6:05 pm Depot renovation report, Parsons
6:30 pm Chemical Health Commission, Kurtz
7:30 pm Revision of liquor ordinance, Genellie
10 pm Adjourn
October 5, 1998
Proposed Action
Staff recommends approval of the following motion: Motion to accept final report on
the renovation of the Depot Coffee House.
Overview
m Parsons, Assistant to the City Manager
Depot Coffee House Renovation Final Repot
The Depot Coffee House has completed the renovation of the Hopkins depot building,
and began operations on Sept. 2, the first day of school. The bulk of the renovation cost
(65 %) was met through private donations of labor and materials. Government support for
renovation accounted for 6% of the renovation cost (see attachment). Other costs were met
through cash donations and fund raising.
The total value of the renovation is $316,750, or approximately $166 per square foot.
Renovation included the complete demolition and replacement of the roof, windows, doors,
and interior. The basement was filled in, a new floor was poured, and all new mechanical
systems were installed. The kitchen, bathrooms and entry area were tiled, and quality
woodwork and doors were installed. (See attachment for renovation details.) Through the
work of many parties, coordinated by Fran Hesch, the renovation was successfully
completed and an attractive facility was made available to students and the public. (The
Depot's grand opening is set for Friday and Saturday, October 30 and 31.)
Primary Issues to Consider
• What costs remain, e.g., site costs? Will the City be asked to pay for them?
Are there any outstanding issues related to the Depot building and site?
Supporting Documents
Government support of the Depot Coffee House, 1994 -1998
Depot Coffee House renovation finances through 10/8/98
Primary Issues to Consider
What costs remain, e.g., site costs? Will the City be asked to pay for them?
With the building complete, remaining costs are primarily site costs. The parking lot,
installed by the City of Hopkins, is intended to meet the minimum requirements. However,
the Depot may wish to expand the parking lot next year, e.g., with paved parking on the
south side of the building. Such items as a screening fence for the trash receptacles, a
volleyball court, and a brick patio are all planned. The City has made no commitment to the
Depot for payment for site costs.
Ar there any outstanding issues related to the Depot building and site?
It is anticipated that the Hennepin County Parks Department will build a paved trail
running east to west along the southern boundary of the Depot site. Hennepin Parks is
working with the land owner, i.e., the Hennepin County Regional Railroad Authority, as well
as the City of Hopkins and the Depot Coffee House on that project.
Traffic access to the Depot should be monitored so that any modifications in the
public right -of -way can be made in conjunction with the County Road 3 reconstruction
project.
2
GOVERNMENT SUPPORT OF THE DEPOT COFFEE HOUSE, 1994 -1998
Renovation of Depot Building
Cash
Hopkins Family Service Collaborative, 1998
Hennepin County: truss replacement
Sheetl
Sub -total $ 10,193
Labor and Materials
City of Minnetonka $ 1,000 (estimate)
City of Hopkins: paving /grading, permits, water line, etc. 7,000
Hennepin Co. Rail Authority: pole removal, etc. 500
Hopkins School District: carpentry 400
Sub -total $ 8,900
Total Government Support for Renovation $ 19,093
Total Renovation Expenses
Phase I renovation expenses
Phase II renovation expenses
Total renovation expenses
Total Government Support for Renovation as a Percentage of Renovation Expenses: 6.0%
Operation of Depot Project (not renovation expense)
Cash
City of Hopkins, 1995 $ 5,000
City of Hopkins, 1996 5,000
Hopkins School District, 1995 5,000
Hopkins School District, 1997 2,000
City of Minnetonka, 1997 2,000
Hopkins Family Service Collaborative, 1998 25,000 (Federal funds)
MN Dept. of Children, Families & Learning, 1998 48,319 (Plus $48,319 in 1999)
Sub -total $ 92,319
Labor, Materials, Other In -Kind
City of Hopkins: staff time, insurance, copies, postage $ 10,000 (estimate)
Hopkins School District 8,000
Hopkins - Minnetonka Recreation: staff time, postage, etc. 10,700
Hennepin Co. Railroad Authority: rent -free use of building 34,200 (estimate for 1997 -98)
Sub -total $ 62,900
Total Government Support for Operations $155,219
Total Operations Expense, 1994 -1998 $271,268 (Includes projected 1998 expenses)
Total Government Support for Operations as a Percentage of Operations Expense: 57.2%
Page 1
$ 5,000 (Federal funds)
5,193
$ 92,698
224,052 (Est. by Building Construction Mgmt. Inc.)
$ 316,750
ASH ON HAND 1018198
Expen
THE DEPOT COFFEE HOUSE
Renovation Finances through 10/8198
6,028.88
Minn ga co
Abatem nt
P rmits
Brick Drilling
rywall Supply
Justu Lumber
Symington Plumbing
W.W. Graing r
Lathrop Paint
Total Rental
Pipelin Supply
Matson MacDonald
Filla Reimbur ment
Rubbl Til
Twin City Hardware
And rson Millwork
And rson Millwork
David L in Til
R use Mechanical
Pr mier Restaurant Equip
Swanson Gia Block
if Pikar Contractors
Swanson
David L in Til
Top -All Roofing
Tom Filla Reimburse
Tom Filla Reimburse
Tom Filla Reimburse
Tom Filla Reimburse
Tom Filla R imburse
Tom Filla Reimburse
Tom Filla Reimburse
Tom Filla Reimburse
FILLA BUILDER & REMODELE
Advanced Contract & Design
Fran H eh
Rouse Mechanical
Steve Fitch Contractors
CASH SPENT
Expen C mmitted
•
Surplu (D ficit)
D scription
Construction Heat
Pre -Phase 2 expense paid late
$2779 in permits waived or credited
Openings for electrical and heaters
Metal framing, sheetrock, taping supplies
Wood products, insulation
He donated all his labor and 1/2 materials for underground
Wall unit heater /coolers and bathroom ceiling fans
They may donate a portion
They have donated everything up until now
Finishing plumbing work in walls, h2o heater, grab bars
Deck engineering
Supplies
Quarry Tile and bathroom wall tile (no entryway)
Door hardware
Deposit for materials (Donating $2500 equivalent)
Code issues
Tile installation services
HVAC labor & materials $5K donated)
Stainless Steel Counter Top
Glass Block Window
Finish Carpentry
Faucets
Tile and labor in office and pop closet (code issues)
Roofing Bill - Asbestos Removal from Phase One
Twin City Hardware - door hardware (code issues)
Bennett Lumber Company - bay window and stage flooring
Cemstone Concrete Supplies - deck footings
Materials Recovery - dumpsters
Koss Paint Supply
Knox Lumber - peps! closet (code issues)
Labor - Duane, Kevin, Tom
Labor Ready - cleaning for event
R
Undercounter fridge, table bases, delivery charges
Reimbursement for supplies for Pepsi Closet
Water heater labor
Finish Carpentry, window, stage, closet, mirrors, ceiling, door
framing & finishing, etc.
More Justus Expense (estimate)
Kitchen equipment (estimate)
Insulation over drywall ceiling
Outside signage lighting (Collisys)
Door
Conting ncy
Am unt
$671.29
$1,127.00
$154.00
$875.00
$3,196.54
$18,726.92
$491.30
$589.28
$301.24
$1,234.91
$1,934.02
$172.00
$226.40
$4,090.84
$1,531.50
$2,570.00
$140.00
$2,575.50
$3,353.54
$1,490.00
$250.00
$1,909.00
$241.00
$750.00
$1,680.00
$6,322.14
$986.40
$92.15
$864.00
$8,556.00
$67,101.97
$500.00
$1,013.60
$600.00
$1,900.00
$500.00
$0.00
$4,513.60
$713.52
$289.50
$298.87
$835.00
$762.50
$247.75
$3,000.00
$175.00
6,028.88
44,513.60
$1,515.28
PHASE 2 PROJECTED EXPENSES
$224,052.00
CASH SPENT /ENCUMBERED
I
$71,615.57
ASE 2 SAVINGS DUE TO DONATIONS INCLUDING:
$152,436.43
All:
project management, site supervision
architectural drawings, mechanical & electrical engineering,
electrical and plumbing labor, electrical materials (except outdoor),
plan reproduction, temporary heat equipment,
_
concrete labor and materials, brickwork
PLAM countertops, paint and stain labor
all but a negligible amount of permit fees.
Standard Heating ($5K donated), Minimum Parking lot
Partial:
plumbing materials, wood products, carpentry, insulation
doors and hardware, drywall and metal studs,
mechanical labor and materials, ceramic tile,
kitchen equipment, casework, temp site work
equipment rental, stainless steel countertop,
paint and stain materials, landscaping. ,
No donations secured
millwork, ceilings, wainscoting.
PHASE 1 PROJECTED EXPENSES
$92,698.00
CASH SPENT /ENCUMBERED
$33,714.00
PHASE 1 SAVINGS DUE TO DONATIONS INCLUDING:.
$58,984.00
All:
Metal roofing material, gutters, downspouts and labor,
Window materials and labor
Truss material
Partial:
Carpentry, dumpster, survey, temp electric
None:
Asbestos /lead paint removal, well capping,
brickwork, underground utilities,
roof insulation materials.
TOTAL PRE -PHASE 3 PROJECTED EXPENSE
TOTAL CASH SPENT
ilip TAL PRE -PHASE 3 SAVINGS DUE TO DONATIONS
$316,750.00
$105,329.57
$211,420.43
BCM Estimate)