The URL can be used to link to this page

2009 City of Hopkins, MN BudgetThink Hopkins.co4w, Business Education Arts 2009 ANNUAL BUDGET January 1, 2009 December 31, 2009 CITY OF HOPKINS, MINNESOTA 1010 First St S Hopkins, MN 55343 www.hopkinsmn.com CITY OF HOPKINS BUDGET FISCAL YEAR BEGINNING JANUARY 1, 2009 City Council Term Expires Mayor Eugene Maxwell December 31, 2009 Councilmember Kristi Halverson December 31, 2009 Councilmember Cheryl Youakim December 31, 2009 Councilmember Rick Brausen December 31, 2011 Councilmember Bruce Rowan December 31, 2011 Management Team Rick Getschow City Manager Jim Genellie Community Services Director Christine Harkess Director of Finance Steve Stadler Public Works Director Craig Reid Police Chief Kersten Elverum Director of Planning Development Dale Specken Fire Chief Dave Johnson Recreation Director This document was developed and compiled by the Finance Department, City of Hopkins CITY OF HOPKINS TABLE OF CONTENTS Introduction/Background Letter of Transmittal 1 City Manager's Budget Message 2 Distinguished Budget Presentation Award 7 Organization Chart 8 Mission Statement 9 Community Profile 10 Organization Structure 13 Organization Goals 13 Financial Management and Policies 17 Budget Calendar 20 Budget Overview Authorized and Approved Staffing Levels 25 2009 Summary Budget Information by Major and Non -Major Funds 27 2009 Budget Summary All Funds 28 2009 Revenue Summary All Funds 30 2009 Appropriation Summary All Funds 35 Property Tax Service Costs 40 Fund Balance 45 Debt Overview 49 Capital Improvements Overview 54 General Fund Budget Projection 58 General Fund 62 Special Revenue Funds 112 Internal Service Fund 150 Enterprise Funds 152 General Debt Service Funds 164 Glossary 165 Index 407 CITY OF HOPKINS HOPKINS, MINNESOTA Department of Finance Dear Reader: 1010 First Street South Hopkins, MN 55343 (952) 935 -8474 Fax: (952) 935 -1834 Finance (952) 548 -6330 This document presents the City's approved 2009 budget, including budget summaries for all funds along with program summaries and major objectives to be accomplished in 2009. Background information used to develop the budget and to describe the impact of this budget and corresponding levies are included in the city manager's budget message and the budget overview to provide a more complete understanding of the 2009 budget. This information has been compiled and presented in accordance with generally accepted budgeting practices as pronounced by the Government Finance Officers Association of the U.S. and Canada, and with generally accepted accounting principles for governmental accounting. 1 Christine M Harkess, CPA, CGFM Director of Finance January 2009 �t °fati°PAllas 1010 cfLztt 8tteet jout/z diopkin.6, clidi 55343 -7573 /zone: 952-935-8574 (fax: 952-935-1834 Caleb addtess: www. hopkinsmn. conz Citizens, Honorable Mayor, City Council City of Hopkins Hopkins, Minnesota 55343 Dear Citizens, Mayor and Council Members: It is my pleasure to present to you the City of Hopkins 2009 Budget. Hopkins' strong financial position and proactive fiscal management practices allowed options for the City Council to maintain a service delivery at current levels while minimizing the impact on the 2009 tax levy, The final result is adopted 2009 budgets totaling $24,821,583 of which $10,075,492 is the General Fund. This budget lives within the City's financial resources, meets basic service needs, provides for the maintenance and replacement of the City's infrastructure, and plans for the future, keeping Hopkins' good financial condition intact. The Municipal Budget is intended to reflect the goals, objectives, and priorities established by the City Council with input from the residents and taxpayers of Hopkins, and fairly represent the revenues and expenditures necessary to provide the services and programs desired by the community. Y The City of Hopkins is fully developed. Challenges exist for redevelopment and building community. The city Y y governing body involves its' citizens and constituents through its mission and vision statement by: conducting a citizen's academy, providing a state of the city address, p 9 y publishing a city annual report, and communicating with the community as often as possible regarding many city initiatives and proposed polices. The budget adoption is a significant wa in which the City Council expresses their leadership. The City Council establishes budget goals, which are accurately reflected in this budget. y 2009 BUDGET DEVELOPMENT The City has developed a number of elements that have been brought together to provide the best information for the Council to make their budget decisions. These elements include the following: Strategic Planning Process The Council has a mission and vision statement, which helps determine the priorities of the community and direct the council in providing services for its constituency. As part of the process annual goals and objectives are set. Program Budgeting This provides more information in regards to what programs departments provide and what is the individual cost of those programs. This accomplishes the objective of reviewing revenues and expenditures based on program activity. Four Year Budget Modeling Encourages future planning for the General Fund budget and allows us a preview at projected property tax levy needs over the next four years. Graztnezing with the iommunit# to En/tance the Qua/[tj of o t1 fie gn .6 Educate gnvoive e 7 CITY OF HOPKINS Cash Flow Models Cash flow projections are created for all funds to provide us with a view of future sources and uses within the various funds and for the City as a whole. This assists in long range planning and goal setting. Net Property Tax Cost for Sample Properties Developed many years ago, this provides information to the council incorporating expected increases in valuation and projecting actual costs on sample properties within the City. Net Tax Cost by Program This provides both a dollar and percentage of property tax support for each of the City's general fund programs. HOPKINS IN 2008 In the year 2008, the nation's economy experienced minimal growth. The governmental environment was to maintain staff and minimize budget increases. The city continued to provide all core services through 2008. Program budgeting has helped in our analysis of city services, while we look at ways to continue to do more with less. The Council and city staff will also continue to investigate additional revenue sources. In 2008, the City's tax base continued to grow, however at a minimal level. Redevelopment of properties in Hopkins helped to increase our tax base, which increased our tax capacity and has kept our levy increased to an average of 3.9% per year for the last five years. In 2008 the taxable market value growth totaled 0.75% for 2008. The City's general fund expenditures have increased an average of 3% a year over the last five years. This increase is directly related to salary and benefit increases for employees, insurance costs and oil based products. Diligent planning and management has helped in keeping operating expenditures down. The employee compensation has remained competitive in the market for both those with and those without labor contracts. The number of employees has remained stable at 110. ECONOMIC OUTLOOK Minnesota's overall economy is suffering the same effects as the rest of the country. Thirteen Fortune 500 companies are headquartered in Minnesota. Super Valu is the largest food wholesaler in the nation. They are a Fortune 500 company that continues to expand in Hopkins. Another Fortune 500 company with a branch in Hopkins is US Bank. Included with the Fortune 500 companies in Hopkins there is a diverse community made up of a healthy mix of residential, commercial and industrial properties. In addition Cargill, the largest privately held company in terms of revenue, is expanding their corporate campus into Hopkins with the addition of an estimated 800,000 square feet of office space in three buildings. In 2008 the first of three buildings was completed and over 1,100 employees moved in during June 2008. The second building will be completed in the summer of 2009 and additional employees will move in at that time. The final building is anticipated to be completed in early 2010. Total employment at the three buildings is estimated at 3,300. Hopkins economic outlook has remained relatively stable. The City has expanded its commercial tax base through redevelopment. It is also an attractive bedroom community of Minneapolis with new home construction. Hopkins is an inner -ring suburb of Minneapolis with a good mix of 34% residential, 42% commercial and industrial and 22% apartment properties. Hopkins participates fully in the Minneapolis and Hennepin County economies. Hopkins has preserved its central downtown area where development continues because of its highly desirable location. Hopkins wealth levels are above average when compared nationwide. 2009 BUDGET REDEVELOPMENT State Tax Reform: CITY OF HOPKINS Significant redevelopment has occurred within the City of Hopkins over the past five years. This redevelopment has contributed substantially towards the increase in property values and by making Hopkins a more desirable place to live and work. The largest redevelopment project in the city's history came to fruition in 2007. The City has been working for several years to redevelop the Red Owl or North Annex site east of Highway 169 on Excelsior Boulevard in Hopkins. It is a 27 -acre parcel that housed several operations for Super Valu over the past decades. Cargill, an international provider of food, agricultural and risk management products and services with headquarters in neighboring Minnetonka, will be occupying the entire site for corporate office development. This $130 million project, which began in 2007 and is scheduled for staged completion in 2008 -2010, will not only bring approximately 800,000 square feet of Class A office space to Hopkins, but will also bring over 3,300 new jobs to the City. In addition to this large office development, other development continues in Hopkins. This includes new commercial structures on Mainstreet, renovation of older industrial buildings, new residential projects, and more mixed -use projects that incorporate residential and commercial development. Overall, these redevelopment efforts continue to ensure that Hopkins remains a desirable community to live and work in. LONG TERM OBJECTIVES The City Council and staff have established long term objectives for the community and the working environment Increase ratio of residential properties. Maintain the high quality of our livable community. Increase tax base to spread share of tax burden. BUDGET OBJECTIVES FOR 2009 Maintain core City services at a reasonable price for residents and commercial /industrial users. Use program budgeting as a tool for analysis of all programs and services to: look for ways to reduce dependency on the property tax, find greater efficiencies in the provision of current services and programs, compare staffing levels to workloads to assure proper allocation of resources, create greater linkages between revenues and expenses, to allow for more entrepreneurial approaches to non essential services. Forecast funding needs and tax implications to assure strong long -term financial stability. Continue policy of avoiding the use of fund balances for operating expenses. Recognize and award employees that assist the City in saving money. Evaluate and investigate other sources of revenue. BUDGET CONSIDERATIONS There are areas to consider that may affect the budget during the next few years. 2009 BUDGET 4 The state's ongoing budget issues will again affect City finances as well as residential and commercial based taxpayers. Property Classification Changes In the past there has been a tendency to shift some of the tax burden back to residential taxpayers from commercial /industrial taxpayers. This continues with the final year of the phase out of limited market value on residential properties. Tax Increment Finance Any changes in property classifications impact property taxes generated by TIF districts. Currently the tax generated in the various districts is projected to be sufficient to cover any debt or liabilities created in the districts. Property Tax Freeze and /or Levy Limits Levy limits were re- imposed in 2008 as a tool to hold down local government spending. State Aids In 2002 the state shifted a portion of its aids from local governments to school districts, allowing local governments to levy back the loss. In 2003 the state un- allotted a portion of local government aids without the ability to raise taxes. In 2004 cities were given the authority to levy back 60% of lost local government aid. In December 2008 the State of MN reduced December state aids payments in response to the state budget deficit. In response to continuing state budget deficits local governments will see further reductions in state aids during 2009. The trend of reducing local government reliance on state aids is anticipated to continue into the future. Real Estate Values Real estate values in this community experienced a slight increase of 0.75% for 2008. This resulted in an small increase in the City's tax capacity. In addition, three tax increment districts were decertified in 2004 adding over $69M in increased value to the general tax base. An additional smaller tax increment district is scheduled for decertification in 2009 which will help in setting the tax levy for 2010. Overall, expenditures will increase by 5.26% in 2009 with projected decreases of about 0.35% in 2010, 1.6% in 2011 and approximately 3% for 2012 and 2013. Future programs and services provided by the City of Hopkins may change in relation to available revenue sources. The City Council and staff continue to work on budget solutions in light of decreases in funding sources. This planning assists in minimizing the impacts of potential tax freezes, additional state aid losses and reduced potential redevelopment activity. Fund Balances for governmental fund types will continue to be strong for the next 3 to 4 years, absent any significant changes in the policy of avoiding the use of fund balance reserves for current expenditures. GAUGING THE CITY The City uses the following performance measures: Tax levy history in relation to the consumer price index. Sample properties cost per month Comparisons of comparable communities Goal achievement CITY OF HOPKINS 2009 BUDGET ADOPTION Overall the budget objective is to provide quality services at a reasonable cost, keeping tax rates fairly constant In the past this has been accomplished through increased net tax capacity levels and keeping the tax levy at a reasonable amount, at the same time allowing the City enough funds to continue with the level and quality of service it currently has. In 2003, the City implemented a $550,000 tax levy for the new fire station and public works storage facility. In 2004, the City implemented an additional $450,000 tax levy for the remodeling and expansion of its police department facility. At the same time as these new levies were being implemented the state significantly reduced local government aid to the city. These new levies and the Toss of state aid have significantly impacted the city's tax rates. The city's tax capacity rate has gone from 32% in 2001 to 57% in 2004 but was reduced to 49% in 2005 largely due to the decertification of three tax increment districts and has been reduced each year thereafter due to growth of the tax base and service efficiencies throughout city government reaching a low of 45.4% in 2008 before rising again in 2009 BUDGET 5 2009 due to declining market values.. The 2009 city tax rate is 47.3 CITY OF HOPKINS The adopted General Fund budget has a 5.26% expenditure increase for a total General Fund Budget of $10,075,492. The city's tax capacity rate for 2009 shows an increase of 1.9% from 2008. The total tax levy increase for 2009 is 3.9 The levy includes funds designated for general fund operations and debt service payments. The capital levy was increased to $100,000. The monthly city tax cost for a median valued home, which decreased in value by approximately 2% to $225,000 is about $89 or approximately $1,064 for the year. The city's goals and objectives were once again reviewed and updated by city staff, commissions, citizens and the City Council. They are integral part in meeting the needs of the citizens.. The 2008 -09 goals and strategic plan are included in the budget document on pages 14 -16. Sincerely, CITY OF bOPKINS LL Rick Getschow City Manager 2009 BUDGET 6 G GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award City of Hopkins Minnesota For the Fiscal Year Beginning Caw PRESENTED TO January 1, 2008 President Executive Director CITY OF HOPKINS The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Hopkins, Minnesota for its annual budget for the fiscal year beginning January 1, 2008. In order to receive this award, a government unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its 2009 BUDGET Community Services Assessing City Clerk Elections Inspections Reception Communications MIS CITY FACILITIES City Hall Depot Coffee House Fire Department Hopkins Activity Center Hopkins Center for the Arts Pavilion Ice Arena Police Department Public Works Finance Accounting Payroll Utility Billing Budgeting Real Estate Debt Equipment Replacement Boards Commissions Planning Economic Development Economic Development Housing Planning Zoning Public Housing TIF Districts Parking Paratransit 1010 First St S. Hopkins, MN 55343 9451 Excelsior Blvd, Hopkins, MN 55343 101 17th Ave S, Hopkins, MN 55343 33 14th Ave N, Hopkins, MN 55343 1111 Mainstreet, Hopkins, MN 55343 11000 Excelsior Blvd, Hopkins, MN 55343 1010 First St S, Hopkins, MN 55343 1 100 Excelsior Blvd, Hopkins, MN 55343 CITY OF HOPKINS CITIZENS CITY COUNCIL City Manager Administration Fire Fire Medical Response Fire Prevention Emergency Preparedness Chemical Assessment 952-935-8474 952-938-2204 952- 938 -8885 952 939 -1333 952-979-1100 952-939-1410 952-548-6440 952-939-1 38 2 2009 BUDGET 8 City Attorney Police Patrol Investigation Dispatch Crime Prevention Records Public Works Building Maint_ Equipment Engineering Parks Forestry Street/Traffic Refuse Water Sewer Facilities Mgmt. Activity Center Center for the Arts Depot, Skate Park Pavilion /Ice Arena City of Minnetonka Recreation Playgrounds Ice Rinks Joint Recreation 2006 MISSION STATEMENT Together, all of city government pledges to: Continually enhance partnerships with citizens. Inspire citizen leadership. Educate and involve residents. Communicate openly and effectively. Be responsive. Be fiscally responsible CITY OF HOPKINS 2009 BUDGET 9 Inspire Hopkins Citizens to Partnering with Partnering with EC! UCate Enhance the Quality of Life Communicate As a City Council we pledge to: Involve Continually enhance partnerships with staff. Lead in the creation of a community -wide vision. Set policy. As a staff, we pledge to: Continually enhance partnerships with the City Council. Develop and implement long -term plans. Provide quality customer service that is: o Responsive to the needs of the community. o Innovative. o Accessible. COMMUNITY PROFILE CITY OF HOPKINS The first settlers of Hopkins arrived in 1852; however, the roots of the town begin in 1887 with the building of the Minneapolis Threshing Machine Company, later called Minneapolis Moline. Minneapolis Moline once employed most of the Hopkins residents. The West Minneapolis Land Company was also founded in 1887 and was formed to build housing for the Minneapolis Moline factory workers. In 1893, the Hennepin County Board of Commissioners received a petition signed by 41 residents, asking that the village be formed. Following an election, the community was then incorporated as the village of West Minneapolis. The original village was comprised of three square miles, and it has been enlarged by annexation to its present size of about four square miles. The population at the time of its incorporation was 1,105; today, there are 17,559 people living in Hopkins. In 1928, the name of the village was changed to Hopkins for Harley H. Hopkins who was among its first homesteaders and was the community's first postmaster. The first mayor was Harley Hopkins' son, Chester L. Hopkins. On January 1, 1948, the village became a city upon adoption of a City Charter with a Council /Manager form of government. The City Council consists of four council members and the mayor. Council members serve four -year terms and are elected at large. The mayor is elected at large for a two -year term. The governing council is responsible, among other things, for passing ordinances, adopting the budget, appointing committees and hiring the City's manager and attorney Hopkins has always had a core business district, and in the center of that early business district was Hopkins City Hall at 8th Ave N and Mainstreet. Completed in 1912, it housed the city's police and jail in the rear portions, and city offices, library and meeting room upstairs. The fire station was on the main level, and the firefighters used horse drawn rigs. The building was remodeled in 1940 to accommodate more fire trucks. That fire station was torn down in 1965 after a new City Hall, Police Station and Fire Station were built at 1010 1st St S. In 2004, a new Fire Station was built on 17th Ave. The Police Department was expanded and remodeled in 2005. In the summer of 1982, the city and its Public Works Department accomplished the challenge of building a city garage on a small area, using as many of the existing structures as possible, doing it within a $475,000 budget, and doing it without disrupting city services. The Public Works facility was expanded and remodeled in 2004. Adjacent to the Public Works facilities is the Hopkins Pavilion, which was built with money from a 1989 park bond referendum. The facility opened in December 1991. It is now one of the premier facilities of its kind in the Twin Cities area, and is used for soccer, lacrosse, in -line roller hockey, skating and ice hockey. The Hopkins Activity Center, a multipurpose community facility, opened in January 1981 at the site of the former South Junior High School. A variety of programs for people of all ages are offered at the Activity Center. It was renovated in 1990, and the facility includes a gymnasium, meeting rooms and kitchen. The Hopkins Historical Society, which was started more than 24 years ago, also is located in the Activity Center. The Hopkins Center for the Arts, 1111 Mainstreet, opened in November 1997. The Arts Center stands as a focal point for arts, culture and entertainment in the Hopkins community, the Twin Cities metro area and the region. It is a community gathering place where young and old can enjoy high quality, multi- disciplinary cultural arts programs and community activities.. The Arts Center includes a theater, a visual arts gallery, multipurpose spaces for rehearsals, community activities and small performances, a visual arts classroom, a dance studio, and kitchen facilities for serving catered food. It addition to its facilities, the City of Hopkins is home to the annual Raspberry Festival. The first festival was organized in 1934 by a group of community business people who were concerned that the Hopkins economy and community needed a boost. This festival is one of the largest in the state. 2009 BUDGET 10 U.S Minnesota CITY OF HOPKINS ma y, Hennepin County Hopkins is a suburban city in Hennepin County, Minnesota located just 13 minutes west of the Twin Cities of Minneapolis and St. Paul. The City is four square miles in size surrounded by larger suburban communities. Hopkins is about 98% developed with little remaining vacant land. U.S. Route 169 and Minnesota Highway 7 are two of the main arterial routes in the City. Hopkins is a dynamic community of over 17,000 residents. Founded rich in tradition and growth, Hopkins offers the advantages and conveniences of a large City but yet the security of a small town. The residents and the business community have an enormous sense of pride and support for their City. Travel any street and you will see and feel the reflections of pride and vitality. Hopkins has enriched its spirit of community by remaining a place where people are treated with respect; where the community participates in building culture, character and common bonds; where business growth is supported while a vibrant City Center is maintained; where people feel safe, support outstanding schools and celebrate cultural heritages; and where people enjoy quality parks, housing and public services. Through education, inspiration, involvement and communication, the City Council, City Staff, members of the Boards and Commissions, the business district and the neighborhood associations are committed to enhancing the quality of life in Hopkins. 2009 BUDGET 11 Hopkins Population: 1920 1930 1940 1950 1960 1970 1980 1990 2000 2001 2002 2003 2004 2005 2006 2007 2008 3,055 3,834 4,100 7,595 11,380 (census) 13,395 (census) 15,336 (census) 16,534 (census) 17,145 17,250 17,559 17,643 17,675 17,263 17,389 17,526 N/A CITY STATISTICS: Founded Dated of Incorporation Date of Adoption of City Charter Form of Government Fiscal Year Begins Area of City Housing Single Family Multiple Family Duplexes Condo /Townhouses Population by Age Under 18 18to64 Over 65 Income by Household Less than $25,000 $25,0 00 $50,0 00 $50,000 $75,000 $75,000 $100,000 $100,000 $150,000 $150,000 $200,000 $200,000 or more Median Household Income Median Family Income Per Capita Income Unemployment Rate 1852 November 27, 1893 December 20, 1947 Council Manager January 1 4.1 Square Miles 2,38 2 4,18 8 48 6 1,763 3,36 0 11,302 2,483 2115 3113 1578 675 341 113 24 8 Population Composition White African American Native American Asian Pacific Islander Other Races Two or More Races Hispanic or Latino of any Race German Norwegian Irish Swedish School Enrollment Education Elementary Schools Middle Schools High School Private Schools Charter Schools Elections: Registered Voters last general election Number of votes cast last general election Percentage of registered voters voting $39,023 City Bond Rating $50,359 Stand Poor's $26,759 Moodys 6.5% CITY OF HOPKINS 2009 BUDGET 12 52.61% 5.19% 0.78% 5.92% 0.09% 2.58% 2.82% 5.54% 23.90% 12.40% 7.40% 7.10% 7,900 6 2 1 4 2 1 1,246 8,835 79% Miles of Streets and Alleys: Trunk Highways County City Streets Alleys Miles of Sewers: Storm Sewers Sanitary Sewers Miles of Watermains Civil Defense Warning Sirens Fire Protection: Number of Stations Number of FT Employees Volunteer Firefighters Police Protection: Number of Stations Number of Employees Parks City Parks P laygrou nds Skating Rinks AA- A- Total Property Values 3.57 5.32 47.5 9.52 21.4 45.46 52.6 3 1 1 40 1 41 16 11 7 $1.677 billion ORGANIZATION GOALS Long -range goals for the City are o Continually enhance partnerships with citizens. o Inspire citizen leadership. o Educate and involve residents. o Communicate openly and effectively. o Be responsive. o Be fiscally responsible. o Provide quality customer service that is: Responsive to the needs of the community. Innovative. Accessible. CITY OF HOPKINS ORGANIZATION STRUCTURE The home rule charter of the City was adopted on December 2, 1947 and serves as the basis for the government operations of the City. The City utilizes the overnment. The Cit Council is comprised of the mayor and four council members. The mayor and the council members are council manager form of municipal g y elected at large. The council members serve a four-year term and the mayor serves a two -year term. The city manager of the City is the chief administrative officer of the City The city manager and the city attorney cit attorne are selected by the City Council and serve an indefinite term. The city manager controls and directs the administration of the City's affairs and therefore, supervises all departments and divisions of the City. The city attorney provides legal and prosecution services for the City. City boards and commissions serve in an advisory capacity to the City Council. The City is managed through seven departments. each with a department head who reports to the city manager. In addition to the departments the city manager oversees the administration, human resources and management information functions. A description of each of the departments is included in this document. Within each departure p ro department are several rams. A description of each program, its objectives and budgets are presented in this document. programs. or implement various city issues o The City utilizes several commissions to advise, prioritize or projects throughout the year. These commissions are comprised of p volunteer citizens and an appointed staff member as a liaison. The Charter commission reviews the city charter for appropriateness and also recommends changes to the charter. They meet annually all or more often as needed. The Human Rights commission meets monthly and they promote equality and fairness he Zonin and Planning commission meets monthly and reviews and recommends zoning applications, changes to zoning ordinances within the community. T g and recommends possible future economic development for the City. The Park board meets monthly to review park and recreation programs use an recommends future programs and development for parks. There are also several internal committees comprised of department heads and employees to assist in the management of City operations. These include the p p Labor Management Employee nt committee, Em loy ee Management committee, Safety committee Wellness Committee and Police Review committee. City Short -term goals are reviewed bi -annually by Cit Council and staff. The discussion begins with the global environment and ends with prioritizing goals for the near future. Below are the short -term goals for the City and some strategies to implement them. 2009 BUDGET 13 ;Goal 1— Build on the Small Town Feel of Hopkins CITY OF HOPKINS 2008 -09 GOALS AND STRATEGIC PLAN Background: A small -town feel is a major part of the identity of Hopkins. Surveys have demonstrated that it is also one of the primary reasons people like living in Hopkins. Efforts in the future need to capitalize on and enhance this important city asset. Strategy 1- Create a More Vibrant Business Community 1. Explore methods with the HBCA to better connect the business community to the City. 2. Pursue state support and participation in allowing direct TH 169 access to Mainstreet. 3. Explore ways to enhance the sense of place in commercial centers including banners, public art, and directional signage. 4. Research the development of design guidelines and standards for Mainstreet from 12 to Shady Oak Road. Strategy 2- Promote and Enhance City Events 1. Identify at least three new ways to promote and enhance city events such as Mainstreet Days and the Raspberry Festival. a.) Meet with city event organizers to discuss the long range plans for all city events. 2. Explore the viability of a new city event potentially featuring city trails and facilities. Strategy 3- Provide Accessible and Friendly City Services 1. Develop new methods to become more responsive to citizens and customers. a.) Track response rates to citizens and their requests. b.) Provide maximum decision- making capability at the customer point -of- contact.. 2. Establish an employee training program to include quality customer service, teamwork and decision- making. Goal 11 Enhance and Promote Smart Urban Design and Walkability Background: Hopkins has been recognized as a city that encourages smart urban design. This includes the ability to walk to stores and other amenities. Advancing these goals also improves the small town feel. Strategy 1- Improve Walkability and Physical Connections in the City 1. Assess pedestrian connections and pedestrian friendliness throughout the City with an emphasis on centers of employment and housing along with connections to transit and Mainstreet. a.) Create a new sidewalk and trail- oriented master plan to connect each residential area to a regional trail, Mainstreet, and /or an LRT station. 2. Explore instituting a local shuttle service. 2009 BUDGET 14 CITY OF HOPKINS 3. Partner with other agencies and governmental units (e.g. watershed districts and the park district) to enhance paths and trails in the community. 4. Review and potentially revise city ordinances and policies to ensure that they fit the goals of smart urban design and walkability. 5. Institute a policy or plan whereby all new developments are reviewed to ensure pedestrian- friendly design. 6. Pursue walkablility designations /awards. 7. Post suggested walking /running routes in city publications and on the city website. a.) include distances between locations. b.) delineate Landmarks and sites along routes. Strategy 2- Go Green 1. Research the development of a program for business incentives based on green development. 2. Pursue potential "Green Star" City Designation based on a program to be designed by the League of Minnesota Cities (LMC). Strategy 3 Healthy City Initiatives 1. Continue to promote wellness activities among city employees and consider expanding initiatives to the entire Hopkins community. a.) research conducting a city -wide health related event. 2. Provide two community forums promoting the National Recreation Park Association's (NRPA) Step Up To Health Initiative, 3. Lobby state and federal government officials to find methods to reduce health care costs. Strategy 4 Plan for LRT 1. Develop mixed -use zoning classification requirements that support transit oriented development around proposed LRT stations. 2. Develop a strategy to Investigate ways to control land around proposed stations for future transit oriented development. 3. Maximize internal trip capture those that walk or bike to the LRT station by intentionally creating pedestrian friendly environments on near the station site and safe pedestrian connectivity within 1/2 mile from the station. 4. Create a good pedestrian environment and pedestrian -scale interest from parking locations to the station platform, from the Central Business District to the station and from residential TOD areas to the station. 5. Locate and plan for destination employment centers as close to the stations as possible within 1000' preferably. 6. Ensure that all Southwest Transitway impacts (noise, vibration, traffic, economic, parking, utilities, and environment) are identified and documented in the Draft Environmental Impact Statement for future Federal mitigation funding. Goal III Take It to Them Background: Hopkins has a reputation for strong citizen involvement and engagement. The City needs to build upon that strength by reaching out to deliver our messages and hear from our stakeholders. The City will also strive to better educate the community on a variety of city issues, policies and programs. 2009 BUDGET 15 CITY OF HOPKINS Strategy 1- Business Recruitment 1. Identify target businesses for recruitment based on market analysis and community feedback on what else is needed. 2. Recruit one new target business to Mainstreet. Strategy 2- Involve Minority Populations /Diversity 1. Create a Multi Cultural Advisory Committee (MAC). 2. Conduct a New Americans Academy. 3. Connect MAC to city employees, elected officials, city commissions and the community at large through information sharing. Strategy 3- Engage the Rental Community of Hopkins 1. Conduct a pilot project at a specific location (rental community) focused on community building and citizen engagement a. Increase City committee involvement b. Increase distribution of city material /publications c. Increase voter turnout d. Reduce resident turnover Strategy 4- "Think Hopkins Marketing and Promoting the City of Hopkins 1. Partner with the Hopkins Business and Civic Association (HBCA) to explore a staff position responsible for the marketing and promotion of the City. Strategy 5- Citizen Engagement Initiatives 1. Create, distribute, and promote a citizen engagement guide. 2. Conduct City Council and Board and Commission meetings at off -site locations of interest. 3. Conduct presentations with different groups throughout the community on city goals and initiatives. 4. Explore methods to expand the scope and reach of the Citizen's Academy. 5. Provide for more interaction through the use of technology and the city website. a. online surveys b. Topic or question of the month c, "Ask Harley Hopkins" Hopkins Citizen's Academy participants engaged in the Planning and Economic Development exercise. The Citizens Academy, a five week program held annually in March allows citizens to get a better understanding of how their City government works. The Academy covers the topics of, Our Government, Police, Fire, Public Works and Planning Economic Development. The program has been well received by the community with over 25 participants each year. 2009 BUDGET 16 CITY OF HOPKINS FINANCIAL MANAGEMENT AND POLICIES The City of Hopkins Finance Department is responsible for maintaining the accounting system and monitoring compliance with the budgetary controls and financial policies established by the City Manager and City Council. Following is an overview of relevant financial management practices, policies and year -end reporting. BASIS OF ACCOUNTING The accounting system provides for a complete, self balancing account group for each fund of the City. Accounting records are maintained on the modified accrual basis for City funds. The exception is the proprietary funds, which are on full accrual. The modified accrual basis of accounting recognizes revenues to the degree that they are available to finance expenditures of the fiscal period. Similarly, debt service payments and a number of specific accrued liabilities are only recognized as expenditures when payment is due because it is only at that time that they normally are liquidated with expendable available financial resources. The budgetary basis of accounting is the same basis of accounting used to prepare the City's financial statements as included in the City's Comprehensive Annual Financial Report at the fund statement level. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) The City implemented Governmental Accounting Standards Board (GASB) Statement No. 34 for the year ending December 31, 2003. The statement also requires the City to utilize the economic resources measurement focus as well as the accrual basis of accounting. The City operates on a calendar fiscal year and reports its year -end financial position in a Comprehensive Annual Financial Report (CAFR), prepared by the City's Finance staff. Copies of the 2008 CAFR will be available to the public upon completion in May 2009 and a summary of the results will be published in the official newspaper. The 2008 CAFR will be audited by the independent auditing firm of LarsonAllen, LLP to insure accuracy and compliance with federal and state laws and regulations. State law provides that the City may arrange for an examination of its books, records, accounts and affairs, or any part thereof, by the State Auditor or by Certified Public Accountants. It has been a long- standing policy of the City to provide for a complete annual audit of the City records by independent Certified Public Accountants. The Government Finance Officers Association of the United States and Canada (GFOA) awarded a Certificate of Achievement of Excellence in Financial Reporting to the City of Hopkins for its CAFR for the fiscal year ended December 31, 2007. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local government financial reports. CAPITAL IMPROVEMENT PROGRAM (CIP) POLICY The City annually develops a 5 -year plan for capital improvements and updates it annually. The five -year budget capital improvement will be approved and incorporated into the operating budgets. The following year's budget will be adopted with the year after that on a cycle consistent with the operating budgets The complete CIP document can be downloaded from the city's website at www.hopkinsmn.com and is a companion document to the Annual Budget. The City will identify the estimated cost and potential funding sources for each capital project proposal before it is submitted to the Council for approval and that process will determine the most cost effective financing method for the proposed project. The City will make all capital improvements in accordance with the adopted capital improvement program or as amended by the City Council. Capital purchases not otherwise funded through an approved budget shall require City Council approval, The City will maintain all its assets at a level adequate to protect the City's and its citizen's capital investment and to minimize future maintenance and replacement costs. 2009 BUDGET 17 CITY OF HOPKINS EQUIPMENT REPLACEMENT PLAN (ERP) POLICY The City annually develops a 5 -year plan for equipment replacement and updates it annually. The five -year budget equipment replacement plan will be approved and incorporated into the operating budgets. The following year's budget will be adopted with the year after that on a cycle consistent with the operating budgets. The complete ERP document can be downloaded from the city's website at www.hopkinsmn.com and is a companion document to the Annual Budget. The City will identify the estimated cost and potential funding sources for each equipment proposal before it is submitted to the Council for approval and that process will determine the most cost effective financing method for the proposed equipment purchase. New pieces of equipment not previously in the equipment replacement plan must first be financed through the departmental budget and will be placed in the equipment replacement plan the year following the purchase. The City will make all equipment purchases in accordance with the adopted equipment replacement plan or as amended by the City Council. Equipment purchases not otherwise funded through an approved budget shall require City Council approval. The City will maintain all its equipment assets at a level adequate to protect the City's and its citizen's capital investment and to minimize future maintenance and replacement costs. BUDGETARY AND FINANCIAL CONTROL POLICIES A. The council shall have full authority over the financial affairs of the City. B. City manager shall control and direct the administration of the City's affairs. C. The manager shall prepare the budget annually and submit it to the council and be responsible for its administration after adoption. D. The manager will prepare and submit to the council at the end of the fiscal year a complete report on the finances and administrative activities of the City for the preceding year; and keep the council advised of the financial condition and future needs of the City. E. The annual budget shall provide a complete financial plan for the budget year by fund. F. The council shall levy the taxes necessary to meet the requirements of the budget for the ensuing fiscal year. G. The city clerk shall be the chief purchasing agent of the City, H. The City will maintain an investment policy that invests available funds to the maximum extent possible, at the highest rates obtainable at the time of investment, in conformance with the legal and administrative guidelines. Any money in any fund belonging to the City, or any branch thereof, may be invested by the city manager according to policies adopted by the City Council. 1 The city manager shall be the chief accounting officer of the City and shall submit to the council a statement each month containing information relative to the finances of the City as the council may require. Each year the city manager shall submit a report to the council, no later than June 30, covering the entire financial operations of the City for the past year. This report shall follow the style and form, as far as practicable, prescribed for annual City financial reports and copies will be made available to interested parties. BUDGET CONTROLS Budgets are complete financial plans for the future by fund, showing all proposed expenditures and estimates of all anticipated revenues. The council may include or exclude at its discretion any fund, except the general fund. The budget shall be submitted to the council at a regular council meeting, in a manner prescribed by state statute, not less than 30 days prior to final approval. The budget is a public record open to public inspection. The council shall hold a public hearing on the budget and it shall make such changes therein as it deems necessary and adopt the budget by resolution. It has been City policy to annually approve a balanced General Fund budget. A balanced budget is a budget in which expenditures are equal to income. 2009 BUDGET 18 CITY OF HOPKINS Other City funds may or may not have a balanced budget depending on when funding is received for specific expenditure needs. For example a grant may be budgeted for an expenditure that may overlap years. Thus all revenues would be in one year and the expenditures would be in multiple years. All budgets are prepared on the accrual basis Budgets are estimates and may be amended under the following guidelines. PREPARATION OF THE ANNUAL BUDGET The annual budget shall provide a complete financial plan for the budget year by fund, showing all proposed expenditures and estimates of all anticipated revenues applicable to proposed expenditures and any other information the council may require or the city manager might deem desirable. In parallel columns shall be shown the amounts, if any, granted and expended under similar heads for the past two complete fiscal years and. as current as possible, for the immediate past fiscal year. The council may include or exclude at its discretion any fund, except the general fund The budget shall be submitted to the council at a regular council meeting, in a manner prescribed by state statute, not less than 30 days prior to final approval_ It shall be a public record open to public inspection by anyone and the city manager shall cause sufficient copies thereof to be prepared for distribution to the mayor, members of the council and interested persons. ADOPTION OF THE BUDGET The council shall hold a public hearing on the budget and it shall make such changes therein as it deems necessary and adopt the budget by Resolution. ENFORCEMENT OF THE BUDGET Except as set forth in Section 7.16, the city manager or the City Council shall not approve any expenditure uncovered by the budget. The City Council may approve expenditures uncovered by the budget if there is sufficient unexpended balance left after deducting the total past expenditures and the sum of all outstanding bills, orders and encumbrances. No employee of the City shall place any orders or make any purchases except for the purpose and to the amounts authorized in the budget. Except as in this Charter otherwise provided, any obligations incurred by any person in the employ of the City for any purpose not authorized in the budget or for any amount in excess of the amount therein authorized shall be a personal obligation upon the person incurring the expenditure. ALTERATIONS IN THE BUDGET Except as set forth in Section 7.16, after the budget shall have been duly adopted, the council shall not have power to increase the amounts therein fixed, whether by the insertion of new items or otherwise, beyond the estimated revenues, unless the actual receipts shall exceed such estimates, and in that event not beyond such actual receipts. The sums fixed in the budget are appropriated at the beginning of the fiscal year for the several purposes named therein. The council may reduce salaries or the sums appropriated for any other purpose, or authorize the transfer of sums from unexpended balances to other purposes. Budgets are adopted by fund and are appropriated for several purposes. The council may reduce appropriations within any fund and re- appropriate those funds within the same fund for other purposes. The council may also increase appropriations if actual receipts exceed budgeted revenues. The increase in appropriations cannot exceed the excess in budgeted revenues.. The budget, as presented in this document, is developed for each program within a department. For example, the Finance department is made up of several programs including Benefit Administration, Payroll, Utility Billing, etc... For management purposes, the sum of the program expenditures may not exceed the total budget for the specific department. For legal purposes, the general fund total expenditures cannot exceed the total general fund appropriation. The council must budget for the general fund but budgets for all other funds are at their discretion. Budgets are adopted on a basis consistent with generally accepted accounting principles and are defined on the same basis of accounting described below. Annually appropriated budgets are legally adopted for the general fund. Budgeted amounts are reported as originally adopted, or as amended by the City Council. Budgeted expenditure appropriations lapse at year -end. Unexpended or supplementary appropriations can be carried forward if approved by the City Council. Encumbrances represent purchase commitments. Encumbrances outstanding at year -end are reported as reservations of 2009 BUDGET 19 May 13 Meet with Council to set parameters and goals for 2009 budget process June 11 June 23 Review of salary distribution by departments June 27 Review of personnel changes by Finance Director and City Manager June 24 -July 3 General Fund departments prepare 2009 budget August 10 August 31 Special Revenue and Enterprise departments prepare 2009 budgets July 9 July 23 Editing and review by Finance Director August 4 August 8 Departments meet with City Manager and Finance Director to discuss significant changes to their budgets August 12 City Council work session discussion of preliminary budget and levy August 15 August 20 Compilation and printing of preliminary budget documents August 26 Proposed 2009 budget and levy presented to Council August 29 Post proposed 2009 budget and levy on the City website September 2 City Council adopts preliminary levy and budget September 3 Proposed 2009 budget and levy certified to Hennepin September /October /November Remaining budgets presented to Council for review and approval December 8 Truth in Taxation public hearing December 16 Final budget approval and tax levy certification December 28 Final 2009 levy certification to Hennepin County CITY OF HOPKINS fund balances and the budgets associated with them are carried forward to the next year. The City follows the procedures below in establishing the budget. 1. The city manager submits to the City Council a proposed operating budget for the fiscal year commencing the following January 1. The operating budget includes proposed expenditures and the estimated revenues for the general fund, specified special revenue funds requested by City Council, enterprise funds, internal service funds and debt service funds. Capital project funds for the City are not budgeted annually but are included in the Capital Improvement Plan approved by the City Council. Capital projects are approved by the City Council on a per project basis. 2. Public hearings are conducted to obtain taxpayer comments. 3. The general fund budget is enacted through passage of a resolution. BUDGET CALENDAR INTERNAL CONTROLS In developing and altering the City's accounting system, consideration is given to the adequacy of internal accounting controls. These controls are designed to provide reasonable, but not absolute, assurance regarding the safeguarding of assets against loss from unauthorized use of disposition and the reliability of financial records for preparing financial statements and maintaining accountability for assets, the concept of reasonable assurance recognizes the cost of a control should not exceed the benefits likely to be derived, and the evaluation of costs and the benefits requires estimates and judgments by management. All internal control evaluations occur within the above framework. We believe the City's internal accounting controls adequately safeguard assets and provide reasonable assurance of proper recording of financial transactions. 2009 BUDGET 20 CITY OF HOPKINS CASH MANAGEMENT The investment portfolio of the City is designed to attain an average rate of return regularly exceeding the average return on three month US Treasury Bills, while seeking to augment returns above this threshold consistent with budgetary cycles, economic conditions, risk limitations, and prudent investment principles. Portfolio diversification is considered so that investments are not concentrated in one institution, in one type of investment, or purchased from one dealer. Pursuant to this policy, cash temporarily idle during the year was invested in those investments authorized by law RISK MANAGEMENT The City has an informal risk management policy, the purpose of which is to maintain the integrity and financial stability of the City, protect its employees from injury, and reduce overall costs of operations. The City has insurance coverage through the League of Minnesota Cities Insurance Trust (LMCIT) to ensure City property, contractors and miscellaneous equipment, crime, employee performance bonds, autos and general liability. General liability coverage amounts to $1,000,000 per occurrence (and aggregate), with a $20,000 per occurrence, $40,000 aggregate deductible. DEBT The City will confine long -term borrowing to capital improvements, equipment or projects that have a life of more than 5 years and cannot be financed from current revenues. The City may issue debt for its Permanent Revolving fund, which pays for any improvement in which part of the cost of the improvement is to be assessed against the benefiting properties. The City may also issue revenue bonds that are paid back directly from revenue sources other than debt levies. The City may submit to voters the proposition of issuing debt for any public purpose not prohibited by law, and issue the debt upon a favorable majority vote. Whenever possible, the City will use revenue (including G.O. backed revenue) or other self- supporting type bonds instead of general obligation bonds The City will maintain frequent and regular communication with bond rating agencies about its financial condition and will follow a policy of full disclosure in every financial report and bond prospectus. The City will comply with Securities Exchange Commission (SEC) reporting. The City will keep the total maturity length of general obligation bonds below 25 years. In all cases the maturity shall be shorter than the life of the related assets. Net general obligation debt (as defined above) will not exceed 2% of the estimated full market value of taxable property in the Cit as required by Minnesota Statutes Section 475.53. The City may issue emergency bonds to pay for extraordinary expenditures or to cover a shortfall in revenues for budgeted expenditures. Emergency bonds must mature within ten years of issuance. One tenth of the amount is to be levied the first year following issuance and one tenth every year there after for ten years. BUDGET PLANNING PROCESS The City has developed a number of elements that when been brought together help to provide the best information for the Council to make their budget decisions. These elements include the following: Strategic Planning Process The Council has a mission and vision statement, which helps determine the priorities of the community and direct the council in providing services for its constituency. As part of the process annual goals and objectives are set. Department Directors then use these goals in developing departmental goals and setting departmental budgets. 2009 BUDGET 21 CITY OF HOPKINS Program Budgeting This provides more information in regards to what programs departments provide and what is the individual cost of those programs. This accomplishes the objective of reviewing revenues and expenditures based on program activity. For programs whose goal is to be supported totally by revenues it allows departmental managers to review the fee structure on an annual basis to ensure that goal is met. It also allows the public to determine what portion of a specific department is supported by taxes. Four Year Budget Modeling Encourages future planning for the General Fund budget and allows us a preview at projected property tax levy needs over the next four years. Monitoring tax capacity along with budget needs provides advance notice to management when taxes may rise faster than advisable and allows staff to take appropriate action in revising budget goals and projections. Cash Flow Models Cash flow projections are created for all funds to provide us with a view of future sources and uses within the various funds and for the City as a whole. This assists in long range planning and goal setting in keeping all funds in a positive cash position. Net Property Tax Cost for Sample Properties Developed many years ago, this provides information to the council incorporating expected increases in valuation and projecting actual costs on sample properties within the City. The council when setting the tax levy is sensitive to its impact on property owners and this benchmark provides information on how the recommended levy will impact city taxpayers. If the council feels the proposed levy will negatively impact property owners options for reducing the levy are explored. These may include revenues alternatives or expenditure decreases or a combination of both. Net Tax Cost by Program This provides both a dollar and percentage of property tax support for each of the City's general fund programs and demonstrates which city programs are most dependant on taxes. It also provides information to the public on what benefits they receive for their tax dollars. Capital Improvement Plan The Capital Improvement Plan (CIP) is a five -year schedule or plan for capital improvement expenditures in excess of $10,000 and having a useful life of five or more years. The Capital Improvement Plan process begins with departments editing and updating existing plans from previous years and adding or deleting projects. Once this is completed, finance does an analysis of funding requirements and any related prioritization is done by the city manager. The analysis includes a review of projected working capital amounts available for the projects, any operating cost adjustments as a result of the improvement and the impact of future funding needs is determined. The mayor and council then use the compiled information in the CIP along with the results of public discussion, to determine which projects are to proceed and exactly how they will be funded. Once the CIP is approved the projects for the following year are placed in the appropriate budget. Equipment Replacement Plan —The Equipment Replacement Plan (ERP) is a twenty -year forecast and a five -year plan of equipment needs within the City. In is intended to inform the Council and citizens of the major equipment needs on the horizon. The first year of the plan becomes an adopted equipment budget and relates to the operating budget of the equipment replacement fund, which is approved on an annual basis. The remaining nineteen years represent an estimate of equipment needs and funding capabilities of the City. Funding requirements vary from year to year. In order to maintain a fairly consistent levy each year, the twenty -year schedule is projected with a 3% inflation factor for operating expenses and a yearly average dollar capital expenditure of $611,800. Revenues for the ERP are derived from charges to the departments that use the equipment and are based on the equipment needs of the various departments over the twenty -year period. 2009 BUDGET 77 CITY OF HOPKINS FUND STRUCTURE The accounting system maintains a standard fund structure for a typical Minnesota city government. Following is a description of the funds included that are subject to appropriation, for which financial plans and budget appropriations are prepared annually. These funds are the General, Special Revenue, Debt Service, Capital Projects and Enterprise. General Fund The General Fund accounts for all financial transactions not properly accounted for in any other fund, including most of the basic governmental services. The expenditures from the General Fund account for the majority of primary services provided by the City in the areas of public safety, parks and public works, recreation, planning, engineering and general government. Special Revenue Funds This type of fund accounts for services and expenditures where revenue is restricted for a designated purpose. The City maintains nineteen Special Revenue Funds. There are eighteen budgeted Special Revenue Funds. Chemical Assessment Team Fund grant funds received from the state restricted for the operation of the Chemical Assessment Team. Economic Development Fund revenue sources include interest on loans, taxes, development fees that are used for expenditures relating to housing and redevelopment projects throughout the city, Real Estate Purchases and Sales Fund revenue sources include variance fees of city property to be used to improve city infrastructure. Tax Increment Funds (8) tax increment revenues for housing and economic redevelopment projects throughout the city. Paratransit Fund local grant and rider fees used to support local transit services. Housing Rehabilitation Fund interest on loans provided to local businesses and homeowners to improve enhance property. Parking Fund parking permits and parking violation fees help support the maintenance of the cities current parking lots and ramps. Section 8 Housing Fund HUD rental assistant program. Cable TV Fund franchise fee for cable TV supports cable and communications efforts of the city. Depot Coffee House Fund grants, leases and concession revenues support a local teen center and coffee house. Art Center Fund leases, state aids, contributions and program sales support the Hopkins Center for the Arts, which is a community -based center with theater and art at its base. Some of the Special Revenue Funds do not require an annual financial plan because of the nature of the type of revenue and expenditure. Expenditures are authorized on an individual basis. Hennepin County CDBG Fund block grant funds used for housing and infrastructure improvements Debt Service Funds Debt service funds account for the accumulation of resources for the payment of general long -term debt principal, interest, and related costs. The City maintains 15 individual debt service funds for the various bond issues. The City has established annual financial plans for all 15 general obligation bond funds, which are shown in total as the GO Debt Service Funds. The following Debt Service Fund is classified as a major fund. Taxable Housing Improvement Bonds of 1999B bonds sold for the Westbrooke Patio Homes Tax Increment housing project. Capital Project Funds Capital project funds account for the acquisition and construction of major capital facilities and equipment (except those financed by proprietary funds). This includes expenditures relating to capital projects and large capital outlay purchases. The City has four budgeted funds in this category: 2009 BUDGET 23 CITY OF HOPKINS Park Improvement Fund development and improvement of City parks. Revenue is primarily from park development fees paid by developers. Municipal State Aid Construction Fund revenue from state aid to assist with maintenance and construction of state aid streets throughout the city. Capital Improvement Fund transfers from other funds to cover future improvements or maintenance of city facilities and infrastructure. Permanent Improvement Revolving Fund bonds issued to fund reconstruction and maintenance of residential streets throughout the city. Enterprise Funds Enterprise funds account for our business -type activities. These activities provide services where most of the costs are recovered through user fees and charges, The City has five Enterprise funds. Water Utility Fund water utility fees based on water usage, which covers the expense of distributing water and maintaining the water system infrastructure. Sewer Utility Fund sewer utility fees based on water usage, which covers the expense of disposing of sewer products and maintaining the sewer system infrastructure. Refuse Utility Fund refuse fee based on size of refuse container, which covers the expense of disposing of refuse products. Storm Sewer Utility Fund storm sewer utility fee based on non permeable surface of property for commercial or a fixed rate for residential properties, which covers the expense of maintaining the storm sewer infrastructure throughout the city. Pavilion /Ice Arena Fund rental fees for ice or space, which covers the operating costs of running the facility. Internal Service Funds Internal Service Funds are used to account for the financing of goods and services provided by one department to other departments of the City on a cost reimbursement basis. The City has three Internal Service Funds and no budgets are prepared for these funds. Equipment Replacement revenues derived from leases of large equipment to all departments. Revenues are used to cover the cost of replacing equipment in the future. Lease payments are budgeted in the individual funds and transferred to the Equipment Replacement Fund monthly. Employee Benefits to account for compensated absences of non enterprise employees Insurance Risk accounts for the dividends received from the insurance company for low insurance claims and costs, which is used to cover the deductible for any losses. Major Funds For 2009 the City identifies the following funds as major funds which are described above. All major funds are budgeted. General Fund Tax Increment District Super Valu Special Revenue Fund Municipal State Aid Capital Projects Fund Permanent Improvement Revolving Capital Projects Fund Taxable Housing Improvement Bonds of 1999B Debt Service Fund Water Utility Enterprise Fund Sewer Utility Enterprise Fund Storm Sewer Utility Enterprise Fund 2009 BUDGET 24 CITY OF HOPKINS Authorized and Actual Staffing Levels Full -Time and Regular Part -Time Positions 1 FTE an employee who works 40 hours a week 2009 BUDGET 25 2005 Authorized Actual 2006 Authorized Actual 2007 Authorized Actual 2008 Authorized Actual 2009 Authorized Actual Administrative Services 5.55 5.55 5.15 5.05 4.95 Finance 4.60 4.60 4.60 4.60 4.60 Municipal Building 1.40 1.45 1.45 1.45 1.45 Community Services 8.9 8.9 9.48 9.85 9.95 Police 37.50 38.50 39.40 39.45 40.00 Fire 1.20 1.20 1.20 1.20 1.20 Public Works 19.50 18.60 18.59 18.60 18.70 Skate Park .05 .05 .05 .05 Activity Center 4.10 4.10 4.00 3.30 3.30 Planning Community 1.20 1.20 1.20 1.15 1.15 General Fund Total 83.95 84.15 85.12 84.70 85.35 Economic Development 1.60 1.60 1.60 1.78 1.75 Para Transit .20 .20 .20 .20 .20 Housing Rehabilitation .70 .70 .70 .85 .85 Parking 2.00 2.00 1.00 1.00 1.00 Section 8 1.40 1.40 1.35 0 0 Cable .05 .05 .10 .10 .10 Depot Coffee House 1.93 .05 1.00 1.00 Art Center 4.22 4.05 4.05 4.05 4.05 Special Revenue Fund Total 12.10 10.00 9.05 8.98 8.95 Water 3.24 3.25 3.25 3.76 3.67 Sanitary Sewer 3.55 3.56 3.56 4.07 4.08 Refuse 4.15 4.08 4.08 4.09 4.12 Storm Sewer .47 .46 .46 .46 .46 Pavilion /Ice Arena 2.44 2.90 2.72 3.8 3.8 Housing Redevelopment 1.90 2.40 2.45 2.05 2.05 Total Proprietary Funds 15.75 16.65 16.52 18.23 18.18 Total All 111.80 110.80 110.69 111.91 112.48 CITY OF HOPKINS Authorized and Actual Staffing Levels Full -Time and Regular Part -Time Positions 1 FTE an employee who works 40 hours a week 2009 BUDGET 25 Function Major Funds Non -Major General Fund Special Revenue Capital Projects Debt Service Enterprise Special Revenue Capital Projects Debt Service Enterprise Municipal State Aid Permanent Improvement Revolving Taxable Housing Improvement Bonds of 1999B Water Utility Sewer Utility Storm Sewer Utittiy Tax Increment District Super Valu General Government X X Public Safety X X Health and Welfare X X Highways and Streets X X Urban Redevelopment and Housing X Culture and Recreation X X Capital Outlay X X X X X Debt Service X X X X Water X Sewer X Storm Sewer X Refuse X Pavilion Ice Arena X Operating Fund Crosswalk CITY OF HOPKINS This matrix shows the relationship between functional units and funds. 2009 BUDGET 26 Summary Budget Information Major Funds and Non -Major Funds by Fund Type General Fund Special Revenue Funds Tax Increment District Super Valu Non -major Special Revenue Funds Capital Project Funds Municipal State Aid Fund Permanent Improvement Revolving Fund Non -major Capital Project Funds Debt Funds Taxable Housing Improvement Bonds of 1999B Non -major Debt Service Funds Enterprise Funds Water Utility Enterprise Fund Sewer Utility Enterprise Fund Storm Sewer Utility Enterprise Fund Non -major Enterprise Funds Major funds are in bold type. CITY OF HOPKINS 2009 Budget Revenue Expenditures 10,075,492 10,075,492 590,000 2,220,928 4,078,395 4,384,089 324,492 300,000 632,340 2,005,119 129,520 135,000 259,900 241,179 2,591,279 2,594,384 1,430,800 1,157,369 1,797,000 1,965,132 831,140 443,573 1,241,130 1,310,195 2009 BUDGET 27 2008 Actual Revenue Expenditures 9,527,570 9,926,302 515,095 336,388 2,200,179 2,453,851 11,467 104,378 522,288 1,531,322 100,456 123,009 262,444 242,688 2,588,102 2,547,825 1,182,623 1,375,637 1,471,080 1,794,305 734,685 449,323 1,107,719 1,212,859 Summary of Budgeted Funds GENERAL FUND Property Taxes Intergovernmental Licenses, Permits Fines Interest Earnings Charges for Services Miscellaneous Franchise Fees SPECIAL REVENUE FUNDS Chemical Asses. Team Economic Development Real Estate Sales Paratransit Housing Rehabilitation Parking Cable Franchise Depot Coffee House Art Center Tax Incr Financing (8 funds) REVENUES 2009 10,075,492 45,000 83,000 5,800 126,949 3 0, 000 85,500 182,880 106,300 695,942 3,307,024 4,668,395 2008 Difference age 8,229,114 7,869,380 5 359,734 4.6% 448,010 438,510 9,500 2.2% 804,985 643,670 161,315 25.1% 105,783 107,907 (2,124) -2.0% 176,600 207,500 (30,900) -14.9% 21,000 15,200 5,800 38.2% 290,000 290,000 9,572,167 503,325 CITY OF HOPKINS 5.3% 45,000 55,000 28,000 50.9% 5,800 128,604 (1,655) -1.3% 30,100 (100) -0.3% 92,500 (7,000) -7.6% 162,000 20,880 12.9% 104,000 2,300 2.2% 685,918 10,024 1.5% 3,111,500 195,524 6.3% 4,420,422 247,973 5.6% 2009 BUDGET 28 GENERAL FUND Council Administrative Services Finance Legal Municipal Building Community Services Police Fire Public Works Recreation Planning Unallocated SPECIAL REVENUE FUNDS Chemical Assess. Team Economic Development Real Estate Sales Paratransit Housing Rehabilitation Parking Cable Franchise Depot Coffee House Art Center Tax Incr Financing (8 funds) APPROPRIATIONS 2009 2008 78,072 452,071 1 89,877 130,625 308,809 903,917 4,327,445 810,921 2,139,947 543,382 101,906 88,520 10,075,492 45,000 277,063 126,949 97,273 104,898 209,909 151,464 659,557 4,932,904 6,605,017 80,382 423,565 171,342 126,625 301,837 823,714 4,079,523 757,337 2,017,671 527,039 112,132 151,000 9,572,167 45,000 262,168 128,604 78,358 105,008 168,825 114,222 660,670 4,984,458 6,547,313 Difference age (2,310) -2.9% 28,506 6.7% 18,535 10.8% 4,000 3.2% 6,972 2.3% 80,203 9.7% 247,922 6.1% 53,584 7.1% 122,276 6.1% 16,343 3.1% (10,226) -9.1% (62,480) -41.4% 503,325 5.3% 14,895 (1,655) 18,915 (110) 41,084 37,242 (1,113) (51,554) 57,704 5.7% -1.3% 24.1% -0.1% 24.3% 32.6% -0.2% -1.0% 0.9% PROPRIETARY FUNDS Equipment Replacement Water Sanitary Sewer Refuse Storm Sewer Pavilion /Ice Arena DEBT SERVICE FUNDS (14 funds) Property Taxes 1,257,000 Special Fees 672,460 Interest Earnings 37,600 Operating Transfer In 884,119 357,500 357,125 375 0.1% 1,430,800 1,269,800 161,000 12.7% 1,797,000 1,631,500 165,500 10.1% 879,030 749,200 129,830 17.3% 831,140 748,900 82,240 11.0% 362,100 346,300 15,800 4.6% 5,657,570 5,102,825 554,745 10.9% REVENUES 2009 Use of Equity or Fund Balance 1,2 82,000 (25,000) -2.0% 672,460 39,900 (2,300) -5.8% 885,119 (1,000) -0.1% 2,851,179 2,879,479 (28,300) -1.0% Total Revenues 23,252,636 21,974,893 1,277,743 1,568,947 2008 Difference age 2,262,934 (693,987) -30.7% TOTAL SOURCES 24,821,583 24,237,827 583,756 2.4% CITY OF HOPKINS 29 PROPRIETARY FUNDS Equipment Replacement Water Sanitary Sewer Refuse Storm Sewer Pavilion /Ice Arena DEBT SERVICE FUNDS (14 funds) Bond Principal Bond Interest Service Charges Transfer out APPROPRIATIONS 2009 2008 429,242 427,189 2,053 0.5% 1,157,369 1,149,306 8,063 0.7% 1,965,132 2,022,311 (57,179) -2.8% 905,707 870,737 34,970 4.0% 443,573 465,044 (21,471) -4.6% 404,488 391,495 12,993 3.3% 5,305,511 5,326,082 (20,571) -0.4% 1,805,000 1,023,838 6,725 1,705,000 1,078,408 8,857 2,835,563 2,792,265 Difference age 100,000 5.9% (54,570) -5.1% (2,132) -24.1% #DIV /0! 43,298 1.6% 5.8% Total Appropriations 24,821,583 24,237,827 583,756 2.4% TOTAL USES 24,821,583 24,237,827 583,756 2.4% 2009 BUDGET APPROVED BUDGET SUMMARY ALL FUNDS REVENUE SUMMARY The total budget represents planned or anticipated revenues for all funds, excluding unbudgeted special revenue funds and capital project funds. The amount of the annual total anticipated revenues fluctuates up or down from year to year, depending on special projects and grants which may occur during the plan budget period. The budget provides guidelines to staff for City operations. One purpose of the budget is to communicate the financial plans for the City and its allocation of resources. The budgeted revenues for all funds total $23,252,636. The largest source of revenue by category is property taxes of $9,286,114 comprising 46% of total revenues. Property taxes are levied to support the general fund activities, help pay debt and provide tax increment redevelopment funding sources. Successful tax increment projects have helped create a larger tax base for the City. Currently the City is collecting tax increment revenues from several districts to pay off redevelopment notes, redevelopment bonds and help in future redevelopment costs of properties within certain districts. Levy limits re- instated in 2004 were removed in 2005 and have been re- instated one again in 2009. While levy limits presents restrictions on the City's options with regards to budgeting it also presents opportunities for the City to explore new revenue sources and more efficient ways to accomplish the same objectives with limited resources. $10,000,000 $9,500,000 $9,000,000 $8,500,000 $8,000,000 $7,500,000 $7,000,000 Property Taxes 2005 2006 2007 2008 2009 CITY OF HOPKINS 30 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400, 000 $200, 000 $0 2005 Intergovernmental Revenue 2006 2007 2008 2009 Intergovernmental revenues total $978,032 or 4.8% of the City's revenues. The City currently receives $50,000 in Local Government Aid that supports the Hopkins Center for the Arts. Other forms of intergovernmental revenues received are police and fire aid, chemical assessment grants, PERA aid, fire grants, Community Development Block Grant funds and other miscellaneous state grants. Estimates for intergovernmental revenues are based on known revenue sources and projections are based on information from the various state and county agencies from which the revenues are received. 2009 BUDGET I 1 f APPROVED BUDGET SUMMARY ALL FUNDS REVENUE SUMMARY The total budget represents planned or anticipated revenues for all funds, excluding unbudgeted special revenue funds and capital project funds. The amount of the annual total anticipated revenues fluctuates up or down from year to year, depending on special projects and grants which may occur during the plan budget period. The budget provides guidelines to staff for City operations. One purpose of the budget is to communicate the financial plans for the City and its allocation of resources. The budgeted revenues for all funds total $23,252,636. The largest source of revenue by category is property taxes of $9,286,114 comprising 46% of total revenues. Property taxes are levied to support the general fund activities, help pay debt and provide tax increment redevelopment funding sources. Successful tax increment projects have helped create a larger tax base for the City. Currently the City is collecting tax increment revenues from several districts to pay off redevelopment notes, redevelopment bonds and help in future redevelopment costs of properties within certain districts. Levy limits re- instated in 2004 were removed in 2005 and have been re- instated one again in 2009. While levy limits presents restrictions on the City's options with regards to budgeting it also presents opportunities for the City to explore new revenue sources and more efficient ways to accomplish the same objectives with limited resources. $10,000,000 $9,500,000 $9,000,000 $8,500,000 $8,000,000 $7,500,000 $7,000,000 Property Taxes 2005 2006 2007 2008 2009 CITY OF HOPKINS 30 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400, 000 $200, 000 $0 2005 Intergovernmental Revenue 2006 2007 2008 2009 Intergovernmental revenues total $978,032 or 4.8% of the City's revenues. The City currently receives $50,000 in Local Government Aid that supports the Hopkins Center for the Arts. Other forms of intergovernmental revenues received are police and fire aid, chemical assessment grants, PERA aid, fire grants, Community Development Block Grant funds and other miscellaneous state grants. Estimates for intergovernmental revenues are based on known revenue sources and projections are based on information from the various state and county agencies from which the revenues are received. 2009 BUDGET CITY OF HOPKINS Utility fees for water, sewer. refuse and storm sewer account for $4,810,470 of the City's revenue or 23.8 In 2007 a utility master plan was completed for the water, sewer and storm sewer funds looking at anticipated revenues, expenditures and planned capital improvements. The rate structure for each fund was then adjusted to meet those needs. Beginning in 2008 and going forward rates will be adjusted as set forth in the utility master plan. In doing so revenues should be adequate to meet the future need of those systems. In 2008 an analysis of the Refuse fund was also done and rates were adjusted to ensure we continue to meet operational and capital needs. In 2009 rates for water, sewer, storm sewer, refuse and recycling were all increased. Revenue projections are based on the Utility Master Plan as developed by the City Engineer. $1,700,000 $1,500,000 $1,300,000 $1,100,000 $900,000 Charges for Services 2005 2006 2007 2008 2009 $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 Utility Fees 2005 2006 2007 2008 2009 Charges for services, other than utilities are $1,353,947 or 6.7% of the City's revenues. The City charges for plan reviews, special police or fire services, parking permits for city parking facilities, facility rental, concessions and ice time. Included in charges for services is $287,125, which is charged to the general and special revenue funds for equipment replacement. A large portion of the charges for services include plan review fees from building permits and due to the economic downturn that began in 2008 the budget for 2009 was set conservatively. While there is still potential commercial re- development we did not want to rely on that income when setting the 2009 budget. With the exception of building plan review fees revenues for other charges remain stable. Finance relies on plan review fee projections prepared by the City's Building Official and input from departmental managers on the level of activity expected in their departments when setting the budget for this revenue category. 2009 BUDGET 31 Special Assessments and Special Assessment Fees for housing projects are $672,460 or 3% of City revenues. Special Assessments are levied for street, sidewalk and alley, water, sewer or storm sewer improvements that benefit private property. Special Assessment fees are assessed every year to the specific housing properties that benefited from the development projects. These projects allowed the City to improve the value of the housing stock in several town home and condominium developments. Special assessment revenues fluctuate with the number and amount of assessable projects and have remained relatively stable the last few years. Special assessment revenue projections are based on the special assessment rolls and scheduled payments due in the budget year. Permits, licenses and fines are $828,685 or 4% of revenues. Permit revenues are dependant on the economy and on future development of the City. In 2007 permit revenues increased due to a major commercial development returned to normal levels for 2008. In 2009 that same developer expanded their project which will bring in additional permit revenues to the City. The permit fee revenue projection was prepared by the City's Building Official based on knowledge of pending and anticipated projects. License revenue is based on the types of businesses licensed by the city and past year's collections. In addition to the franchise fee collected on cable television, a franchise fee on electric and gas utilities was implemented in 2004 to help offset the loss of state aids. It impacts residential properties by $1 per month on each of their electric and gas utility bills. The rate progresses higher for multiple dwellings and commercial properties. Total franchise fees collected in 2008 will be about $460,000 or 2% of City revenues. While franchise fees on electric and gas remain stable there is federal legislation that may limit the future of cable TV franchise revenues and therefore a more conservative approach was taken to that portion of the franchise fee budget. $900,000 $850,000 $800,000 $750,000 $700, 000 $650,000 $600,000 $550,000 $500,000 License, Permits Fines 2005 2006 2007 2008 2009 CITY OF HOPKINS 2009 BUDGET 32 $700,000 $650,000 $600,000 $550,000 $500,000 $500,000 $490,000 $480, 000 $470,000 $460,000 $450,000 $440,000 $430, 000 $420, 000 2005 Special Assessments 2006 Franchise Fees 2005 2006 2007 2007 2008 2008 2009 2009 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 Total Revenues All Funds 2005 2006 2007 2008 2009 CITY OF HOPKINS Total 2009 budgeted revenues increased from 2008 actual revenues due primarily to increased tax increment receipts on a new development project and increases in all City's utility rates. In 2007 two debt issues were sold totaling over $13 million. When the debt issue is removed from that year revenues for 2006 to 2008 are stable as shown in the chart to the above right. Shown to the right is a chart showing the trends of three of our major revenue sources. Taxes include both property taxes and tax increments which has shown fluctuations due to decertification of several tax increment districts and the creation of new districts within the city. Intergovernmental revenues fluctuate according to state aid programs and the amount of funds the city is eligible for. Shown on the following page is a chart showing the relationship between all revenue sources. 33 $40,000, 000 $30,000, 000 $20,000, 000 $10,000,000 $0 $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 Total Revenues All Funds without 2007 Debt Issues 2005 2006 2007 2008 2009 Major Revenue Trends 2005 2006 2007 2008 2009 Utility Charges Intergovermental Taxes 2009 BUDGET Utility Charges 20% Franchise Fee 2% Other Sources 16% Charges for Services 6% Interest 2% CITY OF HOPKINS 2009 Budgeted Revenues License, Permits Fees 3% 2009 BUDGET I n tergo vermenta 4% Property Tax 44% Special Assess. Fees 3% APPROPRIATION SUMMARY CITY OF HOPKINS Appropriations for all funds total $24,821,583. This is more than anticipated revenues for 2009. The deficit of $1,568,947 will come from designated fund balance in the Tax Increment Financing funds the Economic Development and other Special Revenue Funds that have received grant funds for multi -year expenditures The largest source of appropriations by category is employee salaries and benefits at $9,810,593. Employee salary and benefits make up 45% of the City's annual appropriation. In 2009, employee salary and benefits increased by a modest 0.7 This small increase was due to the replacement of several long -term employees who retired with employees who are at a lower pay scale. We expect this trend to continue over the next several years as our workforce continues to age and retire. Hopkins has been fortunate to have a very stable long -term workforce, however we do have a number of employees near retirement age and in 2009 we expect to receive notice of four more retirements, two in the police department and two in the water department. Materials, supplies and services make up 22% of appropriations at $5,732,873. This amount represents a 0.1% decrease over last year's budget. The decrease is due to the completion of various economic development projects that staff had been working on with developers. However, fuel products, heating and electricity, insurance and general inflationary increases contributed to an increase in the general fund. The costs in this category comprise of consulting, professional services, office and general supplies, disposal costs, expenditure reimbursements and general operating costs. Capital outlay and improvements can fluctuate substantially every year. In 2009, the appropriated amount is $2,148,500 or 10% of total appropriations. Anticipated capital costs on a development project related to developer incentives make up the majority of budgeted capital appropriations. In addition the City allocates equipment replacement costs to its general and special revenue funds to ensure that resources are available for replacement of equipment when scheduled or necessary. The charges for equipment replacement are recorded in the materials supplies and services categories as they do not directly relate to specific capital outlay expenditures but rather the cost of using city assets. Debt service appropriations in 2009 decreased 0.26% as payments on bonds decrease the outstanding balance. Total appropriations for 2009 are $3,234,502 or 15% of appropriations and include debt paid within the Enterprise Funds. Another 5% of appropriations are for depreciation of property and equipment. The six largest programs of the City in 2009 account for 70% of the appropriations budget and are as follows: Tax Increment Finance $4.9 million Police 4.3 million Debt Service 2.8 million Public Works 2.1 million Sanitary Sewer 1.9 million Water 1.2 million 2009 BUDGET 35 Equipment Replacement 2% Utilities 18% 2009 Budgeted Appropriations By Category Tax Increment Financing 20% Debt 11% CITY OF HOPKINS 2009 BUDGET 36 General Government 10% Recreation Community Development 2% 7% Public Safety 20% Public Works 10% Depreciation 5% Capital Outlay 10% 2009 Budgeted Appropriations Debt 15% Materials, Supplies Services 26% CITY OF HOPKINS 37 Salaries Benefits 44% 2009 BUDGET SOURCE Current Revenues PROPERTY TAX TAX INCREMENT SPECIAL ASSESSMENTS LICENSE, PERMITS FINES INTERGOVERNMENTAL REVENUE CHARGES FOR CURRENT SERVICES INTEREST ON INVESTMENTS UTILITY SERVICE CHARGES FRANCHISE FEES OTHER REVENUES TOTAL CURRENT REVEN UES Other Financing Sources TOTAL REVENUES Less: Inter -Fund Transfers TOTAL REVENUES CITY OF HOPKINS REVENUES ALL FUNDS COMPARATIVE ANALYSIS BY SOURCE 2005 2006 ACTUAL ACTUAL 7,764,934 8,110,325 970,846 990,775 670,118 677,768 702,564 627,043 1,144,682 1,103,926 1,501,288 1,51 1,245 329,931 623,927 3,590,821 3,866,133 458,972 449,645 372,967 705,252 17,507,123 18,666,039 18,526,408 5,117,753 2,147,434 14,017,351 22,624,876 20,813,473 32,543,759 1,736,993 2,147,434 1,143,816 20,887,883 18,666,039 31,399,943 2009 BUDGET 38 2007 ACTUAL 8,098,936 1,050,602 659,130 870,394 983,914 1,525,832 673,717 3,927,986 472,057 263,840 2008 ACTUAL ADOPTED 2009 BUDGET 8,799,327 9,286,114 1,186,404 1,234,000 677,027 672,460 733,070 828,685 850,938 978,032 1,380,315 1,353,947 289,387 380,863 4,086,548 4,810,470 490,587 460,000 393,027 207,224 18,886,630 20,211,795 1,033,039 3,915,002 19,919,669 24,126,797 1,033,039 18,886,630 3,915,002 20,211,795 DEBT REPAYMENT TOTAL Other Financing Uses TOTAL EXPENDITURES CITY OF HOPKINS EXPENDITURES /EXPENSES ALL FUNDS COMPARATIVE ANALYSIS BY OBJECTIVE 2005 2006 OBJECTIVE ACTUAL ACTUAL Current Expenditures/Expenses SALARIES AND EMPLOYEE BENEFITS 8,119,120 8,277,657 MATERIALS, SUPPLIES AND SERVICES 4,916,977 5,097,543 CAPITAL OUTLAY 264,710 78,376 DEPRECIATION 903,194 861,748 3,654,654 17,858,655 1,553,267 19,411,922 39 2,838,153 17,1 53,477 3,114,684 20,268,161 2009 BUDGET 2007 ACTUAL 2008 ACTUAL 8,999,712 9,739,900 9,810,593 5,639,312 3,151,808 1,168,827 2,383,955 3,690,619 5,738,874 162,123 1,017,949 ADOPTED 2009 BUDGET 5,732,873 2,148,500 1,053,195 3,320,413 3,234,502 21,343,614 19,979,259 21,979,663 827,920 2,841,920 25,034,233 20,807,179 24,82 1,583 The growth in tax capacity from 2002 thru 2009 reflects overall increased market value of property in Hopkins from redevelopment. In 2002 the affects of the changes implemented by the state on property classifications is evident. Although market values in Hopkins rose by 10% in 2002, the tax capacity dropped over $5 million dollars. Below depicts tax capacity value over the last twelve years. $23, 000 $20,000 $17,000 $14.000 $11,000 $8,000 $5,000 Tax Capacity History (in thousands) N `1, `1,0 �0 `1, 0 0h ti0 0,0 ti0 0,0 As the graph depicts, the tax capacity in Hopkins had remained pretty level through 2000. However market values continued to rise every year although the growth has softened under the current market conditions. In 2002, tax capacity decreased substantially due to drastic changes in property classification rates by the state. Up until 2008 Hopkins saw steady growth in tax capacity, however as in other cities Hopkins too is seeing the impact of the country's current economic conditions. CITY OF HOPKINS $1,200,000,000 $1,000,000,000 $800,000,000 $600,000,000 $400,000,000 $200,000,000 $0 2009 BUDGET 40 City of Hopkins Taxable Market Values 0 A 0 0 O� 0 O� O O O O Ocb N 0 ,�0 �0 �O (L O (L O (y 0 (1 O (1, �O �O �O (y 0 The City's levy is allocated against the tax base along with the levies for the school district, county and miscellaneous government entities. An average home in Hopkins in 2009 is valued at $225,000. Total taxes of $2,622 on an average home in Hopkins helps pay for all governmental services. Commercial Industrial Residential Apartments The City of Hopkins has been experiencing steady growth in its residential property values. One goal of the city council is to preserve the current housing stock and promote housing growth. The graph above depicts the achievement of this goal. The housing stock has grown in Hopkins and the market value of the residential properties has grown substantially. Commercial, Industrial and Apartment properties have also experienced increases in market value. City Property Tax Levy $100 $90 $80 $70 $60 $50 $40 $30 $20 $10 $o City of Hopkins Monthly Property Tax Cost for an Average Home 2002 2003 2004 2005 2006 2007 2008 2009 CITY OF HOPKINS As depicted above, the cities monthly service costs have risen. Historically, the monthly cost increases have been slight. In 2002, 2003 and 2004 however, we experience increases of $13, $9 and $9 a month respectively, for property tax supported city service costs. The larger than average increases in monthly costs are due primarily for two reasons. In 2002 the state changed the property tax structure, causing the City portion of property taxes to go up substantially. In 2003, the City levied $550,000 for the new facilities that was approved for construction in 2003. In 2004, the property owner is seeing increases in property taxes for the completion of the facility project. In 2005 due to the decertification of three tax increment districts additional tax capacity became available, thereby lowering property taxes for the average taxpayer. An average residential property owner in Hopkins will experience a $43 annual increase in property taxes in 2009 due to economic conditions affecting home values. 2009 BUDGET 41 2009 Monthly Property Tax Cost (average home) Council $0.71 Administrative Services $4.10 Finance $1.64 Legal $0.14 Municipal Building $2.78 Community Services $2.76 Police $35.63 Fire $6.20 Public Works $18.28 Recreation $1.95 Activity Center $2.41 Planning and Community Development $0.88 U pall ocated $0.12 Debt $3.54 Debt on Facility Project $7.86 Monthly Cost for City Services $89.00 City Lev v By Purpose Net of Credits General Fund Debt PERA Capital Total Levy 2009 2008 $8,160,614 $7,825,565 1,257,000 1,282,000 35,500 11,815 100,000 75,000 4.28% 1.95% 200% 25% increase decrease increase increase $9,553,114 $9,194,380 3.9% increase In 2009 the City continued its property tax levy for the purpose of funding the debt for the construction of the new fire station, replacing the public works storage facility and remodeling the police station. 2005 was the first full year of the franchise fee on electric and gas bills. Water, sewer, storm sewer and refuse rates were increased to meeting operating and capital objectives. In 2009 Levy limits were again re- instated by the state legislature limiting the increases to the General and Capital Levies. Debt and PERA levies are considered special levies and are exempt from the levy limit. CITY OF HOPKINS 2009 BUDGET 42 Monthly Service Costs City of Hopkins Average Monthly Service Costs (average home): City Property Taxes Water Consumption 7,500 a month $1.86/1000 gal $1.65/1000 gal. Sewer Consumption 7,500 a month $3.10/1000 gal $2.70/1000 gal. Refuse Collection Storm Sewer Franchise Fee Total 2009 $89 $13.95 $23.25 $18.55 5.00 2.00 $151.75 2008 $79 $12.45 $20.25 $15.90 4.50 2.00 $134.10 Special revenue funds, which experience changes in 2008, include Economic Development, Cable, Tax Increment Financing, Depot Coffee House, and Art Center funds. The activities in the Economic Development and Tax Increment Funds encompass redevelopment and development of the City of Hopkins. Projects currently underway include the Opus Office redevelopment for the Cargill Corporation and two condo /retail development projects. All projects are redevelopment of blighted areas with new businesses and /or housing. The expenditures follow the goals of continued redevelopment to expand the tax base in Hopkins. Both the Economic Development fund and the Cable fund support the Art Center with an operating transfer to help pay for promoting, advertising and debt at the Art Center. The Depot Coffee House Fund changed operations in 2006 no longer operating the coffee house portion of the business. By focusing on the teen center aspect the goals of the program can be better met. The coffee house operations are now done by an independent operator, which has resulted in greater efficiencies and cost savings within that fund. City tax capacity rates of 47.306% result in payments of $1,064 annually or approximately $89 per month for the average homeowner whose home is valued at $225,000. Net property tax costs by program, was developed by crediting related revenues against appropriate programs expenditures. Police Protection $35.63 Fire Protection $6.20 Assessing, Inspections City Clerk S2.78 Recreation $1.95 Finance $1.64 CITY OF HOPKINS Net monthly property tax costs for program budgets Streets Park Maintenance $18.28 Council Administration $4.93 Building Maintenance $2.76 43 Planning Zoning $0.88 2009 BUDGET Facilities Debt $7.86 Other Debt $3.54 Activity Center $2.41 Legal $0.12 The City's overall net levy increase before tax credits is 3.9 The general fund gross levy increased in 2009 by 4.28% or $360,049. The debt levy decreased in 2009 by $25,000 as debt issues matured. The total levy increase for 2009 is $358,734. PRINCIPAL TAXPAYERS Percentage of Total Tax Tax Taxpayer Type of Business Capacity Capacity Super Valu Greenfield Apartments, LLP Grocery Warehouses Apartments $1,254,050 274,375 5.92% 1.29% Southwest Real Estate, Inc. Apartments 243,750 1.15% Hopkins Real Estate, LLC Car Dealership 229 1.08% 1.06% Ramsgate Apartments Apartments 225 000 Opus Northwest, LLC Property Development T 213 1.01% Duke Realty Office/Warehouses 203,250 0.96% Auburn North Oak Ridge Country Club Hines Reit Mpls Ind, LLC Townhouses 156 0.74% Golf Course 156,670 0.74% Management Services 139,350 0.66% City's Total Tax Capacity $21,199,028 CITY OF HOPKINS Taxpayer I SD 270 Hopkins (2) SuperValu GE Water& Process Technologies Augustana Chapel View Care Center Therm otech Oak Ridge Country Club Rudy Luther's Hopkins Honda City of Hopkins Hopkins Care Center Sungard Financial Systems PRINCIPAL EMPLOYERS Type of Business School Grocery distributor Water systems solutions Health Care Services Auto motive Products County /Golf Club Car dealership Mu ni d pal Government Health Care Services Software IT Solutions Percentage of Total Employees Employment 1,800 15.776 To 1,500 13.146 550 4.820 250 2.191 235 2.060 200 1.753 200 1.753 135 1.183 125 1.096 115 1.008 2009 BUDGET 44 Shown to the left are the main taxpayers in the City of Hopkins and their percentage of total tax capacity. The largest taxpayer comprises 5.92% of total tax capacity and the next largest taxpayer comprises Tess than 1.5 The city has a diverse and stable tax base, which provides the city with assurance that tax revenues will remain stable against the loss of a significant taxpayer. Major employers in Hopkins include the School District followed by Super Valu, a grocery distribution warehouse facility. While these two organizations employ almost 30% of the workforce in Hopkins the City has a diverse group of employers who have had a long -term presence in the City. Fund Name Est. YE 2008 Fund Balance/ Working Capital Revenues Expenditures Ending Balance Change in Fund Balance Change in Fund Balance Reason for Greater than 10% Variance Major Funds General Fund $4,086,733 $10,075,492 $10,075,492 $4,086,733 0.00% $0 Tax Increment District Super Valu Snecial Revenue Fund 540,792 5 90,0 00 220,928 909,864 68.25% 3 69,0 72 Tax increments accumulated for development nroiects Municipal State Aid Capital Project Fund (35,832) 3 24,4 92 3 00,0 00 (1 1,340) 68.35% 24,492 Receipts from the State of MN from a prior year project are received as funds become available at the state level. There is a substantial receivable on the books for the -h r. erg, +h fin +r. Permanent Improvement Revolving Capital Projects Fund 114,265 4 09,5 90 505,1 19 1 8,73 6 83.60% (95,529) Bonds to finance street improvement projects are sold every two years and will be done in 2010 for 20 09 2 010 projects. Taxable Housing Improvement Bonds of 1999B Debt Service Fund 380,566 2 59,9 00 241,179 399,287 4.92% 18,721 Water Enterprise Fund (191,956) 1,430,800 1,157,369 81,475 142.44% 273,431 Restructuring in rates per the Utility Master Plan continue to improve the working canital Sewer Enterprise Fund (201,234) 1,797,000 1,965,132 (369,366) 83.55% (168,132) Despite restructuring rates per the Utility Master Plan expenditures continue to incrence Stone Sewer Enterprise Fund 480,395 831,140 443,573 86 7,96 2 80.68% 3 87,5 67 Rates were increased in 2009 to plan for future projects CITY OF HOPKINS Changes in Fund Balance Fund balance is defined as the difference between a fund's assets and liabilities. Adequate fund balance is necessary to have funds for emergency or unexpected events, to enhance the City's financial position and bond ratings, to provide cash for operations prior to receipt of tax revenues and to maximize investment earnings. Working capital balance, defined as current assets less current liabilities is carefully monitored to ensure enough financial flexibility to meet both short and long -term goals for each fund. The general fund used approximately $300,000 of its fund balance in 2008. This is the result of the Toss in state aids in the Market Value Homestead Credit (MVHC) program, overtime in the police department due to a homicide investigation, motor fuel costs and costs in fuel related products. The general fund is currently slightly short of its fund balance goal of 50% and is at 41 of expenditures. This is the result of increasing budget needs that are 2009 BUDGET 45 CITY OF HOPKINS rising faster than the general fund reserves and the loss of state revenues due to state budget shortfalls. Staff will be meeting early in 2009 to address additional expected shortfalls in state revenues and begin planning for the 2010 budget. At that time staff will also address how to improve the financial position so that we meet our fund balance goal. This may involve new or revised revenue options, expenditure adjustments or a combination of all these options. The Tax Increment District Super Valu Special Revenue Fund will add $178,700 to its fund balance in 2008. The City has begun collections of tax increment from the expanded tax increment district. These funds will be used for developer expenses as defined in the tax increment plan. The Municipal State Aid (MSA) Capital Projects Fund has a significant receivable due from the State of Minnesota for the Excelsior Boulevard project. These funds are released as the City is awarded its allotment each year. In addition other street projects that are MSA eligible will be in the queue for funding once the receivable is paid down by the State. In 2009 revenues are slightly more than expenditures thus writing down the negative fund balance. The Permanent Improvement Revolving Capital Projects Fund will use all of its available reserves and go into a negative position for 2009. Typically bonds are sold in alternate years to cover two years improvement projects. Due to the economy the bond issue scheduled for 2009 will be delayed until 2010 so that the new bond issue goes on the tax rolls in the same year another improvement bond issue goes off thereby having minimal impact on the City's taxpayers. The Taxable Housing Improvement Bonds of 1999B meets its fund balance requirements as set forth in the debt covenant. The Water Enterprise Fund's working capital is projected to return to a positive status in 2009 following rate increases implemented pursuant to the Utility Master Plan that was approved in 2007. The plan calls for annual incremental increases in water rates to adequately provide for operations, debt retirement and capital projects. The water fund The Sewer Enterprise Fund's working capital remains in a negative status despite annual rate increases implemented pursuant to the Utility Master Plan that was approved in 2007. The plan calls for annual incremental increases in sewer rates to adequately provide for operations, and capital projects, however fees paid to the Metropolitan Council for wastewater treatment costs have risen faster than projected. Staff will be reviewing and updating the Utility Master Plan in 2009, however it will be several years before the sewer fund returns to a positive working capital position. The Storm Sewer Enterprise Fund's working capital is projected to increase substantially in 2009 following the final rate increase implemented pursuant to the Utility Master Plan that was approved in 2007. The system is setting funds aside for upcoming capital projects that are scheduled in the Utility Master Plan. 2009 BUDGET 46 Fund Name Est. YE 2008 Fund Balance/ Working Capital Revenues Expenditures Ending Balance Change in Fund Balance Change in Fund Balance Reason for Greater than 10% Variance Non Major Funds Special Revenue Funds Chemical Assessment (52,233) 45,000 45,000 (52,233) 0.00% 0 Economic Development 2,908,885 83,000 2 77,0 63 2,714,822 -6.67% (194,063) Paratians it (7,406) 126,949 126,949 (7,406) 0.00% 0 Housing Rehabilitation 76 4,49 8 30,000 97,273 69 7,22 5 -8.80% (67273) Parking 23 8,03 2 85,500 1 04,8 98 21 8,63 4 -8.15% (19,398) Cable TV 407,384 1 82,8 80 2 09,9 09 380,355 -6.63% (27,029) Depot Coffee House 8 0,92 9 106,300 151,464 35,765 -55.81 (45,164) Grant funds received in previous years are being expended in the current year Art Center (812,923) 695,942 6 59,5 57 (776,53 8) -4.48% 36,3 85 Tax Increment Funds (aggregate) (63,976) 2,717,024 2,711,976 (58,928) -7.89% 5,048 Debt Service Funds (aggregate) 2,876,971 2591279 2,594,384 2,873,866 -0.11% (3,105) Enterprise Refuse 22 2,95 7 879,030 905,707 196,280 -1 1.97% (26,677) Revenues are increasing at a steady pace while subsidized program costs have incrti' M at a Arnater nace Pavilion (241,009) 3 62,1 00 4 04,4 88 (283,397) 1 7.59% (42,388) Revenues are increasing at a steady pace while expenditures have increased at a faster nave CITY OF HOPKINS The Economic Development fund will use approximately $150,000 of its fund balance to pay for normal operations to administer housing and business redevelopments in Hopkins. The HRA levy was established for in 2002 to help fund operating costs to promote development efforts within the city. Due to property tax increases the council eliminated the HRA levy temporarily and added a portion of this levy back in 2005 with continued increases annually thereafter. Without a levy for this fund the normal operating costs to administer housing and redevelopment in Hopkins would absorb all the funds available to assist with redevelopment projects. The Economic Development fund continues to meet its' fund balance goals. The Housing Rehab fund will continue to use fund balance for normal operations. Fund balance use will continue into the future. This fund will need another source of funding by 2016. This fund dropped below its fund balance goals in 2005. The Parking fund will use a small portion of its fund balance for operations and approximately $10,000 for ramp maintenance. The city will need to increase parking fees by approximately 10% every other year or there will not be enough funds to maintain the parking lots and cover operations. Currently this fund is slightly above its fund balance goals. 2009 BUDGET 47 CITY OF HOPKINS The Cable TV fund continues to support the advertising and promotion of the Art Center.. The city has a cooperative agreement with the City of Golden Valley to share the web and newsletter editor position which is funded with cable TV franchise fees. The council and staff continue to work hard at relieving the Art Center promotional activity expense burden from the cable fund. Currently this fund exceeds its fund balance goals. The Depot Coffee House after several years struggling financially evaluated its goals and mission and in 2008 decided to outsource the coffee house portion of the operations to a private operator. This allowed the board to focus on the teen center mission thereby receiving grant funds to fulfill its mission. The Depot Coffee House has been extremely successful in obtaining private foundation grants to continue its mission and in 2008 met its fund balance goals and anticipates this continuing into the future. The Art Center has yet to meet its fund balance goals due to the amount of debt as a result of building the facility in the mid- 1990's. The Art Center has Tong -term lease arrangements with a theater company, the school district and an arts group that fund operations. It also receives $50,000 annually in state aids along with supporting transfers from the Economic Development and Cable TV funds. The Arts Center is working to retire its debt but is several years away from its targeted fund balance. Tax Increment fund balance may be used to retire tax increment debt early. Currently all tax increment funds meet their combined fund balance goals. Debt Service fund balance may be used to retire general obligation debt. All debt service funds meet their debt service needs. The Refuse Enterprise Fund has several programs that are subsidized by the refuse rates. The City has explored charging separate fees for these services but has met with resistance from the public. Staff continues to explore options for having these programs generate at least some revenue. Refuse rates and recycling rates were increased in 2009. The Pavilion Ice Arena's expenditures continue to exceed revenues; however staff is actively marketing the facility to various groups to increase off season rental income. These efforts are paying off as rental bookings are up for 2009 and the facility is seeing repeat bookings. The facility has debt from facility enhancements requested by the Hockey Associations that is being paid back pursuant to an amortization schedule; however these enhancements used a significant portion of the funds working capital. Projections show the working capital in the black by 2015. 2009 BUDGET 48 Debt Overview The City of Hopkins has been conservative in its debt issuance practices and holds Standard and Poor's' AA- and Moody's A+ G.O. debt ratings. The City's total outstanding debt on December 31, 2008, was $26,655,000. After reducing the outstanding debt by the amount supported by utilities, and special fees, the per capita debt is $709. The total debt principal and interest due in 2009 is $3,475,688, of which $1,257,000 is raised through direct tax levy. The remaining principal and interest is paid with escrow funds, direct fees, utility fees, tax increments, and special assessments. As depicted in the graph below debt service requirements continue to decline with a couple of spikes in 2015 and 2021. The requirements drop to $2,060,092 in 2016 and to $1,355,272 in 2022 before the final issue matures in 2024. The ability to retire 75% of the City's debt in the next ten years is a major strength. The City is anticipating issuing new debt in 2010 for street improvements made in the years 2008, 2009 and 2010. The graph below illustrates the retirement of debt (principal and interest) in years 2009 through 2024. $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000.000 $1,500,000 $1,000,000 $500,000 $0 Debt Maturities by Year CITY OF HOPKINS 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2009 BUDGET 49 Minnesota State law limits the amount of G.O. debt for any municipality to 2% of market value, estimated to be $1,675,107,400 in 2009. This limitation provides reasonable assurance of the municipality's ability to pay. The legal debt limit for Hopkins is $33,502,148; projected debt subject to the legal limit for Hopkins is $12,420,000. OUTSTANDING DEBT AND PURPOSE 2007A 2007B 2005A 2005A 2005B 2005B 2003 2003 2002A 2002B 2001 2001 2000 1999A 1999B 1999C 1999D 1995 General Obligation Capital Improvement Plan Bonds General Obligation Improvement Bonds General Obligation Tax Increment Refunding General Obligation Tax Increment Refunding Taxable General Obligation Taxable General Obligation General Obligation Storm Sewer Public Facilities Lease Revenue Bonds Improvement Revolving Bonds General Obligation Tax Increment Bonds General Obligation Refunding Park Bonds 1993D General Obligation Refunding Storm Sewer 1993B Water Revenue Bonds Taxable Housing Improvement Taxable Improvement Area Bonds Storm Sewer Revenue Bonds Improvement Revolving Bonds Housing Improvement Area Bonds Total Outstanding Debt December 31, 2008 CITY OF HOPKINS 2009 BUDGET 50 Fire Station Public Works Storage Facility Street Improvements Oaks of Mainstreet Redevelopment County Road 3 Improvements Phase I Westbrooke Patio Homes Improvements Oaks of Mainstreet Redevelopment Storm Sewer Replacement Police Station Expansion and Remodeling Street Improvements County Road 3 Improvements Phase II Park Improvements Storm Sewer Replacement Paint Water Towers Implement Radio Read Meters Valley View Homes Improvements Westbrooke Patio Homes Improvements Storm Sewer Replacement Street Improvements Meadow Creek Condominium Improvements 9,470,000 1,955,000 505,000 780,000 1,160,000 270,000 1,015,000 2,565,000 530,000 2,020,000 385,000 440,000 1,140,000 1,135,000 2,005,000 815,000 205,000 260,000 $26,655,000 CITY OF HOPKINS SCHEDULE OF DEBT SERVICE REQUIREMENTS ALL FUNDS Total Tax Increment Bonds Special Assmnt Bonds Revenue Bonds Housing Fee Bonds 0.0 Bonds Revenue G.O Bonds Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest 2009 2,230,000 1,168,847 375,000 139,184 360,000 104,552 505,000 141,851 255,000 290,635 125,000 93,404 610,000 399,221 2010 2,275,000 1,486,178 385,000 125,449 375,000 89,315 530,000 120,976 240,000 276,050 125,000 499,285 620,000 375,103 2011 2,240,000 978,429 405,000 110,691 285,000 75,751 320,000 101,705 480,000 253,160 130,000 86,391 620,000 350,731 2012 1,960,000 885,245 405,000 95,588 295,000 64,080 330,000 86,131 270,000 229,141 135,000 82,281 525,000 328,024 2013 1,975,000 797,198 210,000 84,263 290,000 52,123 350,000 69,683 435,000 206,795 140,000 77,811 550,000 306,524 2014 1,695,000 714,767 215,000 76,119 200,000 41,863 370,000 52,118 195,000 187,490 145,000 73,054 570,000 284,124 2015 2,055,000 627,985 220,000 67,583 210,000 33,150 390,000 33,344 495,000 165,759 145,000 68,070 595,000 260,080 2016 1,515,000 545,092 240,000 58,360 215,000 24,119 65,000 22,534 220,000 143,076 155,000 62,742 620,000 234,261 2017 1,800,000 467,606 135,000 50,533 225,000 14,769 70,000 20,153 565,000 117,819 160,000 56,953 645,000 207,380 2018 1,530,000 388,838 140,000 44,413 235,000 4,994 70,000 17,598 245,000 91,728 165,000 50,776 675,000 179,330 2019 1,580,000 313,809 150,000 37,813 75,000 14,878 485,000 66,808 170,000 44,200 700,000 150,111 2020 1,260,000 244,492 155,000 30,681 80,000 11,893 115,000 45,039 180,000 37,155 730,000 119,724 2021 1,755,000 169,549 170,000 22,750 80,000 8,733 560,000 20,478 185,000 29,717 760,000 87,871 2022 1,260,000 95,272 180,000 14,000 85,000 5,411 195,000 21,830 800,000 54,031 2023 1,315,000 38,296 190,000 4,750 90,000 1,845 200,000 13,435 835,000 18,266 2024 210,000 4,568 210,000 4,568 26,655,000 8.926.170 3,575,000 962,174 2,690,000 504,716 3.410.00 708,850 4,560,000 2,093,977 2,565,000 1.301,672 9,855,000 3,354,781 2009 BUDGET 51 The following is a schedule of the City's debt by major and non -major funds. Enterprise Fund debt consists of water and storm sewer debt. Debt Service Fund debt includes, tax increment debt, special assessment debt, and capital projects debt. All enterprise fund debt is in major funds. Total All Funds Principal Interest 2009 2,230,000 1,168, 847 2010 2,275,000 1,486,178 2011 2,240,000 978,429 2012 1,960,000 885,245 2013 1,975,000 797,198 2014 1,695,000 714,767 2015 2,055,000 627,985 2016 1,515,000 545,092 2017 1,800,000 467,606 2018 1,530,000 388,838 2019 1,580,000 313,809 2020 1,260,000 244,492 2021 1,755,000 169,549 2022 1,260,000 95,272 2023 1,315,000 38,296 2024 210,000 4,568 SCHEDULE OF DEBT SERVICE REQUIREMENTS MAJOR AND NON -MAJOR FUNDS Water Fund Bonds Principal Jnterest 140,000 56,570 145,000 49,337 155,000 41,610 160,000 33,380 170,000 10,085 180,000 15,310 190,000 5,225 Major Enterprise Fund Bonds CITY OF HOPKINS Major Fund Storm Sewer Bands Total Enterprise Funds Taxable Hosing Bonds 1999B Principal Interest, Principal Jnterest 365,000 85,281 505,000 141,851 385,000 71,639 530,000 120,976 165,000 60,095 320,000 101,705 170,000 52,751 330,000 86,131 180,000 59,598 350,000 69,683 190,000 36,808 370,000 52,118 200,000 28,119 390,000 33,344 65,000 22,534 65,000 22,534 70,000 20,153 70,000 20,153 70,000 17,598 70,000 17,598 75,000 14,878 75,000 14,878 80,000 11,893 80,000 11,893 80,000 8,733 80,000 8,733 85,000 5,411 85,000 5,411 90,000 1,845 90,000 1,845 26, 655,000 8,926,170 1,140,000 211,517 2,270,000 497,333 3,410,000 708,850 2,005,000 1,082,606 21, 240,000 7,134,714 23,245,000 8,217, 320 52 principal j 100,000 140,354 110000 133,364 115,000 125,714 120,000 117,604 130,000 108,854 140000 99,299 150000 88,931 160000 77,769 170000 65,836 180000 53,029 195,000 39,247 210,000 24,338 225,000 8,297 Non -Major Funds Aggegate Debt Service Fund Bonds Principe Irn a 1,625,000 886,642 1,635,000 1,231,838 1,805,000 751,010 1,510,000 681,510 1,495,000 618,662 1,185,000 563,351 1,515,000 505,710 1,290,000 444,789 1,560,000 381,647 1,280,000 318,211 1,310,000 259,684 970,000 208,261 1,450,000 152,519 1,175,000 89,861 1,225,000 36,451 210,000 4,568 2009 BUDGET Total Debt Service Fund Principal kitmcg 1,725,000 1,026, 996 1,745,000 1,365, 202 1,920,000 876,724 1,630,000 799,114 1,625,000 727,516 1,325,000 662,650 1,665,000 594,641 1,450,000 522,558 1,730,000 447,453 1,460,000 371,240 1,505,000 298,931 1,180,000 232,599 1,675,000 160,816 1,175,000 89,861 1,225,000 36,451 210,000 4,568 CITY OF HOPKINS Through the visioning process the City has discovered that there are many community needs that the City of Hopkins must meet. The future debt capacity will allow the City to issue debt to provide for our community's needs and desires while keeping property taxes reasonable. $3,000,000 $2,750,000 $2,500,000 $2,250,000 $2,0100,000 $1,750,000 $1,500,000 $1,250,000 $1,000,000 $750,000 $500,000 $250,000 $0 Principal and Interest Debt Obligations ""Tax Increment -Special Asses. Revenue G.O. 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Principal and interest payments for the City are projected to stay fairly level into the future. 2009 BUDGET 53 CITY OF HOPKINS CAPITAL EXPENDITURES Capital Improvement Plan The Capital Improvement Plan (CIP) is a five -year schedule or plan for capital improvement expenditures in excess of $10,000 and having a useful life of five or more years. The Capital Improvement Plan process begins with departments editing and updating existing plans from previous years and adding or deleting projects. Once this is completed, finance does an analysis of funding requirements and any related prioritization is done by the city manager. The analysis includes a review of projected working capital amounts available for the projects, any operating cost adjustments as a result of the improvement and the impact of future funding needs is determined. The mayor and council then use the compiled information in the CIP along with the results of public discussion, to determine which projects are to proceed and exactly how they will be funded. Once the CIP is approved the projects for the following year are placed in the appropriate budget. The complete CIP is posted on the city's website and includes details of each project, the funding sources and a city map showing the street projects for the next five years color coded by project year. 2009 Capital Improvement Projects Building Improvements Scheduled for 2009 is wireless internet installation at the Hopkins Center for the Arts and Pavilion Arena bleacher heating replacement. Increasingly there is an expectation by rental customers, presenters and business associates that a public facility the size and scope of the Arts Center will have wireless Internet service. Having wireless internet access availability may increase the number of rentals as some organizations may have chosen another venue based on wireless internet access. Arts Center management expects that wireless internet availability may increase rental income by 10 -15% for 2009 and in addition eliminate the need for staff to arrange and set up internet service for customers thereby freeing staff to attend to other tasks. The Pavilion Arena bleacher heating system is 18 years old and no longer produces adequate heat due to deterioration of the major components. Inadequate bleacher heat is a major complaint among Pavilion users. Replacement of the system is expected to annually save over $1,500 in utility expenses Parks Scheduled for 2009 is installation a picnic shelter in Interlachen Park and a picnic shelter and play equipment in Cottageville Park in addition to the resurfacing of the Burns Park tennis courts and the repair of the Valley Park basketball court. Interlachen Park and Cottageville Park currently do not have these facilities and their installation will enhance these two parks. Currently there are no operational savings that result from these projects as they are new structures. Repairs to the Burns Park tennis court include restoration of the asphalt surface to extend the life of the tennis courts. Operational savings are estimated at $2,000 for 2009. Repairs to the Valley Park basketball court include replacing the existing asphalt which is beyond a skin coat repair. Operational savings are estimated at $5,000 for 2009. Utilities Included in the CIP for 2009 is annual storm drainage maintenance in the form of concrete alley repairs, water meter replacements in individual properties and the installation of an emergency generator at the Elmo plant. Operational impacts are reduced maintenance costs within the utility funds estimated at $5- 10,000 annually Street Pavement Management A funding and implementation plan for repair and maintenance of Hopkins roadways exists. Needs are identified and funded through State Aids, special assessments, utilities, tax increments and annual levies. This program identifies the most opportune time to repair streets. In 2009 the City anticipates spending approximately $2,450,000 on street improvements. In addition to the City's share of costs, other 2009 BUDGET 54 CITY OF HOPKINS government agencies will contribute approximately $400,000 towards street improvements in Hopkins. A proactive pavement management and infrastructure improvement program aids in keeping public works maintenance costs to a reasonable level and as a result of the city's program, maintenance costs have remained relatively stable over the last five years. Planned street reconstruction costs will save the city an estimated $25,000 in sealcoating and crack seal expenses. Project Title City Hall Cable TV Upgrades Hopkins Art Center Pavilion Ice Arena Valley Park lnterlachen Park Burnes Park Cottageville Park Cottageville Park Residential Street Improvements Municipal State Aid Road Improvements Water Department Water Department Water System Maintenance Sanitary Sewer System Maintenance Storm Drainage System Maintenance Storm Drainage System Maintenance CAPITAL IMPROVEMENT PROJECTS FOR 2009 Investment Project Description $45,000 Replace video switcher, upgrade /replace control room monitors and replace video distribution amplifiers $8,000 Install wireless internet access to provide access for presentations and for business users $38,000 Replace current bleacher infrared heating system with new energy efficient system $30,000 Rehabilitate existing asphalt and replace falling concrete base for south basketball standard $40,000 Install picnic shelter $10,000 Crack seal and apply new surface to extend life of tennis courts $25,000 Install picnic shelter (grant dependant) $40,000 Replace play equipment (grant dependant) $1,500,000 Reconstruction of Parkridge neighborhood streets; Mill and overlay on Blake Road $720,000 Reconstruction of 5th Street S to corporate limits $95,000 Meter replacement $373,000 Emergency generator at Elmo Plant $55,000 Upgrades done in conjunction with residential street improvements $100,000 Upgrades done in conjunction with residential street improvements $75,000 Upgrades done in conjunction with residential street improvements Concrete alley repairs $16,000 $3,170,000 The projects described above are planned for 2009. The complete Capital Improvement Plan (CIP) is five years. Both of the CIP and Equipment Replacement Plan (ERP) described on the following page assist the City with budgeting and can be found in their entirety on the city's website. 2009 BUDGET 55 2009 Equipment Replacement Plan In addition to the CIP, the City also completes an Equipment Replacement Plan (ERP). The ERP is a twenty -year forecast and a five -year plan of equipment needs within the City. In is intended to inform the Council and citizens of the major equipment needs on the horizon. The first year of the plan becomes an adopted equipment budget and relates to the operating budget of the equipment replacement fund, which is approved on an annual basis. The remaining nineteen years represent an estimate of equipment needs and funding capabilities of the City. Funding requirements vary from year to year. In order to maintain a fairly consistent levy each year, the twenty -year schedule is projected with a 3% inflation factor for operating expenses and a yearly average dollar capital expenditure of $611,800. Revenues for the ERP are derived from charges to the departments that use the equipment and are based on the equipment needs of the various departments over the twenty -year period. The following items are in the 2009 ERP and have been approved for purchase in 2009. Project Title City Hall Copier Computer Replacements Upgrades Election Booths Police Patrol Vehicles Police Administrative Vehicle Fire Dumbbells Public Works 1 -ton truck Public Works Trailer Public Works Aerial Lift Public Works Tractors Public Works Riding Mowers Investment CITY OF HOPKINS Project Description $2,400 Annual lease on large copier 5 -year lease $61,840 Replacement and /or upgrades of staff computers, printers and scanners $6,500 $31,600 $26,300 $5,000 $37,400 $4,900 $130,000 Replacement of aerial lift used by forestry division to trim and remove trees and by street division for ballfield light maintenance in parks $41,400 Replacement of farm type tractor with various attachments. Used for ice rink sweeping, flail mower, fertilizing, aeration, plowing and grass seeding. $22,800 Replacement mowers are used by parks division for mowing parks in the summer and sidewalk snow removal in the winter $370,140 Replacement of the remaining 25 -year old election booths Marked patrol cars used by patrol officers to respond to calls, enforce traffic laws and perform general patrol duties Police administrative and detective vehicle Replacement of 15 -year old lead covered dumbbells in fire department exercise facility Replacement of truck used by street division for street and park maintenance and light hauling. Replacement of trailer used for hauling equipment and supplies 2009 BUDGET 56 2009 Other Budgeted Capital Expenditures Along with the Capital Improvement and Equipment Replacement Plans the city has the following capital items budgeted in the operating budgets of the General and Special Revenue Funds. The first year an item is requested it must be funded within the department making the request. Once the item has been funded it will be placed in the ERP for future replacement. All construction related capital items are always placed in the CIP regardless of the funding source. Items with a value of $1,000 or greater are defined as capital expenditures within the General and Special Revenue Funds. Items with a value of $5,000 or more will be placed in the ERP for future replacement once funded by the department making the request. The exception is capital items in the Chemical Assessment Team Special Revenue Fund, which is fully funded by State of Minnesota HazMat grant dollars. The following capital items have been budgeted in the General and Special Revenue Funds for 2009. PROJECT TITLE General Fund Public Works Building Public Works Equipment Services Public Works Streets Public Works Snow Removal Special Revenue Funds Parking Fund Depot Coffee House Fund 2009 $2,500 $3,500 $1,500 $1,000 $10,000 $10,000 $28,500 CITY OF HOPKINS Total budgeted capital items from all funding sources totals $3,568,640 for 2009. Replace one furnace and one air conditioning unit Wheel Balancer Wacker Packer Snowblower Parking ramp improvements Office furniture and tecnology equipment 2009 BUDGET 57 SOURCE Current Revenues Property Tax Intergovernmental Revenues License, Permits and Fines Investment Earnings Charges for Current Services Other Revenue Franchise Fee Total Revenues Current Expenses Salaries and Employee Benefits Materials, Supplies and Services Capital Outlay Total Other Financing Uses Total Expenditures Change in Fund Balance Fund Balance 2008 Projected 7,521,273 551,586 715,387 88,879 330,781 32,401 287,263 9,527,570 7,811,815 2,055,777 35,117 9,902,709 9,700 9,912,409 (384,839) 4,086,733 4,086,733 CITY OF HOPKINS GENERAL FUND BUDGET PROJECTIONS Approved 2009 Budget 7,979,114 698,010 804,985 105,783 176,600 21,000 290,000 10,075,492 7,832,297 2,219,695 8,500 10,060,492 15,000 10,075,492 58 2010 Budget 8,290,000 390,000 705,000 100,000 210,000 20,000 325,000 10,040,000 7,900,000 2,125,000 10,025,000 15,000 10,040,000 4,086,733 2011 Budget 8,610,000 400,000 705,000 100,000 215,000 20,000 325,000 10,375,000 7,975,000 2,200,000 10,000 10,185,000 15,000 10,200,000 175,000 4,261,733 2012 Budget 8,945,000 400,000 710,000 110,000 225,000 25,000 325,000 10,740,000 8,215,000 2,300,000 10,000 10,525,000 15,000 10,540,000 200,000 4,461,733 2013 Budget 9,290,000 400,000 710,000 110,000 235,000 30,000 325,000 11,100,000 8,460,000 2,400,000 10,000 10,870,000 15,000 10,885,000 215,000 4,676,733 2009 BUDGET General Fund CITY OF HOPKINS Property tax revenue is the amount needed to fill the gap between budgeted revenues and appropriations. The average increase in levy for the general fund for years 2009 through 2013 is projected to be 3.9% which is within the state mandated levy limits that were re- instated for 2008. This projection reflects an average annual appropriation increase of 5.26% for 2009 a slight decrease for 2010 with 2% in 2011 and 3% in 2012 and 2013. These amounts may be reduced through appropriation cuts or new revenue sources. Also impacting the tax levy is the state cuts to the Market Value Homestead Credit (MVHC) program that is a credit on homeowner's property taxes and reimbursed to cities by the state. Unfortunately due to the state budget deficit the state reimbursement to cities was cut from the 2009 and most likely the 2010 budgets. This amounts to approximately a $250,000 reduction in revenues for the General Fund. This budget shortfall will be addressed by staff and the city council in the first quarter of 2009 and will involve expenditure reductions across all departments. Tax base growth is used as a guide in keeping the property tax increase to a reasonable level. Due to recent economic conditions the market value will have minimal if any growth. However, the city is working with developers on several redevelopment projects that will contribute to the increase in the tax base despite what current market trends indicate. Therefore Hopkins tax base will most likely stay stable or see an minimal overall decrease. Franchise fees The City implemented an electric and gas utility franchise fee in 2004 to help offset the amount of tax levy needed to fund general operations. The franchise fee has an optional sunset clause after two years. The franchise fee was renewed to December 31, 2007 and in late 2007 it was again extended to December 31, 2009. The franchise fee is reviewed annually by the City Council and along with staff continues to analyze its usefulness. In an effort to increase revenues staff will be recommending a change from a flat fee based charge to a percentage based fee. This would be effective for the 2010 budget. Intergovernmental revenue, which decreased substantially in 2003 and 2004, leveled off in 2005 and was stable over the next several years. Following the state aid cuts of 2003 and 2004 funds received by the City of Hopkins from the State have remained the same until December 2008 when the second half MVHC payment was cut due to the state deficit. In 2004, the City lost the remainder of its local government aid except $50,000, which is used to assist with the operations of the Art Center. The second half LGA of $25,000 was also cut by the state. Local government aid is derived from sales tax revenues and is allocated by the state legislature. Each year the State reviews its ability to make payments of Local Government Aid (LGA) and Market Value Homestead Credit (MVHC), and the amount can increase or decrease based upon State Legislative action. In 2009, due to the state deficit it is anticipated that the legislature will eliminate both the MVHC and the LGA payments to the city. Other significant forms of intergovernmental revenue received by the city include police and fire aid, which is used to offset pension costs of the police and fire departments and municipal state aid for streets. Licenses, permits and fines include building permits are dependant on new construction and remodeling projects. Based on projected new construction projects and historical information a slight increase is projected for 2009 with revenues continuing to show small increases each year. Fine revenue continues to be stable with slight increases due to implementation of license violation and administrative citations. Various programs throughout the City generate charges for services. Charges are usually increased by an inflationary rate. The volume of activity fluctuates every year. This revenue is forecast to increase 1` annually. Interest revenues are expected to remain level over the next five years. This is based on the current state of the economy. The general fund, which accounts for one third of the City's operating expenses, has a revenue budget of $10,075,492 and an appropriation budget of the same. The increase in appropriations over 2008 is $503,325 or 5.26 The budget was specifically prepared with the intention of meeting the budget goals, while assuring efficiency and effectiveness in all positions. 2009 BUDGET 59 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 General Fund Actual and Projection o oh o 0 1 0 o 0 3 Revenue Expenditure Fund Balance ---Levy The general fund tax levy rises in proportion to general fund expenditures. Currently Hopkins relies on its property taxes as its major source of revenue. In fact property taxes account for 82% of General Fund revenues. CITY OF HOPKINS Amount 2009 2008 Chanae Change Council $78,072 $80,382 ($2,310) 2.87% Administrative Services $452,071 $423,565 $28,506 6.73% Finance $189,877 $171,342 $18,535 10.82% Legal $130,625 $126,625 $4,000 3.16% Municipal Building $308,809 $301,837 $6,972 2.31% Community Services $903,917 $823,714 $80,203 9.74% Police $4,327,445 $4,079,523 $247,922 6.08% Fire $810,921 $757,337 $53,584 7.08% Public Works $2,139,947 $2,017,671 $122,276 6.06% Recreation $214,973 $216,799 ($1,826) 0.84% Activity Center $328,409 $310,240 $18,169 5.86% Planning Economic Dev. $101 ,906 $112,132 ($10,226) -9.12% Unallocated $88,520 $151,000 ($62,480) 41.38% TOTAL $10,075,492 $9,572,167 $503,325 5.26% 2009 BUDGET 61 General Fund Appropriation Budget Comparisons By Department Revenues Property Taxes Intergovernmental Licenses, Permits and Fines Interest Earnings Charges for Services Franchise Fees Miscellaneous Total Revenues Expenditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Buildings Improvements Vehicles Office Furniture and Equipment Equipment Equipment Allocation Total Expenditures Transfer Out Reimbursed Expenditures Net Total Expenditures Actual 2005 6,947,865 732,468 671,081 72,883 438,549 307,457 13,160 9,183,461 4,949,253 1,506,524 718,077 791,648 231,359 591,109 559,940 Ending Fund Balance 4,311,195 23,918 11,055 114,710 252,708 9,750,300 537,492 (1,344,231) 8,943,562 Excess (deficiency) of Rev. over Exp. 239,900 CITY OF HOPKINS 2009 BUDGET GENERAL FUND BUDGET Revenues and Expenditures Actual 2006 6,883,645 711,702 600,519 132,007 199,172 285,589 23,404 8,836,038 5,072,558 1,543,317 692,818 820,277 243,450 578,892 624,148 Actual 2007 7,209,319 694,669 850,401 129,695 298,335 288,904 27,417 9,498,740 62 5,515,733 1,690,004 754,763 868,372 294,265 153,076 692,681 1,560 5,225 23,850 12,902 34,952 22,203 284,108 282,735 9,919,930 10,291,959 250,000 18,252 (1,342,819) (953,219) 8,827,111 9,356,992 8,927 141,748 4,320,123 4,461,871 Projected Actual 2008 7,521,274 551,586 715,388 88,879 330,861 287,263 32,323 9,527,574 5,883,637 1,931,110 748,794 822,756 321,207 161,102 670,943 8,497 8,028 18,593 284,153 10,858,820 7,409 (954,925) 9,911,304 (383,730) 4,078,141 Budget 2008 7,602,380 705,510 643,670 107,907 207,500 290,000 15,200 9,572,167 5,506,717 1,785,935 771,321 875,650 483,686 159,947 625,750 10,612 21,147 283,252 10,524,017 15,000 (966,850) 9,572,167 4,078,141 Budget Percent 2009 Change 7,979,114 4.73% 698,010 -2.39% 761,035 41.61% 105,783 -1.75% 220,550 49.79% 290,000 21,000 17.15% 10,075,492 7.50% 5,829,755 2,002,542 747,640 921,570 418,022 166,623 649,686 2,500 6,000 284,209 11,028,547 15,000 (968,055) 10,075,492 8.74% 9.50% 8.94% 5.86% 20.87% 73.56% 10.98% 234.94% 36.48% -0.48% 3.75% 92.70% 29.01% 6.00% 4,078,141 3.28% CITY OF HOPKINS 2009 BUDGET UNALLOCATED Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Property Taxes 6,947,864 6,883,645 7,209,319 7,521,273 7,869,380 8,193,614 4.12% Intergovernmental Revenue 300,497 287,347 275,492 146,901 20,510 20,510 Interest earnings 72,883 132,007 129,695 88,879 107,907 105,783 1.97 °A Franchise Fees 307,457 285,589 288,904 287,263 290,000 290,000 Miscellaneous (4,647) 6,504 1,784 1,267 Total Revenues 7,624,054 7,595,092 7,905,194 8,045,582 8,287,797 8,609,907 3.89% Expenditures Materials, Supplies and Services Operations 7,735 9,071 136,000 73,520 45.94% Operating Transfers Transfer to other funds 537,492 250,000 18,252 15,000 15,000 Total Expenditures 537,492 250,000 25,987 9,071 151,000 88,520 41.38% Indirectly Funded Amount 7,086,562 7,345,092 7,879,207 8,036,511 8,136,797 8,521,387 4.73% The Unallocated program is where unallocated revenues are recorded and unallocated or unforseen expenditures are allocated from. 63 GENERAL FUND PROGRAM: Unallocated PROGRAM SUMMARY FUND 101 The purpose of the unallocated program of the General Fund is to provide budget for unforeseen or unusual expenditures that may occur in a given year. The revenues recorded here are revenues that are not directly associated with another program within the city. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Monitor tax collections 2. Evaluate franchise fee structure 3. Maximize investment earnings $9,000 $8,000 $7,000 ,a $6,000 N $5,000 s $4,000 $3,000 $2,000 $1,000 $0 2005 2006 REVENUES: Property Taxes Intergovernmental Interest Earnings Franchise Fee Miscellaneous Total Revenues EXPENDITURES: Materials, Supplies Services Operating Transfer Total Expenditures NET TAX AND GENERAL REVENUE General Fund Revenues 2007 64 2008 2009 FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $7,869,380 20,510 1 07,907 290,000 8,287,797 8,645,407 4.3% 136,000 15,000 151,000 $8,136,797 $8,556,887 5.2% 9 Property Taxes f Intergovemment al Licenses, Permits Fines Interest Earnings Charges for Service 0 Franchise Fees —I-- Miscellaneous $8,229,114 4.6% 20,510 0% 105,783 -1.9% 290,000 0% 73,520 -45.9% 15,000 0% 88,520 41.4% Expenditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change 23,780 2,050 CITY OF HOPKINS 2009 BUDGET CITY COUNCIL BUDGET Revenues and Expenditures 24,198 24,317 24,588 2,072 2,163 2,189 24,400 2,097 Materials, Supplies and Services Professional Technical Services 14,933 13,544 15,090 3,022 6,000 5,500 -8.33% Operations 33,529 33,131 43,029 32,603 39,700 39,400 -0.76% City Support Services 8,172 8,077 1,642 1,568 2,135 1,675 21.55% Supplies and Materials 5,436 4,228 2,697 3,355 6,050 5,000 17.36% Total Expenditures 87,900 85,250 88,938 67,324 80,382 78,072 -2.87% Indirectly Funded Amount 87,900 85,250 88,938 67,324 80,382 78,072 -2.87% The City Council Department is made up of two programs. They are Council Activity and Health and Welfare. 65 24,400 2,097 COUNCIL FUND 101 COUNCIL FUND 101 PROGRAM: Council Administration PROGRAM SUMMARY The Council Administration program of the Council Department establishes city policies, goals and objectives. It approves the budget and monitors the activities of the City Manager and City Attorney. The council also appoints members to boards and commissions. The City Council holds regular meetings and work sessions, receives input from staff, citizens and other interested parties. The Council controls policy through changes in the City Code and Legislative Policies. They control spending through their review and approval of the City budget and various contracts. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Work across all city departments and the community to implement the 2008 -2009 Goals and Strategic Plan: (1) Enhance our Small -town Feel, (2) Promote Smart Urban Design and Walkability, and (3) Take it to Them (citizen engagement) 2. Promote city marketing efforts through the "Think Hopkins" campaign 3. Conduct 2009 Citizen's Academy and Alumni event 4. Publish 2008 City Annual Report 5. Conduct 2009 State of the City event EXPENDITURES: Salaries /Wages /Benefits Materials, Supplies Services FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $26,497 $26,497 0% 52,385 50,075 -4.4% NET TAX AND GENERAL REVENUE SUPPORTED $78,882 $76,572 -2.9% PERSONNEL: Number of FTE positions Mayor and 4 Council 66 PROGRAM: Health and Welfare PROGRAM SUMMARY The Health and Welfare program of the Council Department provides funding to social organizations operating within the City. It also provides funds to the Human Rights commission. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Continue to support local programs 2. Provide support to the Human Rights Commission EXPENDITURES: Materials, Supplies Services FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $1,050 $1,500 42.8% NET TAX AND GENERAL REVENUE SUPPORTED $1,050 $1,500 42.8% PERSONNEL: Number of FTE positions 0 0 CITY OF HOPKINS 2009 BUDGET ADMINISTRATIVE SERVICES BUDGET Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Expenditures Salaries, Wages and Benefits Salaries and Wages 287,125 300,195 321,352 344,369 343,505 359,910 4.78% Fringe Benefits 98,167 107,765 125,768 128,458 124,451 133,316 7.12% Materials, Supplies and Services Professional Technical Services 19,905 2,388 34,058 7,841 9,050 14,700 62.43% Utilities and Maintenance 1,771 2,300 2,290 3,089 3,255 2,690 17.36% Operations 16,245 17,702 19,432 22,590 31,051 29,306 -5.62% City Support Services 10,541 18,814 3,037 2,142 2,161 2,429 12.40% Supplies and Materials 7,052 5,867 7,081 6,046 6,950 6,500 -6.47% Total Expenditures 440,806 455,031 513,018 514,534 520,423 548,851 5.46% Reimbursed Expenditures (102,786) (92,628) (99,000) (100,000) (100,000) (100,000) Net Total Expenditures 338,020 362,403 414,018 414,534 420,423 448,851 6.76% Indirectly Funded Amount 338,020 362,403 414,018 414,534 420,423 448,851 6.76% The Administrative Services Department is made up of four programs. They are Administration, Personnel, Wellness and Information Technology Services 67 ADMINISTRATIVE SERVICES FUND 101 PROGRAM: Administration PROGRAM SUMMARY The Administration program of the Administrative Services Department provides leadership and support to all city programs and operations. Administration controls and directs the City's affairs. It responds to citizen concerns and participates in affiliated organizations. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Enhance the agenda and report program that keeps the Council and public informed through meetings and correspondence. 2. Continue the coordinate the future planning of the City through the Capital Improvements Plan (CIP) program. 3. Continue to operate and enhance the employee wellness program. 4. Enhance Leadership and Training for City Council and Staff. 5. Prepare a legislative agenda, monitor legislative issues, and lobby on issues affecting the City. EXPENDITURES: FY 2008 FY 2009 Approved Approved Percent Budget Budget Change Salaries /Wages /Benefits $193,779 $200,644 3.5% Materials, Supplies Services 26,617 25,711 -3.4% Reimbursed Expenditures (65,000) (65,000) 0% NET TAX AND GENERAL REVENUE SUPPORTED $155,396 $161,355 3.8% PERSONNEL: Number of FTE positions 1.9 1.8 68 ADMINISTRATIVE SERVICES FUND 101 PROGRAM: Personnel PROGRAM SUMMARY Personnel provides human resource support for departments and employees. This includes coordination of staff recruitment, coordination of employee benefit programs and conducting employee relations' activities for all City employees. Another aspect of this program is ensuring compliance with state, federal and local laws regarding employment. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Establish an employee training program to include quality customer service, teamwork, and decision making. 2. Implement recommended changes in employee orientation process. (Changes developed from the orientation survey) FY 2008 Approved Budget FY 2009 Approved Percent Budget Change Salaries /Wages /Benefits $66,173 $68,955 4.2% EXPENDITURES: Materials, Supplies Services 5,204 5,330 2.4% Reimbursed Expenditures (15,000) (15,000) 7.1% NET TAX AND GENERAL REVENUE SUPPORTED $56,377 $59,285 5.2% PERSONNEL: Number of FTE positions .55 .55 ADMINISTRATIVE SERVICES FUND 101 PROGRAM: Wellness PROGRAM SUMMARY The Wellness program of the Administrative Services Department provides support and activities to encourage overall general good health of city employees. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Continue to provide healthy guidance to employees. 2. Coordinate the efforts of the Wellness Committee. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change EXPENDITURES: Materials, Supplies Services $2,030 $2,050 1.0% NET TAX AND GENERAL REVENUE SUPPORTED $2,030 $2,030 1.0% PERSONNEL: Number of FTE positions 0 0 ADMINISTRATIVE SERVICES PROGRAM: Information Services FUND 101 PROGRAM SUMMARY The Information Services program of the Administrative Services Department provides all network hardware and software support for the City. It also provides individual city employees with hardware and software support. The internal web site is designed and maintained through this program. 69 MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Retire City Exchange 2003 servers and Police Exchange 2000 server. Install one Exchange 2007 front end and one Exchange 2007 backend server for the entire city and PD. 2. Implement wireless LAN solution secured by RADIUS and certificate services. 3. Police will be connected to Exchange 2007 by RPC over HTTPS 4. Continue to update and improve network security, efficiency, and reliability. 5. Complete the installation of the wireless bridge between City Hall, HRA, and Activity Center. Eliminate the need for separate Comcast /VPN connections for these departments. 6. Setup listserv. 7. Install VMWare and virtualize several servers for the police department and eliminate unneeded physical servers saving money and energy. 8. Update IT business continuity /disaster recovery plan and integrate it into the overall city disaster plan. 9. Replace main file server and upgrade city network to Windows 2008 Domain. EXPENDITURES: Salaries /Wages /Benefits FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $208,004 $223,627 7.5% Materials, Supplies Services 21,758 25.754 18.4% Reimbursed Expenditures (20,000) (20,000) 0% NET TAX AND GENERAL REVENUE SUPPORTED $209,762 $209,762 9.4% PERSONNEL: Number of FTE positions 2.6 2.6 Revenues Miscellaneous Indirectly Funded Amount CITY OF HOPKINS 2009 BUDGET FINANCE BUDGET Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change 7,253 7,753 8,542 13,262 2,200 9,000 309.09% Expenditures Salaries, Wages and Benefits Salaries and Wages 229,869 237,467 261,596 245,399 239,121 254,512 6.44% Fringe Benefits 60,446 71,892 55,483 74,687 70,631 78,259 10.80% Materials, Supplies and Services Professional Technical Services 7,066 19,887 14,398 17,622 19,010 19,010 Utilities and Maintenance 14,423 13,722 19,732 21,026 18,150 19,650 8.26% Operations 13,551 10,888 12,956 11,198 17,325 13,535 21.88% City Support Services 8,298 8,341 411 422 495 521 5.25% Supplies and Materials 5,820 6,251 9,701 10,698 10,940 10,800 -1.28% Capital Outlay Equipment Allocation 9,672 4,444 2,548 2,134 2,084 1,409 32.39% Total Expenditures 349,146 372,892 376,825 383,185 377,756 397,696 5.28% Reimbursed Expenditures (184,778) (193,350) (197,588) (209,850) (209,850) (211,055) 0.57% Net Total Expenditures 164,367 179,542 179,237 173,335 167,906 186,641 11.16% 157,114 171,789 170,695 160,073 165,706 177,641 7.20% The Finance department consists of six programs. They are budgeting, Debt Management, General Accounting, Payroll, Tax Increment Financing Reporting, and Utility Billing. 70 FINANCE FUND 101 FINANCE FUND 101 PROGRAM: Budget PROGRAM SUMMARY The budget program of the Finance Department coordinates and prepares the annual budget. It also prepares the 20 -year equipment replacement plan and assists the City Manager with the capital improvement plan preparation. This includes meeting with departments and administrators to determine the overall goals and funding requirements for the city. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Submit budget for the Government Finance Officers Budget Award. 2. Update the 20 -year Equipment Replacement Plan 3. Place budget document on the website for enhanced public access. EXPENDITURES: FY 2008 Approved Budget FY 2009 Approved Percent Budget Change Salaries /Wages /Benefits $30,714 $32,291 5.1% Materials, Supplies Services 3,688 3,223 -12.1% Reimbursed Expenditures (12,000) (12,000) 0% NET TAX AND GENERAL REVENUE SUPPORTED $22,382 $23,514 5.1% PERSONNEL: Number of FTE positions .3 .3 71 PROGRAM: Debt PROGRAM SUMMARY The Debt program of the Finance Department issues, records and maintains debt for the City of Hopkins and the Hopkins Housing and Redevelopment Authority. Debt is issued in accordance with state statute and city charter. Debt is maintained at a manageable level for the city. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Maintain the current bond rating of AA- through conservative financial management and accurate reporting of financial and economic conditions of the city. 2. Project future debt needs and ability. 3. Prepare documents and work with financial advisors for potential bond issue. 4. Prepare annual debt reporting for county as required by state statutes. EXPENDITURES: Salaries /Wages /Benefits FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $10,941 $11,530 5.4% Materials, Supplies Services 1,687 1,682 -.3% Reimbursed Expenditures (12,640) (13,212) 4.5% NET TAX AND GENERAL REVENUE SUPPORTED 12) $0 -100% PERSONNEL: Number of FTE positions .10 .10 FINANCE FUND 101 FINANCE FUND 101 PROGRAM: Accounting PROGRAM SUMMARY The Accounting program of the Finance Department provides financial management for the City and the Housing and Redevelopment Authority. It provides support services to other departments in the City through initiating fiscal plans, implementation and control of those plans, accounting and analysis of transactions. Accounting manages the city's day -to -day accounting transactions, including accounts receivable, accounts payable, cash receipts and general accounting. The program prepares monthly and quarterly financial statements and compiles the year -end comprehensive financial report. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Submit CAFR for the GFOA award program. 2. Provide accurate and timely month -end and quarterly financial reports. 3. Prepare 20 -year Capital Improvement Plan. 4. Place CAFR on city website for enhanced public access. FY 2008 FY 2009 Approved Approved Budget Budget Percent Change REVENUES: 1,200 6,200 400% EXPENDITURES: Salaries /Wages /Benefits $117,408 $125,926 7.3% Materials, Supplies Services 34,380 36.247 5.4% Reimbursed Expenditures (47,000) (47,000) 0% NET TAX AND GENERAL REVENUE SUPPORTED $104,788 $109.173 5.4% PERSONNEL: Number of FTE positions 1.65 1.65 72 PROGRAM: Payroll PROGRAM SUMMARY The Payroll program of the Finance Department completes the biweekly payroll, maintains all payroll records and completes the payroll quarterly reports. It also provides support services to employees regarding payroll issues. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1 Assist employees with payroll and benefit issues /questions. 2. Provide accurate and timely payroll and reports. 3. Work with insurance company to manage insurance programs. 4. Prepare benefit open enrollment information and assist employees with questions regarding their benefit options. EXPENDITURES: Salaries /Wages /Benefits Materials, Supplies Services Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $53,764 $61,983 15.3% 8,462 5,398 -36.2% (19,000) (19,000) 0% $43,226 $48,381 11.9% .8 .8 FINANCE FUND 101 PROGRAM: TIF Administration PROGRAM SUMMARY The Tax Increment Financing Administration program of the Finance Department records and reports tax increment program activities. It is charged with the responsibility of ensuring compliance with state statutes and guidelines. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Continue analysis of Tax Increment Financing funds. 2. Assist with implementation of new TIF districts. 3. Prepare annual OSA reports. EXPENDITURES: FY 2008 FY 2009 Approved Approved Percent Budget Budget Change Salaries /Wages /Benefits $10,941 $11,524 5.3% Materials, Supplies Services 2,592 2,588 -.2% Reimbursed Expenditures (13,545) (14,112) 4.3% NET TAX AND GENERAL REVENUE SUPPORTED 12) $0 -100% PERSONNEL: Number of FTE positions .10 .10 73 FINANCE FUND 101 PROGRAM: Utility Billing PROGRAM SUMMARY The Utility Billing program of the Finance Department prepares and issues monthly utility bills for collection of utility service fees from its customers. Utility records are maintained and updated within this program. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1 Explore E- commerce for utility customers 2. Assist customers with utility billing issues and questions change of service, change of ownership, etc. 3. Promote automatic payment options to increase usage of automatic payment. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: Current Services $1,000 $3,000 200% EXPENDITURES: Salaries /Wages /Benefits 85,984 89,517 4.1% Materials, Supplies Services 20,651 19,023 7.9% Reimbursed Expenditures (105,665) (105,731) .1% NET TAX AND GENERAL REVENUE SUPPORTED 30) ($191) 536.7% PERSONNEL: Number of FTE positions 1.65 1.65 1 CITY OF HOPKINS 2009 BUDGET LEGAL BUDGET Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Court Fines 93,156 115,195 124,476 111,046 110,000 115,000 4.55% Expenditures Materials, Supplies and Services Professional Technical Services 115,956 133,754 145,942 137,507 126,000 130,000 3.17% Operations 625 745 625 625 625 625 Total Expenditures 1 16,581 1 34,499 146,567 138,132 126,625 130,625 3.16% Indirectly Funded Amount 23,426 19,304 22,091 27,086 16,625 15,625 -6.02% The Legal Department is made up of two programs. They are Legal Counsel and Prosecution. LEGAL FUND 101 PROGRAM: Legal PROGRAM SUMMARY The Legal department represents the City in court, at City Council meetings and direct contact with staff and the general public. The firm of Steiner Curtiss is retained on a fee per hour basis. They respond to legal summons and /or initiate action on behalf of the City. Written and oral inquiries are made by staff, council, citizens and other interested parties. The city engages other law firms when necessary. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Prosecute the rights of the City. 2. Prosecute violators of the law. 3. Obtain quality legal representation for the City FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: $110,000 $115,000 4.6% EXPENDITURES: Materials, Supplies Services 126,625 130,625 3.2% NET TAX AND GENERAL REVENUE SUPPORTED $16,625 $15,625 -6.0% The City contracts with a legal firm to represent the City. 75 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $o City Legal Costs 2004 2005 2006 2007 2008 2008 Legal Service —R— Prosecution Revenues Sale of Fixed Assets CITY OF HOPKINS 2009 BUDGET MUNICIPAL BUILDING BUDGET Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change 3,122 2,400 2,502 5,077 2,400 2,400 Expenditures Salaries, Wages and Benefits Salaries and Wages 74,279 81,244 94,718 99,615 88,193 90,812 2.97% Fringe Benefits 32,009 28,152 33,004 9,032 32,496 33,253 2.33% Materials, Supplies and Services Professional Technical Services 61,267 49,340 32,259 32,237 42,000 42,000 Utilities and Maintenance 133,471 134,379 124,195 127,252 135,100 149,500 10.66% Operations 991 3,371 1,350 3,677 2,800 2,800 City Support Services 8,997 11,669 12,273 14,998 13,586 13,194 2.89% Supplies and Materials 19,971 15,645 17,348 11,006 16,950 16,950 Capital Outlay Buildings Structures 1,560 5,225 8,497 10,612 100.00% Office Furniture and Equipment 6,603 Total Expenditures 330,984 331,963 320,372 306,313 341,737 348,509 1.98% Reimbursed Expenditures (172,500) (171,498) (38,000) (40,000) (40,000) (40,000) Net Total Expenditures 158,484 160,465 282,372 266,313 301,737 308,509 2.24% Indirectly Funded Amount 155,362 158,065 279,870 261,236 299,337 306,109 2.26% The Municipal Building Department consists of building maintenace. 76 MUNICIPAL BUILDING FUND 101 PROGRAM: Maintenance PROGRAM SUMMARY The Building Maintenance Department of Public Works is responsible for the maintenance and repair of all City Buildings. The Municipal Budget covers City Hall and the Police Department. In house maintenance personnel and contractual custodial services maintain these buildings and equipment. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Implement Energy saving as a #1 Goal in 2009. 2. Replacement and Training of new Building Maint Foreman. 3. City Hall Boiler Upgrade, Plans and Specs. FY 2008 FY 2009 Approved Approved Percent I3udget Budget Change REVENUES: Charges for service 2,400 2,400 PERSONNEL: Number of FTE positions 1.45 1.45 EXPENDITURES: Salaries /Wages /Benefits 120,689 124,065 2.8% Materials, Supplies Services 210,536 224,744 6.8% Capital Outlay 10,612 0 -100% Reimbursed Expenditures (40,000) (40,000) 0% NET TAX AND GENERAL REVENUE SUPPORTED $299,437 $306409 2.3% 77 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 City Utility Costs 2003 2004 2005 2006 2007 2008 2009 City Hall at 11 First St ■Telephone DElectric DGas CITY OF HOPKINS 2009 BUDGET COMMUNITY SERVICES SUMMARY BUDGET Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Licenses 43,900 55,620 98,243 44,956 46,500 46,800 0.65% Permits 325,300 262,202 405,116 391,291 334,000 435,765 30.47% Current Services 93,750 63,558 175,008 140,391 95,000 106,450 12.05% Expenditures Salaries, Wages and Benefits Salaries and Wages 444,847 481,051 468,171 526,096 504,553 562,664 11.52% Fringe Benefits 108,021 105,993 118,536 147,047 124,130 154,228 24.25% Materials, Supplies and Services Professional Technical Services 112,525 118,346 127,591 154,139 147,275 27,650 81.23% Utilities and Maintenance 9,177 12,266 11,046 11,119 11,460 6,400 -44.15% Operations 13,690 17,589 14,805 21,331 27,555 16,605 39.74% City Support Services 87,295 58,051 42,990 44,737 44,924 44,081 -1.88% Supplies and Materials 12,670 9,985 13,633 17,831 12,335 5,940 51.84% Capital Outlay Office Furniture and Equipment 9,907 11,248 6,437 8,000 Equipment Allocation 3,319 4,997 6,729 4,659 4,482 1,797 -59.91 Total Expenditures 791,544 818,185 814,749 933,396 884,714 819,365 -7.39% Reimbursed Expenditures (54,562) (56,762) (58,500) (61,000) (61,000) (61,000) Net Total Expenditures 736,982 761,423 756,249 872,396 823,714 758,365 -7.93% Indirectly Funded Amount 274,032 380,043 77,882 295,758 348,214 169,350 51.37% The Community Service depaitinent is made up of four main programs. They are Reception, Assessing, Inspections, and City Clerk. 78 COMMUNITY SERVICES FUND 101 PROGRAM: Receptionist PROGRAM SUMMARY The Receptionist program of the Community Services Department answers calls at main switchboard and route calls to various departments. Directs walk -in customers to the appropriate department. Sales of Hop -A -Ride tickets, dog licenses and parking permits occur in this program. Receipts are accepted for payment of building permits and utility bills. The program also provides clerical and secretarial services to other departments. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 L Improve dog licensing procedures 2. Update Receptionist Procedure manual FY 2008 FY 2009 Approved Approved Percent B udge t Budget Change EXPENDITURES: Salaries /Wages /Benefits $39,612 $45,173 14.0% Materials, Supplies Services 676 720 6.5% NET TAX AND GENERAL REVENUE SUPPORTED $40,288 $45,893 13.9% PERSONNEL: Number of FTE positions 1.45 1.45 79 The receptionists handle more than 30,000 calls per year and assist over 10,000 visitors. COMMUNITY SERVICE ASSESSING FUND 101 PROGRAM: Assessing PROGRAM SUMMARY The Assessing Department assists property owners with Homestead classification and works with Hennepin County on property valuations. The department also prepares special assessment rolls and responds to property owner concerns and questions. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Prepare special assessment rolls for certification on taxes. 2. Assist property owners with property related issues. 3. Maintain the Property and Contact Information in the Incode system. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: $750 $1,000 33.3% EXPENDITURES: Salaries /Wages /Benefits 70,344 80,810 14.8% Materials, Supplies Services 96,537 110,478 14.4% Reimbursed Expenditures (24,000) (24,000) 0% NET TAX AND GENERAL REVENUE SUPPORTED $142,131 $166,288 17.0% PERSONNEL: Number of FTE positions 1.05 1.05 80 $1,400 $1,300 $1,200 $1,100 $1,000 $900 $800 TAX HISTORY ON HOMESTEAD RESIDENTIAL HOME WITH A CONSTANT VALUE OF $225,000 2003 2004 2005 2006 2007 2008 2009 The Special Assessment Clerk is available to assist with property tax and assessing related questions. COMMUNITY SERVICES CITY CLERK FUND 101 PROGRAM: City Clerk PROGRAM SUMMARY The City updates the City Code as new ordinances are passed, takes minutes at the City Council meetings and transcribes them using a computer. Business licenses applications are reviewed prior to issuance. The City Clerk is also the purchasing officer of the city. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Ensure that historical documents, minutes and agendas, are available through the Web site. 2. Make applications and forms available on the Web site. 3. Maintain best price for highest quality standard. 4. Manage use of purchase requisitions and purchase orders. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: $12,500 $11,500 -8.0% EXPENDITURES: Salaries /Wages /Benefits 51,915 45,600 -12.2% Materials, Supplies Services 8,108 7,233 -10.8% Reimbursed Expenditures (25,000) (25,000) 0% NET TAX AND GENERAL REVENUE SUPPORTED $22,523 $16,333 -27.5% PERSONNEL: Number of FTE positions 0.6 0.5 81 COMMUNITY SERVICES CITY CLERK FUND 101 PROGRAM: Records Management PROGRAM SUMMARY The Records Management program of the Community Services Department reviews City records to ensure that necessary documents are retained and outdated documents are disposed. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Continue to transfer permanent records to electronic storage and integrate with the Web site. 2. Work with IT to establish procedures for the retention or disposal of e- mails. EXPENDITURES: Salaries /Wages /Benefits Materials, Supplies Services Reimbursed Expenditures FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $28,352 11,078 (12,000) PERSONNEL: Number of FTE positions .2 .3 $27,067 -4.5% 11,716 (12,000) 0% 5.8% NET TAX AND GENERAL REVENUE SUPPORTED $35,430 $26,783 -24.4% COMMUNITY SERVICES FUND 101 PROGRAM: Elections PROGRAM SUMMARY The Elections program of the Community Services Department provides supervision of elections, registers voters, and certifies election results. All state and federal legislation is reviewed, judges are trained, equipment and polling places are prepared. After elections ballots are counted and the results certified to the County and State of Minnesota. Throughout the year citizens are registered to vote. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Recruit and Train Election Judges and prepare election materials for the 2008 Presidential Election. 2. Continue to work with Hennepin County City Clerks to update the Election Judge Manual. REVENUES: FY 2008 FY 2009 Approved Approved Percent Budget Budget Change 0 8,000 8000% EXPENDITURES: Salaries /Wages /Benefits 31,901 27,798 -12.9% Materials, Supplies Services 24,837 15,405 -38.0% NET TAX AND GENERAL REVENUE SUPPORTED $56,738 535,203 -37.9% PERSONNEL: Number of FTE positions 0.3 0.3 82 COMMUNITY SERVICES INSPECTIONS FUND 101 PROGRAM: Building Code Inspection PROGRAM SUMMARY The Building Code Inspection program of the Community Services Department inspects all new or remodeled buildings to insure they meet the minimum requirements of the state building code. The process begins with easily accessible customer service at the inspections counter and continues with plan review; permit issuance, inspection of construction phases and an issuance of a certificate of occupancy. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Get new staff trained on Incode and fine tune the program for best use. 2. Work with Assessing, Engineering and other departments on creating joint filing system and share property information on Incode. 3. Review and develop permit system reports to replace current "shadow system data bases" and to provide reports for management analysis. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: $304,000 $333,800 9.8% EXPENDITURES: Salaries /Wages /Benefits 197,139 205,592 2.8% Materials, Supplies Services 73,162 67,517 -7.8% NET TAX AND GENERAL REVENUE SUPPORTED ($33,699) ($60,691) 8.1% PERSONNEL: Number of FTE positions 2.53 2.50 83 COMMUNITY SERVICES INSPECTIONS FUND 101 PROGRAM: Fire Code Inspection PROGRAM SUMMARY The Fire Code Inspection program of the Community Services Department inspects existing buildings from time to time to insure they are maintained safe in accordance with the minimum safety standards provided in the state fire code. A percentage of commercial and large multiple residential buildings are inspected yearly for fire code violations to insure these structures are maintained safe for their occupants. The focus is on more hazardous occupancies. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Continue the fire prevention inspection program. 2. Implement new fire code software. REVENUES: FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $0 $1,500 1500% EXPENDITURES: Salaries /Wages /Benefits $37,975 $43,779 15.3% Materials, Supplies Services 767 610 -20.5% NET TAX AND GENERAL REVENUE SUPPORTED $38,742 $42,889 10.7% PERSONNEL: Number of FTE positions .41 .51 COMMUNITY SERVICES INSPECTIONS FUND 101 PROGRAM: Heating and Plumbing Code Inspection PROGRAM SUMMARY The Heating and Plumbing Code Inspection program of the Community Services Department inspects new and remodeled buildings for heating and plumbing compliance. The process begins with easily accessible customer service at the inspections counter and continues with plan review; permit issuance, inspection of construction phases. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Continue to learn and fine tune new permit system software. 2. Work and communicate with other City departments. Materials, Supplies Services NET TAX AND GENERAL REVENUE SUPPORTED $4,718 FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: $80,000 $102,000 27.5% EXPENDITURES: Salaries /Wages /Benefits 79,407 79,042 5,311 4,890 PERSONNEL: Number of FTE positions 1.04 .99 -.5% -7.9% ($18,068) 482.9% 84 COMMUNITY SERVICES INSPECTIONS FUND 101 PROGRAM: Housing Inspection PROGRAM SUMMARY The Housing Inspection program of the Community Services Department inspects all existing buildings from time to time to insure they are maintained safe in accordance with city housing code. Rental properties are inspected every five years to identify hazards to the occupants and to insure buildings are well maintained and to improve on the city's housing stock. Homes being sold in the community must be evaluated. A listing of certified evaluators for the Truth in Housing program are maintained. Home sales are monitored to insure compliance. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Implement new rental licensing program -add staff inspect l& 2 family rental units on a 3-year cycle. 2. Implement new rental licensing software in the best way possible. 3. Educate property owners on the new Rental Inspection Point System. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: $49,250 $101,865 106.8% EXPENDITURES: Salaries /Wages /Benefits 43,683 112,896 154.4% Materials, Supplies Services 3,906 5,915 51.4% NET TAX AND GENERAL REVENUE SUPPORTED ($1,661) $16,946 1120% PERSONNEL: Number of FTE positions .6 1.68 COMMUNITY SERVICES INSPECTIONS FUND 101 PROGRAM: Restaurant and Hotel Inspection PROGRAM SUMMARY The Restaurant and Hotel Inspection program of the Community Services Department contracts with a health inspector to make regular inspections of restaurants and food establishments. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Complete all required inspections and respond to complaints in a prompt manner. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: $29,000 $29,000 0% EXPENDITURES: Salaries /Wages /Benefits 3,321 3,722 12.1% Materials, Supplies Services 20,360 20,533 .8% NET TAX AND GENERAL REVENUE SUPPORTED ($5,319) ($4,745) -10.8% PERSONNEL: Number of FTE positions .06 .06 85 COMMUNITY SERVICES INSPECTIONS FUND 101 PROGRAM: Miscellaneous Community Inspection PROGRAM SUMMARY The Miscellaneous Community Inspection program of the Community Services Department responds to general nuisance complaints from Hopkins citizens. Track responses to citizens and results of the complaint. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Continue with spring and fall sweeps and respond to citizen complaints in a prompt and courteous manner. 2. Implement new "Call Center" customer service /complaint software. 3. Cross train staff so they can fill in when Community inspector is gone so we are able to provide prompt professional service. REVENUES: FY 2008 FY 2009 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries /Wages /Benefits $45,034 $48,413 7.5% Materials, Supplies Services $0 $350 350% 3,289 3,008 NET TAX AND GENERAL REVENUE SUPPORTED $48,323 $51,071 PERSONNEL: Number of FTE positions .61 .61 -8.5% 5.7% Revenues Intergovernmental Licenses Court Fines /Forfeitures Penalties Current Service Miscellaneous Expenditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Capital Outlay Vehicles Office Furniture and Equipment Equipment Total Expenditures Reimbursed Expenditures Net Total Expenditures Indirectly Funded Amount Actual 2005 192,153 89,626 74,529 4,718 60,492 9,760 2,338,453 2,337,174 650,797 668,749 102,778 132,027 44,771 473,666 134,217 21,368 59,372 3,957,449 (301,887) 3,655,562 3,224,284 3,322,261 CITY OF HOPKINS 2009 BUDGET POLICE BUDGET Revenues and Expenditures Actual 2006 203,065 92,667 54,123 4,662 56,732 2,825 105,099 138,772 71,459 493,339 164,062 2,550 7,340 49,791 4,038,335 (302,000) 3,736,335 Actual 2007 215,564 139,263 66,174 2,109 47,706 3,516 86 2,590,653 755,823 106,009 128,908 65,748 136,828 156,639 7,400 3,948,008 3,948,008 3,473,676 Projected Actual 2008 221,937 87,697 57,364 1,460 117,974 4,964 2,808,154 932,410 90,175 109,386 88,780 129,689 159,559 5,121 4,323,274 3,831,878 Budget 2008 198,000 93,500 45,000 3,500 38,000 1,000 2,636,999 818,854 111,853 144,265 86,946 132,216 160,130 5,147 4,096,410 4,323,274 4,096,410 3,717,410 3,930,445 The Police Department is made up of eleven programs. They are Administration, Patrol, Heat Team, Reserves, Investigations, Metro Drug Task Force, Pawn Shop, Outreach, Dispatch, Support Services and Systems Information. Budget Percent 2009 Change 204,500 3.28% 100,000 6.95% 45,000 3,500 43,000 13.16% 1,000 2,751,936 931,514 112,750 137,470 89,321 134,359 170,095 4,327,445 4,327,445 #DIV /0! 4.36% 13.76% 0.80% -4.71% 2.73% 1.62% 6.22% 100.00% 5.64% #DIV /0! 5.64% 5.73% POLICE FUND 101 PROGRAM: Administration PROGRAM SUMMARY The Administration program of the Police Department provides 24 -hour staffing of police and support services to enhance the delivery and supervision of emergency and non emergency services to the community. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Engage City employees and community in the Joint Community Police Partnership (JCPP) program. 2. Continue to develop individual employee work plans to integrate community policing goals. 3. Continue to seek grant funding and administer grants awarded. 4. Administer JCPP program and personnel. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries /Wages/Benefits $349,782 $376,009 7.5% Materials, Supplies Services 1 03,663 102,156 -1.5% Capital Outlay NET TAX AND GENERAL REVENUE SUPPORTED $453,445 $478,165 5.5% PERSONNEL: Number of FTE positions 3.15 3.15 87 POLICE FUND 101 PROGRAM: Patrol PROGRAM SUMMARY Work with citizens to improve the quality of life by implementing effective prevention strategies to reduce crime and improve traffic safety. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Engage officers in the Joint Community Police Partnership (JCPP) program. 2. Continue the Neighborhood Officer program. 3. Utilize monies obtained from DWI forfeitures to fund special DWI enforcement projects. 4. Support the Hopkins Police /Fire Department Chaplain program. 5. Provide leadership training for senior officers for advancement opportunities within the department. 6. Partner with other agencies to improve traffic and safety around LRT trail system. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: $264,500 $260,000 -1.7% EXPENDITURES: Salaries /Wages /Benefits 1,909,910 2,014,577 5.5% Materials, Supplies Services 256,119 273,670 6.9% Capital Outlay 0 0 0% NET TAX AND GENERAL REVENUE SUPPORTED $1,901,529 $2,028,247 6.7% PERSONNEL: Number of FTE positions 20.55 20.45 88 POLICE FUND 101 PROGRAM: Heat Team PROGRAM SUMMARY The High -risk entry and tactics team (HEAT team) of the Hopkins Police Department is part of a 5 city tactical consortium that provides tactical and rescue operations in situations posing a high -risk to civilians and /or department personnel. The members of the consortium train together and provide support during high -risk events. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Continue to maintain a strong working relationship with other consortium members. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries /Wages /Benefits $38,993 $50,709 30.1% Materials, Supplies Services 20,049 20,339 1.5% Capital Outlay 5,147 0 -100% NET TAX AND GENERAL REVENUE SUPPORTED $64,189 $71,048 10.7% PERSONNEL: Number of FTE positions 0.5 0.55 POLICE FUND 101 POLICE FUND 101 PROGRAM: Reserves PROGRAM SUMMARY The Hopkins Police Reserve Unit provides civilian volunteers with exceptional training to assist the police department with civic events, surveillance details, extra patrol and other duties as necessary. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1 Engage Reserve members in the Joint Community Police Partnership (JCPP) program. 2. Continue to utilize trained Reserve personnel to respond to medical emergencies and other calls for service. 3. Conduct recruitment processes to achieve 25 members. 4. Continue leadership training for Reserve Command Staff. REVENUES: 0 EXPENDITURES: Salaries/Wages /Benefits 22,378 Materials, Supplies Services 8,054 NET TAX AND GENERAL REVENUE SUPPORTED $30,432 PERSONNEL: Number of FTE positions 0.2 FY 2008 FY 2009 Approved Approved Percent Budget Budget Change 0 0% 23,687 5.9% $32,183 5.8% 0.2 8,496 5.5% 89 PROGRAM: Investigations PROGRAM SUMMARY The Investigations Division of the Police Department conducts follow -up investigations on criminal activity that has occurred in Hopkins. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1 Continue liaison with the County Attorney's office. 2. Provide ongoing training opportunities for the investigation and prosecution techniques regarding identity theft. 3. Continue rotating patrol officers into the investigator position. 4. Conduct tobacco and liquor compliance checks. 5. Coordinate anti graffiti efforts with neighboring communities. FY 2008 FY 2009 Approved Approved Budget Budget Percent Change REVENUES: $70,500 $75,000 6.4% EXPENDITURES: Salaries /Wages /Benefits $369,852 $405,206 9.6% Materials, Supplies Services 75.556 78,124 3.4% Capital Outlay 0 0 0% NET TAX AND GENERAL REVENUE SUPPORTED $374,908 $408,330 8.9% PERSONNEL: Number of FTE positions 3.85 3.85 POLICE FUND 101 PROGRAM: Metro Drug Task Force PROGRAM SUMMARY The NW Metro Drug Task Force is a multi jurisdictional unit that conducts investigations of illegal drug activity by developing suspect information from citizens, utilizing confidential informants, search warrants, surveillance and other covert activities. The Hopkins Police Department provides one investigator to this unit. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Continue to identify and investigate illegal drug activity. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: $4,000 $20,000 400% EXPENDITURES: Salaries/Wages /Benefits 99,129 99,676 .55% Materials, Supplies Services 1,456 1,520 4.4% NET TAX AND GENERAL REVENUE SUPPORTED $96,585 $81,196 -15.9% PERSONNEL: Number of FTE positions .95 .95 90 POLICE FUND 101 PROGRAM: Pawn Shop Management PROGRAM SUMMARY The Pawn Shop Management program of the Police Department maintains computerized records of pawnshop transactions as required by City ordinance, checks transactions for the presence of reported stolen property and assists other departments in recovering stolen property located in Hopkins pawnshops. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Conduct at least one random inventory and compliance check. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: $12,000 $13,000 8.3% EXPENDITURES: Salaries /Wages /Benefits 3,098 3,198 3.2% 239 156 .34.7% Materials, Supplies Services NET TAX AND GENERAL REVENUE SUPPORTED ($8,663) ($9,646) 11.3% PERSONNEL: Number of FTE positions 0.05 0.05 POLICE FUND 101 PROGRAM: Outreach /Police Services Liaison PROGRAM SUMMARY The Police Services Liaison is responsible for presenting and coordinating outreach and crime prevention programs including Neighborhood Watch, National Night Out, Crime -free Multi housing and classroom instruction of Project Alert. In addition, the Police Services Liaison administers the alarm program, nuisance property program, review and revisions of various ordinances and grant research, application and administration and is the staff liaison to SCIP, One Voice, HBCA, Rental Community Engagement Program and other committees. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1 Increase participation in Crime Free Multi Housing program. 2. Increase participation in the Neighborhood Watch program. 3. Partner with businesses and neighborhoods to reduce crime. 4. Coordinate information sharing with city staff regarding graffiti. 5. Coordinate efforts with JCPP Community Liaison. REVENUES: $8,000 EXPENDITURES: Salaries /Wages /Benefits 52,262 Materials, Supplies Services 12,262 NET TAX AND GENERAL REVENUE SUPPORTED $56,934 PERSONNEL: Number of FTE positions FY 2008 FY 2009 Approved Approved Percent Budget Budget Change 0.85 0.85 $9,000 12.5% 56,404 13,091 7.9% 3.3% $56,934 10.3% 91 POLICE FUND 101 PROGRAM: Dispatch PROGRAM SUMMARY The Hopkins Police Department Public Safety Communications Center receives, processes and dispatches calls for service for Police, Fire, EMS and Public Works; operates an E -911 Public Safety Answering Point (PSAP) that handles enquiries from the public and other agencies, receives, enters, modifies and queries information from a variety of information systems including computer -aided dispatch (CAD), state, national and local databases, and operates a state of the art 800 MHz digital radio system. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Identify relevant job related training for dispatchers. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: 20,000 20,000 0% EXPENDITURES: Salaries /Wages /Benefits 385,185 409,906 6.4% Materials, Supplies Services 63,067 61,887 -1.9% NET TAX AND GENERAL REVENUE SUPPORTED $428,252 $451,793 5.5% PERSONNEL: Number of FTE positions 6 6 POLICE FUND 101 PROGRAM: Support Services PROGRAM SUMMARY This division of the Police Department provides the public, police personnel and other law enforcement agencies with in- person, mail and telephone requests for service, documents or records; enters, modifies, queries and manages a variety of databases; processes information and generates state and federal mandated reports, transcribes and processes reports and correspondence and maintains records in accordance with state and local guidelines. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Annual records retention purge. 2. Process Suspense File requests. EXPENDITURES: Salaries /Wages /Benefits Materials, Supplies Services NET TAX AND GENERAL REVENUE SUPPORTED $233,433 $253,201 8.5% PERSONNEL: Number of FTE positions FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $225,264 $224,078 8.3% 8,169 9,123 11.7% 3.45 3.95 92 POLICE FUND 101 PROGRAM: Systems Management PROGRAM SUMMARY The Systems Management program of the Police Department is under the supervision of the city's IT department who oversees the maintenance of all police computer system networks, and state communications interfaces. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Work to integrate the police department network with the city's network. EXPENDITURES: $86,366 NET TAX AND GENERAL REVENUE SUPPORTED $86,366 Materials, Supplies Services PERSONNEL: Number of FTE positions 0 FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $75,433 -12.7% $75,433 -12.7% 0 CITY OF HOPKINS 2009 BUDGET FIRE BUDGET Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Licenses Permits 3,285 3,155 2,860 4,835 4,500 5,300 17.78% State Aid 101,841 104,879 91,987 76,022 104,000 107,000 2.88% Federal Grant 19,861 County Grant 4,000 4,000 Administrative Citations 300 600 600 Current Service 4,610 11,053 14,570 5,156 4,000 10,000 150.00% Donations 1,150 Miscellaneous 122 310 2,000 129,597 119,087 110,989 86,322 119,100 126,900 6.55% Expenditures Salaries, Wages and Benefits Salaries and Wages 236,739 275,546 343,385 356,151 290,936 334,106 14.84% Fringe Benefits 165,780 174,293 168,099 157,346 174,860 187,173 7.04% Materials, Supplies and Services Professional Technical Services 10,734 15,096 12,696 9,085 13,729 11,730 14.56% Utilities and Maintenance 35,064 60,217 52,754 53,325 44,270 46,925 6.00% Operations 74,448 63,699 69,763 79,367 64,889 66,531 2.53% City Support Services 77,796 76,780 74,987 88,329 89,466 75,186 15.96% Supplies and Materials 68,231 111,687 102,098 98,994 79,187 89,271 12.73% Capital Outlay Office Furniture and Equipment Equipment 46,188 #DIV /0 Total Expenditures 714,979 777,318 823,782 842,597 757,337 810,921 7.08% Indirectly Funded Amount 585,382 658,231 712,793 756,275 638,237 684,021 7.17% The Fire Department is made up of two programs. They are Fire Prevention /Suppression and Emergency Preparedness. 93 FIRE FUND 101 PROGRAM: Fire Department PROGRAM SUMMARY The Fire Department includes Emergency Medical Services (EMS), Fire Prevention/Suppression programs. The EMS program supports the Pol ice Department in managing responses to medical emergencies. The Fire Department responds to all life threatening situations and when there are no police officers available to respond. Fire suppression is the response to all fires, hazardous materials, special hazards and special rescue incidents in the city and fire prevention is the enforcement of the fire code, and the review and inspection of new construction. It also provides for public education and files reports with the State Fire Marshall on department activity, property loss or death due to fire emergencies. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1) Develop action steps and timelines to accomplish long range planning goals for fulltime employee. 2) Develop Long Term Strategic Plan for the Hopkins Fire Department. 3) Develop a marketing plan and or strategy for department. 4) Continue and establish public education for the citizens of Hopkins. 5) Research increasing /changing fire inspection fees 94 REVENUES: EXPENDITURES: Salaries /Wages /Benefits Materials, Supplies Services Capital Outlay PERSONNEL: Number of FTE positions Volunteer Firefighters FY 2008 FY 2008 Approved Approved Percent Budget Budget Chance $1 15,100 $122,900 6.8% $464,949 $520,208 285,716 285,036 NET TAX AND GENERAL REVENUE SUPPORTED $635,565 8682,344 7.4% 1.2 38 1.2 38 The Annual Fire Department open house allows the public to see the fire department trucks and meet the firefighters while learning about fire safety. EMERGENCY PREPAREDNESS FUND 101 PROGRAM: Emergency Preparedness PROGRAM SUMMARY The Emergency Preparedness program provides the community with preparedness, mitigation, response, and recovery from natural and technological disasters including acts of terrorism. The emergency preparedness program is designed to provide training for all employees through partnerships with the Federal Emergency Management Agency, Minnesota Division of Emergency Management, and Hennepin County Emergency Preparedness. Training is accomplished through mock drills and simulated emergency situations, along with specialized training. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009. 1) Prepare for all city Disaster drill that will involve all departments within the city and partner and involve the school district in exercising the emergency operations plan. 2) Establish information source for residents to prepare for disasters. REVENUES: $4,000 $4,000 0% EXPENDITURES: Salaries /Wages /Benefits 847 1,071 26.5% Materials, Supplies Services NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2008 FY 2009 Approved Approved Percent Budget Budget Change 5,825 4,606 20.9% $2,672 $1,677 -37.2% 95 CITY OF HOPKINS 2009 BUDGET PUBLIC WORKS BUDGET Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Licenses and Permits 11,615 10,340 10,645 15,644 5,070 8,070 59.17% Intergovernmental 115,116 111,448 111,626 106,726 112,000 112,000 Charges for Services 170,776 1,842 1,476 4,952 2,600 1,200 53.85% Other Miscellaneous 2,905 6,005 1,144 2,102 200 2,200 1000.00% Sales of Fixed Assets 216 511 950 Expenditures Salaries, Wages and Benefits Salaries and Wages 1,023,564 1,054,092 1,102,718 1,171,997 1,086,426 1,127,116 3.75% Fringe Benefits 340,105 334,474 398,691 424,053 390,296 427,448 9.52% Materials, Supplies and Services Professional Technical Services 169,710 120,858 177,845 212,020 210,450 199,750 -5.08% Utilities and Maintenance 366,627 372,870 437,060 385,880 420,600 448,600 6.66% Operations 6,745 8,197 10,682 6,180 19,010 15,130 -20.41% City Support Services 126,730 146,546 140,829 141,559 139,939 158,153 13.02% Supplies and Materials 258,062 265,270 325,970 312,540 278,950 291,250 4.41% Capital Outlay Buildings Improvements 2,500 Office Furniture and Equipment Equipment 18,731 27,952 6,777 7,035 8,000 6,000 25.00% Total Expenditures 2,310,274 2,330,259 2,600,572 2,661,264 2,553,671 2,675,947 4.79% Reimbursed Expenditures (529,457) (513,227) (541,131) (524,075) (536,000) (536,000) Net Total Expenditures 1,780,817 1,817,032 2,059,441 2,137,189 2,017,671 2,139,947 6.06% Indirectly Funded Amount 1,480,189 1,687,397 1,934,039 2,006,815 1,897,801 2,016,477 6.25% The Public Works Department is made up of eight programs. They are Buildings, Equipment Services, Administration, Engineering, Streets, Snow Removal, Parks and Tree Service. 96 PUBLIC WORKS FUND 101 PROGRAM: Buildings PROGRAM SUMMARY The Building Maintenance Department of Public Works is responsible for the maintenance and repair of all City Buildings. The public works buildings budget covers the entire public works complex. The buildings and equipment are maintained by in house maintenance personnel and the custodial duties by a contract cleaner. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Maintain PW building to assure a safe and comfortable environment for all City employees at the lowest cost to the taxpayer. 2. Implement Energy Saving as a major Goal. Upgrading of Heating and cooling controls in the Public Works building. EXPENDITURES: Salaries /Wages /Benefits Materials, Supplies Services Capital Outlay Reimbursed Expenditures NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $33,879 73,570 0 (70,000) (70,000) $37,449 $49,704 0.4 0.4 $35,492 4.8% 81,712 11.1% 2,500 2500% 0% 32.7% 97 PUBLIC WORKS FUND 101 PROGRAM: Equipment Services PROGRAM SUMMARY The Equipment Services program of the Public Works Department provides maintenance and repair of all City vehicles and equipment. Equipment Services is responsible for writing specifications and the purchasing of City Vehicles. It also is in charge of the disposal of surplus vehicles and equipment. It is the goal of Equipment Services to provide a quality and cost effective service to all cities departments for all their equipment needs. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Continue aggressive maintenance and repair of all city equipment. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: 300 300 0% EXPENDITURES: Salaries /Wages /Benefits 176,484 187,675 6.3% Materials, Supplies Services 17,032 16,514 -3.0% Capital Outlay 8,000 3,500 56.2% Reimbursed Expenditures (143,000) (143,000) 0% NET TAX AND GENERAL REVENUE SUPPORTED $58,216 $64,389 10.6% PERSONNEL: Number of FTE positions 2.35 2.35 PUBLIC WORKS FUND 101 PUBLIC WORKS FUND 101 PROGRAM: Administration PROGRAM SUMMARY The Administration program of the Public Works Department provides administrative direction, control and support by the Public Works Director, reception and clerical for the following Public Works Department divisions: Engineering Services; Building Services; Equipment Services; Parks /Forestry Streets /Traffic; Water and Sewer Utilities; Solid Waste Management and Facility Management. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Southwest Transitway (LRT) planning: protect city interests and position Hopkins for Federal funding to mitigate LRT station impacts 2. Continue to analyze and respond to opportunities to save energy and be more environmentally conscious while improving service quality and efficiency. 3. Complete aggressive 2009 program of street utility system improvements. 4. Implement new "Call Center" customer service /complaint tracking program. EXPENDITURES: Salaries /Wages /Benefits FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $155,110 $156,687 2.3% Materials, Supplies Services 18,503 15,954 -13.8% Reimbursed Expenditures (148,000) (148,000) 0% NET TAX AND GENERAL REVENUE SUPPORTED $25,613 $26,641 4.0% PERSONNEL: Number of FTE positions 1.4 1.4 98 PROGRAM: Engineering PROGRAM SUMMARY The Engineering Division of the Public Works Department provides engineering services for the City. The Engineering Division provides drafting, surveying, layout, design and other engineering services for the City, as well as maintenance and updating of base maps, as- builts, and other miscellaneous map updating projects. This division also acts as the primary liaison to consultants involved with construction projects. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Continue to develop utility maps in digitized format and apply to GIS program. 2. Continue field survey and inventory of utility system for GIS application. 3. Complete Well No. 1 upgrades. 4. Oversee implementation of the City's Capital Improvement Plan FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: 5,300 8,100 52.8% EXPENDITURES: Salaries /Wages /Benefits 162,908 172,243 5.7% Materials, Supplies Services 33,708 27,631 -18.0% Reimbursed Expenditures (65,000) (65,000) 0% NET TAX AND GENERAL REVENUE SUPPORTED $126,316 $126,774 .4% PERSONNEL: Number of FTE positions 1.77 1.77 PUBLIC WORKS FUND 101 PROGRAM: Streets and Alleys PROGRAM SUMMARY The Streets Division of the Public Works Department provides maintenance of 55 miles of streets, 30 miles of alleys and 10 parking lots (including parking ramp) within the City for convenient day -to -day use. Also provides street lighting, traffic signs and signals, and sidewalk repair. Maintenance includes activities such as sweeping, patching, seal coating and curb repair. Major maintenance is scheduled on a 6 year, maintenance district rotation basis. Routine mill /patching/paving is accomplished throughout the City during the summer season. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Street maintenance utilizing pavement management support information that includes prep seal coat areas and contractual crack sealing. 2. Spring sweeping as weather permits, Mainstreet sweeping every three weeks, residential sweeping (spring, summer and once in the fall). 3. Continued maintenance of storm water drainage systems. 4. Inspect and repair all defective sidewalks in district 5. Preventative patching, repairs to bituminous roadways. 6. Maintain sign and signal change outs, inventory signs, upgrade traffic controls and signals as required. 7. Mall maintenance including flags, refuse, decorations and banners, and streetlight painting. 99 FY 2008 FY 2009 Approved Approved Percent Budget Budo Chauoe REVENUES: $113,270 112,070 -1.1% EXPENDITURES: Salaries/Wages/Benefits 379,595 384,610 1.3% Materials, Supplies Services 577,311 616,509 6.8% Capital Outlay 0 1,500 1500% Reimbursed Expenditures (110,000) (110,000) 0% NET TAX AND GENERAL REVENUE SUPPORTED 8733.636 $780,549 6.4% PERSONNEL: Number of FTE positions 4.74 4.65 PUBLIC WORKS FUND 101 PROGRAM: Snow Ice Removal PROGRAM SUMMARY The Snow Ice Removal program of the Public Works Department provides snow and ice control services of 55 miles of streets, 33 miles of alleys and 9 parking lots (including parking ramp) and economic development properties within the city for convenient day -to -day use, and to provide safe travel and parking conditions. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Complete plowing /sanding operations of all city streets, alleys, parking lots and parking ramp with 10 hours. 2. Complete snow removal operations in downtown areas /ramp /parking lots in efficient manner to meet parking/traffic flow demands. 3. Increase snow /ice maintenance activities on residential streets. 4. Utilize snow emergency policy to maximize safety and snow removal efforts, while minimizing resident conflicts. REVENUES: EXPENDITURES: Salaries /Wages /Benefits 90,163 116,043 28.7% Materials, Supplies Services 63.568 64,645 NET TAX AND GENERAL REVENUE SUPPORTED $153.731 $181,688 18.2% PERSONNEL: Number of FTE positions FY 2008 FY 2009 Approve Approve Percent Budget Budget Change 0 0 0% 1.7% 100 PUBLIC WORKS FUND 101 PROGRAM: Park Maintenance Improvements PROGRAM SUMMARY The Parks division of the Public Works Department provides for the maintenance of developed parks and grounds adjacent to public buildings and right -of -ways, including, seeding, fertilizing and mowing of grass, maintenance of all athletic fields and general playgrounds and maintenance of Shady Oak Beach. Maintenance of Co. Rd 3 median flowers and irrigation is provided. Maintenance of picnic facilities and trails, trash and rubbish removal from parks is also included. Open skating and hockey areas are included. Open skating and hockey areas are provided from December through February for outdoor recreational purposes. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Continue grounds maintenance of all parks including Shady Oak Beach, plus City Hall, 4 well houses, Public Works garage and all other City owned right -of -way. 2. Provide open skating and hockey at the following parks: Valley, Harley Hopkins, Oakes, Central, Interlachen, open skating only at Hilltop and Burnes. 3. Expand Excelsior Boulevard landscaping; begin maintenance activities (mowing, irrigation, snow removal) utilizing the Sentence to Serve (STS) program. REVENUES: FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $1,000 $3,000 200% EXPENDITURES: Salaries /Wages /Benefits $343,766 $366,637 6.5% Materials, Supplies 194,005 199,978 3.1% NET TAX AND REVENUE SUPPORTED $536,771 $563,615 5.0% PERSONNEL: Number of FTE positions 5.07 5.07 101 SELECTED WORK INDICATORS Actual 2004 Actual 2005 Actual 2006 Actual 2007 Actual 2008 Budget 2009 Number of diseased trees removed on private property 274 146 155 170 132 150 Number of trees removed on public property 182 137 190 209 119 140 Number of trees planted 100 74 50 105 90 90 Number of trees trimmed 50 50 100 50 75 300 Number of irrigated acres mowed on a 20 -week growing season 900 950 950 950 950 950 Number of non irrigated acres mowed on a 20- week growing season 1,900 2,000 2,000 2,000 2,000 2,000 Number of acres fertilized a year 180 180 180 180 180 180 Number of acres sprayed for broad leaf weed control 250 100 250 250 250 250 Number of acres over seeded and aerated 130 25 130 130 130 130 Number of times temporary rinks are installed/removed 2 2 2 2 2 2 Number of times 11 ice rinks are resurfaced /cleared of snow 66 55 77 77 77 77 Number of times 7 primary ball fields are prepared for play 100 100 100 100 100 100 Number of times secondary ball fields are prepared for play 30 30 30 30 30 30 Number of times soccer /football fields are prepared for play 56 40 40 30 30 30 Number of times playground equipment is checked for safety and repair 12 0 12 12 12 12 Number of times tennis courts are checked and repaired 4 4 4 4 4 4 Number of times swimming area is maintained, including set up and winterization 7 7 7 7 7 7 Number of times park garbage is picked up (all parks 1 time) 40 40 40 40 40 40 Number of times sidewalks cleared of snow and ice 16 12 16 16 16 16 Number of times trails are maintained 4 4 4 4 4 4 Number of times park buildings are cleaned and/or repaired 16 16 16 16 16 16 Number of weed notices issued 120 76 63 62 69 75 PUBLIC WORKS FUND 101 PROGRAM: Tree Maintenance Forestry PROGRAM SUMMARY The Forestry Division of the Public Works Department provides for the maintenance of all trees. Through the utilization of arboricultural practices, all trees on public property will be maintained in an acceptable condition or removed as necessary to allow for a healthy environment for the urban forest along with providing safe passage for pedestrian and vehicular traffic. Through utilization of tree inspectors residents will be consulted on tree related problems and advised to the solutions. Reforestation of the urban forest is also an activity of this division. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Trim 12% of trees on city boulevards. 2. Replace trees on city property that were lost in 2009 3. Remove all diseased, dead, dying trees on public property. 4. Provide for prompt customer service on requests for trimming and tree consultation. FY 2008 FY 2009 Approved Approved Percent Budget Budget Chancre EXPENDITURES: Salaries /Wages /Benefits $134,817 $133,177 -1.2% Materials, Supplies 91,252 89,940 -1.4% Capital Outlay 0 0 -100% NET TAX AND REVENUE SUPPORTED $226,069 $223,117 -1.3% PERSONNEL: Number of FTE positions 1.86 1.86 102 Revenues Miscellaneous Transfer In CITY OF HOPKINS 2009 BUDGET RECREATION BUDGET Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change 25 25 37,492 Expenditures Salaries, Wages and Benefits Salaries and Wages 37,441 35,717 35,313 37,734 51,843 47,277 8.81% Fringe Benefits 4,179 4,043 4,354 4,945 5,838 5,426 7.06% Materials, Supplies and Services Operations 150,716 151,296 157,014 157,594 157,568 160,720 2.00% Supplies and Materials 266 188 1,550 1,550 Capital Outlay Improvements Other than Bldg 10,000 7,000 Transfer Out Total Expenditures 202,601 198,056 196,681 200,460 216,799 214,973 0.84% Indirectly Funded Amount 202,576 198,056 196,656 200,460 216,799 214,973 0.84% The Recreation Department is made up of five main porgrams. They are Playground, Ice Rink, Park Services, Joint Recreation and Skate Park. 103 RECREATION FUND 101 RECREATION FUND 101 PROGRAM: Playgrounds PROGRAM SUMMARY The popular summer playground program is provided to children at 11 locations throughout the both the city of Hopkins and Minnetonka. Activities include outdoor games, arts and crafts, a tiny tots program, and a summer adventure club. The summer concludes with a carnival attended by children from all the playground sites. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. To develop, promote and provide quality recreational opportunities in anticipation of and in response to the needs and interests of the Hopkins Minnetonka community. EXPENDITURES: FY 2008 FY 2009 Approved Approved Percent Buffet Budget Change $27,425 $21,748 -20.1% NET TAX AND GENERAL REVENUE SUPPORTED $27,425 $21,748 -20.1% 22 Salaries /Wages /Benefits PERSONNEL: Number of Part -time positions 22 104 PROGRAM: Ice Rink Program PROGRAM SUMMARY Supervised outdoor ice rinks are provided at 14 locations throughout Hopkins and Minnetonka. Each site is staffed with rink attendants from mid- December thru mid February dependant on weather conditions. Ice rinks are available for general skating, hockey and broomball. Approximately 30 staff are hired and trained to supervise the outdoor ice rink program. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. To provide quality customer service and facilities to ice rink users. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries /Wages /Benefits $1 3,605 $13,800 1.4% NET TAX AND GENERAL REVENUE SUPPORTED $13,605 $13,800 1.4% PERSONNEL: Number of Part -time positions 30 30 RECREATION FUND 101 RECREATION FUND 101 PROGRAM: Park Service PROGRAM SUMMARY The Recreation Department hires and trains attendants to supervise park services at both Burnes and Valley Parks. Attendants manage picnic reservations, maintain restroom facilities, provide recreational equipment and keep overall site clean for park users. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. To provide quality customer service and facilities to park users. EXPENDITURES: Salaries /Wages /Benefits Materials, Supplies Services PERSONNEL: Number of Part -time positions FY 2008 FY 2009 Approved Approved Percent Budget Budget Change 11,695 12,000 2.6% 500 500 0% NET TAX AND GENERAL REVENUE SUPPORTED 512,195 12,500 2.5% 4 4 l4nn ;Minnetonka RECREATION SERVICES 105 PROGRAM: Joint Recreation PROGRAM SUMMARY Programs for all ages are provided through the Joint Recreation division. Youth classes are offered in over 15 areas of interest including tennis, golf, swimming, ball skills, and arts crafts. Youth sports leagues are offered in basketball and soccer. Adult classes are offered in several areas of interest, and team sports are offered in soccer, softball, basketball, volleyball, hockey, broomball and football. In addition, the joint recreation division oversees the operation of Shady Oak Beach, attended by over 40,000 people each summer. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. To develop, promote and provide quality recreational opportunities in anticipation of and in response to the needs and interest of the Hopkins Minnetonka community. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change EXPENDITURES: Materials, Supplies Services $156,000 $159,000 1.9% NET TAX AND GENERAL REVENUE SUPPORTED $156,000 $159,000 1.9% PERSONNEL: Number of Part -time positions 90 90 SKATE PARK FUND 101 PROGRAM: Overpass Skate Park PROGRAM SUMMARY The Overpass program provides skate boarders, bikers, and inline skate athletes, 10 years of age or older, with a safe, fun, and challenging place to gather and practice their sport. The Overpass creates a healthy recreational opportunity primarily for youth, and young adults. The Overpass is a seasonal operation, and is one of only a few tier II aggressive skate parks in the state of Minnesota. This unique park attracts a regional population in addition to serving the residents of Hopkins. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. To operate the park under a contractual operating agreement with 3 Lair Skate Parks. 2. To operate the park with favorable fees for resident and community partners. 3. To increase the number of Hopkins resident users and partner community (Minnetonka and St. Louis Park) resident users. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries /Wages /Benefits 4,956 5,155 4.0% Materials, Supplies Services NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions 2,618 2,770 5.8% $7,574 $7,925 4.6% 0.05 0.05 106 OVERPASS CITY OF HOPKINS 2009 BUDGET ACTIVITY CENTER BUDGET Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Charges for Services 58,921 56,412 49,401 55,224 66,000 56,000 15.15% Contributions 6,424 5,722 11,007 8,905 6,000 7,000 16.67% Total Revenues 65,345 62,134 60,408 64,128 72,000 63,000 12.50% Expenditures Salaries, Wages and Benefits Salaries and Wages 143,740 139,327 159,805 166,516 153,207 172,119 12.34% Fringe Benefits 35,008 35,737 44,288 55,540 46,348 50,960 9.95% Materials, Supplies and Services Professional Technical Services 31,251 29,229 17,638 28,510 25,750 22,600 12.23% Utilities and Maintenance 24,208 37,154 37,722 34,244 38,800 44,300 14.18% Operations 6,977 11,084 16,324 11,061 13,350 12,100 -9.36% City Support Services 7,204 7,662 9,466 10,838 7,535 8,330 10.55% Supplies and Materials 13,901 16,740 16,420 20,567 25,250 18,000 -28.71% Capital Outlay Buildings Structures 2,700 Office Furniture and Equipment 9,680 8,028 Computers Total Expenditures 264,989 276,933 311,343 335,304 310,240 328,409 5.86% Indirectly Funded Amount 199,644 214,799 250,935 271,176 238,240 265,409 11.40% The Activity Center Department is made up of two programs. They are Community Use and Maintenance. Due to budget constraints, the center is closed on Fridays unless there is a special event. 107 ACTIVITY CENTER FUND 101 ACTIVITY CENTER FUND 101 PROGRAM: Hopkins Activity Center PROGRAM SUMMARY The Activity Center Community Use program of the Public Works Department provides a facility for residents to use for active or passive activities. Staff coordinates all users of the Activity Center. The Hopkins Activity Center also implements and coordinates the Seasoned Adult Program, which is geared towards the over 50 Hopkins population. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Market the Hopkins Activity Center to the over 50 Hopkins population. 2. Promote the Hopkins Buy a Brick program. 3. Increase partnerships with businesses, civic organizations, school district and faith community. 4. Work closely with the Hopkins Raspberry Festival to promote events for the over 50 population. FY 2008 FY 2009 Approved Approved Budg Budget Percent Change REVENUES: $72,000 $63,000 -12.5% EXPENDITURES: Salaries /Wages /Benefits 183,412 206,138 12.4% Materials, Supplies Services 67,811 56,809 -16.2% Capital Outlay 0 0 0% NET TAX AND GENERAL REVENUE SUPPORTED $179,223 $199,947 11.6% PERSONNEL: Number of FTE positions 3.1 3.1 108 PROGRAM: Maintenance PROGRAM SUMMARY The Building Maintenance Department of Public Works is responsible for the Maintenance and repair of all City Buildings. The Activity Center maintenance Budget covers the Hopkins Activity Center. In house maintenance personnel and part time cleaning personnel maintain this Building. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. In house upgrades to controls on Steam Heating System. EXPENDITURES: Salaries /Wages /Benefits Materials, Supplies Services Capital Outlay NET TAX AND GENERAL REVENUE SUPPORTED PERSONNEL: Number of FTE positions FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $16,143 42,874 0 $16,941 48,521 0 5.0% 13.2% 0% $59,017 $65,462 10.9% .2 .2 Revenues Permits and Licenses Charges for Services Miscellaneous Total Revenues Expenditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits CITY OF HOPKINS 2009 BUDGET PLANNING BUDGET Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change 1,448 1,455 1,190 1,095 1,000 1,000 1,585 6,382 6,000 2,650 3,300 3,300 #DI /0! 3,033 7.837 7,190 3,745 4.300 4.300 71,541 73,856 85,643 75,747 75,399 78,018 3.47% 24,788 25,252 11,858 22,642 24,956 25,753 3.19% Materials, Supplies and Services Professional Technical Services 171 9,748 21,106 25,132 14,100 2,300 83.69% Utilities and Maintenance 111 270 136 137 400 200 50.00% Operations 3,985 5,848 5,813 5,981 13,445 11,700 12.98% City Support Services 2,963 3,069 1,169 975 1,032 1,135 9.98% Supplies and Materials 1,507 5,035 3,062 2,559 2,800 2,800 Capital Outlay Office Furniture and Equipment #DIV /0! Total Expenditures 105,066 123,078 128,787 133,173 132,132 121,906 -7.74% Reimbursed Expenditures (18,778) (18,778) (19,000) (20,000) (20,000) (20,000) Net Total Expenditures 86,288 104,300 109,787 113,173 112,132 101,906 9.1 Indirectly Funded Amount 83,254 96,463 102,597 109,428 107,832 97,606 -9.48% 109 PLANNING FUND 101 PROGRAM: Zoning Activities Enforcement PROGRAM SUMMARY The Zoning Activities Enforcement Program of the Planning Economic Development Department provides administration and enforcement of locally approved Zoning Ordinance and Comprehensive Plan. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1 Submit Comprehensive Plan to Metropolitan Council 2. Develop mixed use zoning district 3. Develop design guidelines and standards for Mainstreet from 12 Avenue to Shady Oak Road 4. Research and develop a policy to ensure that new developments have a pedestrian friendly design FY 2008 FY 2009 Approved Approved Budget Budget Percent Change REVENUES: $3,300 $3,300 0% EXPENDITURES: Salaries /Wages /Benefits $65,632 $68,878 3.4% Materials, Supplies Services 20,051 16,860 -15.9% Reimbursed Expenditures (20,000) (20,000) 0% NET TAX AND GENERAL REVENUE SUPPORTED $62,383 $61,438 -1.51% PERSONNEL: Number of FTE positions 0.75 0.75 110 PLANNING FUND 101 PROGRAM: Sign and Fence Permits PROGRAM SUMMARY The Sign and Fence Permits Program of the Planning Economic Development Department provides administration and inspection of signs and fences. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Process permit requests in a timely and expedient manner REVENUES: EXPENDITURES: Salaries /Wages /Benefits $9,209 $9,598 4.2% 474 415 -12.5% Materials, Supplies Services NET TAX AND GENERAL REVENUE SUPPORTED $8,683 $9,013 3.8% PERSONNEL: Number of FTE positions FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $1,000 $1,000 -37.5% 0.10 0.10 PLANNING COMMUNITY DEVELOPMENT FUND 101 PROGRAM: Miscellaneous Planning PROGRAM SUMMARY The Miscellaneous Planning program of the Planning Community Department prepares various planning documents and reports necessary to ensure orderly development/redevelopment of City. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Provide staff assistance to Planning Commission. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries /Wages /Benefits $25,514 $26,295 3.1 Materials, Supplies Services 11,252 860 -92.4% NET TAX AND GENERAL REVENUE SUPPORTED $36,766 $27,155 -24.1% PERSONNEL: Number of FTE positions 0.35 0.35 Special Revenue Fund 203 CITY OF HOPKINS 2009 BUDGET STATE CHEMICAL ASSESSMENT BUDGET Revenues and Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Intergovernmental 104,114 65,707 80,118 86,665 45,000 45,000 Expenditures Salaries, Wages and Benefits Salaries and Wages 29.671 36,510 45,706 75,784 23,197 24,336 4.91% Materials, Supplies and Services Professional Technical Services 2.761 274 2,381 2,465 100 2,000 1900.00% Utilities and Maintenance 2,177 2,786 766 1,977 2,650 2,000 24.53% Operations 3,943 12,432 5,316 19,910 6,180 8,975 45.23% City Support Services 3,551 3,596 4,324 4,319 4,182 4,189 0.17% Supplies and Materials 34,266 14,275 10,165 21,016 8.691 3,500 59.73% Capital Outlay Other Equipment 40,027 2,129 14,549 1,914 #DIV /0! Total Expenditures 116,396 72,002 83,207 127,385 45,000 45,000 Excess (deficiency) of revenue over expenditures (12,282) (6,295) (3,089) (40,720) The State Chemical Assessment is supported by state aid for the purpose of chemical assessment training and activity for the State of Minnesota. 112 CHEMICAL ASSESSMENT TEAM FUND 203 PROGRAM: State Chemical Assessment Team PROGRAM SUMMARY The State Chemical Assessment Team program provides emergency response for assessment of chemical hazards for the State of Minnesota and maintenance of state owned equipment for emergency response and training of personnel. Responding as requested by the State Duty Officer to the counties of Hennepin, Scott, Carver, McLeod and Renville. The State of Minnesota will reimburse the City for up to $45,000 per year for the training of personnel, maintenance of equipment, and purchase of supplies and equipment. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. To bring all Team Members from a Technician Level to the highest level attainable, Specialist. 2. To restructure and redefine chemical assessment team to meet the needs of the state, city and team members needs. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: $45,000 $45,000 0% EXPENDITURES: Salaries /Wages /Benefits $23,167 $24,336 4.9% Materials, Supplies Services 21,803 20,664 -5.2% Capital Outlay 0 0 0% NET SOURCE (USE) OF FUND BALANCE PERSONNEL: Number of FTE positions 0 0 113 CITY OF HOPKINS 2009 BUDGET ECONOMIC AND COMMUNITY DEVELOPMENT BUDGET Special Revenue Fund 204 Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Property Taxes 9,912 19,740 19,745 28,624 30,000 50,000 74.68% Intergovernmental 2,501 5,000 Interest earnings 15,227 39,457 46,052 21,047 20,000 20,000 4.97% Charges for services 29,579 (241) 18,474 18,445 5,000 13,000 29.52% Miscellaneous 5,000 109,274 18,865 27,721 100.00% Transfers In 1,007,295 Total Revenues 59,718 1,178,026 108,135 95,837 55,000 83,000 Expenditures Salaries, Wages and Benefits Salaries and Wages 103,661 109,223 178,017 112,680 111,775 124,012 10.95% Fringe Benefits 35,486 36,976 (24,571) 41,866 40,850 44,948 10.03% Materials, Supplies and Services Professional Technical Services 4,271 13,346 34,381 28,584 45,850 45,350 -1.09% Utilities and Maintenance 312 258 236 441 500 300 40.00% Operations 3,018 47,424 2,902 5,814 6,700 7,000 4.48% City Support Services 34,630 21,760 26,905 30,494 30,393 29,353 -3.42% Supplies and Materials 1,651 1,298 3,599 1,471 2,600 2,600 Capital Outlay Land Acquisition #DIV /0! Other Improvements #DIV /0! Total Expenditures 183,029 230,285 221,469 221,350 238,668 253,563 6.24% Reimbursed Expenditures (37,500) (37,500) (37,500) (37,500) (37,500) (37,500) Net Total Expenditures 145,529 192,785 183,969 183,850 201,168 216,063 7.40% Operating Transfer In (Out) (62,855) (61,000) (461,000) (61,000) (61,000) (61,000) Excess (deficiency) of Revenues over Expenditures (148,666) 924,241 (536,834) (149,013) (207,168) (194,063) -6.33% The Economic Development Fund was established to fund development and redeveloment opportunities. Sources are derived from loans, grants and tax levy. 114 ECONOMIC AND COMMUNITY DEVELOPMENT FUND 204 ECONOMIC AND COMMUNITY DEVELOPMENT FUND 204 PROGRAM: Project Development and Coordination PROGRAM SUMMARY Undertake development activities not directly funded by specific project budgets. Meet with developers, property owners and business tenants to review possible redevelopment /development activities. Recruit desirable businesses to locate in Hopkins. Explore developer incentives aimed at promoting sustainability and active living. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Monitor income /expenditure of Economic Development fund. 2. Prepare program budget. 3. Facilitate redevelopment projects as directed by the City Council. REVENUES: EXPENDITURES: Salaries /Wages /Benefits Materials, Supplies Services Operating Transfer Out NET USE (SOURCE) OF FUND BALANCE $109,024 FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $50,000 $78,000 56.0% $59,084 38,940 61,000 $69,234 39,038 61,000 PERSONNEL: Number of FTE positions .70 .70 17.2% .3% 0% $91,272 -16.3% 115 PROGRAM: Tax Increment Financing Program PROGRAM SUMMARY Undertake miscellaneous development activities funded through tax increment districts. Administer all districts. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Ensure districts are meeting legal and statutory requirements. 2. Continue to monitor all districts. 3. Coordinate development activities within districts. REVENUES: EXPENDITURES: Salaries /Wages /Benefits Materials, Supplies Services Reimbursed Expenditures FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $43,171 17,772 (37,500) PERSONNEL: Number of FTE positions .50 .50 $48,219 13,895 (37,500) NET USE OF FUND BALANCE $23,443 $24,614 5.0% ECONOMIC COMMUNITY DEVELOPMENT FUND 204 PROGRAM: Community Development Activity PROGRAM SUMMARY Promote the City of Hopkins by building on assets, including the small town feel, walkability and Hopkins as a destination. Explore ways to enhance the sense of place through public art and directional signage. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Work towards the Council- approved goals and objectives. 2. Continue liaison role for City between both HBCA and Twin West Chamber. 3. Work with Marketing Task Force to implement year three of the Think Hopkins marketing plan. FY 2008 FY 2009 Approve Approve Percent Budget Budget Change REVENUES: $5,000 $5,000 0% EXPENDITURES: Salaries /Wages /Benefits $50,370 $51,507 2.6% Materials, Supplies Services 29,331 31,670 8.0% NET USE OF FUND BALANCE $74,701 $78,177 4.6% PERSONNEL: Number of FTE positions 0.55 0.55 116 Think Hokins.c Business .Education Arts CITY OF HOPKINS 2009 BUDGET REAL ESTATE PURCHASES AND SALES BUDGET Special Revenue Fund 205 Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Miscellaneous 3,700 3,700 3,700 3,700 3,700 3,700 Interest 2,505 3,363 3,295 2,834 2,100 2,100 Total Revenues Expenditures Materials, Supplies and Services Professional Technical Services Operations Supplies and Materials Capital Outlay Office Furniture and Equipment Total Expenditures 6,205 7,063 6,995 6,534 5,800 5,800 117 Net Revenues 6,205 7,063 6,995 6,534 5,800 5,800 The Rreal Estate Purchases and Sales Fund records acquisitions and dsposition of property with the proceeds used to improve city buildings. REAL ESTATE PURCHASES AND SALES FUND FUND 205 PROGRAM: Real Estate Purchases Sales PROGRAM SUMMARY Undertake miscellaneous real estate activities for the city. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Continue to promote and advertise the sale of surplus lots to achieve the maximum sale price. REVENUES: FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $5,800 $5,800 0% EXPENDITURES: Materials, Supplies Services $0 $0 0% NET SOURCE OF FUND BALANCE $5,800 $5,800 0`%► PERSONNEL: Number of FTE positions 0 0 118 (REAL ESTATE I Special Revenue Fund 211 CITY OF HOPKINS 2009 BUDGET Expenditures TIF DISTRICT 1 -2 BUDGET Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Tax Increment 47,963 49,710 48,663 50,124 50,000 50,000 Interest 694 3,132 3,968 4,388 1.000 1,000 Transfers In Materials, Supplies and Services Professional Technical Services 544 658 645 743 500 500 Operations 29,525 500 550 700 700 775 10.71% Capital Outlay TIF projects 75,000 75,000 75,000 75,000 75,000 75,000 Total Expenditures Transfers out for debt Total Expenditures Excess (deficiency) of Revenues over Expenditures 105,069 76,158 76,195 76,443 76,200 76,275 0.10% 105,069 76,158 76,195 76,443 76,200 76,275 0.10% (56,412) (23,316) (23,564) (21,932) (25,200) (25,275) 0.30% The Tax Increment District 1 -2 Fund is the redevelopment of former Suburban Chevrolet property. The tax increment district is located in the Central Business District. The fund records the use of tax increment receipts. 119 TAX INCREMENT DISTRICT 1 -2 FUND FUND 211 PROGRAM: Redevelopment within Central Business District PROGRAM SUMMARY Redevelopment activity of property in the CBD, north and south of Mainstreet between 11 and 12 Avenues. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Assist in preparation of program budget and other required documentation. 2. Prepare required State Auditor Annual Reports. REVENUES: EXPENDITURES: Materials, Supplies Services NET SOURCE (USE) OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2008 FY 2009 Approved Approved Percent Budget Budget Ch $51,000 $51,000 0% 76,200 76,275 .1% ($25,200) ($25,275) 6.9 0 0 120 Special Revenue Fund 212 Revenues State Grant Paratransit Fares Total Revenues Expenditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Transfer In from general funds Indirectly Funded Amount 12,626 3,107 CITY OF HOPKINS 2009 BUDGET PARA TRANSIT BUDGET Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change 103,114 91,996 8 83,793 96,971 101,522 101,522 13,560 15,817 13,867 16,561 13,000 16,000 116,674 107,813 97,659 113,532 114,522 117,522 13,009 3,932 121 13,518 4,546 14,047 4,562 Materials, Supplies and Services Professional Technical Services 98,493 91,238 95,845 99,509 107,266 104,830 2.27% Operations 19 37 39 190 220 220 City Support Services 311 338 2,388 2,632 2,699 2,706 0.26% Total Expenditures 114,556 108,554 116,336 120,941 128,604 126,949 1.29% 2,118 (741) (2,677) 0 13,940 4,479 (16,000) (7,409) (14,082) (9,427) 33.06% The Para Transit fund accounts for the receipt of grants and rider fees and the expenditures for the Hop -A -Ride program. 14,360 4,833 23.08% 2.62% 3.01% 7.90% PARATRANSIT FUND 212 PROGRAM: Hop -A -Ride PROGRAM SUMMARY Provide paratransit services for residents of Hopkins. This service is a shared ride service within the City of Hopkins. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Provide service within budget constraints. FY 2008 FY 2009 Approved Approved Percent Bud et Budget Change REVENUES: $128,604 $126,949 -1.3% EXPENDITURES: Salaries /Wages /Benefits $18,419 $19,193 4.2% Materials, Supplies Services 110,185 107,756 -2.2% NET SOURCE (USE) OF FUND BALANCE $0 $0 PERSONNEL: Number of FTE positions .2 .2 122 HOP -A -RIDE CITY OF HOPKINS Special Revenue Fund 213 CITY OF HOPKINS 2009 BUDGET HOUSING REHABILITATION BUDGET Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Intergovernmental Assessment Fees Interest Earnings 16,224 41,895 41,158 25,082 30,000 30,000 Miscellaneous 113 1,951 40 100 100.00% Bond Proceeds Total Revenues 16,337 43,846 41,158 25,122 30,100 30,000 Expenditures Salaries, Wages and Benefits Salaries and Wages 45,038 46,572 46,708 52,633 40,754 53,669 31.69% Fringe Benefits 11,682 13,167 5,398 20,001 13,205 18,501 40.11% Materials, Supplies and Services Professional Technical Services 2,787 1,530 2,009 2,344 3,660 3,660 Operations 1,294 1,059 980 368 4,125 4,350 5.45% City Support Services 18,564 14,817 15,006 15,309 15,464 15,697 1.51% Supplies and Materials 892 1,126 1,383 1,418 1,150 1,150 Total Expenditures 80,257 78,271 71,483 92,073 78,358 97,027 23.83% Excess (deficiency) of Revenues over Expenditures (63,920) (34,425) (30,325) (66,951) (48,258) (67,027) 38.89% The Housing Rehabilition fund accounts for funds received from past grants. The funds are used for administration of the housing rehabilitation programs. 123 HOUSING REHAB FUND 213 PROGRAM: Housing Grants Special Projects PROGRAM SUMMARY Promotion and development of housing programs and activities for City property owners and residents. Staff support of housing programs such as 1 Time Horne Buyer Mortgage Program, Image Awards, Housing Improvement Areas and Livable Communities Program. Monitor foreclosures and recommend actions as necessary. Assist in implementation of the multi family engagement pilot project. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009: 1 Continue promotion and support of various housing programs. 2. Investigate funding for East End /Blake Road redevelopment, including Hennepin County TOD program and Met Council Livable Communities Demonstration Account. REVENUES: Materials, Supplies Services FY 2008 FY 2009 Approved Approved Percent Budget Budget Change EXPENDITURES: Salaries /Wages /Benefits $20,106 $27,481 12,089 11,750 -0 /0 36.7% -2.8% NET USE OF FUND BALANCE $32,195 $39,231 21.8% PERSONNEL: Number of FTE positions .3 .3 124 HOUSING REHAB FUND 213 PROGRAM: Committee Liaison PROGRAM SUMMARY Coordinate meetings of the Hopkins Apartment Managers Association. Serve as the City representative to SCIP and other community committees and collaborative efforts. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009: 1. Continue to promote City of Hopkins vision statement goals and objectives through collaborative efforts with outside groups /agencies. REVENUES: EXPENDITURES: Salaries /Wages /Benefits Materials, Supplies Services NET USE OF FUND BALANCE PERSONNEL: Number of FTE positions FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $100 $0 -100% $9,005 $13,199 46.6% 5,854 5,758 -1.6% $14,759 $18,957 28.4% .15 .15 HOUSING REHAB FUND 213 PROGRAM: Housing Program PROGRAM SUMMARY Provide referrals to Housing Rehabilitation Loan /Grant programs. Monitor opportunities for new funding sources. Provide ongoing loan servicing support. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009: 1. Investigate new funding options for housing improvement programs, especially in the areas of energy saving, sustainable improvements. FY 2008 FY 2008 Approved Approved Percent Budget Budget Change REVENUES: $30,000 $30,000 0% EXPENDITURES: Salaries /Wages /Benefits 24,848 31,490 26.7% Materials, Supplies Services 6,456 7,595 17.6% NET SOURCE (USE) OF FUND BALANCE (1,304) (9,085) 596.7% PERSONNEL: Number of FTE positions .4 .4 125 Special Revenue Fund 214 Revenues Court Fines Leased Parking Interest Earned Federal Grant Total Revenues Expenditures Salaries, Wages and Benefits Salaries and Wages Fringe Benefits CITY OF HOPKINS 2009 BUDGET PARKING BUDGET Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change 28,669 22,824 18,492 13,983 30,000 20,000 33.33% 54,262 58,612 58,315 54,851 55,000 58,000 5.45% 5,005 12,839 13,799 8,638 7,500 7,500 470 88,406 94,275 90,606 77,472 92,500 85,500 -7.57% 58,503 40,728 35,904 35,158 37,219 38,799 4.25% 9,064 6,972 6,147 6,197 6,475 6,721 3.81% Materials, Supplies and Services Professional Technical Services 728 2,386 2,846 5,298 5,850 4,650 20.51% Utilities and Maintenance 20,416 13,134 14,958 18,689 19,150 18,650 -2.61% Operations 25 838 629 939 1,000 1,000 City Support Services 17,478 16,014 17,706 18,399 19,064 20,328 6.63% Supplies and Materials 4,603 3,258 3,737 3,903 6,250 4,750 24.00% Capital Outlay Other Improvements 13,466 1,650 10,000 10,000 Total Expenditures 110,817 83,330 95,394 90,233 105,008 104,898 -0.10% Excess (deficiency) of Revenues over Expenditures (22,411) 10,945 (4,788) (12,761) (12,508) (19,398) 55.09% 126 PARKING FUND FUND 214 PROGRAM: Parking Enforcement PROGRAM SUMMARY Manage and enforce parking rules and regulations. Ensure that parking is available for customers and parking rules are followed. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1 Monitor the effects of current parking enforcement efforts and recommend changes as needed. 2. Continue to accurately account for fine revenues that result from parking enforcement. REVENUES: EXPENDITURES: Salaries /Wages /Benefits Materials, Supplies Services NET USE OF FUND BALANCE FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $30,000 $20,000 -33.3% $39,309 $41,336 5.2% 16,022 16,612 3.7% $25,331 $37,948 49.8% PERSONNEL: Number of FTE positions 1 1 127 PARKING FUND FUND 214 PROGRAM: Parking Operations PROGRAM SUMMARY Implement and manage parking recommendations by the City Council and the Parking Committee and follow -up on any questions by the general public. Provide information to the Parking Committee and the City Council on items of operation. Manage the parking as to provide the most convenient parking for customers. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Update parking brochure and map. 2. Promote marketing plan for permit parking and municipal ramp. 3. Review funding options for future maintenance of public lots. 4. Maintain and improve public parking lots as needed. 5. Work with Public Works Department to complete analysis of public parking lots. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: $62,500 $65,500 4.8% EXPENDITURES: Salaries /Wages /Benefits $4,385 $4,184 -4.6% 2,367 1,673 -29.3% Materials, Supplies Services NET SOURCE OF FUND BALANCE $55,749 $59,644 7.0% PERSONNEL: Number of FTE positions .15 .15 PARKING FUND FUND 214 PROGRAM: Parking Ramp PROGRAM SUMMARY Proper handling of all matters related to the operation and administration of the leased parking system for the ramp. Implement recommendations by the City Council and the Parking Committee and follow -up on any questions by the general public. Provide information to the Parking Committee and the City Council on items of operation. Manage the parking as to provide the most convenient parking for customers. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Review funding options for future maintenance of parking ramp. 2. Maintain and improve parking ramp as needed. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change EXPENDITURES: Materials, Supplies Services 32,925 31,093 -5.6% Capital Outlay 10,000 10,000 0% NET USE OF FUND BALANCE $42,925 $41,093 -4.3% PERSONNEL: Number of FTE positions 128 Special Revenue Fund 217 Transfer Out Total Expenditures Excess (deficiency) of Revenues over Expenditures CITY OF HOPKINS 2009 BUDGET CABLE BUDGET Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Franchise Fees 151,516 120,607 226,602 203,285 150,000 170,000 13.33% Charges for Services 80 #DIV /0! Proceeds from Sale of Assets #DIV /0! Interest Earned 6,018 15,309 17,419 12,981 12,000 12,880 7.33% Total Revenue 157,614 135,916 244,021 216,266 162,000 182,880 12.89% Expenditures Salaries, Wages and Benefits Salaries and Wages 7,383 5,343 10,144 10,206 9,200 9,476 3.00% Fringe Benefits 1,409 1,158 2,581 2,597 2,658 2,858 7.52% Materials, Supplies and Services Professional Technical Services 20,152 21,559 40,759 29,613 30,370 30,350 0.07% Utilities and Maintenance 1,214 2,243 3,052 10,121 6,600 6,800 3.03% Operations 14,014 12,451 14,626 14,909 15,400 16,200 5.19% City Support Services 11,821 11,893 10,920 11,743 11,677 11,280 -3.40% Supplies and Materials 1,020 1,900 594 5,810 1,000 1,025 2.50% Capital Outlay Office Furniture and Equipment 31,714 5,000 45,000 800.00% 86,920 86,920 86,920 86,920 86,920 86,920 143,933 143,467 169,596 203,634 168,825 209,909 24.34% 13,681 (7,551) 74,425 12,632 (6,825) (27,029) 296.03% The Cable fund records the City's share of a five city joint venture cable TV franchise administered under the Southwest Suburban Cable Commission. 129 CABLE FUND FUND 217 PROGRAM: Communication and Cable Liaison PROGRAM SUMMARY Provide two -way communication between the City and its residents, employees and businesses; its civic, service, and fraternal organizations; and other communities and government agencies. Written, verbal and visual communication tools. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Upgrade video components in control room. 2. Revise city website. REVENUES: FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $130,000 $146,880 13.0% EXPENDITURES: Salaries /Wages /Benefits 11,858 12,334 PERSONNEL: Number of FTE positions .1 .1 4.0% Materials, Supplies Services 20,726 21,881 5.6% Capital Outlay 5,000 45,000 800% Transfer Out 86,920 86,920 0% NET SOURCE (USE) OF FUND BALANCE $5,496 ($19,255) 450.4% 130 CABLE FUND FUND 217 PROGRAM: Newsletters PROGRAM SUMMARY Provide newsletter for the City and its residents, employees and businesses; its civic, service, and fraternal organizations; and other communities and government agencies. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Analyze methods of increasing newsletter distribution to rental properties. FY 2008 FY 2009 Approved Approved Percent Bud et Budget Change EXPENDITURES: Materials, Supplies Services 14,055 13,707 -2.5% NET (USE) OF FUND BALANCE $14,055 $13,707 -2.5% PERSONNEL: Number of FTE positions 0 0 CABLE FUND FUND 217 PROGRAM: Web and Messaging PROGRAM SUMMARY Provide communication for the City and its residents, employees and businesses; its civic, service, and fraternal organizations; and other communities and government agencies through a web site. Also maintain the Razzle line. Written, verbal and visual communication tools. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Begin implementation of interactive forms on web site. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: 32,000 36,000 12.5% EXPENDITURES: Materials, Supplies Services 30,266 30,067 -.7% NET SOURCE (USE) OF FUND BALANCE 1,734 5,933 242.2% PERSONNEL: Number of FTE positions 0 0 131 City of Hopkins Special Revenue Fund 219 CITY OF HOPKINS 2009 BUDGET Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Intergovernmental 56,000 1,200 #DIV /0! Leases and Rentals 59,879 54,036 54,121 53,287 52,500 52,500 Concessions Merchandise Sales 94,195 16,294 667 847 300 800 166.67% Donations Contributions 16,953 6,585 1,750 5,251 5,000 5,000 Private Foundation Grants 70,000 62,125 35,000 40,000 40,000 Interest 1,071 4,514 2,959 1,200 2,000 Miscellaneous 6,569 6,143 6,713 6,599 5,000 6,000 Total Revenues 233,596 154,129 131,090 103,942 104,000 106,300 2.21% Expenditures Salaries, Wages and Benefits Salaries and Wages 11,639 3,809 3,124 60,590 34,800 67,431 93.77% Fringe Benefits 5,807 1,346 393 20,369 12,355 17,711 43.35% Materials, Supplies and Services Professional Technical Services 115,134 68,613 66,234 16,451 34,095 11,250 67.00% Utilities and Maintenance 9,774 10,188 9,627 12,051 11,200 16,200 44.64% Operations 6,800 5,795 7,577 9,128 12,000 19,100 59.17% City Support Services 1,984 2,290 2,520 2,731 2,572 2,772 7.78% Supplies and Materials 62,663 16,394 4,447 12,442 4,700 7,000 48.94% Capital Outlay Improvements 1,885 7,774 8,067 2,500 10,000 300.00% Total Expenditures 213.801 110,320 101,697 141,828 114,222 151,464 32.60% Excess (deficiency) of Revenues over expenditures 19,795 43,809 29,393 (37,886) (10,222) (45,164) 341.83% DEPOT BUDGET Revenues and Expenditures The Depot Coffee House Fund accounts for the operations of the coffee house business and teen cener operations. Addional grant funds support these operations. 132 DEPOT COFFEE HOUSE FUND PROGRAM: Teen Center PROGRAM SUMMARY: FUND 219 Depot Mission To provide a place of community and learninz, in which student involvement and youth development are encouraged in a chemically free environment Depot staffing and programs are funded primarily through contractual coffee house operations, admission fees, rentals, gifts and grants. The Depot programs are intended to offer youth creativity and leadership opportunities, strengthening their involvement in community activities, and nurturing their growth and development as citizens through interaction with peers, the public, and community partners. The Depot Board and The Partners Advisory Team, consisting of students, community members, community business partners, City, Hopkins School District, and Three Rivers Park District representatives, guide and support site and programming decisions.. The facility /grounds serve as a Trailhead for Three Rivers Park District. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Provide chemical free, enjoyable environment for teens. 2. Increase onsite youth development programming and opportunities. 3. Support additional youth- initiated programs and events. 4. Expand the sphere of influence of the Depot in arts community, Hopkins High and Jr High Schools and teen environmental groups. 5. Launch activities for "Depot on the Move focusing on benefits of and opportunities for biking throughout our community. 6. Complete agreements with Three Rivers Park District and the Regional Railroad Authority to transfer the site landlord role to Three Rivers Park District to facilitate future site improvements. 133 REVENUES: EXPENDITURES: Salaries /Wages /Benefits Materials, Supplies Services Capital Outlay PERSONNEL: Number of FTE positions FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $104,000 $106,300 -3.4% $47,155 $85,142 80.5% 64,567 56,322 -12.8% 2,500 10,000 300% NET SOURCE (USE) OF FUND BALANCE ($10,222) ($45,164) 341.8% 1 }iro•.3Cam\;. gi;,,n corm HOUSE Special Revenue Fund 221 Revenues Tax Increment 371,125 402,869 407,516 375,000 375,000 375,000 Interest 2,062 2,221 (859) 2,000 2,000 2,000 Total Revenues 373,187 405,090 406,657 377,000 377,000 377,000 Expenditures Materials, Supplies and Services Professional Technical Services 2,054 2,179 2,273 2,313 2,100 2,400 14.29% Operations 19,000 17,439 17,253 15,444 10,601 10,601 Capital Outlay TIF projects Total Expenditures Transfers out for debt Total Expenditures Excess (deficiency) of Revenues over Expenditures CITY OF HOPKINS 2009 BUDGET TIF DISTRICT 2 -1 BUDGET Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change 170,588 170,588 184,748 170,588 170,588 170,588 191,642 190,206 204,274 188,345 183,289 183,589 0.16% 400,000 216,000 215,000 214,000 213,000 213,000 591,642 406,206 419,274 402,345 396,289 396,589 0.08% (218,455) (1,116) (12,617) (25,345) (19,289) (19,589) 1.56% The Tax Increment 2 -1 Fund is the redevelopment of an office /warehouse within the project area. The fund records the use of tax increment receipts. 134 TAX INCREMENT DISTRICT 2 -1 FUND FUND 221 PROGRAM: Improvement of County Road 3 and former Minneapolis Moline. PROGRAM SUMMARY Coordinate redevelopment activity of former Minneapolis Moline property on 11 Av., south of Excelsior Boulevard. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Assist in preparation of program budget and other required documents. 2. Prepare required annual State Auditor report. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: $377,000 $377,000 0% EXPENDITURES: Materials, Supplies Services $17,544 $13,001 -25.9% Capital Outlay 170,588 170,588 0% Transfer Out Debt Service 214,000 213,000 -.5% NET SOURCE (USE) OF FUND BALANCE $(25,132) $(19,589) 1.4% PERSONNEL: Number of FTE positions 0 0 135 TIF DISTRICT 2 -6 BUDGET Special Revenue Fund 226 Revenues and Expenditures Expenditures Materials, Supplies and Services Professional Technical Services Operations 406 CITY OF HOPKINS 2009 BUDGET Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Tax Increment 18,544 8,833 8,340 8,420 18,000 10,000 44.44% Interest 370 908 661 348 500 500 Miscellaneous 549 10,191 10,684 10,631 1,000 9,024 802.40% Total Revenues 19,463 19,932 19,685 19,399 19,500 19,524 0.12% 380 393 389 500 600 20.00% 500 550 845 845 860 1.78% Capital Outlay TIF projects Total Expenditures 406 880 943 1,234 1,345 1,460 8.55% Transfers out for debt Total Expenditures 406 880 943 1,234 1,345 1,460 8.55% 136 Excess of Revenues over Expenditures 19,057 19,052 18,742 18,165 18,155 18,064 -0.50% The Tax Increment 2 -6 Fund is the handicapped housing development. The funds records the use of tax increment receipts. TAX INCREMENT DISTRICT 2 -6 FUND FUND 226 PROGRAM: Sonoma Handicap Housing Project PROGRAM SUMMARY Coordinate redevelopment of northwest corner of 5 Avenue and Excelsior Boulevard. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Assist in preparation of program budget and other required documents. 2. Prepare required annual State Auditor report. FY 2008 FY 2009 Approved Approved Percent Budget Budget ChanEe REVENUES: $19,500 $19,500 0% EXPENDITURES: Materials, Supplies Services 1,345 1,460 8.6% NET SOURCE OF FUND BALANCE $18,155 $18,064 PERSONNEL: Number of FTE positions 0 0 -.5% 137 Sonoma Apartments View from Fi Special Revenue Fund 229 CITY OF HOPKINS 2009 BUDGET TIF DISTRICT 2 -9 BUDGET Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Tax Increment 152,191 150,335 141 ,346 139,338 150,000 1 55,000 3.33% Intergovernmental Mkt Value Credit 11,194 10,220 10,559 10,333 12,000 10,500 12.50% Development Fees #DIV /0! Interest 3,723 10,831 13,100 9,410 4,000 4,000 Total Revenues 167,108 171,386 165,005 159,080 166,000 169,500 2.11% Expenditures Materials, Supplies and Services Professional Technical Services 2,284 1,445 1,508 3,300 1,800 45.45% Operations 3,378 2,856 2,987 2,987 3,227 8.03% Transfers out for debt 133,000 133,000 134,000 133,000 133,000 133,000 Total Expenditures 133,000 138,662 138,301 137,495 139,287 138,027 -0.90% Excess (deficiency) of Revenues over Expenditures 34,108 32,724 26,704 21,586 26,713 31,473 17.82% The Tax Increment District 2 -9 is the Oaks of Mainstreet development. This fund records the use of tax increments and bond proceeds. Residential homes were built and sold to improve the overall area. 138 TAX INCREMENT DISTRICT 2 -9 FUND FUND 229 PROGRAM: Redevelopment Area Oaks of Mainstreet. PROGRAM SUMMARY Coordinate redevelopment activity on southeast corner of Shady Oak Road and Mainstreet. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Assist in preparation of program budget and other required documents. 2. Prepare required annual State Auditor report. FY 2008 FY 2009 Approved Approved Percent Budget Budget Chance REVENUES: $166,000 $169,500 2.1% EXPENDITURES: Materials, Supplies Services 6,289 5,027 -20.0% Transfer Out Debt Service 133,000 133,000 0% NET SOURCE (USE) OF FUND BALANCE $26,713 $31,473 17.8% PERSONNEL: Number of FTE positions 0 0 139 CITY OF HOPKINS 2009 BUDGET TIF DISTRICT 2 -10 BUDGET Revenues and Expenditures Special Revenue Fund 230 Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Tax Increment 83,516 84,296 87,968 85,000 85,000 90,000 5.88% Interest 805 1,386 1,083 1,000 1,000 1,000 Total Revenues 84,321 85,682 89,050 86,000 86,000 91,000 5.81% Expenditures Materials, Supplies and Services Professional Technical Services 1,369 303 766 793 950 1,100 15.79% Operations 4,960 5,000 5,050 5,000 5,000 5,075 1.50% Capital Outlay TIF projects 119,904 75,593 78,886 80,000 80,000 84,500 5.62% Total Expenditures 126,233 80,896 84,702 85,793 85,950 90,675 5.50% Excess (deficiency) of Revenues over Expenditures (41,912) 4,786 4,348 207 50 325 550.00 The Tax Increment District 2 -10 is the Hopkins Business District redevelopment. This fund records the use of tax increment revenues. 140 TAX INCREMENT DISTRICT 2 -10 FUND FUND 230 PROGRAM: Redevelopment Area Hopkins Business Center. PROGRAM SUMMARY Coordinate redevelopment activity of project area south of Excelsior Boulevard and west of l l th Avenue. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Assist in preparation of program budget and other required documents. 2. Prepare required annual State Auditor report FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: $86,000 $91,000 5.8% EXPENDITURES: Materials, Supplies Services 5,950 6,175 3.8% Capital Outlay 80,000 84,500 5.6% NET SOURCE OF FUND BALANCE 50 325 550% PERSONNEL: Number of FTE positions 0 0 141 Special Revenue Fund 231 CITY OF HOPKINS 2009 BUDGET TIF DISTRICT 2 -11 BUDGET Revenues and Expenditures Capital Outlay TIF projects 2,098,265 Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Tax Increment 297,507 294,732 351,330 466,611 300,000 550,000 83.33% Interest 43,837 122,856 120,580 12,204 40,000 40,000 Miscellaneous 148,993 45,248 36,280 50,000 Total Revenues 341,344 566,581 517.158 515,095 390,000 590,000 51.28% Expenditures Materials, Supplies and Services Professional Technical Services 809 164,309 139,378 38,965 52,500 2,500 95.24% Operations 23,647 23,895 24,153 25,244 25,244 30,428 20.54% 142 Transfers out 188,000 188,000 688,000 188,000 2,188,000 2,188,000 Total Expenditures 212,456 376,204 2,949,796 252,208 2,265,744 2,220,928 -1.98% Excess (deficiency) of Revenues over Expenditures 128,888 190,377 (2,432,637) 262,887 (1,875,744) (1,630,928) 13.05% The Tax Increment District 2 -11 fund is the SuperValu and Super Value North Annex redevelopment. This fund records the use of tax increments and bond proceeds. TAX INCREMENT DISTRICT 2 -11 FUND FUND 231 PROGRAM: Redevelopment Area North Annex Property PROGRAM SUMMARY Coordinate and review development and redevelopment activity. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Assist in preparation of program budget and other required documents. 2. Prepare required annual State Auditor report. 3. Work with Opus to coordinate redevelopment project. REVENUES: EXPENDITURES: Materials, Supplies Capital Outlay Transfer Out Debt Service NET SOURCE (USE) OF BALANCE PERSONNEL: Number of FTE positions FY 2008 Approved Budget $390,000 77,744 2,188,000 ($1,875,744) ($1,630,928) -13.1% 0 FY 2009 Approved Percent Budget Change $590,000 51.2% 32,928 -57.6% 0 2,188,000 0% 143 Special Revenue Fund 232 Excess of Revenues over Expenditures CITY OF HOPKINS 2009 BUDGET TIF 1 -3 5TH AVENUE FLATS Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Tax Increments 386 1,794 2,000 2,000 Interest 187 361 (591) (1,578) #DIV /0! Development Fees 147,500 29,489 10,000 100.00% Other Miscellaneous 124,496 5,000 Transfer In 2,000,000 2,000,000 Total Revenues 147,687 29,850 (204) 124.712 2,012,000 2,007,000 -0.25% Expenditures Materials, Supplies and Services Professional Technical Services 145,493 25,133 34,371 144,384 11,900 6,975 41.39% Operations 429 #DIV /0! Capital Outlay TIF Projects 10,000 2,000,000 2,000,000 Total Expenditures 145,922 35,133 34.371 144,384 2,011,900 2,006,975 0.24% 1,765 (5,283) (34,575) (19,671) 100 25 75.00% TIF 1 -3 is the redevelopment of a block within the downtown district. The fund records the costs and reimbursement of project expenses. 144 TAX INCREMENT DISTRICT 1 -3 FUND FUND 232 PROGRAM: Redevelopment Area —6' Mainstreet PROGRAM SUMMARY Redevelopment of property between Fifth and Sixth Avenues, north of Mainstreet into mixed -use condo retail property. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Assist in preparation of program budget and other required documents. 2. Prepare required annual State Auditor report. 3. Work with developer on implementation of project. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: $2,012,20 $2,007,00 -.3% EXPENDITURES: Materials, Supplies Services 11,900 6,975 -41.4% Capital Outlay 2,000,000 2,000,000 0% Transfer Out Debt Service NET SOURCE OF FUND BALANCE 100 25 -75% PERSONNEL: Number of FTE positions 0 0 145 WI, AV... HOPKINS MAIN STREET RLSIDE:N I IAL C AMP( Proposed Fifth Avenue Flats Droiect Special Revenue Fund 233 Revenues Tax Increments Interest Development Fees Transfers In Total Revenues CITY OF HOPKINS 2009 BUDGET TIF 1 -4 MARKETPLACE II Revenues and Expenditures Projected Actual Actual Actual Budget. Budget Percent 2006 2007 2008 2008 2009 Change 5,053 516 10,000 2,000 80.00% 114 117 #DIV /0! #DIV /0! 500,000 #DIV /0! 505,167 633 10,000 2,000 80.00% Expenditures Materials, Supplies and Services Professional Technical Services 20 2,273 1,900 1,975 3.95 °,6 Operations #DIV /0! Capital Outlay TIF Projects 900,000 #DIV /0! Total Expenditures 900,020 2,273 1,900 1,975 3.95% Excess of Revenues over Expenditures (394,853) (1,640) 8,100 25 99.69% The Tax Increment District 1 -4 Fund is the redevelopment of several blocks of the downtown business district into a housing and retail development. This fund records the tax increment revenues. TAX INCREMENT DISTRICT 1 -4 FUND FUND 233 PROGRAM: Redevelopment Area Marketplace II PROGRAM SUMMARY Redevelopment of property between Marketplace and Main into mixed -use condo retail property. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Assist in preparation of program budget and other required documents. 2. Prepare required annual State Auditor report. 3. Work with developer on implementation of project. FY 2008 FY 2009 Approved Approved Percent Budget Budget Change REVENUES: 10,000 2,000 -80% EXPENDITURES: Materials, Supplies Services 1,900 1,975 -3.9% Capital Outlay 0 0 0% Transfer Out Debt Service 0% NET SOURCE OF FUND BALANCE 8,100 25 -99.1% PERSONNEL: Number of FTE positions 0 0 147 Proposed Marketplace Main project Capynght O DJR Architecture, ter 2002. All ughts reserved Special Revenue Fund 250 CITY OF HOPKINS 2009 BUDGET ART CENTER Revenues and Expenditures Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Current Services 263,321 277,647 293,998 328,598 318,098 332,722 4.60% Intergovernmental Revenue 50,000 50,000 50,000 25,000 50,000 50,000 Grants 71,530 5,000 5,000 Interest (8,582) (13,189) 1 98 Charges for Service 11,608 339 Other Revenues 38 1,157 1,070 218,650 164,900 160,300 -2.79% Transfers In 147,920 147,920 147,920 147,920 147,920 147,920 Total Revenues 535,835 463,535 493,186 720,507 685,918 695,942 1.46% Operating Expenses Salaries, Wages and Benefits Salaries and Wages 213,214 237,405 247,040 280,357 287,925 292,915 1.73% Fringe Benefits 61,394 63,332 70,329 80,397 75,534 79,700 5.52% Materials, Supplies and Services Professional Technical Services 8,774 10,077 9,410 78,781 89,750 102,960 14.72% Utilities and Maintenance 67,802 73,746 76,028 70,602 79,435 82,160 3.43% Operations 2,840 2,996 2,525 66,054 60,260 49,030 18.64% City Support Services 8,130 9,786 102,758 13,489 15,339 11,359 25.95% Supplies and Materials 15,660 15,802 13,722 38,118 20,370 35,650 75.01% Interest Expense 24,360 6,749 9,949 12,502 7,907 5,783 26.86% Capital Outlay Equipment 1,525 8,661 24,150 Total Expenses 402,174 419,893 533,285 648,962 660,670 659,557 0.17% Excess (deficiency) of Revenues over Expenditures 133,661 43,642 (40,099) 71,545 25,248 36,385 44.11% The Art Center fund accounts for the maintenance, operations and promotions of the center. 148 ARTS CENTER FUND 250 PROGRAM: Facility Operations and Programming Promotions PROGRAM SUMMARY The goal of this program is to engage and involve residents, and enhance the lives of our citizens through managing, maintaining, scheduling, programming, promoting, and utilizing the Arts Center as a focal point for arts, education, and community gathering. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Develop collaborative efforts with tenants, partners, business community, and residents that meet City Strategic Plan goals, while enhancing the sustainability of the Arts Center. 2. Work with The Friends of the Hopkins Center for the Arts to increase the diversity and number of members volunteers engaged in Arts Center events activities. 3. Develop tracking, reporting, and evaluating tools to describe promote the Arts Center's role in the community. 4. Install wireless Internet to improve facility for business functions. 5. Establish a weekday concert series targeting new audiences and new business community partnerships. 6. Operate a budget to maximize revenues. FY 2008 FY 2009 Approved Approved Percent Budget Budf;et Change REVENUES: $685,918 $695,942 1.5% EXPENDITURES: Salaries /Wages /Benefits $363,459 $372,615 2.5% Materials, Supplies Services 273,061 286,942 5.8% Capital Outlay 24,150 0 -100% NET SOURCE OF FUND BALANCE 25,248 36,385 44.1% PERSONNEL: Number of FTE positions 4.05 4.05 149 SELECTED WORK INDICATORS 1. Total visits to the Arts Center 2. Number on Art Center mailing list 3. Friends membership total Actual Actual Bud 2007 2008 2009 203,000 212,000 210,000 10,097 6,508 7,000 343 400 425 Internal Service Fund 602 CITY OF HOPKINS 2009 BUDGET EQUIPMENT REPLACEMENT BUDGET Revenues and Expenses Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Current Services 256,920 288,489 287,125 287,127 287,125 287,500 0.13% Intergovernmental Revenue 12,154 Interest Earnings 18,691 42,661 57,967 35,723 50,000 50,000 Miscellaneous 143,955 111,300 18,472 16,150 20,000 20,000 Total Revenues 419,566 442,450 363,564 351,154 357,125 357,500 Operating Expenses Materials, Supplies and Services Professional Technical Services 3,350 42,927 1,500 2,000 2,000 2,000 Utilities and Maintenance 15,894 18,133 16,290 11,821 17,040 17,040 City Support Services 2,362 7,964 9,183 8,289 8,149 10,202 25.19% Total Operating Expenses 21,606 69,024 26,973 22,110 27,189 29,242 7.55% Non operating expenses 289,679 268,449 496,960 315,489 400,000 400,000 Total Expenses 311,285 337,474 523,933 337,600 427,189 429,242 0.48% Net Income (Loss) 1 08,281 1 04,976 (160,369) 13,554 (70,064) (71 ,742) 2.39% Capital 740,388 287,940 363,415 687,800 687,800 359,100 100.00% The Equipment Replacement fund is an internal service fund. It accounts for the acquisition of machinery and equipment. User charges are billed to the various departments. 150 Year Cash Sources Cash Uses Net Gain or (Use) Cash Projection 2009 396,324 441,321 44,997 991,470 2010 421,864 430,761 -8,897 982,573 2011 445,437 549,627 104,190 878,383 2012 476,104 954,718 478,614 399,769 2013 488,823 913,436 424,613 24,844 2014 501,373 637,782 136,409 161,253 2015 525,200 570,556 45,356 206,609 2016 558,414 653,159 94,745 301,354 2017 581,669 609,392 27,723 329,077 2018 609,195 1,106,556 497,361 826,438 2019 621,904 935,436 313,532 1,139,970 2020 636,828 714,665 77,837 1,217,807 2021 663,810 717,128 53,318 1,271,125 2022 693,419 555,826 137,593 1,133,532 2023 733,220 387,360 345,860 787,672 2024 784,073 244,230 539,843 247,829 2025 850,420 1,186,939 336,519 584,348 2026 874,183 550,587 323,596 260,752 2027 929,597 500,076 429,521 168,769 2028 991,820 664,106 327,714 496,483 EQUIPMENT REPLACEMENT FUND FUND 602 PROGRAM: Equipment Replacement PROGRAM SUMMARY Coordinate and review twenty -year equipment replacement plan on an annual basis. The objective of this fund is to stabilize the required funding on an annual basis while enabling the fund to purchase scheduled equipment replacement without issuing bonds. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Update 5 -year Equipment Replacement Plan. 2. Analyze future needs. 3. Review revenue structure to accommodate equipment needs as identified in the long -range 20 -year plan. REVENUES: EXPENDITURES: Materials, Supplies Services Depreciation NET SOURCE (USE) OF EQUITY Capital Purchases FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $357,125 $357,500 .1% 27,189 400,000 ($70,064) $687,800 PERSONNEL: Number of FTE positions 0 0 29,242 7.6% 400,000 0% ($71,742) 2.4% $359,100 -47.8% 151 Working Capital Balance Assessment Enterprise Fund 703 CITY OF HOPKINS 2009 BUDGET WATER BUDGET Revenues and Expenses Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Current Services 960,266 1,032,801 1,078,948 1,136,764 1,223,800 1,369,800 11.93% Permits (1,164) (5,181) 4,050 743 2,000 2,000 Interest Earnings 10,216 20,314 14,651 (5,987) 16,000 11,000 31.25% Miscellaneous 29,040 35,740 53,551 51,103 28,000 48,000 71.43% Total Revenues 998,358 1,083,674 1,151,199 1,182,623 1,269,800 1,430,800 12.68% Operating Expenses Salaries, Wages and Benefits Salaries and Wages 249,502 294,619 242,519 289,514 233,574 191,373 18.07% Fringe Benefits 79,715 63,583 102,519 108,363 82,480 93,640 13.53% Materials, Supplies and Services Professional Technical Services 30,270 33,337 33,869 55,105 41,800 41,800 Utilities and Maintenance 171,362 191,111 325,096 311,258 175,200 205,200 17.12% Operations 13,261 15,483 6,451 9,414 21,450 21,450 City Support Services 191,227 174,076 193,473 217,470 204,832 217,236 6.06% Supplies and Materials 53,153 73,232 62,744 66,761 66,115 65,500 -0.93% Depreciation 211,929 196,882 206,364 209,109 205,000 209,000 Total Operating Expenses 1,000,419 1,042,323 1,173,034 1,266,993 1,030,451 1,045,199 1.43% Non operating expenses 124,532 118,706 112,727 108,644 108,855 102,170 -6.14% Total Expenses 1,124,951 1,161,029 1,285,760 1,375,637 1,139,306 1,147,369 0.71 O/ Net Income (Loss) (126,593) (77,355) (134,562) (193,014) 130,494 283,431 117.20% The Water fund is a utility enterprise. The operations of water pumps, wells and distribution are recorded here. 152 WATER UTILITY FUND 703 WATER UTILITY FUND 703 PROGRAM: Pumps Wells PROGRAM SUMMARY The Pumps Wells program of the Water Utility Fund provides maintenance to the City's water well pumping system so that a continued supply of potable water is furnished to water customers at the most reasonable cost. Water supply must be maintained at proper levels, as well as bacterial free. Metering devices are also maintained. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 Produce water supply sufficient to meet the needs of 17,000 people. 1. Flush and check all hydrants annually. 2. Check all wells each day. 3. Test samples each month to ensure safe water supply. 4. Well 1 emergency generator installation valve up grade. 5. Upgrade water treatment plant and Well #4 by providing emergency standby power capability Operating Income (Loss) FY 2008 FY 2009 Approved Approved Percent Budget Budget Change OPERATING REVENUES: $547,310 $613,010 12.0% OPERATING EXPENSES: Salaries /Wages /Benefits $124,833 $114,177 -8.5% Materials, Supplies Services 413,360 455,706 10.2% 9,117 43,127 373% NON OPERATING NON OPERATING NET INCOME (LOSS) ($44,389) ($10,044) 77.4% 8,000 4,000 -50% 61,506 57,171 -7.1% PERSONNEL: Number of FTE positions 1.56 1.56 153 PROGRAM: Water Distribution PROGRAM SUMMARY The Water Distribution program of the Water Utility Fund provides maintenance to the City's water system so that a continued supply of potable water is furnished to water customers at the most reasonable cost. Water supply must be maintained at proper levels, as well as bacterial free. Metering devices are also maintained. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 Produce water supply sufficient to meet the needs of 17,000 people. 1. Flush and check all hydrants annually. 2. Test samples each month to ensure safe water supply. 3. Ensure all affected customers are given adequate notice of all scheduled water shut offs, both by the city and contractors. 4. Reduce copper levels at taps to comply with Safe Drinking Water Act. 5. Complete one fifth of residential meter upgrade program 6. Start Fire Hydrant head up grade to Storz connection FY 2008 FY 2009 Approved Approved Percent Budget Budget Change OPERATING REVENUES: $706,490 $806,790 14.5% OPERATING EXPENSES: Salaries /Wages /Benefits $191,221 $170,836 10.7% Materials, Supplies Services 311,037 314,480 1.1% Operating Income (Loss) 204,232 321,474 57.4% NON OPERATING 8,000 7,000 12.5% NON OPERATING 47,349 45,000 -4.9% NET INCOME (LOSS) $164,883 $283,475 71.9% Construction: 397,800 543,000 36.5% PERSONNEL: Number of FTE positions 2.20 2.11 CITY OF HOPKINS 2009 BUDGET SANITARY SEWER BUDGET Revenues and Expenses Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Current Services 1,257,706 1,415,073 1,394,441 1,453,243 1,596,000 1,767,000 10.71% Permits 5,059 195,855 13,435 5,109 8,000 8,000 Interest Earnings 12,731 26,504 11,207 (3,394) 12,500 6,000 52.00% Miscellaneous 15,030 36,583 19,799 16,122 15,000 16,000 6.67% Total Revenues 1,290,526 1,674,015 1,438,882 1,471,080 1,631,500 1,797,000 10.14% Operating Expenses Salaries, Wages and Benefits Salaries and Wages 129,936 143,895 155,678 165,630 225,439 240,113 6.51% Fringe Benefits 42,225 41,566 46,071 57,512 69,053 83,211 20.50% Materials, Supplies and Services Professional Technical Services 13,992 28,730 75,133 45,844 51,100 51,100 Utilities and Maintenance 50,392 33,936 21,586 30,511 70,550 70,550 Operations 928,007 964,343 1,044,476 1,075,833 1,104,572 1,121,675 1.55% City Support Services 197,478 251,990 255,885 210,365 211,797 182,183 13.98% Supplies and Materials 16,098 20,320 10,315 18,632 25,800 25,800 Depreciation 97,457 123,337 174,858 139,978 214,000 140,500 34.35% Total Operating Expenses 1,475,585 1,608,116 1.784,002 1,744,305 1,972,311 1,915,132 2.90% Non operating expenses 50,000 50,000 50,000 50,000 50,000 50,000 Total Expenses 1,525,585 1,658,116 1,834,002 1,794,305 2,022,311 1,965,132 -2.83% Net Income (Loss) (235,059) 15,899 (395,120) (323,225) (390,811) (168,132) 56.98% The Sanitary Sewer fund is a utility enterprise. The operations of the Lift Stations and the Collection/Disposal process is recorded here. 154 SEWER UTILITY FUND 707 SEWER UTILITY FUND 707 PROGRAM: Lift Stations PROGRAM SUMMARY The Lift Stations program of the Sewer Utility Fund provides maintenance and repairs to the City's sanitary sewer lift station system. The system is comprised of 7 sanitary sewer lift stations that pump sewage to the Metro Sewer System for disposal. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1 Mechanically clean 33% of sanitary sewer lines in the City. 2. Check daily the operation of sanitary sewer lift stations and repair as needed. 3. Inform neighborhoods prior to scheduled sanitary sewer line maintenance. 4. Verify accuracy and implement new utility mapping system. 5 Replace pump at Lift Station 2 OPERATING REVENUES: OPERATING EXPENSES: Salaries /Wages /Benefits Materials, Supplies Services Operating Income (Loss) NON OPERATING REVENUES: NON OPERATING EXPENSES: FY 2008 FY 2009 Approved Approved Percen Budget Budget Chang $319,200 $353,400 10.7% $164,628 $179,945 9.3% 290,334 259,529 -10.6% (135,762) (86,074) 57.7% 2,500 1,000 -60% 0 0 0% NET INCOME (LOSS) $(133,262) $(85,074) -36.2% PERSONNEL: Number of FTE positions 2.2 2.20 155 PROGRAM: Collection Disposal PROGRAM SUMMARY The Collection Disposal program of the Sewer Utility Fund provides maintenance to the City's sanitary sewer system. The system is comprised of sewers, manholes, and lift stations so that sewage may be transported to the Metro Sewer System for disposal. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1 Mechanically clean 33% of sanitary sewer lines in the City plus monthly checks of manholes in problem areas. 2. Inform neighborhoods prior to scheduled sanitary sewer line maintenance. 3. Verify accuracy and implement new utility mapping system. 4 Repair or replace manhole cover casting as needed OPERATING REVENUES: OPERATING EXPENSES: Salaries /Wages /Benefits $129,864 $143,379 10.4% Materials, Supplies Services 1,387,485 1,332,279 -4.0% Operating Income (Loss) (217,549) (38,057) 82.5% NON OPERATING REVENUES: NON OPERATING EXPENSES: NET INCOME (LOSS) $(257,549) $(83,058) 67.7% Construction PERSONNEL: Number of FTE positions FY 2008 FY 2008 Approved Approved Percent Budget Budget Change $1,299,800 $1,437,600 10.6% 10,000 5,000 -50.0% 50,000 50,000 0% 100,000 150,000 50.0% 1.87 1.88 Enterprise Fund 717 Revenues Current Services County Grant Interest Earnings Miscellaneous Total Revenues Operating Expenses Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Materials, Supplies and Services Professional Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Depreciation Total Operating Expenses Non operating expenses Total Expenses Net Income (Loss) CITY OF HOPKINS 2009 BUDGET REFUSE BUDGET Revenues and Expenses Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change 695,438 675,599 672,812 688,494 703,900 831,530 18.13% 22,667 22,282 21,920 24,776 22,000 23,000 4.55% 6,295 15,592 14,992 8,021 12,500 12,500 9,700 11,529 19,410 24,789 10,800 12,000 11.11% 734,100 725,002 729,133 746,080 749,200 879,030 17.33% 193,161 180,906 189,547 166,131 230,691 238,191 3.25% 61,183 51,239 71,643 56,645 80,469 81,840 1.70% 112,786 103,347 106,210 108,853 113,650 113,987 0.30% 23,946 25,053 31,070 49,679 41,700 42,230 1.27% 151,726 141,397 122,443 135,325 144,620 145,470 0.59% 111,888 116,348 127,498 147,687 149,307 163,589 9.57% 39,767 52,981 38,328 57,122 39;300 49,000 24.68% 44,812 42,559 45,500 46,433 46,000 46,400 0.87% 739,269 713,830 732,239 767,875 845,737 880,707 4.13% 25,000 25,000 25,000 25,000 25,000 25,000 764,269 738,830 757,239 792,875 870,737 905,707 4.02% (30,169) (13,828) (28,106) (46,795) (121,537) (26,677) 78.05% The Refuse fund is a utility enterprise. The operations of bulk collections, yard waste, recycling, brush service and refuse disposal are recorded here. 156 REFUSE UTILITY FUND 717 REFUSE UTILITY FUND 717 PROGRAM: Bulk Collection PROGRAM SUMMARY The Bulk Collection program of the Refuse Utility Fund provides bulk item pickup for larger items, which are scheduled on a call -in basis on Thursdays throughout the year. A bulk item drop off event is provided twice per year (spring fall). MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1 Review and expand user fee based system. (Council Approval Required) 2. Improve drop off procedures and increase efficiency at our bi- annual drop offs. OPERATING REVENUES: FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $10,000 $17,000 70.0% OPERATING EXPENSES: Salaries /Wages /Benefits $15,498 $15,305 -1.2% Materials, Supplies Services 34,567 34,399 -.5% Operating Income (Loss) (40,065) (32,704) 18.4% NON OPERATING REVENUES: NON OPERATING EXPENSES: NET LOSS ($40,065) ($32,704) 18.4% PERSONNEL: Number of FTE positions 0.26 0.26 157 PROGRAM: Yard Waste /Leaf Collection PROGRAM SUMMARY The Yard Waste /Leaf Collection program of the Refuse Utility Fund provides yard waste and leaf collection weekly mid April through November with a rear load refuse truck or 1 -ton truck. (Subject to change upon Council review.) A free drop -off site is available to Hopkins residents twice a week. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Continue to explore ways to improve our user fee based system. (Council Approval Required) 2. Monitor usage of free residential drop off site. 3. Track impact of curbside fee increase. OPERATING REVENUES: OPERATING EXPENSES: Salaries /Wages /Benefits Materials, Supplies Services Operating Income (Loss) NON OPERATING REVENUES: NON OPERATING EXPENSES: FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $16,000 $15,000 -6.2% $48,216 $51,615 7.1% 50,951 50,942 0% (83,167) (87,557) 5.3% NET INCOME (LOSS) ($83,167) ($87,557) 5.3% PERSONNEL: Number of FTE positions 0.62 0.62 OPERATING REVENUES: OPERATING EXPENSES: Salaries /Wages /Benefits Materials, Supplies Services Operating Income (Loss) NON OPERATING REVENUES: NON OPERATING EXPENSES: NET INCOME (LOSS) PERSONNEL: Number of FTE positions FY 2008 FY 2009 Approved Approved Budget Budget Percent Change $118,100 $128,010 8.4% $31,813 $33,138 4.2% 139,554 143,523 2.8% (53,267) (48,651) 8.7% 22,000 23,000 4.54% ($31,267) ($25,651) 18% 0.41 0.41 REFUSE UTILITY FUND 717 REFUSE UTILITY FUND 717 PROGRAM: Recycle PROGRAM SUMMARY The Recycle program of the Refuse Utility Fund provides the recycling coordination for contract collection (2,990 units) in City service area and administration in remaining areas of the City. Recycling materials are collected single stream (no sorting) from a wheeled recycling cart by a contracted hauler. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Monitor the Single Stream Recycling Program and work with residents to increase the volume of waste recycled. 2. Continue to promote waste abatement through public awareness campaigns and educational presentations. 3. Begin preparations for RFP to replace recycle contract that expires 12/31/2009. 158 PROGRAM: Brush Service PROGRAM SUMMARY The Brush Service program of the Refuse Utility Fund provides the collection of curbside brush weekly on a call -in basis on Tuesdays throughout the year. Free yard waste /brush drop off is offered two times per week from mid -May through November. (Subject to change upon Council review.) MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Continue to explore ways to improve our user fee based system. (Council Approval Required) 2. Monitor impact of curbside brush pick -up fee increase on program usage. 3. Continue free residential drop off system. OPERATING REVENUES: OPERATING EXPENSES: Salaries /Wages /Benefits Materials, Supplies Services Operating Income (Loss) NON OPERATING REVENUES: NON OPERATING EXPENSES: FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $52,618 $55,880 6.2% 36,374 34,482 -5.2% (88,992) (90,362) 1.5% NET INCOME (LOSS) ($88,992) ($90,362) 1.5% PERSONNEL: Number of FTE positions 0.655 0.655 REFUSE UTILITY FUND 717 PROGRAM: Disposal PROGRAM SUMMARY The Disposal program of the Refuse Utility Fund provides automated refuse collection. Residential Refuse is collected from roll out carts with a fully automated truck on one of four designated route days. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Continue to improve refuse collection service to our residents. 2. Maintain excellent customer service through monitoring of operations and communicating with residents. OPERATING REVENUES: $570,600 $683,520 20% OPERATING EXPENSES: Salaries /Wages /Benefits $163,015 $164,093 .7% Materials, Supplies Services 273,131 297,330 8.8% Operating Income (Loss) 134,454 222,097 65.2% NON OPERATING REVENUES: 12,500 12,500 0% NON OPERATING EXPENSES: 25,000 25,000 0% NET INCOME (LOSS) $121,954 $209,597 71.9% Capital Outlay: 75,000 10,000 -86.7% PERSONNEL: Number of FTE positions FY 2008 FY 2009 Approved Approved Percent Budget Budget Chance 2.145 2.175 159 CITY OF HOPKINS 2009 BUDGET STORM SEWER BUDGET Revenues and Expenses Enterprise Fund 740 Projected Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Current Services 666,848 727,927 724,778 725,028 726,900 810,140 0.26% Interest Earnings 15,649 40,078 40,171 9,657 22,000 22,000 127.81% Miscellaneous /Transfer In 7,257 #DIV /0! Total Revenues 682,497 775,262 764.950 7 34.685 748,900 832.140 1.93% Operating Expenses Salaries, Wages and Benefits Salaries and Wages 31,635 21,524 31,434 33,382 31,321 32,574 -6.17% Fringe Benefits 8,391 6,394 10,974 11,037 10,288 10,609 -6.78% Materials, Supplies and Services Professional Technical Services 7,849 2,804 8,546 2,850 11,000 9,000 285.96% Utilities and Maintenance 13,197 3,126 3,325 3,644 13,000 7,000 256.78% Operations #DIV /0! City Support Services 78,789 70,344 71,985 82,056 82,119 80,709 0.08% Supplies and Materials 3,782 3,039 648 579 6,500 1,500 1021.77% Depreciation 182,928 181,577 183,245 191,255 186,000 190,500 Total Operating Expenses 326,571 288,807 310,158 324,803 340,228 331,892 4.75% Non operating expenses 155,213 144,445 131,320 124,520 124,816 111,681 0.24% Total Expenses 481,784 433,252 441,478 449,323 465,044 443,573 3.50% Net Income 200,713 342,010 323,471 285,362 283,856 388,567 -0.53% Bond Principal payment 325,000 330,000 350,000 365,000 365,000 365,000 The Storm Sewer fund is a utility enterprise. The reconstruction of storm sewers and ponding for drainage throughout the city is recorded here. 160 STORM SEWER FUND 740 PROGRAM: Sewer Maintenance PROGRAM SUMMARY The Sewer Maintenance program of the Storm Sewer Fund maintains all storm sewer lines and storm inlets to assure adequate run -off. Creeks and ditches must be monitored to assure proper run -off and weed and pollution control. This work is done with men and equipment from the Water Sewer and Street Sanitation divisions. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Continue upgrades of storm water system including catch basin maintenance upgrades and open drainage ditch maintenance. 2. Continue reviewing overall city storm water drainage system and meet all requirements of city's NPDES, Phase II SWPPP. 3. Begin construction of watershed- funded Nine Mile Creek stream bank stabilization and habitat enhancement project. 4. Continue grit chamber cleaning 5. Clean catch basins and inspect for repair. 161 OPERATING REVENUES: OPERATING EXPENSES: Salaries /Wages /Benefits $41,609 $43,183 3.8% Materials, Supplies Services 298,619 288,709 -3.3% Operating Income 386,228 478,248 23.8% NON OPERATING REVENUES: 22,000 22,000 0% NON OPERATING EXPENSES: 124,816 111,681 -10.5% $283,856 $388,567 36.9% 280,000 141,000 -49.6% NET INCOME Construction PERSONNEL: Number of FTE positions FY 2008 FY 2009 Approved Approved Percent Budget Budget Change $726,900 $810,140 11.4% .46 .46 Enterprise Fund 747 Revenues Rental Interest Earnings Miscellaneous Total Revenues Operating Expenses Salaries, Wages and Benefits Salaries and Wages Fringe Benefits Total Salaries and Wages Materials, Supplies and Services Professional Technical Services Utilities and Maintenance Operations City Support Services Supplies and Materials Total Materials Supplies Service Total Operating Expenses Non- operating expenses Total Expenses Net Income (Loss) Actual 2005 249,460 (4,690) 97,872 342,642 146,140 30,014 176,154 4,078 89,864 2,321 17,610 24,614 138,487 CITY OF HOPKINS 2009 BUDGET PAVILION Revenues and Expenses Actual 2006 Actual 2007 257,281 278,926 (6,468) 3,650 415,650 180,076 666,463 462,652 148,199 40,594 188,793 5,390 89,365 2,183 15,113 14,597 126,648 314,641 315,441 76,390 49,274 391,031 364,715 (48,389) 301,748 151,214 44,107 195,321 4,273 82,890 2,078 17,511 20,108 126,860 Projected Actual 2008 271,500 271,500 286,000 5.34% #DIV /0! 322,181 343,140 61,900 56,000 384,081 399,140 78,570 (52,840) The Pavilion fund is an ice rink enterprise. The operations for the ice arena, soccer league and dry floor are recorded here. 162 Budget Budget Percent 2008 2009 Change 74,800 74,800 76,100 1.74% 346,300 346,300 362,100 4.56% 159,713 49,329 209,042 7,142 86,848 1,929 19,951 18,228 134,098 160,814 162,784 1.23% 48,715 43,691 10.31% 209,529 206,475 -1.46% 6,100 6,325 3.69% 79,700 82,450 3.45% 2,650 2,450 -7.55% 20,366 20,893 2.59% 17,150 19,100 11.37% 125,966 131,218 4.17% 335,495 337,693 0.66% 56,000 66,795 19.28% 391,495 404,488 3.32% (45,195) (42,388) -6.21% PAVILION ICE ARENA FUND 747 PROGRAM: Ice, Turf, Dry Floor, Room Rental PROGRAM SUMMARY The rental programs of the Pavilion Fund manages and schedules public use groups and maintenance for the ice arena/pavilion which will utilize the facility to its maximum potential and generate adequate revenue to offset the cost of operations. MAJOR OBJECTIVES TO BE ACCOMPLISHED IN 2009 1. Create and market programs, events, and opportunities to increase the community's recreational options. 2. Meet with local athletic associations to gather input and ideas on how we can better serve their needs. 3. Develop and utilize energy saving procedures and equipment. Evaluate environmental impact of current facility supplies and replace with eco- friendly products where appropriate 4. Operate a budget to maximize revenues. OPERATING REVENUES: FY 2008 FY 2009 Approved Approved Percent Budget Budget Change OPERATING EXPENSES: Salaries /Wages /Benefits $209,529 $206,475 -1.5% Materials, Supplies Services 181,966 198,013 8.8% Operating Income (Loss) (45,195) (42,3 88) 6.2% NON OPERATING REVENUES: NON OPERATING EXPENSES: $346,300 $362,100 4.6% 0 0 0% 0 0 0% NET INCOME (LOSS) ($45,195) (842,388) 6.2% PERSONNEL: Number of FTE positions 2.87 2.55 SELECTED WORK INDICATORS 1. Rented prime hours ice 2. Rented non -prime hours ice 3. Pavilion leases for summer use 4. Hours ice resurfacer is in use 5. Hours of part -time employment 6. Open skate hours 7. Teams for indoor soccer 8. Dry Floor Use Hours 9. Hours compressors in use 10. Hours of turf use 11. Hours Of Mezzanine Rental Use 163 Actual Actual Projected 2007 2008 2009 1225 1230 1230 233 230 230 7 8 10 223 225 230 1825 2400 2400 250 265 267 10 14 16 229 252 260 4274 4300 4300 442 479 460 345 400 450 CITY OF HOPKINS 2009 BUDGET DEBT SERVICE FUNDS Revenues and Expenditures YTD Actual Actual Actual Actual Budget Budget Percent 2005 2006 2007 2008 2008 2009 Change Revenues Property Tax 1,034,767 807,156 873,536 1,249,431 1,282,000 1,257,000 -1.95% Special Assessments 666,001 670,117 659,130 578,763 672,460 672,460 Interest 39,433 47,831 105,445 137,234 39,900 37,600 -5.76% Transfer In 2,431,219 1,476,219 1,143,816 885,119 885,119 884,119 -0.11% Bond Proceeds 3,380,760 11,809,615 #DIV /0! Total Revenues 4,171,420 6,382,083 14,591,543 2,850,547 2,879,479 2,851,179 -0.98% Expenditures Bond expenditures Professional Fees 42,596 690 85,343 2,866 707 625 Principal 1,780,620 2,306,152 1,195,000 1,705,000 1,705,000 1,805,000 5.87% Interest 1,639,888 1,499,826 657,706 1,078,410 1,078,408 1,023,838 -5.06% Fiscal charges 6,932 6,939 8,224 4,177 8,150 6,100 25.15% Deposit to escrow account 9,785,120 #DIV /0! Transfer Out 1,942,447 #DIV /0! Total Expenditures 3,470,036 3,813,607 13,673,840 2,790,452 2,792,265 2,835,563 1.55% Sources (Uses) of Fund Balance 701,384 2,568,476 917,703 60,094 87,215 15,616 45.13% Debt Service funds finance and account for the payment of interest and principal on all general obligation debt other than debt issued for an enterprise fund. 164 Accrual Basis The basis of accounting under which revenues are recorded when earned and expenditures are recorded as soon as they result in liabilities for benefits received, notwithstanding that the receipt of cash or the payment of cash may take place, in whole or in part, in another accounting period. Adopted Budget The financial plan of revenues and expenditures for a fiscal year as adopted by the City Council. Appropriation A specific amount of money authorized by the City Council, generally during adoption of the annual budget, used to make expenditures for specific purposes. Ad Valorem Tax Money collected from all the real property within the City based upon the value of the property. Annual Budget The budget authorized by resolution of the City Council for the fiscal year. Appropriation Authorization by the City Council to incur obligations and spend City funds. Appropriations are usually made for fixed amounts and are typically granted for one year. Assets Property owned by a government which as a monetary value. CITY OF HOPKINS GLOSSARY OF TERMS Assessed Valuation A value established by the City Property Appraiser for all real or personal property for use as a basis for levying property taxes. Balanced Budget A budget in which expenditures are equal to income. Bond A written promise to pay a sum of money on a specific date at a specified interest rate as detailed in a bond resolution. Bond Proceeds Funds received from the sale of any bond issue. Budget The financial plan for a specific period of time that identified proposed expenditures and the sources of revenue to pay for them. 165 CITY OF HOPKINS Budget Adjustment A revision to the adopted budget occurring during the affected fiscal year as approved by the City Council by an amendment or a transfer. Budget Documents The official written statement prepared by the Finance Director and supporting staff, which presents the proposed budget to the legislative body. Budget Calendar The schedule of key dates involved in the process of adopting and executing an adopted budget. Budget Message The opening section of the budget which provides the City Council and the public with a general summary of the most important aspects of the budget, changes from the current and previous fiscal years, as well as the views and recommendations of the City Manager. CDBG Community Development Block Grant This fund receives and expends the City's allocation of the Federal Community Development Block Grant Program money. Capital Asset Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets. Capital Improvement Program (CIP) A five year schedule of capital improvement projects and the means of financing them. This is a flexible budget document that is used as a planning tool for needed improvements. Amounts approved in the CIP are considered guidelines and are not officially adopted as budgeted amounts until they are incorporated in the operating budget of one of the City's funds. Capital Outlay Expenditures that result in the acquisition of fixed assets that have a value over $1,000 and a useful life greater than one year. Capital Project Funds The funds that account for all resources unused for the acquisition or construction of capital facilities, except those financed by Proprietary Funds. Certified Levy Total tax levy of a jurisdiction, which is certified to the County Auditor. Contingency A budgetary reserve set aside for emergencies or unforeseen expenditures. Contractual Services The cost of items related to a contractual agreement. Examples would be professional services such as legal, 2008 BUDGET 166 CITY OF HOPKINS engineering, actuarial and consultants. Court Fines and Forfeits Fines imposed on individuals by the courts for various illegal acts performed within the City. Debt Service Funds the funds that account for the payment of principal and interest on outstanding debt for the City. Deficit The excess of expenditures over revenues. Department Basic organizational unit of City government, responsible for carrying out a specific function. Depreciation Expenditures incurred when spreading the cost of an asset over its estimated useful like rather than deducting the entire cost in the year the asset is purchased. Enterprise Fund The funds that account for the financing of self supporting activities of governmental units and render services to the general public based on user charges. Estimated Market Value Represents the selling price of a property if it were on the market. Estimated market value is converted to tax capacity before property taxes are levied. Expenditure Decreases in financial resources other than through interfund transfers. Fiscal Disparities The program created by the Metropolitan Fiscal Disparities Act which shares growth in the commercial industrial tax base in the seven county metropolitan area. Forty percent of the value of new commercial industrial development since 1971 is pooled and redistributed among the 300 taxing districts to address uneven business development throughout the region. Fiscal Year For budgeting purposes the City's fiscal year is the calendar year. Fixed Asset Purchases of a long -term nature, which are to be held and used. Examples would be land, buildings, machinery, furniture and equipment. FTE Equivalent of one employee working fulltime, or 2.080 hours per year. A FTE can be filled by any number of employees whose combined hours total 2,080 per year. 2008 BUDGET 167 CITY OF HOPKINS Fund A separate accounting entity, with a set of self balancing accounts for recording the collection of revenues and the payment of expenditures to carry out a specific function. Fund Balance Difference between fund assets and fund liabilities (the equity) in governmental funds. Fund balances will be classified as reserved or unreserved. Reserved funds Legally segregated for specific use. They are not available for discretionary appropriation due to third party claim or due to the nature of the asset. Unreserved funds Designated funds To establish tentative plans for or restrictions on the future use of financial resources. Undesignated funds The funds remaining after reduction for reserved and designated balances. GASB (Governmental Accounting Standards Board) It is the highest source of accounting and financial reporting guidance for state and local governments. General Fund The largest fund in the City, the General Fund accounts for most of the City's financial resources. General Fund revenues include: property taxes, licenses and permits, local taxes, service charges and other types of revenues. This is the fund that accounts for the revenues and expenditures necessary to deliver basic operating services: police, fire, finance, parks, public works, etc. General Obligation Bonds When a government pledges its full faith and credit to the repayment of the bonds it issues, then those bonds are general obligation (GO) bonds. Sometimes the term is also used to refer to bonds with are to be repaid from taxes and other general revenues. GFOA (Government Finance Officers Association) the professional association of state and local finance officers in the United States who are dedicated to the sound management of government financial resources. The association sets program standards for the GFOA's Certificate of Achievement for Excellence in Financial Reporting. Governmental Funds The General Fund, Special Revenue Funds, Debt Service Funds and Capital Project Funds. HBCA Hopkins Business and Civic Association, ensures a strong economic development climate, provides promotional activities, encourages community involvement and fosters a sense of community among individuals, civic organizations and businesses 2008 BUDGET 168 CITY OF HOPKINS Indirectly Funded Amount The portion of appropriates not funded by program revenues such as fees and grants. This portion is funded from shared revenues such as property tax, governmental revenues or a city -wide fee not directly attributed to any one program. Interest Earnings Interest received from the investment of cash in a fund. Intergovernmental Revenues Funds received from State or Federal governments in the form of grants or shared revenues for various activities. Internal Service Funds The funds within the Proprietary Fund that account for the financing of goods or services provided by one department or agency to other departments or agencies of a government. IT Information Technology Department of the city. This department provides computer technology support to all city departments. Levy To impose taxes, special assessments or service charges. Licenses Revenues received by the issuance of various licenses that are granted to various businesses in the City. Local Government Aid (LGA) Money given to the City from the State based on a formula that was originally designed to provide tax relief and equalization among cities. LMC The League of Minnesota Cities is a membership organization dedicated to promoting excellence in local government. The League serves its more than 800 member cities through advocacy, education and training, policy development, risk management, and other services. LRT Light Rail Transit, a commuter train system in the Minneapolis /St. Paul metropolitan area. Major Account Series Three classifications of expenditures made by the City. Salaries, Wages and Benefits Costs relating to employees or temporary help, including fringe benefits. Materials, Supplies and Services Costs relating to articles of non durable nature, such as office supplies; professional and technical services; utilities and maintenance; operations and city support services. Capital Outlay Costs of durable goods such as furniture and equipment. Reimbursed Expenditures Offset against costs for services provided by one fund to another fund. 2008 BUDGET 169 CITY OF HOPKINS Market Value Homestead Credit (MVHC) Started in 2002, this is the primary State program for property tax relief. The State remits a portion of sales and income taxes to local government to assist in keeping property taxes down. MCES Metropolitan Council Environmental Services provides the City with wastewater service. Miscellaneous Revenue Funds collected from various sources generally on a non recurring basis. Modified Accrual Basis Under the modified accrual basis of accounting, revenues are recognized in the period in which they become available and measurable, and expenditures are recognized at the time a liability is incurred pursuant to appropriation authority. Net Assets The equity associated with general government less liabilities. Operating Expenditure Expenditure classifications based upon the types of categories of goods and services purchased. Typical objects include: personal services (salaries and wages); contracted services (utilities, maintenance, contracts, travel); supplied and materials; and capital outlay. Operating Budget Financial plan for the fiscal year, which authorizes proposed personnel complements, expenditures and the revenues to finance them. Penalties Charges to utility customers caused by late payment of their water, sewer, and refuse bills. Permits Revenue derived from various permits as defined in the City Code, for the performance of a specific action. For example, building a house. Personal Services The cost of salaries and wages paid to employees as well as the fringe benefits associated with employment (i.e. Social Security, PERA, health insurance, life insurance, etc.). Program Within each Department are several divisions or programs in the City, each charged with carrying out a specific function. Proposed Budget Budget as submitted by the City Manager to the City Council. 2008 BUDGET 170 CITY OF HOPKINS Proprietary Funds The funds that account for government operations financed and operated in a manner similar to a private business. Refuse Service Revenue incurred from the sale of trash pick -up and disposal, leaf pick -up, yard waste and recycling to residential customers of the City. Retained Earnings An equity account reflecting the accumulated earnings of the City's Proprietary (Enterprise) Funds. Sewer Service Revenue incurred from the sale of sanitary sewer service to customers of the utility. Special Assessment Receipts from assessments placed on property within the City for public improvements that have benefited that property. Special Revenue Funds A fund that accounts for revenues derived from specific taxes or other earmarked revenue sources. Storm Sewer Sales Revenue derived from a storm sewer utility fee assessed property owners based on the amount of impervious surface on their property. Revenues are used to maintain and improve the City's storm sewer system. Tax Capacity County tax base for the purposes of levying property taxes. Properties are assigned rates at which their values will be converted into the tax base, (see tax classification rate). Tax Capacity Rate Tax rate applied to tax capacity to generate property tax revenue. The rate is obtained by dividing the property tax levy by the available tax capacity. Tax Classification Rate Rates at which estimated market values are converted into the property tax base. The classification rates are assigned to properties depending on their type. Tax Increment Financing Financing tool originally intended to combat severe blight in areas which would not be redeveloped "but for" the availability of government subsidies derived from locally generated property tax revenues. Tax Increments The value of local taxes collected on a redeveloped or developed property, above the base year taxes. 2008 BUDGET 171 TIF An abbreviation for Tax Increment Financing. TOD Transit Orientated Development Transfers Funds transferred between City funds. CITY OF HOPKINS Truth Taxation Procedures adopted by the 1998 Minnesota Legislature intended to improve accountability in the adoption of the budget and property tax levy of local governments. These procedures are revised annually. Truth Taxation Public Hearing Statutory requirement for most local governments to hold public hearings on their proposed budgets and property tax levies. Water Sales Revenue earned from the sale of water to customers of the utility. Working Capital Current assets minus current liabilities. This measure is used as a gauge in determining appropriate fund balances. 2008 BUDGET 172