Memo- 1997 Comprehensive Annual Financial ReportMemorandum
To: Mayor and City Council Members
CC: Steve Mielke, City Manager
From: Lori K Yager, Finance Director
Date: 06/11/98
Re: 1997 Comprehensive Annual Financial Report
Attached is a copy of the 1997 Comprehensive Annual Financial Report. I am
happy to report that we have received the Certificate of Achievement for Excellence
in Financial Reporting from the Government Finance Officiers Association for the
1996 Comprehensive Annual Financial Report. This is our 8 year receiving this
certificate. The certificate is awarded to government units whose comprehensive
annual financial reports achieve the highest standards in government accounting and
financial reporting. I would like to recognize the previous Finance Director, John
Schedlar, for his contributions in receiving this award. "Job Well Done, John."
We will submit our 1997 Comprehensive Annual Financial Report for certificate
award review.
There are two representatives from the audit firm of Peat Marwick; Steve Liable,
Partner and Todd Dittrich, Auditor. They will give us a brief summary of the audit
and highlight a few areas.
Overall the audit process went very well.
Memorandum
To: Honorable Mayor and Members of the City Council
From: Steven C. Mielke, City Manager
Date: June 9, 1998
Subject: Minnehaha Creek Request to Appoint Liaison
The Minnehaha Creek Watershed District is attempting to enhance its communications with
member cities. They are suggesting that a liaison be appointed from the City Council to interact
with the board manager appointed to the City of Hopkins. Pam Blixt has been appointed the
board liaison from the Minnehaha Creek Watershed District to the City of Hopkins. I have
spoken with Pam and she has indicated that they are attempting to have staff members interact
with staff members and board members interact with board members. As such, they are asking
that the City pass a resolution or another form of authorization to appoint a public official to
interface with the MCWD liaison. They would also like us to assign a staff person to be the
official liaison with district staff.
Attached is a letter outlining this request. The method they are proposing to enhance
communications is different from most of our other board relationships, with the exception
perhaps, of the cable commission, wherein a specific Council member is assigned to be a
member of that commission. In this case, they are suggesting that if an issue arises which may
require board to board relationships, they would prefer to have an assigned person to this
relationship.
Based on the above, there appear to be several options.
1 Appoint a staff liaison and a board liaison who are charged with monitoring the
activities of the Minnehaha Creek Watershed District, and to interface with district
officials on their appropriate level.
2. Continue communications as they have in the past, wherein Council actions are
delivered through staff to the appropriate contacts at the Watershed District.
3. Inform Minnehaha Creek Watershed District that the Mayor is an appropriate contact
for the board manager, should an issue arise, and that daily activities will flow through
the City staff.
There are likely other options as well If the Council is inclined to adopt a request from MCWD,
Council should determine who is the best person to be designated the contact, and secondly,
appoint the City Manager or his designee to be the contact for staff relationships.
mayorccmhahacreek
Office of the City Manager
Gray Freshwater Center
Hwys. 15 & 19, Navarre
Mail:
2500 Shadywood Road
Excelsior, MN 55331 -9578
Phone: (612) 471 -0590
Fax: (612) 471 -0682
Email:
admin@minnehahacreek.org
Web Site:
www.minnehahacreek.org
Board of Managers
Pamela G. Blixt
James Calkins
Lance Fisher
Monica Gross
Thomas W. LaBounty
Thomas Maple, Jr.
Malcolm Reid
District Office:
Diane P. Lynch
District Administrator
Printed on recycled paper containing
at least 30% post consumer waste.
Millllehaha Creek Watershed District
Improving Quality of Water, Quality of Life
MEMORANDUM
DATE: May 29, 1998
TO: Mayor Redepenning & Manager Mielke
FROM: Diane Lynch
District Administrator
RE: Board Liaisons is: Pam Blixt Phone # 935 -8143
The Minnehaha Creek Watershed District would like to enhance
communications with all of our member cities and townships. As a result of
several meetings with cities, the Board decided on May 14 to assign a
manager (liaison) to each of our member cities and townships. The liaison is
supposed to establish a relationship or enhance an existing working
relationship with a public official representing the assigned city or township.
In addition:
•The manager (liaison) assigned is the only Board representative to
the city or township authorized to represent the Board, unless the Board
determines it is in the best interests of the District to involve another /other
manager(s)
*It is the responsibility of the liaison to represent the Board accurately
regarding Board action or the status of Board activities
•When speaking on his /her own behalf, the liaison must make it clear
that she /he represents only one point of view on Board matters and does not
have the authority to make promises regarding future Board action
•The liaison is supposed to communicate by phone and personal
visits to the each city or township at least quarterly, in order to provide
information on specific concerns and to mutually provide updates regarding
activities that affect both entities
•In addition, it is the liaison's responsibility to keep the MCWD Board
and staff informed regarding township issues and concerns
The Board requests that your city pass a resolution or complete another form
of authorization to appoint a public official to interface with the liaison. In
addition, please assign a staff person to be the official liaison with District
staff. If possible, we'd like the name of the public official and staff liaisons by
June 19, 1998.
If you have any questions, please contact me at 612- 471 -0590. Thank you!