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AgendaHOPKINS CITY COUNCIL FINAL AGENDA July 7, 1998 7:30 p.m. Schedule: 6:30 p.m. — HRA meeting 7:30 p.m. - City Council meeting I . CALL TO ORDER II. OPEN AGENDA - PUBLIC COMMENTS (Public must fill out a Speaker Request Form. Three minute limit for each person) BUSINESS AGENDA III. CONSENT AGENDA 1. June 16, 1998 regular City Council meeting minutes 2. Miscellaneous licenses 3. Disbursements, Prelist 1041 4. Approve appointment to Human Rights Commission, Darrin Helt (Memo) 5. Award bid, sidewalk repair project (CR98 -102) 6. License agreement, Hennepin County proprietary data base (CR98 -101) 7. Award bid, Interlachen street improvements (CR98 -114) Vote: Maxwell Jensen Hesch Johnson Redepenning IV. PUBLIC HEARING 1. Charter ordinance amendments (CR98 -105) - Genellie Vote: Maxwell Jensen Hesch Johnson Redepenning 2. Capital Improvements Plan (Memo) - Mielke Vote: Maxwell Jensen Hesch Johnson Redepenning V. NEW BUSINESS) 1. Approve CUP for Benshoof /Brauer (CR98 -109) — N. Anderson Vote: Maxwell Jensen Hesch Johnson Redepenning QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939 -1421 (The Razzl Line is the City of Hopkin voice message system) 2. Approve variance for Benshoof /Brauer (CR98 -110) — N. Anderson Vote: Maxwell Jensen Hesch Johnson Redepenning 3. Approve preliminary /final plat, Benshoof /Brauer (CR98 -111) — N. Anderson Vote: Maxwell Jensen Hesch Johnson Redepenning 4. CUP SuperValu (CR98 -106) — N. Anderson Vote: Maxwell Jensen Hesch Johnson Redepenning 5. Variance SuperValu (CR98 -107) — N. Anderson Vote: Maxwell Jensen Hesch Johnson Redepenning 6. Approve comp plan change, Hennepin County public works property (CR98 - 108) — N. Anderson Vote: Maxwell Jensen Hesch Johnson Redepenning 7. Concept review, Beard Group, re: Stiele property (CR98 -113) — N. Anderson Vote: Maxwell Jensen Hesch Johnson Redepenning 8. Change order, engineering services project (CR98 -115) - Stadler Vote: Maxwell Jensen Hesch Johnson Redepenning 9. Second reading ordinance change, Council wage adjustment (CR98 -104) - Mielke Vote: Maxwell Jensen Hesch Johnson Redepenning VI. REPORTS COMMITTEES /COMMISSIONS VII. ADJOURNMENT A regular meeting of the Hopkins City Council was held on June 16,1998, in the Council Chambers of the Hopkins City. Hall. Present were Mayor Redepenning and Council Members Maxwell, Jensen, Hesch, and Johnson. Also present were staff members Mielke, Genellie, Kerrigan, Gessele, Yager, and City Attorney Jerre Miller. CALL TO ORDER Mayor Redepenning called the meeting to order at 7:39 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were none. III. CONSENT AGENDA 1. June 2, 1998 Regular City Council Meeting Minutes 2. Disbursements, Prelist 1040 3. Approve Appointments to Boards and Commissions (Memo) 4. Second Reading, Utility Billing Ordinance 98 -814 (Memo) 5. Adoption of Legislative Policy on Utility Billing (CR98 -097) 6. Adoption of Legislative Policy on Data Practices (CR98 -093) 7. Approve Temporary 3.2 Beer License, Raspberry Festival, Hopkins Jaycees (CR98 -094) 8. Approve Consulting Services for Police Records Management System (CR98 -092) 9. City Council Approve Transferring Benshoof /Brauer Property to HRA (CR98- 095) Mayor Redepenning read the list of names of those who were being recommended for appointment to boards and commissions. Council Member Johnson asked if Hopkins Center for the Arts Board members had all received the oath of office and ,if not, if all could do so. Council Member Maxwell asked about the cost of the consulting services of item eight. Council Member Johnson moved and Council Member Jensen seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. June 16, 1998 City Council Meeting Minutes Page 1 IV. PRESENTATION 1. Ray Tuenge Jr., Lifesaving Award — Earl Johnson Mayor Redepenning and Chief Earl Johnson presented Ray Tuenge Jr. with a Lifesaving Award for administering first aid until paramedics arrived to an unconscious victim, thereby saving his life. 2. American Legion Check to Police Department for Canine — Earl Johnson Ery Maier, Judy Johnson, and Jim Terwedo of the Hopkins American Legion presented a check in the amount of $4,800 to the Hopkins Police Department for the purchase of a new dog for the canine patrol. 3. Elks Lodge 2221 Check to Police Department for Cops /Kids Fishing Program — Earl Johnson Ken Olson, Exalted Ruler, Dave Evans, Lyle Bladow, and Virgil Evanstad of the Elks Lodge 2221 presented a check of $2,000 to the Hopkins Police Department for the Cops and Kids fishing program. 4. Raspberry Festival Overview of Activities - Nancy Rasmussen and Mike Tait of the Raspberry Festival announced that the theme for this Years Raspberry Festival is "Feeling Great in 98 ". Ms. Rasmussen gave a brief overview of the plans for the festival while Mr. Tait handed out buttons and "Berry- Berry ". V. NEW BUSINESS 1. Traffic Consultant, County Road 73 and 5 Task Force (CR98 -099) Steve Mielke told the Council that in 1997 they directed the formation of a task force to review and advise the City Council on matters relative to pedestrian, vehicular, and bicycle movements through and around the intersection of County Roads 73 and 5. The task force has met twice and is ready to consider alternative design options and would like professional assistance. They requested an $8,000 budget to hire a consultant to move forward with design. Council Member Maxwell moved and Council Member Johnson seconded a motion to approve a budget of up to $8,000 from the general fund contingency or from municipal state aid for purposes of hiring a consultant to assist the County Roads 73 and 5 Task Force. A poll of the vote was as follows: Council Member Maxwell, aye; June 16, 1998 City Council Meeting Minutes Page 2 Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 2. Present Storm Water Report, Problem Area 5 (CR98 -098) Jim Gessele told Council that on November 5, 1997, they adopted an action plan to address last summer's storm and sanitary sewer problems. The plan requires the City to confirm that the proposed 6 Avenue storm sewer project will improve drainage in the alley between 8th and 9th Avenues North and 2 nd and 3 Streets North. Mr. Gessele introduced Michael Foertsch, RCM, who presented the results of the study. Mr. Foertsch said that the 6 th Avenue project will not improve drainage in this alley. Staff requested approval of a $2,500 expenditure for additional engineering services to develop plans and cost estimates for options that would solve flooding problems in area five. Several residents commented on the problems. The Council assured the residents that they would be kept informed about this project and any proposed solutions. Council Member Maxwell moved and Council Member Jensen seconded a motion to authorize additional engineering services fees to RCM Associates in an amount not to exceed $2,500 for additional work on storm drainage problem area 5. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 3. Presentation of Year -end Financial Report (Memo) Lori Yager told the Council that once again the City of Hopkins received the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance. Officers Association for the 1996 Comprehensive Annual Financial Report. Ms. Yager complemented the former Director of Finance, John Schedler, for the job well done and introduced Steve Liable from the audit firm of Peat Marwick. Mr. Liable gave a brief summary of the 1997 Comprehensive Annual Financial Report and said that the city is in very good financial order. There was no action. Council Member Hesch left the meeting at 8:38 p.m. June 16, 1998 City Council Meeting Minutes Page 3 4. Approve Plans and Order Bids, Miscellaneous Storm Sewer Projects Areas 3 and4 Mr. Gessele told Council that they had previously authorized plans for storm sewer related issues that came about subsequent to flooding in the summer of 1997. Mr. Gessele presented plans of phase one for area 3, increasing the inlet capacity of the alley and said that phase two would have to be done after the Shady Oak Pond outlet is created. The total cost of the project is estimated at $5,000 for area three and $31,500 for area four. Council Member Johnson moved and Council Member Maxwell seconded a motion to approve plans and authorize bids for the construction of storm sewer projects Areas three and four as part of Project 97 -15. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 5. Storm Sewer Utility Rate Increase (CR98 -096) Lori Yager told the Council that an increase of $0.60 per residential equivalency factor, per quarter is necessary to continue maintaining and upgrading the storm sewer system in Hopkins. Ms. Yager said that the last increase to the Storm Utility Fund was implemented in 1993. The projects resulting from flooding due to storms last summer have left the Storm Sewer Fund with negative working capital balance. Ms. Yager said that an increase will be needed every two years through the year 2004 to maintain the system. Council Member Maxwell asked if all residents and businesses could be notified before the first bill. Mr. Mielke answered that a notice could be placed in the Sun Sailor and that a printed statement could be put on the utility bills. Council Member Maxwell moved and Council Member Jensen seconded a motion to adopt Resolution 98 -036 which increases the storm sewer utility rate by $.60 per residential equivalency factor, per quarter. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 6. Approve Engineering Services Storm Water Management Plan Update (CR98 -062) Mr. Gessele told the Council that this item came up at the same time as the areas were identified as problem flood areas. At that time, staff asked Council to delay this item because of the cost involved with the storm sewer projects. Mr. Gessele said that now, because of the time requirements imposed by law, this plan should be completed. June 16, 1998 City Council Meeting Minutes Page 4 Council Members discussed the issues of time and if the plans for improvements being done at this time would be a part of that plan. Mr. Gessele said that no, the plan would identify other issues such as water quality. Council Member Johnson moved and Council Member Maxwell seconded a motion to authorize an agreement with RCM Associates to update the City's Storm Water Management Plan. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 7. Minnehaha Creek Request to Appoint Liaison (Memo) Steve Mielke told the Council that an audit of the Board was done because of discontent of member Cities. The district reorganized the way they will deal with information. They will have staff to staff communication and Board to Council communication. Pam Blixt has been appointed to be the board liaison from Minnehaha Creek Watershed District to the City of Hopkins. The Watershed District has requested that the Council appoint a liaison to the Board. Council Member Maxwell moved and Council Member Jensen seconded a motion to Inform Minnehaha Creek Watershed District that the Mayor is an appropriate contact for the board manager should an issue arise, and that daily activities will flow through the City staff. If the Nine Mile Creek Watershed District request a similar relationship, they will be informed as well. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. V. REPORTS - COMMITTEES /COMMISSIONS There were none. June 16, 1998 City Council Meeting Minutes Page 5 VI. ADJOURNMENT There being no further business, Council Member Maxwell moved and Council Member Johnson seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9:17 p.m. Respectively Submitted, Terry Obermaier, City Clerk ATTEST: Charles D. Redepenning, Mayor COUNCIL MEMBERS June 16, 1998 City Council Meeting Minutes Page 6 City Council License Report License # Corperate Name DBA Hopkins Location License Type 98160 Snack and Fuel, Inc. Hopkins Citgo 1702 Mainstreet Food Sales - Less Than 10,000 Sq. F Tobacco Sales Gasoline Station, ea. Additional Pum Gasoline Station, First Pump 98161 Aramark Corporation Aramark Corporation 1202 - 5th St. S Vending Machine - Other : . ^: .. b..:kx,. . a'Y,l,.. ??uv`iT4Sxa:,. Tuesday, June 30, 1998 Page oft