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AgendaHOPKINS CITY COUNCIL FINAL AGENDA August 4, 1998 8:30 p.m. Schedule: 8:25 p.m. — HRA meeting 8:30 p.m. - City Council meeting I. CALL TO ORDER II. OPEN AGENDA - PUBLIC COMMENTS (Public must fill out a Speaker Request Form. Three minute limit for each person) BUSINESS AGENDA 111. CONSENT AGENDA 1. July 21, 1998 regular City Council meeting minutes 2. June 9, 1998 work session minutes 3. July 14, 1998 work session minutes 4. Disbursements, Prelist 1043 5. Approve appointments to Commissions (Memo) 6. Approve appointments of election judges (CR98 -126) 7. Fire relief association benefit increase (CR98 -132) 8. Authorize traffic study, stop sign request, Seventh Ave No /Third St No (CR98 -130) 9. Authorize easements, Co Rd 3 reconstruction (CR98 -129) Vote: Maxwell Jensen Hesch Johnson Redepenning IV. PRESENTATION 1. Nine Mile Creek check to City, Aileen Kulack V . NEW BUSINESS 1. Vacation of alley, 246 — 14 Avenue North (CR98 -127) - Kerrigan Vote: Maxwell Jensen Hesch Johnson Redepenning 2. Waiver of Plat, 246 —14 Avenue North (CR98 -128) - Kerrigan Vote: Maxwell Jensen Hesch Johnson Redepenning VI. REPORTS - COMMITTEES /COMMISSIONS VII. ADJOURNMENT QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939 -1421 (The Razzle Line is the City of Hopkins voice message system) A regular meeting of the Hopkins City Council was held on July 21, 1998, in the Council Chambers of the Hopkins City Hall. Present were Mayor Redepenning and Council Members Maxwell, Hesch, and Johnson. Also present were staff members Mielke, Genellie, Stadler, Kerrigan, Gessele, Yager, and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Redepenning called the meeting to order at 7:30 p.m. Mayor Redepenning thanked all who were involved in the clean up process after the Raspberry Festival events. Mr. Redepenning said that everything looked great. Mayor Redepenning announced that Council Member Hesch was named as one of three who are to be honored at the Annual Women of Achievement luncheon. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were none. 111. CONSENT AGENDA 1 July 7, 1998 Regular City Council Meeting Minutes 2. Disbursements, Prelist 1042 3. Appointment to Park Board, Mark Kuhl (Memo) 4. Approve Temporary 3.2 Beer License for St. Joseph's Church (CR98- 117) 5. Award Bid, Miscellaneous Storm Sewer Projects (CR98 -1 19) 6. Approve Final Payment for 1st Street North Storm Sewer Projects (CR98- 120) 7. Approve 11 Avenue Striping at 6 Street South (CR98 -121) 8. Acceptance of Grant for Depot Coffee House (CR98- 116) Mayor Redepenning removed item seven from the consent agenda for discussion. Council Member Maxwell moved and Council Member Hesch seconded a motion to approve the consent agenda as amended. A poll of the vote was as follows: Council Member Maxwell, aye Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. July 21, 1998 City Council Meeting Minutes Page 1 ITEM 7: APPROVE 11 AVENUE STRIPING AT 6 TH STREET SOUTH (CR98 -121 Jim Gessele said that the study on traffic at 10 Avenue was incorporated with the SuperValu traffic study and was done as the result of a petition from the neighborhood. The striping should encourage traffic to use 6t Street South instead of cutting off on 10t Avenue. Sharon Christianson, 601 — 10 Avenue South, and Tom Waidack, 600 10 Avenue South, said that there is more traffic than necessary and that they did not think the striping would significantly reduce the traffic on 10t Avenue. Ms. Christianson also said that the truck traffic is becoming heavier. Council discussed the issue. Council Member Maxwell moved and Council Member Johnson seconded a motion to approve a roadway striping plan for the 11t Avenue South /6 Street South intersection as outlined in a Benshoof and Associates traffic study dated November 20, 1997 and instructed staff to return in six months with a status report and instructed the police department to place the trailer to record and monitor speeds. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. IV. OATH OF OFFICE 1. Darrin Helt, Human Rights Commission Darrin Helt, newly appointed member to the Human Rights Commission took the oath of office. V. OLD BUSINESS 1. 1999 -2003 Capital Improvements Plan (CR98 -125) Steve Mielke said that at the last regular meeting, July 7, 1998, a public hearing was held to receive comments on the Capital Improvement Plan for the years 1999 -2003. Mr. Mielke highlighted the changes that were made as a result of discussions held at the July 14t work session. Council Member Hesch moved and Council Member Johnson seconded a motion to adopt the 1999 -2003 Capital Improvements Plan. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. July 21, 1998 City Council Meeting Minutes Page 2 2. Adopt Equipment Replacement Plan 1999 -2003 Lori Yager told the Council that the Equipment Replacement Plan is a twenty -year plan. Ms. Yager reviewed the changes that have occurred in the plan and recommended adoption of the plan. Council Member Hesch moved and Council Member Maxwell seconded a motion to adopt the Equipment Replacement Plan. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. VI. NEW BUSINESS 1. Sump Pump Report (CR98 -122) Steve Stadler told the Council that during Phase I of the sump pump inspections, 569 sump pumps were inspected and that 32 pumps in this phase have not been inspected. Mr. Stadler said that pipe flow analysis and information obtained through the inspection program supports the theory that clear water discharge into the sanitary sewer was very likely the leading cause of sewer backups in these areas of the City. The inspections will be completed with follow -up. Mr. Stadler asked for approval of Phase II. The cost of Phase II will be $81,854 with the MCES providing $40,000 as a loan- grant. The remaining $42,000 will be paid from the sanitary sewer fund. Council discussed the possible outcome of the remaining thirty -two inspections in Phase 1 and expressed a desire to have that information before making a commitment to Phase II. Council Member Maxwell moved and Council Member Hesch seconded a motion to continue this item until the August 18 meeting unless staff determines it necessary for quicker action based upon funding potentials for Phase 11. Additionally, request staff to obtain information with regard to the permitting process for sump pumps; report back on how sump pumps are installed; determine if permits are required; check on the possibility of cross- checking pumps to permits if they are required; direct staff to research how to insure that future sump installations are done to code in the future; and instruct staff to take administrative actions to attain compliance in the Phase I study as quickly as possible utilizing all administrative means possible. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. July 21, 1998 City Council Meeting Minutes Page 3 2. Liquor Compliance Checks - Penalties (CR98 -123) Connie Kurtz told the Council that with the help of the Chemical Health Commission, the Hopkins Police Department has implemented a program to perform liquor compliance checks at all licensed liquor establishments in Hopkins. The program is funded by a grant from the Minnesota Join Together Coalition Mini- Grant Program. Ms. Kurtz said that the first compliance checks were done with nine of the twenty -four establishments failing the test. This information was intended to be used for statistical information. The second compliance check will be completed soon and the Chemical Health Commission, at its July 7th meeting passed a motion to encourage the city to assess penalties for repeat violations made during the last round of grant compliance checks. Police Chief Earl Johnson and Terry Sweeny, chair of the Chemical Health Commission, were also present to answer questions. Council discussed penalties. Chief Johnson said that if penalties are not assessed, that is a clear message that the city does not take the violations seriously. The process used to deal with the failures of the first compliance check was discussed. Mr. Mielke said that it was important to obtain clear direction from the Council before the second compliance checks are completed. Council Member Johnson moved and Council Member Hesch seconded a motion to adopt the recommendation of the Chemical Health commission to assess penalties for second -time violators during the final round of grant compliance checks. This would involve pressing criminal charges and administrative penalties outlined in Hopkins Administrative Policy 4 -B, Liquor Law Violations and direct the police Department to hand deliver a letter to all licensees that the checks are to be done; the Chemical Health Commission to look at alternatives for education for servers and ways to help licensees accomplish these goals; and the City Manager, in negotiations, to require that the owners of establishments with second violations appear before the Council and request that the - server cited also appear; A poll of the vote was as follows: Council Member Maxwell, nay; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried. V. REPORTS - COMMITTEES /COMMISSIONS Steve Mielke reminded the Council that the August 4th meeting will start later than usual because of National Night Out. The HRA will start at 8:00 and the City Council Meeting will start at 8:30. July 21, 1998 City Council Meeting Minutes Page 4 VI. ADJOURNMENT There being no further business, Council Member Maxwell moved and Council Member Hesch seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9:48 p.m. Respectively Submitted, Terry Obermaier, City Clerk ATTEST: Charles D. Redepenning, Mayor COUNCIL MEMBERS July 21, 1998 City Council Meeting Minutes Page 5 Work Session Minutes Jun 9, 1998 A City Council work session was held on Tuesday, June 9, 1998, in the Raspberry Room at Hopkins City Hall. Present were Council members Chuck Redepenning, Gene Maxwell, Fran Hesch, Karen Jensen, and Diane Johnson. Also present were staff members Steve Mielke, City Manager; and Jim Parsons, Assistant to the City Manager, Tom Anderson, Building Official, and Jim Hartshorn, Community Development Specialist. The meeting was called to order at 6:30 p.m. Building Code Processes The first item of business was a discussion of the building code processes. Chief Building Official, Tom Anderson, reviewed a memorandum outlining the building process and the role of building codes and inspectors in that process. Items of customer service response for request for inspections and other issues were discussed. The Council requested a Highlights article on inspections and suggested a brochure explaining the building code process, and appeals to handle complaints and concerns. Strategic Plan for Economic Development The next item was a review of the Strategic Plan. Jim Parsons reviewed a memo outlining and updating the Council on the status of the implementation of the 1995 Strategic Plan for Economic Development. After review of the Plan, the City Council asked that the staff review and amend the sections of the Strategic Plan which are in need of update; review ways in which to redevelop single family lots which are beyond repair or are best replaced rather than repaired; provide information to the Council on the efforts to date in filling the final space in the Glen Rose FloraIs building; and begin a process to focus on other sites within the City. The Council also asked for an update on the Hopkins House redevelopment discussions. 1999 -2003 Capital Improvement Plan The next item was a discussion of the Capital Improvements Plan. Steve reviewed with the Council, a draft of the Capital Improvements Plan. After discussion, the Council requested information on the Lot 500/Taits Grocery Store development regarding parking restrictions, asked that a news brief be prepared on the cost of tower painting to explain to residents the high cost of painting a water tower. Mielke stated that the CIP would be reviewed again at the July work session. 1999 -2003 Equipment Replacement Plan The next item was a review of the Equipment Replacement Plan. Finance Director Lori Yager presented the draft plan to the Council, outlining changes from last year's Plan, and indicating that it appeared that no tax increase would be necessary for 1999. Youth Smoking at Bus Stops The next item of discussion was youth smoking in public /at bus stops. City Manager Steve Mielke explained that the Council had requested discussion and dialogue on this issue. Mielke stated that he and Mayor Redepenning had discussed this issue with representatives from the school district and surrounding cities and found little enthusiasm to dealing with the issue. Mielke stated that the police are currently writing Work session minutes 6/9/98 Page 2 citations to youth on an occasional basis, when conditions warrant, for youth smoking. These stops and citations are not necessarily at bus stops, but can be in other public areas as well. Mielke stated that the police department is finding the courts more receptive to handling these types of citations than they were in the past. After discussion, Council requested feedback/statistics from the police department on this issue, and that staff step up enforcement more vigorously, and to work with the Chemical Health Commission to educate youth and parents on youth smoking. Oth r: Mayor Redepenning requested assistance from the Council in finding names for the Zoning and Planning Commission opening, and the Park Board opening. Mayor Redepenning indicated that he would be bringing a discussion about his trip to Costa Rica to the Council in the near future, at a work session. Mielke informed the Council that he is having discussions with the Hopkins Center for the Arts Operations Board on reduced or sliding fee scales for the Hopkins Center for the Arts. There being no other business, a motion was made by Johnson, seconded by Maxwell to adjourn. The meeting was adjourned at 9:45 p.m. ATTEST: CITY COUNCIL MEMBERS: Work Session Minutes July 14, 1998 A City Council work session was held on Tuesday, July 14, 1998, in the Raspberry Room at Hopkins City Hall. Present were Council members Chuck Redepenning, Gene Maxwell, Fran Hesch, and Diane Johnson. Karen Jensen arrived at 9:20 p.m. Also present was staff members Steve Mielke, City Manager. The meeting was called to order by Mayor Chuck Redepenning at 6:30 p.m. Housing Plans Program Review The first item of discussion was a housing plans program review. Staff members Jim Kerrigan, Kersten Elverum, and Karen Skepper reviewed with the Council the status of our housing programs. Items discussed included the Section 8 housing program, the impacts of welfare reform, a review of publicly assisted housing units in the community, and a discussion of the status of the Hopkins Area Managers Association. Joining the discussion were Doug Strandness and Mary Sommerfield of the Hopkins Apartment Managers Association. After discussion, the Council requested the preparation and distribution of a summary of Section 8 and other publicly owned or assisted housing units. They requested that we share information about the public housing programs with the Planning Commission, and that we review ordinances and standards on multiple housing occupancy levels, due to concerns that high numbers of individuals were living in individual, small units. They also requested that if a bus tour was held this fall, that the Council be invited. 1999 -2003 Capital Improvements Plan The next item of discussion was the Capital Improvements Plan. City Manager Steve Mielke reviewed the CIP document with the City Council, noting changes and public comments. Also in attendance were Don Beckering, Dave Klocek, and George Magdal with the fire department, who reviewed an outline of their request for a space needs analysis for the fire hall, citing a concern about future storage needs and the loss of storage facilities already in use Staff members Jim Parsons, Mike Lausing, and Steve Stadler reviewed the radio read water meter system request with the City Council. After discussion, the City Council asked that the skateboard park donation from the Jaycees be added to the Capital Improvements Plan, that the space needs analysis include the fire department and police department, and if needs are to be addressed, to look at public works co-locational options, as well as other sites. 1999 -2003 Equipment Replacement Plan The next item of discussion was the Equipment Replacement Plan review. Finance Director Lori Yager reviewed the plan with the Council, noting that no changes had occurred since the last review. After review, the City.Council requested that the police department consider a multi - purpose vehicle that could be utilized by staff for patrolling trails and other areas when the parking enforcement vehicle is replaced. Work session minutes 7/14/98 Page 2 Cell Tower Policy The next item was a discussion about the cell tower policy. Kersten Elverum and Jim Kerrigan reviewed a proposed policy with the Council. The proposed policy outlines policies and procedures for the handling of cell tower requests. The Council asked for additional research on this item, including looking at ways to control or limit the number of sites allowed in town, the location of sites, the need to further define the definition of tower within the policy, options for limiting the number of antennas per site, and taking dollars brought in by leases on publicly owned properties to one specific spot within the budget. They also asked for examples of fee structures from other cities. Snow Emergency Policy The next item of discussion was the snow emergency policy. Steve Stadler and Vern Pankratz reviewed the existing policy on snow emergency procedures, and outlined a number of options for the Council to consider. Council member Jensen arrived at this time. After reviewing options and discussion, the Council asked that the staff consider an alternative to the existing system that would allow removal of vehicles from snow emergency and high priority roadways during snow emergencies, establishment of a citation for illegal parking on lower priority and secondary roadways, with towing commenced the following day. Staff will review Council directions and bring recommendations back at a future work session. Other: Council member Maxwell asked that the staff and an appropriate attorney review the existing adult oriented businesses ordinances, and to have them reviewed against recent court cases to assure the City that our ordinances are current and applicable to today's standards. City Manager Mielke indicated that he would proceed with hiring an attorney to carry out this task. There being no other business, a motion was made by Hesch, seconded by Johnson to adjourn. The motion passes unanimously. The meeting was adjourned at 10:15 p.m. ATTEST: CITY COUNCIL MEMBERS: July 28, 1998 Staff recommends approval of the following motion: Move to appoint the attached list of persons to serve as Election Judges for the State Primary Election to be held on September 15, 1998 and set the wage at $7.50 per hour for Chair Judges and $7.00 for Election Judges. Overview State Statute requires that Election Judges for precincts in a municipality be appointed and their wages be fixed by the governing body of the municipality. State Statute also requires that a balance of major parties be represented in all partisan elections. The Chair Judges have served as election judges previously and have been chosen for their experience. In most cases they have submitted the names of those whom they will work with. Training is provided for all appointed election judges. The number of judges posted in each polling place is determined by the number of registered voters in the precinct and the history of new registrations in the precinct. State Statutes require a minimum of four judges in precincts where the optech machine is being used. Primary Issues to Consider Elections judges have worked for several years without receiving an increase in compensation. In the past years, Hopkins election judges were compensated at a rate that was comparable with or a little higher than other cities in the area. A survey was taken of cities in the area in May of this year showing that chair judges are paid from $6.00 to a high of $8.75, with most falling in the $7.00 to $7.50 range. Compensation for election judges is shown to be from $5.50 to $7.75. Staff is recommending a $0.50 per hour increase. This increase was included in the 1998 budget. Supporting Documents Council Report 98 -126 APPOINTMENT OF ELECTION JUDGES FOR 1998 PRIMARY ELECTION • A copy of Minnesota Election Laws is available for review in the City Clerk's office. • A list of persons to be appointed to the position of Election Judge is attached. A copy • e survey taken by Carol Rowell, City of Plymouth .4, _ / Terry O °� Jerk PRECINCT 1 Frances Dranginis - Judge Chair D Galdys Walcker R Carol Maier R Joan DeCosse D PRECINCT 2 Elly Barth - Judge Chair D Robert Porte R Marjorie Carstens R Albert DeCosse D PRECINCT 3 Carol Frane - Judge Chair D John Novak R Betty Schumack R Charles Dranginis D PRECINCT 4 Clifford Robinson - Judge Chair D Jinx Severson R Robert Anderson D Jack Vesovich R PRECINCT 5 George Kerber -. Judge Chair D Polly Charnstrom R Warren Behman D Olmar Holschue R ELECTION JUDGES FOR 1998 STATE PRIMARY ELECTION ALTERNATES Anne Gummow D Lu Porte R PRECINCT 6 Mary Shirley - Judge Chair R Marge Campbell R Louise Hemker D Kathy Lorentzen D PRECINCT 7 Fran Lofthus - Judge Chair R Dee Zipoy D Peggy Jensen D Audry Novak R PRECINDT 8 Evelyn Kerber - Judge Chair D Dee Holschuh R Margaret Robinson D Glorine Rasinski R PRECINCT 9 Myrtle Glynn - Judge Chair D Pat Anderson D Ardes Maasch R Carlton Running D ABSENTEE BALLOT BOARD Deb Dahlheimer D Pat Weigel R Lee Goodman D r Apple: Valley fi .9b3 1506,Mary laine # 785.6125,Joycc; $6 PH $7.50 PH :' Saone Pcr hr. Varlet $7.00 $7,50 Same Per t r. All Day loomington # 948 3925,Evelyn t $7.50 $8,25 Same Per Hr. Ail Day •••-• ._._... Brooklyn Centi r # 569- 3306,Sharon _ $7.00 $7.00 -f. $25.00 __._,. Sarre Per Hr. __ ..- ..._.. •- All Day Most All Day, Most f3r ooklyn Park /1 ' 2 r(• 8000, Myrna Burr :Mile. 1/ 89) 4491,Susan $5.50 $ 6.50 *6.50 Same Per Hr. $7,00 $8.00 f 2 Hr. Session $13 & $14 Same Per Hr. if Possible 4 Hrs. Alt Day, Most Croon flap►ds # 767- 8 457,Betty $7.50 t;ntta(..)z? Grove it 458- 2814,Caron $6.70 $7.00 Same Per Hit. Alt Day Alt D y Most Cagan it 681 4621,Barb $& 25 $7,25 Same Per Hr. Eden Prairie # 94Y -83 75,Suc $7.75. $8.75 Same Per Ilr. Same Per Hr. 6 - 2 2 - Closing Him) # 826- 0408,Deb $6,40 $7.00 $7.15 $7.50 All Day Fridley # 572- 3523,E3ill Same Per Hr. Alt Day Most Inver Grove Hghts ft 450- 2500,Cathy $6.00 $6.50 Same Per Hr. 1 Day 1998 - .pAY.J. i'1EGUI.AR CHAIR 4 • TO PARTICIPATING CITIES ROM: Carol Rowell, Election C ordinator DATA MAY 14, 1998 Sun 1�(:T: RESULTS OF ELECTION JUDGES' SURVEY - TWENTY - ONE 171) Cl'Y 1E:s: I LUNINc3 A 1 411 LakcvilL ; r+ , 335 4404,Charlene Mapk C; ?= 494 6000, Steve (`tiii ; t p f L W o Li d 1/ 770 4577,Karen M1NINET ONKA,1997 Plymouth /I 509 5000,Laurie Shoreviclw /! 490-4614,Terri St. Louis: Park /t y 14 -2 b00, Diane Whitt: B::0, Lake et /< '11029 8564,Grace Woodbury 714 3522 $6.00 $6.50 $6.00 $6.50 $6.00 $7.00 6.25 $6.75 $6,00 $8.00 $5.75 $6.50 $ 6.00 $6.50 $5.50 $6.00 $6.50 $7.00 Same Per Hr. ' 6 - 2 2 Closing Same Per Hr. Same Per Hr. $15.00 whole Same Per H r. Same Per Hr. Same Per Hr. Same Per Hr. .► All Day or 4 /z Day All Day Libertsl Breaks • 4 • . 10 10 h 1010 1010 w ALL DAY 6 -2 2 - Close Give Option 6-2 Varies Same Per Hr. I All Days All Day Give Option 6 -2 & 2 -10 _..10 .__..10.. FJN_DJNGi There is a pay range from City to City. Most of the cities have the same judges work the whole day and do not offer sprit Rh & s . City of White Bear Lake stated it was difficult. to find enough judges for split shifts. City of Bl stated that there were NOT enough judges available for split shifts. City ci Maplewood stated that depending on turnout most precincts take liberal breaks during thc: day to lunch away, run errands, etc. Six Cities, Brooklyn Center, Brooklyn Park, Edina, Maple Grove, Maplewood, and St. Louis Park Marc' maintaining the voter registration card files. Anoka County, Ramsey and Washington County maintain voter registration. See.34. Permits persons to serve as volunteer election judges without compensation. (NEW)