CR 98-115 Change Order Engineering Services Alley Project 97-16July 1, 1998
Proposed Action.
Staff recommends adoption of the following motion: Move that
Council approve an increase in the engineering services budget as
it relates to Alley Project 97 -16.
Overview.
CHANGE ORDER
ENGINEERING SERVICES
ALLEY PROJECT 97 -16
Council Report No. 98 -115
Bolton and Menk, Inc. has requested $3,050 in additional
engineering service fees to cover the cost of increased design
and administrative tasks on the alley between the Arts Center and
US West. The original engineering services contract amount for
the project was $6,880. The engineering services budget
contingency is 5% or $344.00.
Primary Issues to Consider.
• Project bidding background
• Nature of fee adjustment
• Recommendation
Supporting Information.
O Bolton and Menk Services -to -Date Accounting
Steve J. Stadler
Public Works Director
Council Report 98 -115
July 1, 1998
Page 2
Analysis
Project bidding history
Originally this project was treated as free - standing, however
encompassed within the Interlachen Park Street Improvement
Project's bidding phase. At the time of that bid opening
staff was reluctant to accept a low bid of $63,483.40 for
alley reconstruction. In the meantime staff was in
negotiations with US West for purchase of a segment of
property to facilitate additional parking along the alley.
Negotiations had become stalled and staff moved to take the
alley project through a public hearing and a subsequent
rebidding process. Negotiations were successful, the public
hearing waived, and a low bid of $57,549.50 was taken.
Nature of fee adjustment
Bolton and Menk's request is based on having to provide
additional design services once the City became serious about
pursuing parking stalls along the adjacent US West property
and how to treat roof drains and a sump pump discharge from
the building. Additionally Bolton and Menk requested
additional funds for inspection once it became apparent that
drainage issues were critical and a parking lot design was
being added to the project's scope. Finally, the City
requested rebidding of the project and this required
additional administrative time.
The resulting engineering services fees are 170 of the
construction cost, still within acceptable limits as
determined by the market. In spite of additional
administrative costs triggered by the rebidding process,
staff points to the $6,000 savings in the contract price by
doing so.
0 Recommendation
Staff feels the increase is reasonable and recommends
approval.
i
Total
00'088'9$
00'009$
00'000
I1 - 00'O817`6$
Z9' £5L$
$3,541.30 �I
orbze$
Ob'£98' i
So'Lb£'£$
I
LS'6Z6'6$
Reimb.
00'0$
1 own
ao•o$
o o . o$
1 SPECIAL SERVICES
Revise Plans &
Specs for Rebid
00'0$
00'0$
$1,863.40
Ob'£98 I$
Total Special $2,287.60
Services
Design
Downspouts
00'0$
00'0$
$424.20
OZ'PZb$
CONTRACT
Const.
Staking
00'059$
00'OS9$
I OO'08t''6$
Sb'6C9$
St7'6E9$
L6' I t9`LS ava of ioe.>>uo3 leio.I.
Construction
Observation &
Administration
& As- Builts
$2,040.00
oo'oao`z$
00'0V0'b$
09'L0L'Z$
09'LOL'ZS
Field Topography
Plans and
Specifications
00'06'17$
00.0095
00'06L'b$
Z9'£SLS
0 £' 117
ZG'66Z`65
L6 /01 /t l
86/6/1
- �alo`I
86 /b /Z
a7� ;a�r
cl
O
r
C
t.-4
(NI
(-
N
00
M
O'J
tn
tC
I
Invoice No.
Orginul
Contract
Itedesign
Parking Lot
l ' Additional
Inspection
O
.a..,
C4
en
Ncr
Y
M
,
en
—
Q '
s-.
-
n•
Cs
c, gtz
SERVICES TO DATE