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Memo 2nd Reading Ordinance 98-812
0 CITY OF HOPKINS MEMORANDUM To: Hopkins City Council From: Lori Yager Date: August 14, 1998 Subject: Second Reading of Ordinance #98 -812 Staff recommends that the Council approve the following motion: Move that the Hopkins City Council approve Ordinance #98 -812 for second reading and order published. This ordinance has not changed since the first reading. The ordinance will take effect 90 days after it is published. Attachments: • Ordinance #98 -812 CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. 98 -812 AN ORDINANCE AMENDING THE CHARTER OF THE CITY OF HOPKINS UPON RECOMMENDATION OF THE HOPKINS CHARTER COMMISSION PURSUANT TO M.S.A. CHAPTER 410.12, SUBD. 7 The City Council of the City of Hopkins, upon recommendation of and from the Hopkins City Charter Commission does hereby ordain and thus amend and adopt the following changes, deletions, and amendments of or from the following chapters and sections of the Hopkins City Charter: Section 1. Section 6.06 is amended as follows: Section 6.06. PURCHASES AND CONTRACTS. The City Manager shall be the chief purchasing agent of the City. Contracts or purchases for the city for merchandise, materials. or equipment, if budgeted or for any kind of conptrugtion work, repair or maintenance of real or personal property or personal services may be made or let by the city manager when the amount of such contract or purchase does not exceed 510,000. All other purchases shall be made and all other contracts shall be approved by the council. Each contract made by the city manager shall be made or let in conformance with applicable state law and city ordinances. All purcha3ca in bchalf of thc City 3ha11 be madc, and all contract3 act by thc City contract cxcccd3 5,000. All contracts , in excess of $10,000, thi3 amount to which the City shall be a party, shall be signed by the Mayor and by the City Manager in behalf and in the name of the City. Section 2. Section 6.07 is amended as follows: Section 6.07. CONTRACTS /BIDS. In all cases of work to be done by contract, or for the purchase of personal property of any kind, where the amount involved is more than $15,000 $25,000 the City Manager shall advertise for bids in such manner as may be designated by the Council. Contracts over $15,000 $25,000 shall be let to the lowest responsible bidder. The Council may reject any and all bids. Competitive bids shall not be necessary in those cases where from the nature of the work to be done or the kind of property to purchased it is apparent that competitive bids will not be received, and also lso in those cases where the Council shall by emergency ordinance otherwise provide, and except also nany contract for a local improvement made under M.S.A. 429.041 or any other law having an inconsistent provision relating to contract for local governments. Nothing contained in this section shall prevent the purchase of real or personal property on the installment payment plan. Further regulations for the making, receipt and opening of bids and letting of contracts may be made by motion, resolution or ordinance. If at any time in the future there should be enacted any statute by the State of Minnesota providing for an amount larger than $15,000 $25,000 before the requirement of competitive bids, the City Council may pass and adopt ordinances in conformity with such statutes and thereafter proceed thereunder. Section 3. Section 7.04 is amended as follows: Section 7.04. PREPARATION OF THE ANNUAL BUDGET. The annual budget shall provide a complete financial plan for the budget year by fund, showing all proposed expenditures and dctailcd estimates of all anticipated revenues applicable to proposed expenditures and any other information the Council may require or the CityY hManager © may deem desirable. In parallel columns shall be shown amounts, if any, granted and expended under similar heads for the past two complete fiscal years and, as far as possible, for the current year. Thp Council may include or exclude at its' mination discretion any fund, except the general fund. per . The budget shall be submitted to the Council at a regular Council meeting, in a manner prescribed by state statute, not less than 30 days prior to final approval. It shall be a public record open to public inspection by anyone and the City Manager shall cause sufficient copies thereof to ou and prepared for distribution to the Mayor, members of persons. Section 4. Section 7.06 is amended as follows: O Section 7.06. ENFORCEMENT OF THE BUDGET. Except as set forth in Section 7.16, the City Manager or the City Council shall not approve any expenditure uncovered by the budget. unlcop The City Council may approve expenditures uncovered by the budget if there is sufficient unexpended balance left after deducting the total past expenditures and the sum of all outstanding bills, orders and encumbrances. No employee of the City shall place any orders or make any purchases except for the purpose and to the amounts authorized in the budget. Except as in this Charter otherwise provided, any obligations incurred by any person in the employ of the City for any purpose not authorized in the budget or for any amount in excess of the amount therein authorized shall be a personal obligation upon the person incurring the expenditure. Section 5. Section 7.10 is amended as follows: Section 7.10. DISBURSEMENTS. The City Manager, or her or hip designees, shall ipouc and sign a chock upon thc proper City fund for each disbursement approved by thc Council. Disbursement of city funds shall be made by a negotiable instrument bearing the actual or authorized facsimile signature of the authorized city officer. No such negotiable instrument shall be issued until the claim to which it relates has been supported by an itemized bill, payroll, time- sheet, voucher or the like approved and signed by the responsible city officer who vouches for its correctness and reasonableness. No check shall be issued until there is money to the credit of the fund out of which it is to be paid sufficient to pay the same. The council may by ordinance make further regulations for the safekeeping and disbursements of the funds of the city. 0 Section 6. The effective date of this ordinance shall be ninety days after publication. First Reading: Second Reading: Date of Publication: ATTEST: Terry Obermaier, City Clerk APPROVED AS TO FORM AND LEGALITY: July 7, 1998 August 18, 1998 August 26, 1998 Date Ordinance Takes Effect: November 25, 1998 By City Attorney Signature Date Charles D. Redepenning, Mayor