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Memo- Willie Nelson Concert . Memo To: Honorable Mayor and Members of the City Council From: Jay Strachota, Facilities Manager Date: 02/03/99 Re: Willie Nelson Concert Attached you will find two budgets for a Willie Nelson concert at the Hopkins Center for the Arts. One budget is at a ticket price of $100.00, the other budget is at a ticket price of $75.00. Also attached is a history of Willie Nelson's ticket sales and ticket prices for concerts in this region. . These attached items will be used in the discussion of bringing an artist of this level to the Hopkins Center for the Arts. . . Page 1 . OFFER/ESTIMATED EXPEN SES ARTIST WILL Y NELSON DATE 28 AUG 99 8:00 PM Ticket Price $100.00 Merch 80/20 Box Office Charge $10.00 artist sells Tax $ 6.50 Total Ticket Cost $116.50 TOTALS Ticketing Scale 1: 723 Ticket 1 : $100.00 $72,300.00 TOTAL CAPACITY: 723 GROSS POTENTIAL: $72.300.00 TICKETS SOLD 723 680 600 546 515 EXPENSES Stagehands $1,000.00 Electrician $500.00 Ushers $250.00 Security $150.00 Production Manager $350.00 Runner $150.00 Box Office Commission $2,169.00 3% Staff, Day of $250.00 ASCAP/BMI $410.00 Promoter Fee $3,500.00 Clean Up $100.00 . Sound & Lights $2,800.00 Lights $1,000.00 Hotel $550.00 Staging $500.00 Backline $350.00 Piano (pad if HCA 's $575.00 acceptable) Tuner $0.00 Miscellaneous $300.00 Spot Lights $400.00 Advertising $2,000.00 1 st Act Guarantee $35,000.00 2nd Act Guarantee $0.00 Catering $2,000.00 Limos $300.00 Travel $0.00 Totals $54,604.00 $54.604.00 $54.604.00 $54.604.00 $54.60400 HOUSE PROFIT % $8,190.60 $8190.60 $8190.60 $0 $0 Gross (Potential) $72,300.00 $68,00000 $60,000.00 $54,600.00 $51,50000 Split Point $62,794.60 $62,794.60 $62,794.60 $0 $0 Splitable Net $9,505.40 $5,205.40 $2,235.68 $0 $0 Artists Split $7,604.32 $4,164.32 $1,78854 $0 $0 . House Split $1,901.08 $1,041.08 $447.14 $0 $0 Profit with Pads $13,235.68 12,375.68 $11,781.74 $3,144.00 $0 I . OFFER/ESTIMATED EXPENSES ARTIST WILL Y NELSON DATE 28 AUG 99 8:00 PM Ticket Price $75.00 Merch 80/20 Box Office Charge $7.50 artist sells Tax ~ Total Ticket Cost $87.37 TOT ALS Ticketing Scale 1: 723 Ticket 1: $100.00 $54,225.00 TOTAL CAPACITY: 723 GROSS POTENTIAL: $72,300.00 TICKETS SOLO 723 680 EXPENSES Stagehands $1,000.00 Electrician $500.00 Ushers $250.00 Security $150.00 Production Manager $350.00 Runner $150.00 Box Office Commission $2,169.00 3% Staff, Day of $250.00 ASCAP/BMI $410.00 Promoter Fee $3,500.00 Clean Up $100.00 Sound & Lights $2,800.00 . Lights $1,000.00 Hotel $550.00 Staging $500.00 Backline $350.00 Piano (pad if HCA's $575.00 acceptable) Tuner $0.00 Miscellaneous $300.00 Spot Lights $400.00 Advertising $2,000.00 1 st Act Guarantee $35,000.00 2nd Act Guarantee $000 Catering $2,000.00 Limos $300.00 Travel $0.00 Totals $54,604.00 $51,000.00 HOUSE PROFIT % -$379.00 -$3,225.00 Gross (Potential) $54,225.00 $51,000.00 Split Point Splitable Net Artists Split . House Split $2,765.00 -$81.00 Profit with Pads . WILLIE NELSON CONCERT HISTORY DATE VENUE CAPACITY SOLD TICKET PRICES FEB 98 ST CLOUD 2818 1401 $22/27 CIVIC ARENA FEB 98 MANKA TO 5217 2124 $22/27 CIVIC ARENA MEDINA CANCELLED $26/32 BALLROOM APRIL 99 MYSTIC 2200 $27/38 LAKE . .