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Agenda HOPKINS CITY COUNCIL FINAL AGENDA November 16, 1999 7:30 p.m. THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTil THE START OF THE CITY COUNCil MEETING Schedule: 7:30 pm - City Council meeting Work session at conclusion of City Council meeting I. CALL TO ORDER II. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III. REPORTS - COMMITTEES/COMMISSIONS 1. Park Board IV. CONSENT AGENDA 1. November 3, 1999 regular City Council meeting minutes 2. November 9, 1999 work session meeting minutes 3. Approve appointment to Chemical Health Commission (Memo) 4. Approve retaining wall encroachment agreement 102 Fifth Avenue No, (CR99- 205), Gessele 5. Approve final payment, storm sewer projects Sixth Ave No and Hopkins Plaza (CR99-158) - Gessele Vote: Maxwell Jensen Hesch Johnson Redepenning V. OLD BUSINESS 1. Second reading, massage therapy ordinance, (Memo) - Obermaier Johnson _ Redepenning Vote: Maxwell Jensen Hesch VI. NEW BUSINESS 1. First reading zoning amendment, single family housing preservation, (CR99- 208) -Anderson Johnson _ Redepenning Vote: Maxwell Jensen Hesch QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421 (The Razzle Line is the City of Hopkins voice message system) II 2. Award Hop-A-Ride bid, (CR99-207) - Anderson Vote: Maxwell Jensen Hesch Johnson _ Redepenning 3. Approve parking task force recommended changes, (CR99-21 0) - Hartshorn Vote: Maxwell_ Jensen Hesch Johnson Redepenning 4. Presentation of budget, (CR99-211) - Yager Vote: Maxwell Jensen Hesch Johnson Redepenning 5. First reading, ordinance revising mechanical, plumbing, and utility fees, (CR99-203) -T. Anderson Vote: Maxwell Jensen Hesch Johnson Redepenning 6. Resolution approving water rate increase, (CR99-197) - Yager Vote: Maxwell_ Jensen_ Hesch Johnson Redepenning 7. Approve plans, Nine Mile Creek headwaters improvements, (CR99-206), Gessele Vote: Maxwell Jensen Hesch Johnson _ Redepenning VII. ADJOURNMENT " . . A regular meeting of the Hopkins City Council was held on November 3, 1999, in the Council Chambers of the Hopkins City Hall. Present were Mayor Redepenning and Council Members Maxwell, Jensen, and Johnson. Also present were staff members Mielke, Stadler, Kerrigan, and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Redepenning called the meeting to order at 7:35 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were none. III. CANVASS ELECTION RESULTS Mayor Redepenning congratulated the winning candidates and moved to adopt resolution 99-105 declaring the results of the 1999 City General Election. Council Member Maxwell seconded the motion. The motion was approved unanimously. IV. PHOTO CONTEST Bobbie Hartfiel presented the first place winner and runner up awards for the City Photo Contest. Ms. Hartfiel said that three elements are looked at to determine the winner. Those elements are composition, subject matter, and clarity. Twelve entries were received. The first place winner was David Sappenfield. Kevin Thomas received Honorable Mention. V. REPORTS - COMMITTEES/COMMISSIONS John Szuba represented the Zoning and Planning Commission. Mr. Szuba said that the Commission discussed three items at their last meeting plus the variance request. Those items were the ordinance amendment to preserve single-family homes, the downtown parking recommendation, and the proposed policy on neighborhood meeting requirements for CUPs and rezoning requests. The Commission decided to go with ordinance amendments on the single-family issues as opposed to a new ordinance. They felt that the regulation has to be balanced between preserving single-family homes without denying growth. VI. CONSENT AGENDA 1. October 19, 1999, Regular City Council Meeting Minutes 2. October 19, 1999 Work Session Meeting Minutes 3. October 26, 1999, Work Session Meeting Minutes 4. Ratification of Prior Month's Disbursements , 5. Approve Engineering Services Agreement, Sanitary Sewer Rehab Project, 3rd St N (CR99-201) 6. Approve Wine and Strong Beer License, Cafe Michelangelo, (CR99-200) Council Member Johnson moved and Council Member Maxwell seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. VII. NEW BUSINESS 1. Variance, Rear Yard Setback, 133 Ashley Road Jim Kerrigan said that Dr. Mark Jensen and Dr. Sue Penniston proposed to construct a porch off the rear of their home at 133 Ashley Rd. The rear yard setback for the zoning district is 35 feet. The porch would encroach by three feet. The Zoning and Planning Commission denied the request for lack of hardship. Mayor Redepenning asked Jerre Miller, City Attorney, if he had reviewed the application. Mr. Miller said that he had and could see no hardship that would meet state statute requirements. Council Member Maxwell moved and Council Member Johnson seconded a motion to adopt Resolution 99-103, denying a rear yard setback variance to construct a porch. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion . carried unanimously. 2. Approve Zoning Ordinance Neighborhood Meeting Policy (CR99-199) Jim Kerrigan said the policy would require a neighborhood meeting when an applicant requests a conditional use permit or a rezoning. The policy provides the format for the meeting and the notification process. Council Member Maxwell asked if a clause could be added that would require notification to the president of the neighborhood association where neighborhoods are organized. Mr. Kerrigan said he would add that to the policy. Council Member Jensen moved and Council Member Johnson seconded a motion to adopt resolution 99-104, approving a legislative policy to require neighborhood meetings for conditional use permit and rezoning applications. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 3. Operations Agreement, Railroad Switch Addition in Hopkins Steve Mielke said that about one month ago, Council approved a request for the City Manager to negotiate an operations agreement for a railroad switch on the CP rail line in Hopkins. A noise study indicated that moving the switching operations to an industrial area in Hopkins would provide a large relief for residents in St. Louis Park. . City Attorney, Jeremy Steiner, reviewed the agreement and other than language modifications, approved of it. Mr. Mielke reviewed the agreement. Council Members discussed portions of the agreement. Lee Koppy of RLK was present to answer questions. Council Member Johnson moved and Council Member Jensen seconded a motion to approve the contractual agreement for purchase of materials and labor for installation of a new crossover and revisions to the Twin Cities and Western Railroad blocking procedures within the cities of Minnetonka, St. Louis Park and Hopkins allowing minor wording changes by the City Attorney that do not change the intent of the agreement. Council authorized the Mayor and City Manager to execute the agreement. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. VIII. ADJOURNMENT There being no further business, Council Member Jensen moved and Council Member Maxwell seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 8:34 p.m. Respectively Submitted, Terry Obermaier, City Clerk COUNCIL MEMBERS ATTEST: Charles D. Redepenning, Mayor . . . MINUTES CITY COUNCIL WORK SESSION - NOVEMBER 9, 1999 A work session of the Hopkins City Council was held at 6:30 p.m. on November 9, 1999, at the City Hall. Council members present were Mayor Redepenning and Council members Hesch, Jensen, Johnson and Maxwell. City personnel present were City Manager Mielke; Acting Police Chief Liddy; Finance Director Yager, Planning & Economic Development Director Kerrigan, Economic Development Coordinator Hartshorn and Assistant City Manager Genellie. Also present were Mark Koegler of Hoisington Koegler, Nora Davis, President of HBCA, Gordon Wiborg of the police department and Nelson Berg of the Parking Task Force. Parking Task Force Recommendations, Jim Hartshorn, Presenter Jim Hartshorn discussed the recommended parking changes: 3 V2 hI. limits in lots except 500A; free daily passes for special event purposes; eliminating 10 p.m. restrictions; one color permit rather than the color-coded system; more permit areas; permits for night construction crews. He noted they discussed expansion through St. Joseph's Church Lot and 9th Avenue, but funding was an area they could not make recommendations on, even though they spent several meetings on special services districts and special assessments. The former would be their choice except it may raise legal issues. Later Mr. Mielke noted that special services districts must be for new services or for those the city is not paying for presently; possibilities would include sidewalk snow clearing, central landscaped garbage areas, etc. New parking lots may qualify. Nora Davis discussed the history. She noted one problem was the lack of a registry of businesses and recommended a system be set up to help with downtown projects. Mayor Redepenning thanked the task force for the many hours they had spent. Diane Johnson noted the reply cards sent in from the HBCA calendar indicated downtown parking is not seen as a problem by many. Decreasing the time frame the 90-minute parking is in effect was raised by Karen Jensen; Mr. Liddy noted decreasing very much would allow theater goers, etc. to park at 5:30 without worrying about limits, taking the grocery store parking. Ms. Jensen mentioned the 90-minute limit should be by the grocery store since it was for the convenience of grocery shoppers. MI. Mielke noted his concerns about the recommendations: funding (in particular reconstruction for 500 A & B and expansion through St. Joseph's lot would wipe out the parking fund, which already loses about $50,000 per year) and that a 31/2 limit means a 4-hour enforcement so employees could just move their cars at lunch, using potential customer spots for themselves. Acting Chief Liddy noted many parking tickets were for repeat offenders; Hennepin County is considering raising the fine as it will be going to an 80120 split rather than a 90/1 0 as at present. Mr. Berg of the task force noted the lack of property owners in the process has been a problem. Special service districts would spread the cost out; with special assessments there would be "a fight on every lot. " General Consensus Mr. Mielke should talk to the HBCA and bring a list of things that can be implemented right away, such as one color permits, education, expansion of permit areas, 10 p.m. restriction removal, etc. Comp Plan Review, Nancy Anderson, presenter Ms. Anderson said another public hearing had just been held. The comprehensive plan will come to the Council for action in December. Mark Koegler of Hoisington Koegler said a section on Excelsior Blvd. would still be added. Corrections were suggested for page 39 by Karen Jensen, for pages 27, 37-8 by Fran Hesch, and for page 35 by Diane Johnson. Fran suggested that the new policy that developers of projects of over $150,000 are required to meet with the neighborhood residents. The Council was pleased in general with the plan. 2000 Budget Discussions, Lori Yager, presenter This was an information presentation. Jim Kerrigan presented the Planning and Community Development budget; Acting Police Chief John Liddy and Gordon Wiborg presented the Police budget; Jim Genellie presented the Community Services budget. Steven Mielke commented most area cities are increasing salaries, etc. by 3 % and health insurance coverage by $30, contrasted to the present Hopkins budget for 2.5 % and $10. General Consensus: Fees, etc. for the pawn shops need to be studied next year. Filling Council Vacancy Discussion, Steve Mielke, presenter Steve Mielke discussed the options available to the Council, from simple appointment to full-scale recruitment and interviewing. General Consensus: Steve should check with the League and St. Louis Park for suggestions before the next Council meeting, as well as have a time line drawn up at that time. The idea of a mass mailing had general approval, as did Diane Johnson's suggestion an application form be printed on the reverse side of the letter sent out. Other Visioning Process General consensus was that the first two sentences should be removed from the letter being sent out. . Motion to adjourn was made by Diane Johnson and seconded by Karen Jensen. It passed unanimously. Meeting adjourned at 10:10 p.m. Kasey Kester, recording secretary COUNCIL MEMBERS ATTEST: Charles D. Redepenning, Mayor .