CR 99-181 Budget Adjustment for Hopkins Center for the Arts
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Council Report 99-181
September 22, 1999
Budget Adjustment for Hopkins Center For The ~rts
ProDosed Action
Staff recommends approval the following motion: Move to approve the recommended
budaet adiustments in 1999 for the purchase of office eauipment. computer equipment.
schedulina software. and remodelina costs associated with expandina the manaaement
office and the hiring of a schedulina clerk at the Arts Center.
Adoption of this motion will result in an increase in the expenditure budget for the Arts
Center in the amount of $12,000.
Overview
Standard office design calls for 80.100 square feet per employee. The Facility
Management office at the Arts Center is 192 square feet. In order to accommodate the
Facilities Manager, Arts Coordinator, Scheduling Clerk, Art Center Supervisors and
visitors to the office, it has become necessary to convert the Art Storage space to office
space. The conversion of the Art Storage space will require installation of electrical
outlets, a phone line, carpet and the purchase of office furniture.
With the hiring of a Scheduling Clerk, the Art Center will need to provide room
scheduling software and a computer capable of operating that software. The new
system will provide a more efficient method of booking and tracking room rentals and
will also provide reports that will be beneficial to visitors, the meet-and-confer process,
the board and council. The Facilities Manager is also requesting computer equipment
to monitor the room schedule, generate reports from the room scheduling software, for
e-mail and word processing.
Primary Issues to Consider
Expenditures to be made: remodeling storage space $2000, office equipment $1000,
two computers and one printer $3500, room scheduling software $5500. Total
request: $12,000
This budget increase does not effect the general fund only the enterprise fund of the
Arts Center.
Recommendations
Staff recommends increasing the expenditure budget for the Arts Center by $12,000 for
the 1999 calendar year.
y Strachota, Facilities Manager