CR 99-191 Approve Engineering Services Agreement Thermotech Storm Sewer
CITY OF
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September 29, 1999
HOPKINS
Council Report 99-191
APPROVE ENGINEERING SERVICES AGREEMENT
THERMOTECH STORM SEWER
Proposed Action
Staff recommends adoption of the following motion: Move that
Council accept a consultant services proposal from SEH-RCM
Engineering for design, plans, and bidding services related to
storm sewer improvements adjacent to the Thermotech building and
authorize plans to be drawn up.
Overview
A 2-pond flood storage was installed west of the Thermotech
building in 1993. In 1994 a more extensive project was
undertaken at Thermotech to upgrade box culvert facilities in
Nine Mile Creek. A final project that has languished in the
City's CIP is to connect the two projects as the last link in
addressing localized flooding. Staff is prepared to undertake
the remaining project.
Primary Issues to Consider
. Project history and scope
· Engineering service costs
. Recommendation
Supporting Information
. SEH-RCM proposal
. Location map
~~
James Gessele
Engineering Superintendent
ANALYSIS
Project history and scope
Previous to the extensive 1994 box culvert projects on Nine
Mile Creek, two ponds were established west of the
Thermotech Property. The two pond system was installed to
immediately address localized flooding around the several
commercial buildings in that area. The view was to provide
some flood storage in the ponds and to provide an outlet
into Nine Mile Creek once the larger creek box culvert
projects were finished. Indeed, a 36u storm pipe was
stubbed into the Thermotech property between the building
structure and the adjacent Soo Line Railroad from the huge
creek culvert undertaking for future use.
The scope of the proposed project is to connect to the 36u
stub and install storm pipe between the Thermotech structure
and the Soo Line Railroad westward to an intake structure
within the first storage pond west of the building.
Engineering service costs
Staff' approached SEH-RCM Engineering for a proposal because
of their previous design work on the earlier two components
of the local storm drainage system. RCM has extensive
knowledge of site characteristics and,flooding issues in the
area as well as some design work already in hand. SEH-RCM
submitted a proposal for services from design through
project bidding at a cost not to exceed $13,560. This is
based on a preliminary construction cost estimate of
$120,000. The SEH-RCM proposal then equates to roughly 11%
for engineering services through the bidding phase. This is
within the industry standard of roughly 12%. The CIP
earmarks the Storm Sewer Utility as the funding source for
this project.
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Recommendation
Staff has reviewed the proposal and finds it meets the
City's needs and is fair and reasonable in cost. Staff
recommends approval of the proposal and authorization for
plans and specifications to be drawn up.
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10901 Red Circle Drive, Suite 200, P.O. Box 130, Minnetonka, MN 55343-0130 612.935.6901 612.935.8814 FAX
architecture
engineering
environmental
transportation
September 21, 1999
RE: Hopkins, Minnesota
Thermo Tech Storm Sewer
SEH.RCM No. P-HOPKN0003.00 10.00
Mr. James Gessele
Engineering Supervisor
City of Hopkins
1010 First Street South
Hopkins, MN 55343
Dear Jim:
Weare pleased to submit this proposal for engineering services to perform the fmal design on the
storm sewer proposed behind the ThermoTech facility south of 5th Street in the City of Hopkins,
as requested in your letter dated September 9, 1999. We have attached a cost matrix identifying
the tasks and estimated costs to take this project through the award of construction contracts.
Please review these tasks to see if you concur with our analysis of what needs to be done to
prepare this project for construction.
Based on this matrix we propose to perform these services for the City of Hopkins for a not to
exceed cost of$13,560.
If you have any questions or need clarification on anything please contact me.
.:::>
David C. Halter, P.E.
Proj ect Manager
Enclosure
\\ntautomp\clericaJ\civill!topkinslphopkn0003.00lproposal.doc
Short Elliott Hendrickson Inc.
Offices located throughout the upper Midwest
we help you plan, design, and achieve.
Equal Opportunity Employer
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