Agenda
HOPKINS CITY COUNCIL
FINAL AGENDA
. January 5, 1999
7:30 p.m.
THIS FINAL AGENDA IS SUBJECT TO CHANGE
UNTIL THE START OF THE CITY COUNCIL MEETING
Schedule:
6: 15 p.m. - City Council Work Session
7:15 p.m. - HRA meeting
7:30 p.m. - City Council meeting
I. CALL TO ORDER
II. OPEN AGENDA ~ PUBLIC COMMENTS/CONCERNS
(Public must fill out a Speaker Request Form. Three minute limit for each person)
III. CONSENT AGENDA
1. December 7 t 1998 Budget Hearing minutes
2. December 8,1998 Council work session minutes
3. December 15, 1998 regular City Council meeting minutes
. 4. Ratification of prior month's disbursements (CR99-00B)
5. Designate official newspaper (CR99-001)
6. Second reading of Ordinance 98-822 establishing Housing Improvement Area #3 ~
Valley Park Condominiums (CR99-003)
7. Approve purchase of hardware for utility billing system (CR99-005)
8. Cost Agreement for Transit Service Sector Study (CR99-006)
Vote: Maxwell Jensen Hesch Johnson Redepenning
IV, PUBLIC HEARING
1, Housing improvement fees for Housing Improvement Area #3 ~ Valley Park
Condominiums (CR99~004) - Elverum
Vote: Maxwell Jensen Hesch Johnson Redepenning
V, NEW BUSINESS
1, Contract for Single Family Housing Study (CR99-002) - Kerrigan
Vote: Maxwell Jensen Hesch Johnson Redepenning
.
QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421
(The Razzle Line is the City of Hopkins voice message system)
. 2. Set hearing date, liquor license violation - Hopkins Bowl (CR99-007) . Mielke
Vote: Maxwell Jensen Hesch Johnson Redepenning
3. Feasibility report, Order Public Hearing - 1999 alley improvements (CR98-210) -
Stadler
Vote: Maxwell Jensen Hesch Johnson Redepenning
VI. REPORTS - COMMITTEES/COMMISSIONS
VII. ADJOURNMENT
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.
-. MITNUTESOFTBEBUDGETHEAmNG
December 7,1998
All Council members were in attendance. Staff members Steve Mielke and Lori Yager
were in attendance.
The meeting was called to order by Mayor Redepenning at 6:30 p.m. Finance Director
Yager provided a presentation to the City Council on the 1999 proposed budget.
Outlined in the proposal were revenues and expenses from all City funds, as well as
detailed information about the general fund.
Following the presentation, Mayor Redepenning opened the budget hearing to the public.
There being no one in attendance to comment, a motion was made by Council Member
Maxwell and seconded by Council Member Hesch to close the public hearing. The
motion passed unanimously.
Discussion followed by the Council regarding the presentation. A request was made for
the staff to provide property valuation increase information by neighborhood to the
Council, as well as a report on unexpected revenues and where they go when received.
Ms. Yager indicated she would provide a report to the Council on that topic.
. There being no other business, Council Member Maxwell moved and Council Member
Jensen seconded a motion to adjourn. The motion passed unanimously. The meeting
was adjourned at 7: 15 p.m.
Respectfully submitted,
Steven C. Mielke
City Manager
.
MINUTES OF THE CITY COUNCIL WORK SESSION
December 8,1998
". All members of the Hopkins City Council were present, as well as City Manager Steve
Mielke.
The meeting was called to order by Mayor Redepenning at 6:30 p.m.
HOPKINS VILLAGE APARTMENTS
The first item was an update of the Hopkins Village Apartments. Residents Betty Ann
Murphy and Regis Yunkers, as well as Charlie Warner of Community Action for
Suburban Hennepin (CASH) provided and update to the City Council on the progress
being made toward a permanent solution to the Hopkins Village Apartments situation.
Mr. Warner stated that a buyer has been identified for the building (Community Housing
Development Corporation-Richard Brustad) and that it was possible that a cooperative
may be formed for ownership and/or management of the facility by the residents. He
indicated that based on the current plans, rents would not be going up, renovation of the
building would be done using state dollars, and they intended to close the deal before the
end of the year. He stated the property would be a 4D property and would contain both
236 and Section 8 units. He also stated the property would pay property taxes.
ASSESSMENT POLICY
The next item was a discussion of the assessment policy. Steve Stadler, Public Works
. director, reviewed with the Council an assessment policy revision, which includes
language in Section 11.04 that caps assessments at 120 percent of the average per foot
assessment on the previous three similar street projects. He also stateed that asphalt
milJing and overlay, as weJI as pavement reclamation, would be assessable items as part
of reconstruction projects. He stated that they did review the option of deferring
assessments in a situation where a property is already being assessed for street or alley
improvements and stated that the City Attorney indicated it would not be possible to
defer assessments, except as otherwise provided in the statutes which pertain solely to
persons 65 years or older or of a permanent and total disability.
After discussion the Council ordered no additional direction, but requested information
on the Minnetonka system of street reconstruction policies.
DISCUSSION OF COUNTY ROADS 73 AND 5 INTERSECTION
Mr. Mielke outlined a report by the 73 & 5 Task Force. Bill Smith ofBiko Associates
and Mr. Stadler participated in the presentation. Mr. Mielke outlined the goals, which
were identified through the task force process and provided an overview of the proposed
design of the 73 and 5 intersection. Jerry Lavin and Ed Anderson of the 73 & 5 Task
Force were present and provided comments from the Task Force perspective as
well as from the neighborhood perspective. Mr. BiJI Cullen of the BeHgrove
neighborhood was also in attendance. Mr. Anderson stated that increasingly through the
. neighborhood process the neighborhood is becoming concerned about cut-through traffic
in the Bellgrove neighborhood and is recommending that action steps be taken to reduce
cut-through traffic. They also stated that the association was in favor of the proposed
improvements, assuming they are constructed as detailed in the 73 and 5 Task Force
recommendation.
MINUTES OF THE CITY COUNCIL WORK SESSION - Page 2
'. LEGISLATIVE PREVIEW
Representative Betty Folliard and Senator Steve Kelley were present to discuss with the
City Council the upcoming legislative session.
Senator Kelley stated that he felt the top three priorities for the legislative session would
include a tax. cut/rebate, dealing with higher education, and spending time on K-12
education.
The Council discussed a variety of to pies with the legislators, including Y2K, affordable
housing, and local government revenues. It was indicated that the Council would enjoy
meeting with the legislators at the conclusion of the legislative session.
1999 BUDGET
The next item was a discussion of the 1999 budget. Lori Yager, Finance director, and
Jim Genellie, Assistant City Manager, were in attendance to discuss the budget. Jim
Genellie reviewed a report on the Assessing Division of Community Services and the
cost savings potential if the City were to contract with the County for those services.
After discussion, the Council directed the City manager to not initiate changes with the
County for assessing and instead to establish a special work session at the end of January
to establish goals and priorities of the City Council and to help the City Council state
. where it wants to spend its budget to meet the stated goals. Mr. Mielke suggested
January 26 for the special work session.
There being no other business, the motion was made by Council Member Johnson and
seconded by Council Member Maxwell to adjourn. The motion passed unanimously.
The meeting was adjourned at 10:20 p.m.
Repectfully Submitted,
Steven C. Mielke
City Manager
.
CITY OF
-
December 30, 1998 NaPKINS Council Report 98-210
.
ACCEPT FEASIBILITY REPORT
ORDER PUBLIC HEARING
ALLEY RECONSTRUCTION
PROJECT 98-14
Proposed Action
Staff recommends the following motion: Move that Council adopt
Resolution 98-094, Resolution Orderinq Public Hearinq, Alley
Reconstruction, Pro-ject 98-14.
This action continues an assessable project for alley upgrading.
Overview
City Council at its December 1 meeting authorized staff to
undertake a feasibility study concerning the reconstruction of
alleys in north Hopkins in the 300 block between 12th/13th
Avenues and the 400 block between 14th/15th Avenues. The report
. is completed and now submitted for Council review and action.
Staff will be conducting neighborhood information meetings in
advance of the public hearing to discuss alley reconstruction
policy, costs and special assessments.
Primary Issues to Consider
o Report findings and recommendations
o Public information
o Staff recommendation
Supporting Information
o Feasibility report
o Resolution 98-094
/1~
J:2~ele
e Engineering Superintendent
. Analysis
. Report findings and recommendations
The alley in the 300 block between 12th/13th Avenues North
and one in the 400 block between 14th/15th Avenues North are
both deemed to be substandard improved alleys. They are
bituminous surfaced roadways heading more and more into
disrepair and requiring greater levels of maintenance.
Storm runoff from rear residential lots 1S impaired because
of substandard design. Both alleys are identified in the
1999 ClP for reconstruction with concrete pavement.
The report recommends reconstruction with concrete to a
12-foot width and with installation of oversized turning
radii at the street intersection to accommodate City
vehicles.
The report recommends costs to be assessed in accordance
with City policy (80%-20% split), that the City assume its
share of costs to be funded by the storm sewer utility and
that the balance of costs be specially assessed.
.
. Public information
Staff has scheduled public information meetings to inform
property owners of project details. The meeting date is
January 20.
. Staff recommendations
Staff recommends accepting the feasibility study and
ordering a public hearing for February 2, 1999.
.
. FEASIBILITY REPORT
CONCRETE ALLEY PAVING
CITY PROJECT NO. 98-14
Introduction
The City of Hopkins' 1999-2003 Capital Improvement Plan (ClP) includes an alley paving
project for each year within the plan. For 1999, staff determined that the alley between 12th and
13th Avenues from 2nd to 3rd Street North and between 14th and 15th Avenues North of 4th
Street North required upgrades with concrete paving due to the poor drainage and deteriorated
condition of those alleys. The City Council reviewed these proposed alley paving improvements
during their review of the CIP, and subsequently authorized staff to begin the initial analysis of
the improvement upon their approval of the 1999-2003 elP.
Background
The alleys in the 400 block between 14th/15th Avenues North and 300 block between 12th/13th
A venues North are presently considered improved but substandard. Their surface consists of one
to one and one half inches of bituminous paving with less than adequate drainage characteristics
from the propel1ies to the alleys. The combination of a poor pavement section and inherent
. drainage problems has led to the increased rate of deterioration of the alleys. The result is that
levels of maintenance have grown larger.
Proposed Improvements
The proposed alley improvement projects are presented on Exhibit 1 and 2, attached. The
projects provide for the construction oC a concrete pavement surface 12 feet wide and 6 inches
thick, in accordance with the City of Hopkins' concrete alley construction standard.
The existing bituminous driveways will be sawcut and restored with bituminous driveway
pavement upon completion of the concrete alley paving. There will be no sod restoration within
the limits of this project. Any turf restoration required by the project will be accomplished with
black dirt and seed.
The concrete alley paving will consist of an inverted crown section, which is slightly depressed
in the center to allow storm runoff within the alley section versus ponding in the adjacent
properties. The pavement grade will be established to direct the runoff to the respective 3rd and
4th Streets North.
it is anticipated that all new alley construction will be limited to the existing 14 foot right of way ;
however, driveway and parking lot restoration will extend up to two feet beyond the limits of the
. existing public right of way. The construction will also require the replacement of the concrete
apron at intersections with City streets.
-- -
. Proposed Funding
It is proposed that the concrete pavement project be assessed in accordance with the City of
Hopkins' current assessment policy, wherein 80% ofthe cost is assessed to abutting properties
and 20% is funded as a City cost. It is further proposed that the City's portion of the costs be
paid entirely from the storm sewer utility fund, in accordance with City policy.
It has been determined that the fairest method to assess this project is on a linear footage basis,
and that the maximum lineal assessment for an oversized residential property shall be based on
75 feet.
Project Costs
Block 400 (A) Block 300 (B)
Alley Construction Costs $23 ,600 $44,200
Engineering and Administration @ 6.5% $ 1,800 $ 2.800
Total Project Costs $30,400 $47,000
. Proposed Funding
80% of Total project cost per City policy $24,320 $37,600
Assessable linear footage 691/lf 1149.22/lf
Proposed Assessment Rate $35.20/foot $32.72/foot
Assessment Period 10 years 10 years
Interest Rate 8.0% 8.0%
Est. Assessment for average 50 ft. lot $1,760 $1,636
Recommendations
The project is necessary to correct maintenance problems caused by inadequate alley paving.
Maintenance problems include 11igh maintenance costs for patching and other problems
associated with poor drainage. The project is cost effective and it is part of the City's annual
alley paving program. The City plans for necessary capital improvements ammally to coordinate
other work and ensure that necessary improvements are provided in a timely and cost-effective
manner.
.
. The concrete alley paving project is technically feasible from an engineering standpoint and it is
reconunended that the City Council accept the project engineer's feasibility report as outlined
herein, and order the improvement made, subsequent to holding a public hearing. Addended to
the end oftms report is a sununary ofthe estimated construction costs and a preliminary project
schedule for the City Council's consideration.
Respectfully submitted,
""\
,
Steven J. Stadler, P.E.
Director of public Works
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.
"- --- ---- .-- ---"
. Preliminary Costs City Project 98-14
Alley Reconstruction
400 Block
Construction Item Unit Quant. Unit Price Total
Common excavation CY 99 $9.00 $891.00
Remove bit. pavement SY 685 $1.90 $1,301.50
Remove concrete pavement SF 147 $1.00 $147.00
Remove curb & gutter LF 18 $4.50 $81.00
Sawcut bit. pavement LF 378 $2.50 $945.00
Sawcut concrete pavement LF 51 $4.00 $204.00
Subgrade correction CY 28 $12.00 $336.00
Granular borrow T 39 $10.50 $409.50
Class V aggregate T 69 $11. 00 $759.00
Concrete alley SY 551 $36.00 $19,836.00
Bit. driveway pavement SY 122 $8.50 $1,037.00
Install concrete curb & gutter LF 10 $16.00 $160.00
. Restoration LS 1 $525.60 $525.60
Concrete driveway pavement SF 147 $4.2 0 $617.40
Alley Construction Cost $27,250.00
5% Contingency 1,350.00
Total Construction Est. $28,600.00
.
.
300 Block
Construction Item Unit Quant. Unit Price Total
Common excavation CY 156 $9.00 $1,404.00
Remove bit. pavement SY 1,010 $1.90 $1,919.00
Remove concrete pavement SF 314 $1. 00 $276.00
Remove curb & gutter LF 35 $4.50 $157.50
Sawcut bit. pavement LF 316 $2.50 $790.00
Sawcut concrete pavement LF 128 $4.00 $512.00
Subgrade correction CY 45 $12.00 $540.00
Granular borrow T 64 $10.50 $672.00
Class V aggregate T III $11. 00 $1,221.00
Concrete alley SY 867 $36.00 $31,212.00
Bit. driveway pavement Sy 132 $8.50 $1,122.00
Install concrete curb & gutter LF 10 $16.00 $160.00
Restoration LS 1 $530.90 $530.90
Concrete driveway pavement SF 368 $4.20 $1,545.60
Alley Constmction Cost $42,100.00
. 5% Contingency 2,100.00
Total Constmction Est. $44,200.00
.
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Preliminary Project Schedule
Hopkins Alley Construction
City Project Number 98-14
Order Feasibility Report December I, 1998
Receive Feasibility Report and Order Public Hearing January 5, 1999
Hold Public Hearing and Order Plans and Specs. February 2, 1999
Accept Plans and Specs. and Authorize ad for bids March 2, 1999
Open bids March 25, 1999
A ward Contract April 6, 1999
Begin Constmction June 11, 1999
Complete Construction July 15, 1999
'. Ho Id Assessment Hearing Fall 1999
.
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. CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 98-094
RESOLUTION ORDERING PUBLIC HEARING
ALLEY RECONSTRUCTION
PROJECT 98-14
WHEREAS, The City Council authorized and directed the City
Engineer to prepare a report with reference to the aforesaid
improvement, and
WHEREAS, the City Engineer has caused to be prepared the
aforesaid report for improvements in the 300 Block between
12th/13th Avenues North and the 400 Block between 14th/15th
Avenues North,
NOW, THEREFORE BE IT RESOLVED by the City Council of Hopkins,
Minnesota:
1. The Council will consider the aforesaid improvements in
. accordance with the report and the assessment of
abutting property for all or a portion of the cost of
the alley improvements pursuant to Minnesota Statutes
Chapter 429 at estimated total costs of $77,400 for
Project 98-14.
2. A public hearing will be held in the Council Chambers
of the City Hall at 1010 First Street South on Tuesday,
the 2nd day of February 1999, to consider said
improvements. The hearing time is 7:30 p.m.
The City Clerk shall give mailed and published notice of said
hearings and improvements as required by law.
Adopted by the City Council of the City of Hopkins this 5th day
of January, 1999.
Charles D. Redepenning, Mayor
Attest:
. Terry Obermaier, City Clerk