CR 99-06 Cost Agreement For Transit Service Sector Study
C\lY OF
December 30, 1998 ~ Council Report 99-006
HOPKINS
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COST AGREEMENT FOR TRANSIT SERVICE SECTOR STUDY
ProDosed Action
Staff recommends adoption of the following motion: Move to authorize Mayor and City
Manager to enter into a contract with the Metropolitan Council for cost sharing on a Transit
Service Sector Study.
Adoption of this motion will result in the City of Hopkins, along with the cities of St. Louis Park
and Minnetonka, to proceed with a transit service study with the Metropolitan Council.
Ovenriew
The cities of S1. Louis Park, Hopkins, and Minnetonka completed a Phase I Transit Study in
1997, which outlined a vision for transit within the three-city area.
The three cities agreed to move forward with a secondary study to analyze potential options to
carry the vision forward from Phase I to fruition.
The proposed study with the Metropolitan Council would provide information necessary to
. implement a revision to the current transit system. Staff is recommending its adoption.
Primary Issues to Consider
. What is the City's cost for this study?
The City will be paying $3,500 for the study. The total study cost is anticipated to be
$125,000.
. What actions will be involved in the study?
The study builds off of the work done in Phase I ofthe transit analysis by collecting
actual data from the existing transit services, reviewing service alternatives that were
identified in Phase I, and identifying ridership estimates to implement the proposed
vision for transit. An implementation plan would then be developed leading toward
implementation of the finalized plan.
SUDPortiD!!: Documentation
. Cost agreement for transit service sector study
. ~~ :-
Steven C. Mielke
City Manager
COST AGREEMENT FOR
. TRANSIT SERVICE SECTOR STUDY
THIS AGREEMENT is entered into by the Metropolitan Council ("the Council") and the City
of Hopkins ("the City").
WHEREAS, the Council is authorized in accordance with Minnesota Statutes section 473.405 to
operate public transit systems in the metropolitan area and to exercise aU powers necessary or
convenient to discharge its duties; and
WHEREAS, the Council has initiated 1998-1999 transit service sector studies to assist in
improving the transit service available to residents of and visitors to the City and the metropolitan
area; and
WHEREAS, the City wishes to participate with the Council in reviewing current transit service
levels in the service sector in which the City is located and identifying alternatives which would
improve transit service in and around the service sector; and
WHEREAS, the City has agreed to share in the costs of conducting the transit service sector
study; and
WHEREAS, the Council and the City are authorized by Minnesota Statutes section 471.59 to
. enter into this agreement.
NOW, THEREFORE, THE PARTIES AGREE:
SECTION 1
TRANSIT SERVICE SECTOR STUDY
The Council will engage appropriate consultant(s) to conduct the transit service sector study in
general conformance with the study Scope of Services and Specifications, attached to and
incorporated in this agreement as Exhibit A. The Council shall be the contracting agency for any
consultant contract funded under this agreement and is responsible for managing the work of the
consultant(s) and making payments to the consultant(s) as provided in the Council's contract(s)
with the consultant(s).
SECTION 2
FINANCING OF STUDY COSTS
The City shall contribute an amount not to exceed $3,500.00 of the study cost. The Council will
contribute the remainder of the funding for the study costs, either from Council funding sources
or other study participants. The total cost of the sector study funded under this agreement is
expected to be $125,000.00. Tfthe actual cost of the sector study exceeds this amount, the City
will not be required to contribute additional funds. If the actual cost of the sector study is less
. than this amount, the City shall not be entitled to reduce its funding contribution. The Council
shall invoice the City for the City's contribution to the sector study costs. The City shall pay the
invoice not later than October], ] 999.
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e SECTION 3
ADMINISTRATION OF AGREEMENT
3,1 Staff Support, The parties agree to contribute sufficient staff support to ensure that the
study will be completed expeditiously and that all actions pertaining to its development will be
documented and circulated. The Council will provide a contract manager to administer the
consultant contract(s). The City will identify at least one representative from its organization who
will serve on the study's coordination group and will maintain effective communication among the
parties and the consultant(s).
3.2 Amendments to Agreement. The terms of this agreement may be changed by mutual
agreement of the parties. Such changes shall be effective on the execution of written amendments
signed by the parties.
3.3 Report Distribution, The consultant(s) will deliver original copies of all data, computations,
working papers, reports, and recommendations to the Council. The Council will provide to the
City up to ten (10) color copies, if applicable, of the final service report for the sector and one (1)
additional black and white copy of the report. All documents and data, whether maintained by the
Councilor the City, shan be maintained and disseminated in compliance with the Minnesota
Government Data Practices Act, Minnesota Statutes chapter 13, except the Council will not
charge the City for any costs of copying the documents or data for a period offive (5) years from
the termination of this agreement.
. 3.4 Term of Agreement. This agreement is effective upon execution and shan remain in effect
until December 3 1, 1999.
3.5 Audit. The books, records, documents, and accounting procedures and practices of the
Council relevant to this agreement shall be subject to examination by the City, the Legislative
Auditor, and the State Auditor for a period of six (6) years after the term of this agreement.
IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly
authorized representatives.
CITY OF HOPKINS METROPOLITAN COUNCIL
By: By: ~
James 1. Solem
Its: ~ Regional Administrator
Date: Date:
hopkO I.doc
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EXHIDIT A
. SCOPE OF SERVICES AND SPECJFICA TIONS
This study will be performed by the Council, through Metro Transit, and the consultant(s), in
cooperation with the cities of Hopkins, Minnetonka, and Saint Louis Park (the "3-city" group).
TASK 1: DA T A COLLECTION
1.1 Express Bus Service (Route productivity by segment and time of day)
1.1A 1-394 Express Service-Routes 71, 73, 74, 75, 52M
LIB Southwest Corridor Express Service-Routes 64,67, 70
1.2 North-South Connections-Routes 66, 614 (Route productivity by
segment and time of day)
1.3 Local Area Circulators (Review of existing services/activity centers)
1.4 Ridgedale Circulator (Meetings with Ridgedale area business groups)
1.5 Dial-A-RideIParatransit Services (Service productivity and
origin/destination volumes)
1.6 Reverse-Commute (define parameters for currently successful reverse-
commute services, meetings with service providers, TwinWest Chamber of
Commerce, and other members of the business community)
1.7 Suburb-to-suburb travel demand/connection opportunities (e.g. Eden
Prairie, Plymouth)
. Note: Route productivity by segment and time of day for fixed route services will be evaluated by
counts of on-board passenger loads on arrival and departure from route time points. This data will
be supplemented by electronic fare box data collected by route segment. It is assumed that Hop-
A-Ride will be able to provide origin-destination volumes for its service area.
RESPONSIBILITIES
Metro Transit will assume overall data collection responsibilities and formatting into spreadsheets
for all existing transit service. LSA Design responsibilities include gathering information on items
1.3, lA, 1. 5, 1.6. including meeting with Ridgedale business representatives, 1-394/CR 73 retail
group, Hop-A-Ride, and area Opt-Out agencies.
TASK 2: DATA ANALYSIS
2.1.1 Evaluate adequacy of routings, service frequencies, span of daily service
hours, and size of vehicles for all fixed route services.
2.1.2 Identity opportunities for existing transit services and potential new
markets for transit service.
RESPONSIBILITIES
Metro Transit and LSA Design would work together to assess data and determine the best course
of action for existing and new transit service markets.
. TASK 3: SERVICE AL TERNA TIVES
3.1 Express Bus Service
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3.1A 1-394 SetVice
. 3.1B Southwest Corridor SetVice
3.1C Southwest Transitway Impacts
3.2 North-South Connections
3.3 Local Area Circulators
3.4 Ridgedale Circulator
3.5 Dial-A- Rid elParatran sit Services
3.6 Reverse-Commute
3.7 Suburb-to-Suburb Connections
Note: This task includes preparing service alternatives for the above service categories that are
designed to meet the stated goals of the three cities and evaluating the feasibility of those
alternatives. Service alternatives will include maps of suggested routes and recommended
frequency by hour; they will not include preparing detailed time point schedules.
RESPONSIBILITIES
Metro Transit and LSA Design will work together to develop service alternatives for review by
the three cities. The team will select service design alternatives for further study ifrequired.
Metro Transit will complete all mapping for review and presentation to the 3-cities. The team will
complete cost benefit analysis of alternatives and determine service vehicle make-up of each
route.
TASK 4: FACILITY AND INFRASTRUCTURE REQUIREMENTS
. 4.1 Identify necessary transit facility and right of way improvements in the
three cities based upon proposed service alternatives.
4.2 Develop preliminary cost estimates for necessary facilities.
RESPONSIBILITIES
LSA Design will complete a preliminary feasibility assessment of new facilities within the three
cities as wen as cost estimates. Metro Transit will provide capital funding alternatives for budget
and scheduling purposes.
TASK 5: RIDERSHIP ESTIMATION
5.1 Update ridership estimates for a southwest transitway option. It is assumed
that adjacent service provider will estimate the impacts of a transitway on
ridership in their service area.
5.2 Develop preliminary cost-benefit estimates for a southwest transitway.
5.3 Develop ridership projections for revised 1-394 service, north-south
service, local area circulators, dial-a-ride, reverse-commute services, and
suburb to suburb connections.
RESPONSIBILITIES
Metro Transit will take the lead in developing ridership projections for selected service
alternatives. LSA Design will provide demographics information and GIS database gathered
. during the Phase I analysis for population, employment, and T AZ data.
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TASK 6: IMPLEMENTA TION PLAN
. 6.1 Prepare an Implementation Plan including time schedule, plan of finance,
vehicle acquisition plan, service phasing plan, facilities phasing plan, and
roles and responsibilities.
RESPONSIBILITIES
Metro Transit and LSA Design will amend alternatives based on City Council and Planning
Commission input and finalize recommendations. Metro Transit will prepare timeline, vehicle
acquisition plan, and phasing plans based on available operating and capital funding. Metro
Transit and LSA Design will draft outline for Phase III-Implementation.
TASK 7: MEETINGS/PRESENT A TIONS
7.1 Prepare press releases/community information updates for local
newspapers throughout Phase II
7.2 Meeting #1 - Project Initiation Meeting with 3-city work group to discuss
process and review overall service goals and objectives
7.3 Meeting #2 - Meeting after Task 2 with 3-city work group to review data
and discuss directions for Task 3
7.4 Meeting #3 - Meeting during Task 3 with 3-city work group to review
service alternatives and solicit recommendations for further investigation
7.5 Meeting #4 - Follow-up meeting with 3-city work group to review further
investigations into service alternatives and review Task 4
7.6 Meeting #5, 6, 7, 8, 9, 10 - Present service and facility alternatives to three
. City Councils and Planning Commissions individua1!y and solicit comments
7.7 Meetings #11, 12, 13 - Community input with "Open House" type work
session and presentation in each of the three cities
7.8 Meeting #14 - Review Implementation Plan and presentation schedule with
3-city work group
7.9 Meetings #15, 16, 17 - Individual Presentations to City Councils of results,
recommendations, and Implementation Plan
RESPONSIBUJTIES
Metro Transit and LSA Design wi!! attend meetings and present information as a team. Metro
Transit and LSA Design wi!! prepare necessary graphics to describe results in conjunction with 3-
City committee.
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