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CR 99-172 Approve Services Agreement, Excelsior Blvd Landscape & Streetscape Improvements \ "'; y 0 :ca: o P K \ ~ September 16, 1999 Council Report 99-172 Approve Engineering Services Agreement, Excelsior Boulevard landscape and streetscape improvements Proposed Action. Staff recommends adoption of the following motion: Move that Council authorize the City Manaoer to enter into an aoreement with Hoisinoton-Koeoler Group. Inc. for preliminarv desion services reoardino Excelsior Boulevard landscape imorovements. Overview. There is a need to continue landscape/streetscape improvements along Excelsior Boulevard from 9th Avenue to Blake Road. The proposed agreement, if approved, would authorize Hoisington-Koegler Group staff to complete a landscaping/streetscape concept design. The individual tasks, descriptions, and design elements are included in the attached September 15, 19S9 HKG, Inc. letter. The fee for these services is $11,500.00 Primarv Issues to Consider. . Funding: These services would be funded from the Municipal State Aid Account. The funding for the landscaping/streetscape improvements are included in the Excelsior Boulevard, Phase II Capital Improvement Plan. . Schedule: It is anticipated that the concept design would be completed and presented for Council approval by February, 2000. Suooortino Information. HKG, Inc. letter Steven J. Stadler, Public Works Director 612-3386838 HOISINGTON KOEGLER '3'33 P02 SEP 15 ''3'3 14:5'3 Creative Solutions lor Land Planning and Pesign Hoisington Koegler Group Inc. 11I11 ~n September 15, 1999 Steve Stadler, Public Works Director Hopkins Public Works Department 11100 Excelsior Blvd. Hopkins, MN 55343 Re: Excelsior Boulevard - phase 2 concept plan proposal. Dear Steve: Thank you for the opportUnity to submit this design services proposal for phase two Excelsior Boulevard improvements. It is my Wlderstanding that the City of Hopkins would like to begin conceptual streetscape design of the Excelsior Boulevard corridor from 8th A venue to Blake Road. Hennepin County has prepared preliminary layout plans for the roadway in keeping with the Corridor study we prepared in 1995. Conceptual design will include the following tasks: Task 1 - Concept Alternatives Recentlv Completed This proposal includes conceptual design alternatives recently prepared for the landscaped buffer south of Excelsior Boulevard as well as one neighborhood meeting and one City Council workshop. Task 2 - Information Gatherin2 The initial step in the conceptual design process will be to gain a detailed understanding of the project as well as the needs and desires of the conullunity. Much of the base mapping has already been collected but needs to be assembled. An important element will be review with City Staff and affected businesses and property owners. HKGi will: 1. Gather and assemble necessary base infonnation 2. Meet with City Staff to discuss: . Project scope · Schedule . Corridor alignment (relationship to buildings/parking/neighborhood) . Lighting and security " Signage . transit issues · Pedestrian use & safety . Character and aesthetics .. Budget . Maintenance . Screening · Context & Linkages 123 North Third Street, Suite 100, MiIUleapolis. MN 55401-1659 Ph (612) 338-0800 Fx (612) 338-6838 512-3385838 HOISINGTON KOEGLER 993 P03 SEP 15 '99 15:00 Steve Stadler, City of HopKins September 15.1999 Page 2 3. Visit the corridor with City Staff and Stakeholders. 4. Facilitate a businesslproperty owner meeting to gain an understanding of their needs and desires. 5. There may be a need to meet with several key property owners individually. This proposal includes up to 3 individual property owner meetings. Task 3 - Identify Site Issues \ Prepare Issues MaD 1. With the base map prepared and infonnation gathered, HKGi will prepare a corrid9r analysis identifying opportunities and constraints. The analysis graphics will highlight features that aid or hinder corridor development. Features could include but are not limited to: .. Pedestrian/bicycle circulation . Safety . Screening . Traffic · Aesthetics . Character . Signage . Focus areas 2. Meet with City Staff to review fmdings and gain feedback. 'task 4 - rrepa~e Preliminary Conceptual Lavouts 1. Prepare preliminary concept drawings for initial Staff review. 2. Business/neighborhood meeting to review concepts. Task 5 - Refine Conceptual Lavout and Prepare Preliminary Cost Estimates 1. Based on Staff and businesslneighborhood feedback, refine alternatives into single conceptual design. 2. Prepare preliminary cost estimate. 3. Meet with City Staff for review and feedback. 3. Present revised conceptual design to the City Council for review and feedback. 4. Participate in a public open house to present the chosen conceptual design. I will be the Principal-In-Charge of the project and Tom Whitlock, who you have had an opportunity to work with, will be the Project Manager. HKGi proposes to conduct the work identified above at an hourly rate plus reimbursable expenses according to the fee schedule enclosed for a fee not exceed $11,500. 512-3385838 HOISINGTON KOEGLER '3'33 P04 SEP 15 ''3'3 15:00 Steve Stadler. City of Hopkins September 15. 1999 Page 3 Thank you once again for the opportunity to submit this proposal. If you have any questions, please feel free to call Tom or me. Sincerely, ~ ~. ~t~ Bruce L. Chamberlain, RLA Vice President ,,//..-' I <-;1 ~... ,'l~ ~IL..,oI: Tom Whitlock., RLA Project Manager Ene.