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Agenda HOPKINS CITY COUNCIL FINAL AGENDA . May 4, 1999 7:30 p.m. THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING Schedule: 6:30 - Property tax Board of Review 7 p.m. - HRA meeting 7:30 p.m. - City Council meeting I. CALL TO ORDER II. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III. CONSENT AGENDA 1. April 20, 1999 regular City Council meeting minutes 2. April 13, 1999 work session meeting minutes . 3. Ratification of prior month's disbursements 4. Approve engineering services agreement, Lake Street bridge replacement, (CR99-083) - Stadler 5. Order assessment hearing, 1999 street improvements, (CR99-086) - Gessele 6. Subordination agreement, interim financing Westbrooke Patio Homes, Phase II, (CR99-079) - Elverum 7. Approve resolution, Logis healthcare, (CR99-078) - Yager 8. Approve final payment storm sewer, Project 97-15, (CR99-082) - Gessele Vote: Maxwell Jensen Hesch Johnson Redepenning IV. NEW BUSINESS 1. Sign variancel Hopkins Bowl, (CR99-080) - N. Anderson Vote: Maxwell Jensen Hesch Johnson Redepenning 2. Concept review residential project, Beard Group, Alliant Tech property, (CR99- 081) - Anderson . Vote: Maxwell Jensen Hesch Johnson Redepenning QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421 (The Razzle Line is the City of Hopkins voice message system) II ~ -- .-- - ----- -----.--- - -- - . 3. Consider new Metro Transit bus route, (CR99-085) - Gessele Vote: Maxwell Jensen Hesch Johnson Redepenning 4. Approve stop sign, Seventh Ave So, Second St So, (CR99-084) - Gessele Vote: Maxwell Jensen Hesch Johnson Redepenning V. REPORTS - COMMITTEES/COMMISSIONS VI. ADJOURNMENT e . . A regular meeting of the Hopkins City Council was held on April 20, 1999, in the Council Chambers of the Hopkins City Hall. Present were Mayor Redepenning and Council Members Maxwell, Jensen, Hesch, and Johnson. Also present were staff members Mielke, Genellie, Kerrigan, Gessele, Elverum, and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Redepenning called the meeting to order at 7:30 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS There were none. Ill. CONSENT AGENDA 1. April E), Regular City Council Meeting Minutes 2. Miscellaneous License Report 3. Appointment to Human Rights Commission, Deborah Schepers (Memo) 4. Approve Temporary 3.2 Beer License for Jaycees Mainstreet Days ICR99- 074) . 5. Award Bid, 1999 Alley Reconstruction (CR99-075) 6. Approve Resolution Recommending Non-smoking Policy at Shady Oak Beach, CR99-07}) 7. Approval of Pay Equity Implementation Report (CR99-072 8. Charter Language Regarding the Board of Equalization (Review) (CR99-076) Council Member Johnson moved and Council Member Jensen seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. IV. PRESENT A TI ON 1. Mainstreet Days Bernie Braegelmann, Jennifer Miller and Jayson Gadd of the Hopkins Area Jaycees appeared to announce Mainstreet Days Celebration on Friday and Saturday, May 21 st and 22nd. Ms. Braegelmann listed the activities that are to take place. . April 20, 1999, Regular City Council Meeting Minutes Page 1 2. Westbrooke Patio Homes This item was added to the agenda. . John Carr, Chairman of the Westbrooke Patio Homes Association Advisory Committee, and Robin Al1anson, President of the Westbrooke Patio Homes Association, appeared to present a plaque to Kersten Elverum, Housing Coordinator for the City of Hopkins. Mr. Carr reviewed the history of the conception and funding of Housing Improvement Area 2 and Ms. Elverum/s contribution to the process. Mr. Carr and Ms. Allanson then presented a plaque of appreciation to Ms. Elverum for her effort. 3. Donations to Fire Department David Klocek, Hopkins Fire Department, appeared on behalf of Don Beckering, Chief of the Fire Department, to recognize and thank Civic Organizations from Hopkins for donations to the Fire Department. Mr. Klocek thanked Elks Lodge 2221 for the K-1200 saw that was donated. Ken Olson represented the Elks Lodge. Bernie Braegelmann, Jennifer Miller, and Jayson Gadd represented the Hopkins Area Jaycees. Mr. Klocek thanked them for donating two AED (cardiac defibrillator) units. Kay Elliot, Noontime Lyons Club, said that they began raising $23,000 for a thermal ener. camera four years ago. The Noontime Lyons Club contributed the first $1,000 and from there it took three years to complete. Contributions were made by the Evening Lyons Club, Hopkins Area Jaycees, Eagles, VFW, Masons, SuperValu, and others. Mr. Klocek demonstrated the camera and thanked the Noontime Lyons and other organizations that contri buted. Amy Klobuchar, newly elected Hennepin County Attorney, came forward and introduced herself to the Council. Ms. Klobuchar reviewed her goals for the County Attorney's office and reviewed their recent accomplishments. Ms. Klobuchar stressed her intentions of working closely with local government and school officials and being available for questions and comments. Mayor Redepenning thanked Ms. Klobuchar for attending the Hopkins City Council Meeting. V. PUBLIC HEARING 1 . Proposed Use of Grant Funds for the Local Law Enforcement Grant Program {CR99-073l Heather Alex said that the Bureau of Justice Assistance has approved the Police Department's application for Local Law Enforcement Block Grant in the amount of . $13,005. The purpose of the grant is to reduce crime and improve public safety. The April 20, 1999, Regular City Council Meeting Minutes Page 2 . . Police Department is proposing that the funds be used for the purchase of Vision Police Records Management System software. Ms. Alex said that the Advisory Board concurs with the department's recommendation and that a letter would be sent soon to that effect. Mayor Redepenning opened the public hearing at 8:07 p.m. No one came forward. Council Member Maxwell moved and Council Member Hesch seconded a motion to close the public hearing. The public hearing was closed by unanimous consent at 8:08 p.m. Council Member Johnson moved and Mayor Redepenning seconded a motion to approve the recommended use of funds for the 1998 Local Law Enforcement Block Grant towards the purchase of the Vision Police Records Management System. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. VI. OLD BUSINESS 1. Rear Yard Variance, Duffs Auto (CR99-063) . Jim Kerrigan said that this item was continued from the April 6th Regular City Council Meeting where Council instructed staff to report findings of fact showing that a hardship exists. Mr. Carl Hanson, the applicant, is proposing a one-foot rear yard setback, allowing him to construct a building to be used for auto repair. Council Member Hesch moved and Council Member Jensen seconded a motion to approve Resolution 99-26, approving a variance to allow for a one-foot rear yard setback. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. VII. NEW BUSINESS 1. Approve Contract with Vision Software for Police Department Computer Record System (CR99-0401 Heather Alex said that the record management computer is scheduled for replacement according to the approved equipment replacement schedule. The present system is not Y2k compliant and cannot be modified. Bids were solicited and after evaluation of the systems, staff selected Vision Software as the product that best meets the department's needs. . Council Members discussed the ability to share the system, and asked how long the company has been in existence and if the software has been tested and proven. Ms. Alex April 20, 1999, Regular City Council Meeting Minutes Page 3 said that the company has been in existence for several years and that although it is new in Minnesota, the software has been used in other parts of the Country for several years. . Council Member Jensen moved and Council Member Johnson seconded a motion to approve purchase of Vision Records Management System. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. 2. Kosovo Refugee Fundraiser at Hopkins Center for the Arts (Memo) Mr. Mielke told the Council that Barbara and Seamus Rea have approached the City to sponsor a fundraiser for Kosovo refugees on May 16, 1999, at 7:00 p.m. at the Hopkins Center for the Arts. The event would be a family event with one or two bands. The funds would be donated to an international relief agency. By sponsoring the event, the City fund raiser would save approximately $1,000. The night is not currently booked and would not be preempting any other activity. Mr. Mielke said that a clear policy has not been developed on using City time at the HCA. The City could sponsor the event, but that will require Council action. Council discussed the time frame, the need for a policy, the need to identify the international relief agency, and the liability and the amount of responsibility assumed as the sponsoring agency. Council Member Jensen moved and Mayor Redepenning seconded a motion to sponsor the event contingent upon: ( 1 ) having the arrangements referred to and approved by the City Attorney in regards to removing liability and responsibility from the City, and (2) having the relief agency named and approved by the City prior to the event. A discussion followed. Council Member Maxwell called the question. A poll of the vote was as follows: Council Member Maxwell, nay; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The Council directed the City Manager to begin discussions with the HCA Operations Board on the policy for City time uses and to report the progress at the July Work Session. Mr. Mielke stated that he would like to have Council representation at the meetings. Council Members Hesch and Jensen said they would be available. V. REPORTS - COMMITTEES/COMMISSIONS Council Member Johnson said that she attended a Raspberry Festival meeting and that they have approved the budget and finalized plans for the 1999 Raspberry Festival. . April 20, 1999, Regular City Council Meeting Minutes Page 4 . . Mayor Redepenning asked Council Members to remember to turn in the evaluations of the City Manager by Friday. VI. ADJOURNMENT There being no further business, Council Member Hesch moved and Council Member Jensen seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent 9:23 at p.m. Respectively Submitted, Terry Obermaier, City Clerk COUNCIL MEMBERS . ATTEST: Charles D. Redepenning, Mayor . April 20, 1999, Regular City Council Meeting Minutes Page 5 . MINUTES CITY COUNCIL WORK SESSION - APRIL 13, 1999 . A work session of the Hopkins City Council was held at 6:30 p.m. on April 13, 1999, at the City Hall. Council members present were Mayor Redepenning and Council members Jensen, Johnson and Maxwell. Councilwoman Hesch arrived at 8: 1 0 p.m. City personnel present were City Manager Mielke, Planning & Economic Development Director Kerrigan, Finance Director Yager, Director of Public Works Stadler, Nancy Anderson and City Attorney Steiner. Also present were Fred Hoisington of Hoisington Koegler Group, Inc. for the single family moratorium presentation; Steve Mahowald, Stuart Krahn and Brian Lamb for the transit update; and James Benshoof for the Excelsior Blvd. update. Single Family Housing Update, Jim Kerrigan, presenter Mr. Kerrigan summarized the three options the council had chosen to review further at an earlier session: creating exclusive zoning districts for institutional uses; amending the existing conditional use permit ordinance; combining the first two, noting the council had seemed to prefer the third option at the earlier work session. Mr. Hoisington of Hoisington Koegler noted that while current suggested language suggested $150,000 as a "trigger amount" for requiring a conditional use permit, the council might want to lower that to $100,000. Mayor Redepenning asked if this would be "new ground" legally. City Attorney Steiner said while the goal is a bit different from that of other cities, it uses established techniques and rules. The Mayor asked how institutionally owned single-family residences would be handled. City Attorney Steiner that would be a council decision, but the new . institution classification could apply only to property actually used for institutional operation. Karen Jensen asked if an institution wanted to tear down a house to enlarge their parking lot, was it covered now. Attorney Steiner said no. Diane Johnson asked if this would affect formation of parks; it would not as they are already permitted in R-1 areas. Karen Jensen expressed concern about saving single-family homes outside of R-1 areas, and general discussion on this ensued. Steve Mielke suggested that the system could be extended to R-2, etc. areas also. Karen Jensen asked if the planning commission was informed. Jim Kerrigan said they had been updated. Discussion followed. General Consensus: The new system should apply to R-2 through R-5 areas as well as R-1. At the April 27 planning commission meeting, Director Jim Kerrigan and City Attorney Steiner should present the commission with the same information as the council so the commission members are prepared for public information meetings. Phase II transit study review, Nancy Anderson, presenter Nancy Anderson introduced Steve Mahowald, Stuart Krahn and Brian Lamb, noting Hopkins was the first city to receive their update. The presenters noted that the new ideas would make it easier for people to commute both to and from Hopkins. Whether they will go west of Hopkins still requires further study. A further study should be available to the cities in June. Gene Maxwell asked if there would be a prioritizing in implementing the extended lines. Mr. Lamb noted those that have . studies completed would be started first; of the nine areas the only other two being studied yet are northeast Minneapolis and northern St. Paul suburbs. General Consensus: The council felt the report had not met their expectations. City Manager Mielke is to keep the Council informed. April 13, 1999 City Council Work Session Minutes Page 1 Year 2000 Budget Format and Goals, Lori Yager, presenter . Finance Director Lori Yager briefly reviewed the 1999 budget goals and the assumptions behind them. She then asked the Council to respond with questions and comments on the proposed new format which would allow the Council to evaluate budget issues by proqrams, making it easier to evaluate what programs were financially worthwhile. Diane Johnson commented she was pleased to see the budget process starting earlier so that council members had time to evaluate issues. Gene Maxwell agreed, noting there had not been time last year to properly evaluate the assessing issue. Karen Jensen asked if Y2K monies were budgeted; Director Yager said such costs could come from the contingency fund. Steve Mielke noted Y2K sensitive areas had been studied and should be ready. Fran Hesch noted some funds were available for Y2K problems. Fran Hesch said she felt the new budget format would lead to more clearly defined goals and help funding according to priorities. Gene Maxwell noted each department has stated goals; the budget format would help evaluate if they are being met. Mayor Redepenning asked how soon program budgeting could be started. Director Yager said format change is not the problem; the problem area is for departments to see what their program numbers are, how to allocate salaries, etc. Something should be available in June. She also noted that Assistant City Manager Genellie had met with other cities; they say the labor unions are recommending 3 % salary increases. The budget is set for 2 % %, which is a 2 Y2 % increase in the levy. This may need to be addressed later. Karen Jensen asked if the police department . salaries total shouldn't have dropped enough to help make up that difference as senior officers have been retiring. Mayor Redepenning said they had said the retirements made no difference. Steve Mielke asked the council members to be able to inform him on exactly what they want the new budget form to accomplish so that he can give proper direction to department heads. Is the focus to help the council prioritize programs? General Consensus: City Manager Mielke will keep the Council updated on Y2K issues; it will be on the May work session agenda. The Council agreed program-based budgeting should go ahead. Mr. Mielke should get a written run-down on police department salaries. Yard Waste and Brush, Steve Stadler, presenter Mr. Stadler said he recommended extending the free fall program for one week. General discussion followed. General Consensus: Mr. Stadler's recommendation is good. The $1 bag and drop-off programs should continue longer; Mr. Stadler should come back with a further recommendation on how to decide when those two programs should end each year. April 13, 1999 City Council Work Session Minutes . Page 2 -- -------- . Excelsior Blvd. Phase 2, and Blake School access, Steve Stadler, presenter Mr. Stadler had met with both Hennepin County and MN DOT. Hennepin County will not go along with a full-take of the bottle shop. . Does the council want to proceed with a full-taking, given that they would need to bear the cost alone? Diane Johnson asked if the original plan hadn't been to take all businesses south of Excelsior Blvd.; Mr. Stadler agreed it was. Fran Hesch noted it was a lot of money; could it be spent better elsewhere? Gene Maxwell asked for exact numbers. Mr. Stadler said those would be available when the appraisal is done, which should be finished very soon. General Consensus: At this point, design approval has to wait till the neighborhood has a chance to give feedback. Mr. Stadler should get some exact monetary numbers for the council. Mr. Stadler then went on to discuss the parking lot Blake School wants north of its ice arena. So far he has been able to get the county to agree to a potential curb cut; the county will not agree to street signals due to the little room for left-turn lanes. Mr. Mielke noted Blake School would not be happy. Mayor Redepenning asked about the school buses coming down the hill. Mr. Benshoof noted Blake School said they would not do that. He said his big concern was that people would do U-turns in intersections to avoid going farther because of right-turn-only approaches. Mayor Redepenning said he is concerned about the increased traffic through the residential neighborhood. . General Consensus: The council cannot back the Blake School plan since Hennepin County will not allow full intersection stoplights in the area. Other Issues: Parking task force: They have had two meetings and are looking at the whole system. He thinks they are making good progress. Mr. Maxwell agreed. 73 & 5 task force: A t their meeting in late March, they decided that from a traffic perspective, the new plan was no better that what is in place already. He noted Minnetonka does agree with Hopkins that they do not want 169 traffic to move to 73. Board and Commission Appreciation: General consensus was to hold it May 10 at the Art Center for the boards, commissions and task force for 73 & 5. Steve Mielke excused himself while Mayor Redepenning discussed the evaluation set- up. He asked that members have their appraisals done by Friday, April 23, at 4:30 so they can be tabulated for the meeting on the 27th. Council members agreed to have Mr. Mielke also fill out a self-evaluation. Mayor Redepenning said there would be a joint meeting with Mr. Mielke set at a later date. . April 13, 1999 City Council Work Session Minutes Page 3 Motion to adjourn was made by Karen Jensen and seconded by Fran Hesch. It passed unanimously. Meeting adjourned at 10:50 p.m. . Kasey Kester, recording secretary COUNCIL MEMBERS ATTEST: Charles D. Redepenning, Mayor . April 13, 1999 City Council Work Session Minutes . Page 4