CR 99-87 Award Contract Area 5 Storm Sewer & St Improvements Project 98-16
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. May 10,1999 o P K \ ~ Council Report 99-087
Award Contract
Area 5 Storm Sewer and Street Improvements
Project No. 98-16
Proposed Action.
Staff recommends adoption of the following motion: Move that Council adopt
Resolution 99-036, Resolution for Award of Bid. Area 5 Storm Sewer and Street
Improvements. Proiect No. 98-16 and Resolution 99-037. Resolution statinq the
City's intent to sell revenue bonds to pay for this proiect.
Overview.
City Council at its April 6 meeting approved final plans and ordered bids on Area
5 storm sewer improvements. Area 5 is the local low area in the alley between
8th and 9th Avenues North and 2nd and 3rd Streets. At 10:00 a.m. on May 6th bids
were publicly opened for this project. Four bids were opened with a low bid of
$302,815.16 submitted by OptiCon, Inc. of Bloomington, MN. Staff now requests
Council approval to proceed with award and construction of these improvements.
. Primary Issues to Consider.
. Reyiew of bids and contractor
. Project Budget
. Project Scope and expected drainage improvement
. Project Schedule
Supportinq Information.
. Resolution 99-036
. Resolution 99-037
. Bid Tabulation
. SEH-RCM May 6 letter
. Project Location M9P
. Fi9_U; e showing ~t garages within low area
~.
'1'1 .' -'~
Steven J. Stadler
Public Works Director
.
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e Council Report 99-087
Page 2
Analvsis of Issues
. Review of bids and contractor
The four bids submitted were very competitive with only $15,000 difference
between the lowest and highest bids. The low bid of $302,815.16 is 7.4% above
the final engineers estimate of $281,992.50. The engineer has received positive
feedback on previous OptiCon, Inc. work completed for the City of Maplewood.
. Project Budget
The total project cost (incl engineering and contingency) based on the low bid is
$378,000. This project cost is still in line with the anticipated ten-year working
capital needs of the storm sewer utility. The costs will be paid for by an
anticipated July, 1999 sale of a $1.55 million storm sewer revenue bond.
. Project scope and anticipated drainage improvement
The project scope includes: reducing the extent of the alley low area by
. lowering the south end of the alley and the abutting 2nd Street, increasing the size
and capacity of storm drainage inlets and ~ipes, regrading 2nd Street from yth
Avenue to 9th Avenue, regrading 300' of 7 Avenue south of 2nd Street and
associated sidewalk, driveway and boulevard restoration work. The alley outlet
will be lowered to 1.5 inches below the lowest garage floor.
The anticipated drainage improvement is significant. Garage flooding, which has
occurred for decades following each heavy rain, should be essentially eliminated
for up to and including the 1 DO-year storm event. The drainage model shows
that during a 100-year event there may for a short time be 0.1 feet (1.2 inches) of
water in the lowest garage. The 1 OO-year storm for this area is defined as 5.9" of
rain in 24 hours, or 3.0" in one hour.
. Project Schedule
Project Award: May 18,1999
Construction Start: June 1,1999
Substantial Completion: August 1, 1999
Final Completion & payment: September 1, 1999
.
_ _. _ __ ._____.__u
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CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO, 99-036
RESOLUTION FOR AWARD OF BID
AREA 5 STORM SEWER AND STREET IMPROVEMENTS
CITY PROJECT 98-16
BE IT RESOLVED BY THE CITY COUNCIL OF HOPKINS, MINNESOTA that the
bid of OptiCon, Inc" in the amount of $302,815,16 is the lowest responsible bid for storm sewer
and street improvements as specified in City Project 98-16, and the Mayor and City Manager are
hereby authorized and directed to enter into a contract with said bidder for and on behalf of the
City,
Adopted by City Council of the City of Hopkins this 18th Day of May, 1999
. Charles D, Redpenning, Mayor
ATTEST:
Terry Obermaier, City Clerk
.
CITY OF HOPKINS
. HENNEPIN COUNTY, MINNESOTA
RESOLUTION 99-037
DECLARING THE OFFICIAL INTENT OF THE CITY OF HOPKINS TO
REIMBURSE CERTAIN EXPENDITURES FROM BOND PROCEEDS TO BE
ISSUED BY THE CITY OF HOPKINS
WHEREAS, the Internal Revenue Service has issued Treas, Reg, # 1,150-2 providing that proceeds
of tax-exempt bonds used to reimburse prior expenditures shall not be deemed spent unless certain
requircmcnts are met and
WHEREAS, the City expects to incur certain expendihlres ,,,,hich may be financed temporarily
from sources other than bonds_ and reim bursed from the bond proceeds:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HOPKINS (THE "CITY") AS FOLLOWS:
L The City intends to incur expenditures for the project described in Council Report 99-087
for project #98-16 lthe "Project''), and intends to reimburse itself for slleh expenditures from the
bond proceeds to be issued by the City in the ma'\.imum principal amount described in the
--project -',
. 2, The City Manager is authorized to designate additions to project #9S-l6 in circumstances
"here time is of the essence. and any such designation shall be reported to the Council at the
earliest practicable date and sh<lll be filed with the official books ,U1d records of the City,
3, This resolution is intended to constitute a declaration of official intent for the purposes of
Treas, Reg, # L 150-2 and any successor law _ regulation. ruling or amendment pertaining thereto,
Approved by the City Council of the City of Hopkins this ISth day of May, 1999
Charles D, Redcpcnning. Mayor
ATIEST:
Terry ObermaicL City Clerk
.
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10901 Red CirCle Drive, Suite 200, P,O, Box 130, Minnetonka, MN 55343-0130 612,935,6901 612,935.8814 FAX
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.
May 6, 1999 RE: City of Hopkins
Area 5 Storm Sewer and Street
Reconstruction
City Project No. 98-16
SEH No. AOOOOI0496.01 14,00
Mr. Steve Stadler
Public Works Director
City of Hopkins
1010 1 st Street S.
Hopkins, NIN 55343
Dear Steve:
Based on the bids taken on Thursday, May 6 at 10:00 a.m., we recommend the award of a
construction contract to OptiCon, Inc., Bloomington, 1vIN based on the low bid of $302,815.16
. they submitted. Their bid was approximately 7.4% over the engineer's estimate, which was
$281,992.50. A copy of the bid tabulation is attached for your information and use.
We called Rich Crandall at Barton -Aschman and Randy Lindblom with the City of Maplewood
both of whom worked with OptiC on, Inc. on projects similar in size to your project They both
indicated their work was good and that they were receptive to the engineer's concerns.
Based on these bids the budget for the project is:
Construction $302,815.16
Design Engineering 29)40.99
Construction Engineering 30,280.00
Contingency 15.563.85
TOTAL $378,000.00
If you have questions or comments please feel free to call me,
Sincerely,
CD Ct(U
David C. Halter
. Proj ect Manager
dch
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Short Elliott Hendrickson Inc, . Offices locoled througllOut the upper Midwest . Equal Opportunity Employer
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I "CIII~:~~II FIGURE 4 SHEET NO,
muller GARAGE FLOORS BELOW ESTIMATED
associates. inc, 923 0 STORM WATER ELEVATION
. FilE NO,
t engineers. architects. land surveyors HOPKINS, MINNESOTA 10441,05