CR 99-12 Approve Purchase Teac Voice Logging Recorder
. January 27, 1999 Council Report 99-12
APPROVE PURCHASE OF TEAC VOICE LOGGING RECORDER
Proposed Action:
Staff recommends approval of the following motion: "ApProve purchase of TEAC
CR516M maqneto-optical Voice LoqqinQ System from Loeffler Business Systems for
the price of $23.295.00."
Overview
The police voice-logging recorder is scheduled for replacement in 1998 according to the
approved equipment replacement schedule. Staff has selected the recorder that best
meets the program needs and has secured quotes from several manufacturers for
similar products
Primary Issues to Consider
. Why does the current equipment need to be replaced?
e . What options are available for a replacement product?
. What is the life expectancy of the TEAC?
Supporting Documents
Copy of Quotation from Loeffler Business Systems
Y2K Statement
lL{,{~ ~. (Ci{J,(
Heather M. Alex, Admi . strative SerVices Manager
. Council Report
Page 1
. Analysis of Issues
. Why does the current equipment need to be replaced?
The existing logger was due for replacement in 1998, which was already an
extension of the previous replacement plan. This item, which records voice and
radio transmissions in the dispatch center, is a critical piece of equipment that
operates in a "24x7" mode. The existing logger is an analog, reel tape system,
which requires daily maintenance from dispatch center personnel Media are
expensive and harder to find as digital technology has become the industry
standard.
This equipment has failed several times over the past two years, resulting in
increased repair costs. Repairs in 1998 totaled $2171.00. Repairs so far this year
have cost $533.59. At the rate of one or two failures per calendar quarter, we would
again see at least $2000.00 of repairs for 1999.
. What options are available for a replacement product?
Staff researched the industry standard and after reviewing several products and
RFP's from other agencies, selected the TEAC CR516M. The digital technology and
e optical recording offered by this product eliminates the need for daily maintenance
by department personnel and increases voice storage capacity. This is the same
product (on a smaller scale according to our needs) purchased by Hennepin County
under the approved county contract. Several other manufactures offer a magneto-
optical product but the quotes were higher than the TEAC and the equipment is not
as widely used.
. What is the life expectancy of the TEAC?
We could expect about 10 years of continual operation from the TEAC. Should it not
be needed for its original purpose before the end of its life expectancy, it could
probably be sold to another agency.
Supportina Documents
Y2K Statement
Equipment price quotes
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Magneto-Optical Recording System Proposal
. Designed For
HOPKINS POLICE DEPARTMENT
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QIY.. D"ESCRfP"rlON INVF,S,TMli'.N'f
(2) TEAC Model CR516M, 16~Channel Dual Transport, $21,000.00
3-1/2" Magneto-Optical Voice Logging SygteIl1,
*Estimated Installation $ 1.500.00
o p, \0,..:) ~\ $22,500.00
7015.00
~
-$ ;). 3 ). '1 5 .06
L Pl~AYBACKOPTIONS: I
1. Direct PC Connection (non~network)
RS232 Playback for Remote PC with Speakers $ 795.00
. 2~ LAN Option
LAN Server Software (Server PC must have WIN NT instaJJed by the
dealer or end user before LAN Server Software is Ins:talled). $ 795.00
Client Remote Workstation, 5 User Ready, (Client PC's.must have
WIN95 or WIN NT installed by the dealer or end user before
Client Remote W orkstatlon So:fw.iate is installed). $1,269.00
Telephone Interface for Audio Output to An.a.1og Telephone Line
For Audio Play over Telephone System (1 required per recordeI) $1,284.00
LEASE OPTIONS
5 Year Lease $731.00
Second Year Maintenance Agreement (Monday-Friday 8 a.m.-5 p_m.) $1,575.00
:24 Hour, 7 Days Per Week Maintenance Agreement $2,3;8.00
. "'Installation detennined at walk-through.
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TEAC",~JEJ]il((CA9ll~~o'.~. , ,
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To: All TEAC AmentBy Inc_ Communicatio~, ann Da.ta. Recorder Customers
From: IPD Technical Support . . 'l""
R.e: Year 2000 Operation ... ',:'
'..
I.
The world as a wholo is conc.er.ned .8bout the up coming millenium and how it will
affect computer COnIrol1ed and time, .$eIJSiti\1c equipment. The pwpose of thls
letter is to address those COD~S, . ,
.
There will be no performance anoinalies:~sociaIed with Teac Dara. and
Comtnunications recorders as a t~suh'ofthe Year 2000 occurrence. T~
recorders use two digits tbr tho ye.ar.inoication, so the year 2000 Mil be dispJayed
as /.olOO",
Teao Communications Reaorders. sU<;h as the mode.1 CR400J are designed to
record a time code IlstBlDp'" ():o1fl tlu! .recording media. simultaneously witb.the
channe1 data.. For this reason, an otJbGat.Q Clock'is provided tor recordlng this tbne
code. and includes the logic neces~ W lmopret leap year changes. Inasmuch as
the recorders do not use this cl6ek fQI:: 'any internal functions, there is no
possibility of any operatinn~l fa;i~e:S due.to the century change.
Thorough testing has revealed that t1:lere will be no problelDS when searcl1in,g for
data on recordings that span the ~ge frOm the 1999 'kl the year 2000.
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lfyou lulve any qucs,tions on this Subject;,please contact TEAC IPD Technical
Support at one of (he numbers listed. ~Io~.
Best regards.
Michael James
lFD Technical Support
ContactS: Communioation Rccor~ers~,Bo Prom 213-727-4780, bunnn@teac.Mm
Data Rcwrders; Michael ~~m~ 213-727-765.8. m~.~
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.USTRJAL PRODUCTS DIVISION .
Division HMdqllirJers; 77'J:3 TBrllQra/Hl RdM . Motluba/lo, CA 90~ ~.c, (213) 726--0303 . fat (213) 727-7521 , Telex li77DVI HAC MillO
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Featuring dual Magneto Optical (MO) drivest the new TEAC
CR-500 Series Recorders offer virtually instant (2 seconds)
retrieval of any call. Or with the dual OAT drive configuration,
the system can record 1700 channel-hours unattended.
-BOTH lNCLUOE:
. Choice of B to 56 channels, or network CR-5001YJ IYI.f'lGNETO DPT1C-RL
hundreds of channels ComrnUNIC-RTI0N -RECORDER
. 150 channel-hours instant access . 2 second search time
. Powerful search capability (channelltime anywhere on disk
and date/DTMF and caller ID) . 6 second media reload
Easy menu-driven operation . Dual MO drives
.
4 channel playback . Unlimited rewrite capability on
.
the MO media
. 3 playback speeds
. Full security via multi-level passwords C-R-SOOT D-AT
. Built-in beep tone COlYlmUN1C-RT10N -RECORDER
. Optional: caller 10, IRIG-B time sync . 850 channel-hours per OAT cassette
. Dual OAT drives standard
PLUS -REIYIOTE .pC -RCCESS
Windows@ 95, Windows'" NT/LAN . 1700 unattended channel-hours
.
or stand-alone operation of recording
. Unique call chart display InAuitiv
. Protocol independent ulF
e 10
(TCP-JP, IPX and more) Power
. Multiple recorder connections
and access points
. Trunked radio, CTI applications and more
Bright, four line. 40 character
LCD display
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:~m' Dedicated function control keys Channel activity Indicator
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. Magneto-Optical Recording System Proposal
Designed For
HOPKINS POLICE DEPARTMENT
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!!lL DF,!';CRJPTION '(NVESTMF.NT
(1) RAeAL Magneto-Optical, Dual Drive, $25,495.00
Professional Voice Logging System,
Qvtinns
Workstation Software $ 1.252.00
Network Kit $ 762.00
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. Magneto-Optical Recording System Proposal
Designed For
HOPKINS POLICE DEPARTMENT
!!n. DESCR.WTION TNVlr.S1'M F,NT
(1) Mercom Audiolog, Ma.gneto-Optical Voice $23,877.00
Logging System
Estimated Insta.llation $ 1.500.00
$25,377.00
16 analog channels_ System includes:
Intel 200 MHz MMX or better CPU. 64 MB RAM. 1 MB
Video Card, 19" Rack Mount Heavy Duty Chassis, 1-] /2"
Speaker, J;"" Headphone Jack with Speaker Cut-off. Single
5.1 GB EIDE Hard Drive, approximately 400 channel hoUTs
@ 24 KBPS, ADPCMJapproximately 150 channel hours@ 64
. KBPS ADPCM, Dual Magneto-Optical Drives, approximately
360 channel hoUl'S @ 24 KBPS ADPCMJapproximateJy 135
channel hours @ 64 KBPS ADPCM. 48 channel maximum
channel capacity, Windows NT Workstation 4.0. 1 License,
1 Audiolog System License for the purchased qlUmtity of
channels. Includes recorder, archiver, player, locator,
manager) and configurer.
o.ptions
Audiolog Remote Client, single seat license- $ 500,00
selection and playback of recordings from hard
disks. Digitized audio strl:aID via LAN and SOWld
Card_ Compatible with WIN 95/ WlN 98 J WIN NT 4.0.
5 Pack U seT License $ 2,250.00
. *Does not include installation. Installation will be determined at time ofwalk.-through.
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