CR 99-27 Public Hearing 1999 Alley Reconstruction
G \ 1 Y OF
~
January 27, 1999 HOPK\NS Council Report No. 99-027
.
PUBLIC HEARING
1999 ALLEY RECONSTRUCTION
Proposed Action
Staff recommends the following motion; Move that Council adopt
Resolution 99 010, Resolution Orderinq Improvement After Public
Hearing, Alley Reconstruction Prolect 98-14.
This action continues an assessable improvement project in the
300 block between 12th/13th Avenues North and the 400 block
between 14th/15th Avenues North.
Overview
Council at its January 5 meeting considered and accepted a
feasibility report concerning the reconstruction of the
above-referenced alleys and ordered a public hearing for
February 2. Notices of this hearing have been sent to all
e affected property owners. Public information meetings were
conducted January 21 for discussion of all improvement issues,
estimated costs and assessment policies/rates as outlined in the
feasibility report.
Primary Issues to Consider
o Summary of feasibility findings
o Neighborhood issues
o Proposed schedule
o Staff recommendation
Supporting Information
o Notice of Hearing of Improvement
o Affidavit of Mailing and Mailing List
o Feasibility Report
o Resolution 99-010
'T~se~
. Engineering Superintendent
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Council Report 99-027
January 27. 1999
Page 2
. Analysis
o Summary of feasibility findings
The alley in the 400 block between 14th/15th Avenues North and
the 300 block between 12th/13th Avenues North are deemed
substandard improved alleys. They are bituminous surfaced
roadways in various stages of disrepair brought on by
inadequate pavement sections and edge drainage problems. These
alleys are approaching the end of a priority list for alley
reconstruction.
The report recommends reconstruction with concrete to a 12-foot
width and 6-inch depth and with installation of oversized
turning radii at the alley apron connections to their
respective streets. This is to accommodate City vehicles
(plowing and trash collection) . Any required restoration to
existing driveways will be with materials in kind. Per
long-standing City policy there will be no sod restoration but
topsoil and seed instead.
The report recommends costs to be assessed in accordance with
City policy (80%-20% split), that assessments be levied on a
e linear footage basis, and that the maximum lineal assessment
for an oversized residential property should be limited to 75
feet. Rates in the 300 block of 12th/13th Avenues would fall
in the $33/foot range, in the 400 block of 14th/15th Avenues 1n
the $35/foot range. This 1S similar to rates in the 1997 alley
reconstruction project.
ONeighborhood issues
Staff conducted two information meets on January 21, both poor
attended. Issues centered on pavement disrepair in the 400
block alley and the need for curb and catch basin repair on the
north side of 4th Avenue North near this alley. Staff had
enclosed a feedback questionnaire with the invitation to the
public information meeting. Staff anticipates receiving more
comment in the mail.
o Proposed schedule
February 2 Public hearing and order plans
March 2 Accept plans and order bids
March 25 Bid opening
e April 6 Award contract
June 11 Begin construction
July 15 Complete construction
October 1999 Assessment hearing
Council Report 99-027
January 27, 1999
Page 3
.
o Staff recommendation
Staff recommends that Council order improvements made as
outlined in the feasibility study and that plans and
specifications be drawn up.
e
e
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CITY OF HOPKINS
. Hennepin County, Minnesota
NOTICE OF HEARING OF IMPROVEMENT
TO WHOM IT MAY CONCERN:
WHEREAS, the City Council ofthe City of Hopkins, Hennepin County, Minnesota, deems it
necessary and expedient that the improvement hereinafter described be made,
NOW, THEREFORE, notice is hereby given that the City Council will hold a public hearing on
said improvement at the following time and place within the said City.
DATE: February 2, 1999
TIME: 7:30 P.M.
LOCATION: CITY HALL
Council Chambers
1010 First Street South
Hopkins, MN 55343
The general nature of the improvement is the reconstruction of alleys, City Project 98-14, in the
following described area:
e Block 400 between 14th/15th Avenues North; Block 300 between 12th/13th
Avenues North
THE TOTAL ESTIMATED COST OF SAID IMPROVEMENT IS $77,400.00
It is proposed to assess every lot, piece or parcel of land benefited by said improvement whether
abutting thereon or not, based upon benefits received without regard to cash valuation.
Persons desiring to be heard with reference to the proposed improvement should be present at
this hearing.
This Council proposes to proceed under the authority granted by Chapter 429 MSA.
Dated this 5th day ofJanuary, 1999.
BY ORDER OF THE CITY COUNCIL
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// /.../ .........
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/>TelTYOb h /.. ;.;//}; a , ,
aier, City Clerk
opkins, Minnesota
e Publish: Hopkins Sailor January 13 and 20, 1999
. AFFIDAVIT OF MAILING PUBLIC HEARING NOTICE
STATE OF MINNESOTA )
) SS.
COUNCIL OF HOPKINS )
Terry Obermaier, being first duly sworn, deposed and says:
I am a United States citizen, over 21 years of age, and the City
Clerk of the City of Hopkins, Minnesota.
On January 11, 1999, acting on behalf of the said city, I
deposited in the United States Post Office at the City of
Hopkins, Minnesota, copies of the attached notice of hearing on
e proposed assessments for reconstruction of an alley, Project
98~14, enclosed in sealed envelopes, with postage thereon fully
prepaid, addressed to the following persons at the addresses
appearing on the attached copy of the mailing list.
There 18 delivery service by United States mail between the place
of mailing and the places so addressed.
/
Subscribed and sworn to before me this 11th day of January, 1999.
~L~
It
_n . _. __ __
24-] 17-22 22 0052 24-117-22 22 0053 24-1] 7-22 22 0054
Vema V Dargcll Ruth M Mitchell Ella Mae Wiborg
.4thAveN 422 14th Ave N 418 14th Ave N
. ins, MN 55343 Hopkins, MN 55343 Hopkins, MN 55343
24-1 ] 7 -22 22 0055 24-] 17-22 22 0056 24-] 17-22 22 0057
Lauralee Elnes Larry V oehl Lucius 0 Taylor
41414thAveN Jeanne V oehl Pamela A Taylor
Hopkins, MN 55343 410 14th Avc N 406 14th Ave N
Hopkins, MN 55343 Hopkins, MN 55343
24-117-22 22 0058 24-117 -22 22 0059 24-] 17-22 22 ()O60
M Jerome Trafas Carl W Bottenfield Earl G Swenson
Marie Trafas Mary L Bottenfield Therese M Swenson
402 14th Ave N 401 15thAveN 405 15th Ave N
Hopkins, MN 55343 Hopkins, MN 55343 Hopkins, MN 55343
24-] 17-22 22 0061 24-1] 7-22 22 0062 24-117 -22 22 0063
Ethel E Hille Mark J Petmska Leigh Hamit
409 15th Ave N 413 15th Ave N Bonnie Hamit
Hopkins, MN 55343 Hopkins, MN 55343 417 15th Ave N
Hopkins, MN 55343
24-1] 7-22 22 0064 24-] 17-22 22 0065 24-117 - 22 24 0086
Thomas P Pletcher David Esterby Eva M Rose
Julie A Pletcher Carol Esterby 346 12th Ave N
42] 15th Ave N 425 ]5th Ave N Hopkins, MN 55343
_kinS, MN 55343 Hopkins, MN 55343
_ - 17-22 24 0087 24-117 -22 24 0088 24-117-22240] 70
Mae J Batts T rene T Hansen Phillip W Slawson Jr
342 12th Ave N 338 12th Ave N Leslee J Slawson
Hopkins, MN 55343 Hopkins, MN 55343 334 12th Ave N
Hopkins, MN 55343
24-] 17-22 240] 71 24-117-22 240090 24-117-2224009]
Angela M Velardi Glenn R Gunn Eunice M Bren
330 12th Ave N Tina S Gunn 322 12th Ave N
Hopkins, MN 55343 326 12th Ave N Hopkins, MN 55343
Hopkins, MN 55343
24-117-2224 (J092 24-1] 7-22 24 0093 24-117 -22 24 Oll94
Eric Bumbiers Joyce L Picha Robert D Baskerville
318 12th Ave N 314 12th Ave N 310 12th Ave N
Hopkins, MN 55343 Hopkins, MN 55343 Hopkins, MN 55343
24-117 -22 24 0095 24-117 -22 240096 24-] 17-22 240097
Sheila J Anderson Ronald C Bauer Jeffery G Sweeney
300 12th Ave N Dianne Bauer Sheree D Sweeney
Hopkins, MN 55343 27152 (C) Via Chicueline 305 13th Ave N
San Juan Capistrano, CA 92675 Hopkins, MN 55343
17-222400'll) 24 ] 17 22 24 0099 24-117-22 24 0100
atthew S Heyn Darleen 0 Mueller Alice Z Kelley
Patricia A Heyn 313 13th AveN 315 13th Ave N
309 13th Ave N Hopkins, MN 55343 Hopkins, MN 55343
Hopkins, tvfN 55343
24-117-22 240101 24-117-22 24 0102 24-11722240103
Lester M Hugh Myron L Hedtke John R & Richard A Mashek
3]9 13th Ave N Linda J Hedtke c/o Jerry Mashek
.ins, MN 55343 325 13th Ave N 329 13th Ave N
Hopkins, MN 55343 Hopkins, MN 55343
24-117-22 24 0104 24-117-22 240105 24-\17-22 240106
Raymond W Lubbers David R Steffens Frances J Smykal
Helen Lubbers 33713thAveN 345 13th Ave N
333 13th Ave N Hopkins, MN 55343 Hopkins, Mn 55343
Hopkins, MN 55343
e
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. FEASIBILITY REPORT
CONCRETE ALLEY PAVING
CITY PROJECT NO. 98-14
Introduction
The City of Hopkins' 1999-2003 Capital Improvement Plan (CIP) includes an alley paving
project for each year within the plan. For 1999, staff determined that the alley between 12th and
13th Avenues from 2nd to 3rd Street North and between 14th and 15th Avenues North of 4th
Street North required upgrades with concrete paving due to the poor drainage and deteriorated
condition of those alleys. The City Council reviewed these proposed alley paving improvements
during their review of the CIP, and subsequently authorized staff to begin the initial analysis of
the improvement upon their approval of the 1999-2003 CIP.
Background
The alleys in the 400 block between 14th/15th Avenues North and 300 block between 12th/13th
Avenues North are presently considered improved but substandard. Their surface consists of one
to one and one half inches of bituminous paving with less than adequate drainage characteristics
from the properties to the alleys. The combination of a poor pavement section and inherent
. drainage problems has led to the increased rate of deterioration of the alleys. The result is that
levels of maintenance have grown larger.
Proposed Improvements
The proposed alley improvement projects are presented on Exhibit] and 2, attached. The
projects provide for the construction of a concrete pavement surface 12 feet wide and 6 inches
thick, in accordance with the City of Hopkins' concrete alley construction standard.
The existing bituminous driveways will be sawcut and restored with bituminous driveway
pavement upon completion of the concrete allcy paving. There will be no sod restoration within
the limits of this project. Any turf restoration required by the project will be accomplished with
black dirt and seed.
The concrete alley paving will consist of an inverted crown section, which is slightly depressed
in the center to allow stonn runoff within the alley section versus ponding in the adjacent
properties. The pavement grade wilI be established to direct the runoff to the respective 3rd and
4th Streets North.
It is anticipated that al1 new alley construction will be limited to the existing 14 foot right of way;
however, driveway and parking lot restoration will extend up to two feet beyond the limits of the
. existing public right of way. The construction will also require the replacement of the concrete
apron at intersections with City streets.
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. Proposed Funding
It is proposed that the concrete pavement project be assessed in accordance with the City of
Hopkins' current assessment policy, wherein 80% of the cost is assessed to abutting properties
and 20% is funded as a City cost. It is further proposed that the City's portion of the costs be
paid entirely from the storm sewer utility fund, in accordance with City policy.
It has been determined that the fairest method to assess this project is on a linear footage basis,
and that the maximum lineal assessment for an oversized residential property shall be based on
75 feet.
Project Costs
Block 400 (A) Block 300 (B)
Alley Construction Costs $23,600 $44,200
Engineering and Administration @ 6.5% $ 1.800 $ 2,800
Total Project Costs $30,400 $47,000
. Proposed Funding
80% of Total project cost per City policy $24,320 $37,600
Assessable linear footage 6911lf 1149.22/[f
Proposed Assessment Rate $35.20/foot $32.72/foot
Assessment Period I 0 years 1 0 years
Interest Rate 8.0% 8.0%
Est. Assessment for average 50 f1. lot $1,760 $1,636
Rcconunendations
The project is necessary to COlTect maintenance problems caused by inadequate alley paving.
Maintenance problems include high maintenance costs for patching and other problems
associated with poor drainage. The project is cost effective and it is part of the City's mmual
alley paving program. The City plans for necessary capital improvements alll1Ually to coordinate
other work and ensure that necessary improvements are provided in a timely and cost-effective
. manner.
. The concrete alley paving project is technically feasible from an engineering standpoint and it is
recommended that the City Council accept the project engineer's feasibility repOlt as outlined
herein, and order the improvement made, subsequent to holding a public hearing. Addended to
the end of this report is a summary of the estimated construction costs and a preliminary project
schedule for the City Council's consideration,
Respectfully submitted,
~
Steven J. Stadler, P.E.
Director of public Works
.
.
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. Preliminary Costs City Project 98-14
Alley Reconstruction
400 Block
Construction Item Unit Quant. Unit Price Total
Common excavation Cy 99 $9.00 $891.00
Remove bit. pavement SY 685 $1.90 $1,301.50
Remove concrete pavement SF 147 $1.00 $147.00
Remove curb & gutter LF 18 $4.50 $81.00
Sawcut bit. pavement LF 378 $2.50 $945.00
Sawcut concrete pavement LF 51 $4.00 $204.00
Subgrade correction CY 28 $12.00 $336.00
Granular borrow T 39 $10.50 $409.50
Class V aggregate T 69 $11.00 $759.00
Concrete alley SY 551 $36.00 $19,836.00
Bit. driveway pavement SY 122 $8.50 $1,037.00
Install concrete curb & gutter LF 10 $16.00 $160.00
. Restoration LS 1 $525.60 $525.60
Concrete driveway pavement SF 147 $4.20 $617.40
Alley Construction Cost $27,250.00
5% Contingency 1,350.00
Total Construction Est. $28,600.00
.
.
300 Block
Constmction Item Unit Quant. Unit Price Total
Common excavation CY 156 $9.00 $1,404.00
Remove bit. pavement SY 1,010 $1.90 $1,919.00
Remove concrete pavement SF 314 $1. 00 $276.00
Remove curb & gutter LF 35 $4.50 $157.50
Sawcut bit. pavement LF 316 $2.50 $790.00
Sawcut concrete pavement LF 128 $4.00 $512.00
Subgrade correction CY 45 $12.00 $540.00
Granular borrow T 64 $10.50 $672.00
Class V aggregate T III $11.00 $1,221.00
Concrete alley SY 867 $36.00 $31,212.00
Bit. driveway pavement SY 132 $8.50 $1,122.00
Install concrete curb & gutter LF 10 $16.00 $160.00
Restoration LS 1 $530.90 $530.90
Concrete driveway pavement SF 368 $4.20 $1,545.60
Alley Constmction Cost $42,100.00
. 5% Contingency 2,100.00
Total Constmction Est. $44,200.00
.
.
Preliminary Project Schedule
Hopkins Alley Construction
City Project Number 98-14
Order Feasibility RepOli December 1, 1998
Receive Feasibility Report and Order Public Hearing January 5, 1999
Hold Public Hearing and Order Plans and Specs. February 2, 1999
Accept Plans and Specs. and Authorize ad for bids March 2, 1999
Open bids March 25, 1999
Award Contract April 6, 1999
Begin Constmction June 11, 1999
Complete Constmction July 15, 1999
. Hold Assessment Hearing Fall 1999
.
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. CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION NO 99-010
RESOLUTION ORDERING IMPROVEMENT AFTER PUBLIC HEARING
ALLEY RECONSTRUCTION
PROJECT 98-14
WHEREAS, a resolution of the City Council adopted the 5th
day of January, 1999, fixed a date for a Council hearing on the
proposed improvement of alleys in the 300 block between 12th/13th
Avenues North and the 400 block between 14th /15th Avenues North,
and
WHEREAS, the City Council deems it appropriate and expedient
to reconstruct the alleys with concrete pavement, and
WHEREAS, ten days mailed notice and two weeks published
notice of the hearing was given, and the hearing was held thereon
the 2nd day of February, 1999, at which all persons desiring to
. be heard were given an opportunity to be heard thereon,
NOW, THEREFORE BE IT RESOLVED by the City Council of
Hopkins, Minnesota:
l. Such improvement is hereby ordered as proposed in the
Council resolution adopted the 5th day of January, 1999.
2. The City's engineer is hereby designated to prepare
Plans and specifications for the making of such
improvement.
Adopted by the City Council of the City of Hopkins this 2nd day
of February, 1999.
Charles D. Redepenning, Mayor
Attest:
. Terry Obermaier, City Clerk