IV.4. Resolution Accepting Bids and Awarding Contract Supervisory Control and Data Acquisition Phase Two Fiber Improvements; Moilanen
CITY OF HOPKINS
City Council Report 2025-104
To: Honorable Mayor and Council Members
Mike Mornson, City Manager
From: Sean Moilanen, Utilities Superintendent
Date: June 17, 2025
Subject: Award Contract, Supervisory Control and Data Acquisition Phase Two
Fiber Improvements- City Project 2025-001
_____________________________________________________________________
RECOMMENDED ACTION
MOTION TO Adopt Resolution 2025-041, Resolution Accepting Bids, Supervisory
Control and Data Acquisition Phase Two Fiber Improvements, City Project 2025-001.
OVERVIEW
This project is part of the 2025 CIP that was approved on November 12, 2024. The bid
opening for the Supervisory Control and Data Acquisition Phase Two Fiber
Improvements was held May 30, 2025. This project involves installing fiber optic cables
to better secure the city’s critical infrastructure. Two add-alternates were added to the
phase two project from the 2026 phase three project due to expected favorable prices.
The low base bid was $300,962.75; the base bid with two add-alternates was
$520,930.75, submitted by Kramer Service Group. A total of four (4) bids were received.
Staff is recommending award of the project contract to Kramer Service Group.
SUPPORTING INFORMATION
• Consultant Recommendation
• Resolution 2025-041
• Abstract of Bid
• Bid Tab
Public Works
ANALYSIS OF ISSUES
Project Summary
Our current system of monitoring and controlling our critical infrastructure can be
vulnerable to hackers and environmental conditions. Our current radio signals can be
intercepted by unauthorized individuals using radio scanners or other devices. By
converting the current system to fiber optic, our critical infrastructure will be much more
protected from unauthorized people, and environmental conditions. This safe and
reliable management of critical infrastructure helps to ensure continued utility service to
all of Hopkins.
Bid Results and Analysis
Contractor Base Bid
Kramer Service Group $300,962.75
Castrejon Incorporated $303,537.00
Electrical Production Services, Inc $356,886.40
Midwest CATV $595,665.25
Engineers Estimate $432,291.25
Project Costs
Bids received were significantly lower than the engineers estimate. Due to efficiencies in
construction and project management costs staff recommends including both add
alternates to complete the entire project and not require a separate project in the near
future. Staff has worked with finance to ensure that appropriate CIP budget exists.
Project Schedule
Award Contract June 17, 2025
Begin Project Summer 2025
Complete Project Fall 2025
Funding
Source
2025 CIP
Budget
2026 CIP
Budget
Total Budget Estimated
Cost*
Sanitary Sewer
Fund
200,000 112,556
312,556 312,556
Water Fund 200,000 112,556 312,556 312,556
Total $400,000 120,930 $625,116 $625,116
H:\HOPK\25X137947000\1_Corres\C_To Others\City\Hopkins Fiber Improvements Ph 2_Award Recommendation Letter.docx
June 10, 2025
Mr. Sean Moilanen, Utilities Superintendent
City of Hopkins
11100 Excelsior Blvd
Hopkins, MN 55343
RE: Fiber Improvements Phase 2
City of Hopkins, Minnesota
Project No.: 25X.137947
Dear Mr. Moilanen,
Bids on the above-referenced project were opened at 11:00 a.m. on May 30, 2025. There were four
bidders for the project; a tabulation of bids received and a detailed bid abstract are enclosed. The low
bidder on the project is Kramer Service Group with a base bid of $300,962.75 and a total bid of
$520,930.75 including alternates 1 & 2. Kramer Service Group has previous experience on projects of this
size and complexity in Minnesota and Iowa.
Based on Kramer Service Group’s experience, acceptable bid prices, and the competitive bids the City
received, we recommend the City of Hopkins award the project, including the base bid and both
alternates, to Kramer Service Group at the regular City Council meeting on June 17, 2025.
If you have any questions regarding this award recommendation, please contact me at your convenience.
Sincerely,
Bolton & Menk, Inc.
Nicholas J. Amatuccio, P.E.
Municipal Project Manager | Principal
CITY OF HOPKINS
HENNEPIN COUNTY, MINNESOTA
RESOLUTION 2025-041
RESOLUTION FOR AWARD OF CONTRACT SUPERVISORY CONTROL AND DATA
ACQUISITION PHASE TWO FIBER IMPROVEMENTS
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Hopkins that
the lowest bid of Kramer Service Group in the amount of $520,930.75 is the lowest
responsible bid for the Supervisory Control and Data Acquisition phase two fiber
improvements, City Project 2025-001, and the Mayor and the City Manager are hereby
authorized and directed to enter into contract with said bidder for and on behalf of the
City.
Adopted by the City Council of the City of Hopkins on the 17th day of June 2025.
By:___________________________
Patrick Hanlon, Mayor
ATTEST:
_______________________________
Amy Domeier, City Clerk
AbstractFiber Improvements Phase 2City of Hopkins, MNBMI Project No. 25X.137947Bid: 05/30/2025 11:00 AM CDTSection Title Line Item Item Code Item Description UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price ExtensionBASE BID 1 - MOBILIZATION LUMP SUM 1 $10,000.00 $10,000.00 $2,500.00 $2,500.00 $5,000.00 $5,000.00 $550.00 $550.00 $11,596.00 $11,596.002 - TRAFFIC CONTROL LUMP SUM 1 $5,000.00 $5,000.00 $3,800.00 $3,800.00 $2,000.00 $2,000.00 $4,500.00 $4,500.00 $25,000.00 $25,000.003 - 1.25" NMC DIRECTIONAL BORE LIN FT 25430 $10.00 $254,300.00 $6.75 $171,652.50 $6.50 $165,295.00 $8.68 $220,732.40 $12.03 $305,922.904 - 30" X 48" X 36" HANDHOLE EACH 35 $1,200.00 $42,000.00 $1,800.00 $63,000.00 $1,700.00 $59,500.00 $1,789.00 $62,615.00 $1,500.00 $52,500.005 - 144 STRAND FIBER OPTIC CABLE LIN FT 16065 $4.00 $64,260.00 $2.10 $33,736.50 $2.55 $40,965.75 $2.55 $40,965.75 $2.54 $40,805.106 - TRACER WIRE LIN FT 12925 $0.25 $3,231.25 $0.35 $4,523.75 $0.65 $8,401.25 $0.80 $10,340.00 $0.45 $5,816.257 - LOCATE POST EACH 35 $100.00 $3,500.00 $250.00 $8,750.00 $125.00 $4,375.00 $90.95 $3,183.25 $115.00 $4,025.008 - PAVEMENT RESTORATION LUMP SUM 1 $30,000.00 $30,000.00 $5,000.00 $5,000.00 $10,000.00 $10,000.00 $8,000.00 $8,000.00 $100,000.00 $100,000.009 - EROSION CONTROL LUMP SUM 1 $5,000.00 $5,000.00 $3,800.00 $3,800.00 $3,000.00 $3,000.00 $2,000.00 $2,000.00 $15,000.00 $15,000.0010 - TURF RESTORATION LUMP SUM 1 $15,000.00 $15,000.00 $4,200.00 $4,200.00 $5,000.00 $5,000.00 $4,000.00 $4,000.00 $35,000.00 $35,000.00Base Bid Total: $432,291.25$300,962.75$303,537.00 $356,886.40 $595,665.25ADD ALTERNATE 1A.1 - MOBILIZATION LUMP SUM 1 $10,000.00 $10,000.00 $1,000.00 $1,000.00 $3,000.00 $3,000.00 $550.00 $550.00 $11,596.00 $11,596.00A.2 - TRAFFIC CONTROL LUMP SUM 1 $5,000.00 $5,000.00 $500.00 $500.00 $1,000.00 $1,000.00 $2,500.00 $2,500.00 $25,000.00 $25,000.00A.3 - 1.25" NMC DIRECTIONAL BORE LIN FT 9330 $10.00 $93,300.00 $6.75 $62,977.50 $6.50 $60,645.00 $8.68 $80,984.40 $12.03 $112,239.90A.4 - 30" X 48" X 36" HANDHOLE EACH 12 $1,200.00 $14,400.00 $1,800.00 $21,600.00 $1,700.00 $20,400.00 $1,789.00 $21,468.00 $1,500.00 $18,000.00A.5 - 144 STRAND FIBER OPTIC CABLE LIN FT 5865 $4.00 $23,460.00 $2.10 $12,316.50 $2.55 $14,955.75 $2.55 $14,955.75 $2.54 $14,897.10A.6 - TRACER WIRE LIN FT 4737 $0.25 $1,184.25 $0.35 $1,657.95 $0.65 $3,079.05 $0.80 $3,789.60 $0.45 $2,131.65A.7 - LOCATE POST EACH 12 $100.00 $1,200.00 $250.00 $3,000.00 $125.00 $1,500.00 $90.95 $1,091.40 $115.00 $1,380.00A.8 - PAVEMENT RESTORATION LUMP SUM 1 $30,000.00 $30,000.00 $3,500.00 $3,500.00 $5,000.00 $5,000.00 $2,500.00 $2,500.00 $36,670.00 $36,670.00A.9 - EROSION CONTROL LUMP SUM 1 $5,000.00 $5,000.00 $500.00 $500.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $15,000.00 $15,000.00A.10 - TURF RESTORATION LUMP SUM 1 $15,000.00 $15,000.00 $2,500.00 $2,500.00 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $16,740.00 $16,740.00Alt 1 Total $198,544.25$109,551.95$112,579.80 $131,339.15 $253,654.65ADD ALTERNATE 2B.1 - MOBILIZATION LUMP SUM 1 $10,000.00 $10,000.00 $1,000.00 $1,000.00 $3,000.00 $3,000.00 $550.00 $550.00 $11,596.00 $11,596.00B.2 - TRAFFIC CONTROL LUMP SUM 1 $5,000.00 $5,000.00 $500.00 $500.00 $1,000.00 $1,000.00 $3,500.00 $3,500.00 $25,000.00 $25,000.00B.3 - 1.25" NMC DIRECTIONAL BORE LIN FT 9722 $10.00 $97,220.00 $6.75 $65,623.50 $6.50 $63,193.00 $8.68 $84,386.96 $12.03 $116,955.66B.4 - 30" X 48" X 36" HANDHOLE EACH 11 $1,200.00 $13,200.00 $1,800.00 $19,800.00 $1,700.00 $18,700.00 $1,789.00 $19,679.00 $1,500.00 $16,500.00B.5 - 144 STRAND FIBER OPTIC CABLE LIN FT 5961 $4.00 $23,844.00 $2.10 $12,518.10 $2.55 $15,200.55 $2.55 $15,200.55 $2.54 $15,140.94B.6 - TRACER WIRE LIN FT 4927 $0.25 $1,231.75 $0.35 $1,724.45 $0.65 $3,202.55 $0.80 $3,941.60 $0.45 $2,217.15B.7 - LOCATE POST EACH 11 $100.00 $1,100.00 $250.00 $2,750.00 $125.00 $1,375.00 $90.90 $999.90 $115.00 $1,265.00B.8 - PAVEMENT RESTORATION LUMP SUM 1 $30,000.00 $30,000.00 $3,500.00 $3,500.00 $5,000.00 $5,000.00 $2,500.00 $2,500.00 $36,670.00 $36,670.00B.9 - EROSION CONTROL LUMP SUM 1 $5,000.00 $5,000.00 $500.00 $500.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $15,000.00 $15,000.00B.10 - TURF RESTORATION LUMP SUM 1 $15,000.00 $15,000.00 $2,500.00 $2,500.00 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $17,460.00 $17,460.00Alt 2 Total$201,595.75$110,416.05$113,671.10 $134,258.01 $257,804.75Engineer Estimate Kramer Service Group Castrejon Incorporated Electrical Production Services, Inc. Midwest CATV1 2 3 4
BID TABULATION
Fiber Improvements Phase 2
City of Hopkins
Hopkins, MN
25X.137947
Bid Taken: May 30, 2025 Addendums: N/A
Time: 11:00 a.m.
BIDDERS BASE BID ALT 1 ALT 2
1 Kramer Service Group $300,962.75 $109,551.95 $110,416.05
2 Castrejon Incorporated $303,537.00 $112,579.80 $113,671.10
3 Electrical Production Services, Inc. $356,886.40 $131,339.15 $134,258.01
4 Midwest CATV $595,665.25 $253,654.65 $257,814.75