CR 99-37 Consultant Services Proposal - Storm Sewer Prokect 98-17
G \ T Y Or:
~
February 10, 1999 HOPKINS Council Report 99-037
.
APPROVE CONSULTANT SERVICES PROPOSAL
STORM SEWER IMPROVEMENTS
HILLTOP PARK
PROJECT 98-17
Proposed Action
Staff recommends approval of the following motion: Move that
Council accept a consultant services proposal from RCM Associates
for storm sewer improvements in the Hilltop Park area and
authorize the preparation of plans and specifications.
Overview
RCM Associates completed a storm water flooding analysis in March
1998 that focused on various flood problem areas in Hopkins.
Included in the analysis was the Hilltop Park area. Staff chose
to postpone an immediate project once it learned that Elder
Homestead was planning an expansion to its 4th Street North
. facility and would seek vacation of a Hopkins storm sewer
easement to accomplish its goal. The easement 1S a vital link to
Hilltop Park storm water discharge. Elder Homestead now has
plans underway for its expansion and the City needs to proceed
with its own project.
Primary Issues to Consider
o Project scope
o Consultant proposal
o Schedule
o Recommendation
Supporting Information
o Site map
o Consultant proposal
O~~
James Gessele
e Engineering Superintendent
Council Report 99~O37
February 9, 1999
Page 2
.
Analysis
o proj ect scope
As outlined in RCM's 1998 Storm Water Flooding Analysis the
following project recommendations are made (refer to attached
site map) :
"The construction of the facilities to serve the Hilltop Park
area is recommended in three phases. Phase 1 would include
constructing a storm sewer pipe from the east low area, north
to the R/W line of 4th Street North, westerly along the 4th
Street North R/W line to a point where the storm sewer system
could discharge into a detention basin located westerly of
the Elder Homestead between T.H. 7 and 4th Street North.
After 7th and 4th Street Northr and construction of the
detention basin prior to discharge into T.H. 7 drainage
system.
Phase 2 would include the outlet for the west low area of
Hilltop Park. This outlet would be constructed northerly and
e connect to the storm sewer facility constructed along the
southerly R/W line of 4th Street North with Phase 1.
The third Phase of the improvements would be completed with
the future reconstruction of 21st Avenue North. phase 3 will
not only include the storm sewer facilities necessary to
drain 21st Avenue North but will also provide the opportunity
to drain a lower area located westerly of 21st Avenue North.
The cost of the Phase 1 improvements 1S estimated at $150,000
including engineering and administration. The ponding
portion of the improvement cost is estimated at $25rOOO."
o Consultant proposal
RCM Associates proposes to provide design servicesr prepare
plans and specificationsr coordinate project efforts with the
City of Minnetonka and the developerr assist with bidding,
and identify easement requirements concerning this project.
The consultant proposes to carry out these services at a cost
not to exceed $13,700.00.
.
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Council Report 99-037
February 9, 1999
Page 3
.
o Schedule
The project schedule appears to be driven in good part by how
the Elder Homestead addition project proceeds. The building
addition takes place within Minnetonka city boundaries and is
therefore subject to that city's review and permitting
process. An Elder Homestead spokesman has indicated their
project should be underway by the summer of 1999. At minimum
the Hopkins' schedule calls for its storm sewer plan to be in
place by this spring in order to facilitate a bidding process
and construction by summer 1999.
o Recommendation
Staff has reviewed the ReM proposal, finds that it meets the
City's needs, and is fair and reasonable in cost. Staff
recommends approval of the proposal and the authorization for
plans and specifications to be drawn up.
.
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. January 29, 1999
Mr. Stcven 1. Stadler, PE
Director of Public Works
City of Hopkins
10 10 First Street South
Hopk~,~ 55343
Re: Storm Sewer Proposal
Area 2: Hilltop Park
RCM File No. 10495.00
Dear Mr. Stadler:
We are pleased to submit this proposal to perform the design, prepare plans and
specifications, meet with affectcd agencies, assist with the bidding process and identify
~Clll easement requirements on the above referenced project. 'J"he proposal is based on a
portion of the Feasibility Report submitted to you in March 1998 and referenced as ReM
File No. 10441.
rieke I have prepared an itemized tabulation of the tasks that we expect to perform to complete
carroll this project and have attached it for your reference. The construction administration item
muller
.SS?Ciates, inc. is estimated based on a project of about $125,000 in construction cost with an estimated
n~neers time for a full time field representative offive weeks. This is difficult to estimate at this
arc itects stagc, I would suggest that we include construction observation as an item in the contract
land surveyors but negotiate that fee after a contractor is selected and a more accurate construction figure
equal opportunity is known.
employer
You can expect to have the plans and specifications completed for your review
approximately 30 days after it is established that the Cities of Hopkins, Minnetonka and
the developer are in agreement on the solution and are ready to move forward.
We propose to perform this work on our hourly rate schedule excluding construction
administration with a cap not to exceed $13,700 without your prior approval. A copy of
our most recent hourly rate schedule is attached.
Thank you for the opportunity to submit this proposal. We look forward to working with
you on this proj eel.
Sincerely,
. . RIEKE CARROLL MULLER ASSOCIATES, INe.
Cb)-1JclA ~
.10901 red circle dr. David C. Halter, PE
post office box 130 Senior Project Manager
minnetonka, mn
55343-0130
(612) 935-6901
fax (612) 935-8814
WWW.rcm-3ssoc.com
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