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Agenda HOPKINS CITY COUNCIL FINAL AGENDA . March~, 1999, 1999 7:30 p.m. THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTIL THE START OF THE CITY COUNCIL MEETING Schedule: 6:30 - HRA meeting 7:30 p.m. - City Council meeting I. CALL TO ORDER II. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) III. CONSENT AGENDA 1. February 16, 1999 regular City Council meeting minutes 2. Ratification of prior month's disbursements . 3. Second reading, zoning ordinance amendments (Memo) 4. Height variance, 301 Wilshire Walk (CR99-023) 5. Development agreement, Valley Park condos (CR99-042) 6. HCA alcohol policy (CR99-046) 7. Accept project, authorize final payment, Lift Station #5 (CR99-045) 8. Set date for property tax Board of Review (Memo) Vote: Maxwell Jensen Hesch Johnson Redepenning IV. PUBLIC HEARING 1. Approve resolution, 1999 CDSG program (CR99-043) - Elverum Vote: Maxwell Jensen Hesch Johnson Redepenning 2. 1999 street improvements (CR99-047) - Gessele Vote: Maxwell Jensen Hesch Johnson Redepenning . QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939-1421 (The Razzle Line is the City of Hopkins voice message system) . V. OLD BUSINESS 1. Storm and sanitary sewer rate adjustments (CR99-044) - Yager Vote: Maxwell Jensen Hesch Johnson Redepenning 2. Second reading, liquor ordinance (CR99-039) - Genellie Vote: Maxwell Jensen Hesch Johnson Redepenning VI. NEW BUSINESS 1. Approve engineering services agreement, 1999 street improvements (CR99- 049) - Gessele Vote: Maxwell Jensen Hesch Johnson Redepenning 2. Change order, South Park pond maintenance project (CR99-048) - Stadler . Vote: Maxwell Jensen Hesch Johnson Redepenning VII. REPORTS - COMMITTEES/COMMISSIONS VIII. ADJOURNMENT . ----- . A regular meeting of the Hopkins City Council was held on February 16, 1999, in the Council Chambers of the Hopkins City Hall. Present were Mayor Redepenning and Council Members Maxwell, Jensen, Hesch, and Johnson. Also present were staff members Mielke, Genelliel Stadlerl Kerrigan, Gessele, Anderson, Yager, Elverum, and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Redepenning called the meeting to order at 7:30 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS Beth-Allison Bataille and Barb Westmoreland represented the Hopkins School District and invited the Council to participate in the Empty Bowls Community Fundraiser for local foodshelves. Ms. Bataille and Westmoreland are co-chairing the event. On March 23, 1999 from 11 :00 to 6:00, participants may purchase a bowl and receive SOUPI bread and coffee at the Hopkins Center for the Arts. III. CONSENT AGENDA . 1. February 21 19991 Regular City Council Meeting Minutes 2. January 121 Work Session Minutes 3. February 9, Work Session Minutes 4. 1999 Budget Adjustments and 1999 Carryovers (Yager) 5. Police Department Defibrillator Grant (CR99-019) 6. HCRRA Alley Leasel 7th Avenue North ICR99-33) Council Member Jensen moved and Council Member Johnson seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Heschl aye; Council Member Johnson, aye; Mayor Redepenningl aye. IV. PRESENT A TION Certificate for Excellence in Financial Planning A Certificate of Achievement for Excellence in Financial Reporting was presented to the City of Hopkins by the Government Finance Officers Association of the United States and Canada. The award is given to Government units and public employee retirement systems whose comprehensive annual financial reports achieve the highest standards in government accounting and financial reporting. Steve Mielke announced . the award and presented it to Lori Yager, Director of Finance. Ms. Yager thanked her staff for the work they did to make the award possible. February 16, 1999, City Council Meeting Minutes Page 1 V. PUBLIC HEARING . 1. Resolution Setting Fees for Westbrooke Patio Homes, Phase II (CR99-36) Kersten Elverum said that the City of Hopkins has the authority to establish housing improvement areas and that within the improvement area, the City can sell bonds to pay for various improvements to individual housing units. In 1997, the City created a Housing Improvement Area for the Westbrooke Patio Homes and financed a $2.3 Million improvement project identified as Phase I. The Westbrooke Patio Homes Board of Directors has identified the Phase II improvements. The ordinance, which established Housing Improvement Area 2, has been amended to include an updated list of improvements. This hearing is to establish fees for the project. Ms. Elverum said that the fee will be $9,954 per unit with 90 days to pay all or a portion of the amount. The estimated annual fee that will be placed on the real estate tax bill will be $960. Mayor Redepenning opened the public hearing at 7:42 p.m. No one came forward. Council Member Maxwell moved and Council Member Jensen seconded a motion to close the public hearing. The public hearing was closed by unanimous consent at 7:43 p.m. Council Member Maxwell moved and Council Member Johnson seconded a motion to e adopt Resolution 99-005, approving housing improvement fee for Housing Improvement Area 2 - Westbrooke Patio Homes and authorize staff to prepare development agreement. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. 2. Preliminary/final Approval Revenue Bonds, Chapel View (CR99-35) Jim Kerrigan said that Augustana Care Corporation, Chapel View, has submitted an application for the City to issue and sell revenue bonds to finance improvements to the Chapel View Care Center, 615 Minnetonka Mills Road. The principal amount of the issue would not exceed $700,000. A public hearing is required as part of the review process. Mr. Kerrigan said that staff is proposing to combine both the preliminary and final resolutions for issuance and sale. Mayor Redepenning opened the public hearing at 7:46 p.m. No one came forward. Council Member Johnson moved and Council Member Hesch seconded a motion to close the public hearing. The public hearing was closed by unanimous consent at 7:47 p.m. . February 16, 1999, City Council Meeting Minutes Page 2 . Steve Fritzke, Chapel View, announced the groundbreaking ceremony to be held at 3:00 p.m. on Thursday, February 18th, and invited all to attend. Council Member Johnson moved and Council Member Jensen seconded a motion to adopt Resolution 99-013, providing for the issuance and sale of healthcare facility notes to provide funds for a project on behalf of Augustana Chapel View Homes, Inc. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. VI. NEW BUSINESS 1. First Reading, Miscellaneous Zoning Ordinance Amendments (CR99-24) Nancy Anderson said that the changes are basic housekeeping amendments. The ordinance will also add a section that will require screening and buffering between business, industrial, and multiple family uses and single family homes. All changes were recommended by the Zoning and Planning Commission. Council Member Hesch said that the Commission put a lot of thought and a lot of work into the changes. Council Member Hesch moved and Council Member Jensen seconded a motion to adopt Resolution 99-7, approving Ordinance 99-823, making amendments to the . zoning ordinance for first reading. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. 2. Contract for Study of Information Services (CR99-3D) I Lori Yager said that funds were budgeted in 1998 to hire a consultant to review the City's technology systems and then advise us as to how best resolve problem issues. Ms. Yager said that staff requested to carryover unspent funds from 1998. Peat Marwick was chosen because they do not provide the end service. Council Member Johnson moved and Council Member Maxwell seconded a motion to enter into a contract for information technology assessment. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. 3. Approve Engineering Services Agreement, Problem Area 2, Hilltop Park (CR99-24l Jim Gessele said that in March of 1998, RCM and Associates completed a storm water flooding analysis and identified Hilltop Park area as a trouble area. Staff found . out that Elder Homestead was planning an expansion to its facility and would seek vacation of a Hopkins storm sewer easement for that project. Mr. Gessele said that February 16, 1999, City Council Meeting Minutes Page 3 -- the easement is a vital link to Hilltop Park storm water discharge. A three-phase . project is proposed. RCM and Associates are proposing to provide design services, prepare plans and specifications, coordinate project efforts, assist with bidding and identify easement requirements at a cost not to exceed $13,700. Council Member Maxwell expressed a concern that final plans for Elder Homestead have not been submitted and that if the City of Hopkins goes ahead and moves into the planning phase of the project, the plans might have to be changed. Mr. Maxwell felt that approval for design services was premature. Council Member Maxwell moved and Council Member Hesch seconded a motion to continue this item until a final plan has been received from Elder Homestead. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. 4. Approve Engineering Services Agreement, Problem Area 5, 8th Ave N/9lh Ave Nalley (CR99-38l Steve Stadler said that this area includes the low area near the midpoint of the alley between 8lh and 9lh Aves N, Mr. Stadler said that staff was hopeful that this area would improve with the 6th Ave N improvements, but it has not. A feasibility report was presented to the residents at a public meeting on September 3, 1998, where . they favored the recommended alternative. RCM has stated that this improvement is not contrary to improvements to be recommended in the storm water management plan. The cost for the design phase is $18,600. Council Member Maxwell moved and Council Member Hesch seconded a motion to authorize the City Manager to enter into an agreement with RCM & Associates for engineering services related to storm sewer improvements, Area 5, City Project 98- 16. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. 5. Approve E-mail Internet Equipment and Services, (CR99-34) Jim Genellie said that the City's current network does not provide Internet access. Staff is proposing that a networked solution be purchased that would give every employee whose PC is connected to the network, access to e-mail and the Internet. Council Member Hesch moved and Council Member Johnson seconded a motion to authorize the City Manager to enter into a contract with Netlink International to provide e-mail and Internet equipment and services. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council . Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. February 16, 1999, City Council Meeting Minutes Page 4 . V. REPORTS - COMMITTEES/COMMISSIONS Council Member Maxwell said that the Caring Youth Award was a success. Council Member Jensen said that the Park Board is meeting on February 21 st to discuss the Metro Transit Park and Ride and asked other Council Members to attend. The question of how the park and ride was assigned to the Park Board came up. Steve Mielke said that it was referred to the Park Board because that board was looking at uses for the land. Mr. Mielke suggested that it might work to add a referral section to the agenda, so that Council would hear concepts and refer them to the appropriate boards and commissions. Council Member Johnson said that she attended the annual Fire Department Valentine's Day Party last Saturday. All but two Fire Fighters attended. This year the award for Fire Fighter of the Year went to the spouses and partners of Fire Fighters. VI. ADJOURNMENT There being no further business, Council Member Hesch moved and Council Member . Jensen seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 8:40 p.m. Respectively Submitted, Terry Obermaier, City Clerk COUNCIL MEMBERS ATTEST: . Charles D. Redepenning, Mayor February 16, 1999, City Council Meeting Minutes Page 5 - - -- --- -