CR 99-41 Hopkins PD Juvenile Accountibility Grant
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. March 16, 1999 o P K , ~ Council Report 99-041
HOPKINS POLICE DEPARTMENT JUVENILE ACCOUNTmILITY GRANT
Staff recommends Council approval to accept grant funds in an amount not to exceed
$8,109 for the purpose of targeting juvenile crime and other negative juvenile behaviors.
Overview
The State of Minnesota Department of Economic Security has made available grant funds
to law enforcement and other community based organizations for the purposes of
targeting juvenile crime and other behaviors which have a negative impact ofthe
community.
The police department received a similar grant in 1998 and made numerous juvenile
arrests specifically related to projects funded by that grant. The Department believes
there is a need to continue to focus on the juvenile problem. Due to staffmg levels the
Department cannot rely on utilizing on-duty officers to target these problems. Overtime
expenses are necessary and the Department does not have sufficient overtime funds
budgeted to fund this project.
. Primary Issues to Consider
. Is there a need for matching City funds?
. Will the funds be utilized in a way that will maximize effectiveness?
. Will the enforcement projects address areas that are of high concern to the citizens,
business owners and City officials?
Supportin2 Documents
. Cover page from grant award
. Copy of the "local plan" proposed by the Hopkins Police Department
.
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. Council Report 99-041
March 16, 1999
Page 2
Prima rv Issues to Consider
. There is a matching funds requirement. The local unit of government is required to
provide matching funds of 1 L2% or a maximum of$901.
. The Department believes that the time period covered by the grant, May through
October, represents the period that would result in the maximum number of juvenile
contacts due to the tendency of the juveniles to congregate outdoors during the
seasonally warm weather.
. The greatest concentration of juveniles and the resulting problems occur primarily
two areas of the city, the downtown business area and the Westbrooke apartment and
townhouse area. The Department will concentrate its efforts in these areas.
Alternatives
e The City Council has the following ahematives regarding this item:
1. Approve the recommendation by staff This will allow the Department to fmalize the
agreement with the Minnesota Department of Economic Security and thereby plan
enforcement and education efforts which will utilize the grant funds.
2. Deny approval to finalize the grant.
.
&J VENDOR NUMBER ~ AGENCY L:JI SU8 ORG I DOCUMENT NUM8ER(S.)
. 99 310 821
0000
~PPROP OBJ GRANT AGREEMENT # CFDA # AMOUNT
289 90512 16.523 $8,109
5T ATE OF MINNESOTA
DEPARTMENT OF ECONOMIC SECURITY/WORKFORCE PREPARATION BRANCH
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT AGREEMENT
Funding Source: JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
Grant Agreement Number: 90512
This grant agreement. which shall be interpreted pursuant to the laws of the State of Minnesota, between the
State of Minnesota, acting through its Department of Economic Security (DES), Workforce Preparation Branch
(WPB), (hereinafter the DEPARTMENT), and
Hopkins Police Department
1010 First Street South
Hopkins, MN 55343
Social Security or Federal Identification Number: 41-6005247
Inesota State Tax Identification Number: 8022882
ereinafter GRANTEE)
WITNESSETH:
WHEREAS, the DEPARTMENT has been granted funds by the United States, through the Department of
Justice I for use to meet the purposes set forth in and authorized by Public Law 105-119 (Making
Appropriations for the Departments of Commerce, Justice, and State, the Judiciary, and Related
Agencies for the Fiscal Year Ending September 30, 1998, and for other Purposes), hereinafter
referred to as the "Act", and
WHEREAS, the DEPARTMENT has been named the Designated State Agency for the JAIBG by the Chief
Executive Officer of the State and has the authority to enter into agreements pursuant to P,L. 105-
119, and has authority to allocate funds, and
WHEREAS, the Juvenile Crime Enforcement Coalition of the Unit of General Local Government, (hereinafter
referred to as the "Area") has the authority to approve a coordinated enforcement plan for reducing
juvenile crime for the Area, (hereinafter referred to as the "Plan"), and
WHEREAS, the Chief Executive Officer of the Area has designated appropriate categories of juveniles within
the juvenile justice system for testing for use of controlled substances, and
WHEREAS, GRANTEE is familiar with the Plan and has represented to the DEPARTMENT that it is qualified
and has effectively delivered services in the area of the type enumerated in the Act, and
. GRANTEE further represents that it is qualified to perform the services enumerated in the Plan for
the Area,
NOW, THEREFORE, in consideration of the premises and of the representations made therein, the parties agree
th at:
I. The foregoing recitals are made a part hereof as though set forth in full and in detail herein,
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LOCAL PLAN FORM G
L,'ruts of local government that are eligible to receive JAIBG funds must establish a Coordinated Enforcement Plan
for reducing juvenile crime developed by the local Juvenile Crime Enforcement Coalition (JCEe)_
Coordinated Enforcement Plan for Reducinc Juvenile Crime
The plan developed by a local JCEC is based on an analysis of local juvenile justice system needs. The analysis
determines the most effective uses of funds, within the twelve JAIBG Program Purpose Areas, to achieve the greatest
unpact on reducing juvenile delinquency, improving the juvenile justice system, and increasing accountability for
juvenile offenders.
On this page and the following page, please summarize those Program Purpose Areas you intend to fund and provide
an overview of the rationale, This summary sbould tie together your overall issues and rationale for the specific
areas your partnership bas chosen to fund.
Local Plan for: The Ci~ of Hopkins
(City/County )
The City of Hopkins bas historically been a magnet for juveniles, providing a central location for the western metro
school-age youth to gather. Law Enforcement and community problems have resulted because oithe high
concentration of juveniles in a small area -large groups causing noise, loitering, high traffic congestion and the
ensuing accidents/violation, vandalism, assaults, and other associated difficulties. A much publicized. juvenilelyoung
. adult activity dubbed "cruising the mall," which plagued the City of Hopkins for years, was largely eliminAted
through citizen and business community involvement, and unique police enforcement ideas.
These problems have begun to reoccur, due in part to recent re-dcvelopment ofthc Hopkins downtown area. once
again creating an attraction for area youth. A high concentration of juveniles and young adults in a local large
apartment complex have also contributed to the increasing problems, thereby causing not only an increase in police
"calls for service" to the area, but also an increase in criminal activity.
Problem: A 22%-25./. increase in poliu calls for servke and in crimes in the target areas during
tbe target period of time.
The project will encompass both community (citizen and business) and police involvement We pr~pose the
following strategies for implementation of this program.
Police Component:
0 Curfew sweeps
0 Liquor stings at both on-sale and off-sale liquor establishments
0 Tobacco compliance chedu of businesses selling tobacco
0 Use of foot patrol officers in downtown mall area
a Use ofbicyde patrol in apartment complex parking lots, downtown business area, and associated residential
area
0 Community education - talks (relating to juvenile/young adult problems) to civic groups, business leaders.
apartment coalition meetings, schools and parent groups, community advisory groups
a Use of plainclothes officers for specific surveillance of targeted crime areas
. 0 Informational bulletins on local access cable channel
a Special enforcement of traffic in targeted areas
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The basic premise is to concentrate officers in a given area, Dot only conducting "routine" police functions, i.e,
surveillance, calls; but using a variety of techniques, a muJti.faced approach, all directed to a common goal -
reducing negative juvenilelyoung adult contacts with the community. The Hopkins Crime Prevention Specialist,
along with local community organizations, will be assisting in giving talks to community groups, submitting articles
for the local newspaper, and preparing bulletins on local access cable television.
Hopkins is a small department with an authorized swom officer strength. of twenty.four. '[n the coming 18-24
months, we anticipate a number of retirements. Because of this, we will be in a position where we will almost
continually have one or two officers in our 14-week field-training program, thereby reducing the opportunity to use
on-duty personnel for targeted project area. This project will require officers to work overtime, and our department
overtune budget, as has been prepared for 1999, will not support internal funding for the overtime required,
Community Component:
Even though the police department will be engaging in focused techniques to reduce the negative community contacts
by juvenileslyoung adults during the target time period, the project will involve additional programs and efforts
during the "off' times, specmc:illy geared towards community and business education:
CJ Chemical Health Committee - serves as an advisory board to the City, recommends tobacco compliance
checks
CJ Crime--Free Multi-Housing - police attend meetings to increase awareness of the target area problems' soW"ce
for information of specific addresses/person originating problems, solicit citizen concerns, forum for providing
feedback .
CJ Hopkins Apartment Managers Association - police attend mc:ctings and begin surveys to assess effectiveness
. of project
0 Citizen volunteers assist police department in liquor stings - underage citizen vohmteers enter liquor business
and attempt to purchase alcohol, in an effort to evaluate business compliance to state statutes
CJ Education of parents through talks at schools and parent mc:ctings
0 Awareness and education of members of civic groups through talks at meetings
0 Teens Alone - an organization based in Hopkins that works with juveniles in unstable home environments and
runaways. It also provides resources and guidance to families and youths
Implementation of Program:
During the target time period (May lSdl through October 15~. officers will be used on an overtime basis to focus on
the target areas. There will be a team of officers worlc.i.ng Friday and Saturday evenings, on a four-hour shift There
will also be another four-hour shift, although on a different day (rotating) during the week. Each weekend there
would be a different project aim, i.e., liquor sting, alcohol compliance. bicycle patrol, curfew sweep, etc. During the
following mid-week, the shift would involve a follow.up rc-cap or the initiation of another project aim. There would
be a total of 96 open work slots, for a total of 384 hours of overtime. All other time, expense, and effort used in the
"off" times of the project would be borne by the City.
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