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Agenda ~'10P~~]NS C~TY COUNC~t FH\~Al AGE:NDJ3~ 0 July 5, 1999 1:30 p.m. THIS FINAL AGENDA IS SUBJECT TO CHANGE UNTil THE S1 ART OF THE CITY COUNCIL MEETING Schedule: 7 p.m. - HRA Meeting 7:30 p.m. - City Council meeting Work session in the Raspberry Room at conclusion of City Council meeting i. CAll TO ORDER il. OPEN AGENDA - PUBLIC COMMENTS/CONCERNS (Public must fill out a Speaker Request Form. Three minute limit for each person) m. REPORTS - CO"mlfllTTEES/COMMISSIONS IV. COl\!SEl\lT AGENDA 1. June 15, 1999 regular City Council meeting minutes 2. June 15, 1999 work session minutes 0 3. June 22, 1999 work session minutes L! Ratification of prior month's disbursements r. 5. Continue public hearing on Charter amendment, (Memo) - Genellie 6. Extension for completion of Comprehensive Plan, (CR99-127) - N. Anderson 1. Consider parl<ing changes, 7th Street South, (CR99-123) - Stadler 8. Approve temporary 3.2 beer license for Raspberry Festival, (CR99-115) - Obermaier 9. Approve engineering services agreement, 2nd St No storm sewer project (Area 5), (CR99-124) - Stadler' 10. Budget adjustment, ice arena equipment, (CR99-125) - Yager 11. Award bid, 1999 sidewalk repair project, (CR99-117) - Stadler 12. Approve final payment, South Park Valley pond maintenance, (CR99-119) - Stadler Vote: Maxwell Jensen Hesch Johnson Redepenning V. OATH OF OFF~CE Zoning and Planning Commission: Ross Bartz VI. \\IEVV BUSiNESS 1. Preliminary/final plat, 33 Tenth Ave So and 50 Ninth Ave So, (CR99-120) - N. Anderson Vote: Maxwell Jensen Hesch Johnson Redepenning 0 QUESTIONS OR COMMENTS? CAll THE RAZZLE LINE - 939-1421 (The Razzle Line is the City of Hopkins voice message system) -- - --- (""j 2. Preliminary/final plat, Alliant Tech, (CR99-122) - N. Anderson '\,---/' Vote: Maxwell Jensen Hesch Johnson Redepenning 3. Rezoning, Alliant Tech parlting lot, (CR99-121) - N. Anderson Vote: Maxwell Jensen Hesch Johnson Redepenning 4. Approve recycling contract, (CR99-118) - Stadler Vote: Maxwell Jensen Hesch Johnson Redepenning 5. Discuss sanitation inspection contract, (CR99-126) -Genellie Vote: Maxwell Jensen Hesch Johnson Redepenning VII. A[JJJOUR~\!MENT r-\ \"e) C) -- ----_._~--- i A regular meeting of the Hopkins City Council was held on June 15, 1999, in the Council Chambers of the Hopkins City Hall. 0 Present were Mayor Redepenning and Council Members Maxwell, Jensen, Hesch, and Johnson. Also present were staff members Mielke, Genellie, Stadler, Kerrigan, Anderson, Yager, Gessele, and City Attorney Jerre Miller. I. CALL TO ORDER Mayor Redepenning called the meeting to order at 7:30 p.m. II. OPEN AGENDA - PUBLIC COMMENTS AND CONCERNS Stu and Diane Schmerler, 209 Interlachen Road, said they received a letter from the City requesting that they place their trash bins at the front of the house instead of on an easement portion that they drive through to reach their garage. Ms. Schmerler asked if they could continue to have their trash picked up where they have always had it picked up. Mayor Redepenning asked Steve Stadler to review the request. III. REPORTS - COMMITTEES/COMMISSIONS Council Member Maxwell said that he a,ttended a Cable Commission Meeting. They elected Ron Case as the Chair and Jim Genellie as the Secretary/Treasurer. They also appointed a new attorney. 0 There was a neighborhood meeting for the Hill Top Park area. They will be going ahead to form a neighborhood association. Steve Mielke said that the Parking Committee held a meeting and reviewed the staff proposal for discussion. They will continue to discuss the proposal at the next meeting and are planning an open house for the business community to review the plan. IV. CONSENT AGENDA 1. June 1, 1999 Regular City Council Meeting Minutes 2. June 1, 1999 Work Session Minutes 3. June 8, 1999 Work Session Minutes 4. Authorize Execution of Joint Cooperation Agreement (CDBG Funds (CR99-107) 5. Appoint New Member to Patio Homes Advisory Committee (CR99-111) 6. Award Bid, 1999 Street Projects (CR99-109) 7. Second Reading, Fire Code Ordinance Changes (Memo) 8. Budget Adjustment for Contributions in the Activity Center (CR99-112) Council Member Maxwell moved and Council Member Jensen seconded a motion to approve the consent agenda. A poll of the vote was as follows: Council Member 0 Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. June 15, 1999 City Council Meeting Minutes Page 1 ------ ----- ---- I i V. OA TH OF OFFICE Zoning and Planning Commission: Ross Bartz, Eric Rudolf Park Board: Bill Gullickson Jr., Maureen Allen C~ Police Civil Service: Bob Anderson '-) The oath of office was given by the new appointees as listed above. VI. PUBLIC HEARING 1. Proposed Assessments, 1998 Alley Improvements-US West (CR99-1 08) Jim Gessele said that the Council set June 15, 1999, as the public hearing date for the US West alley assessment. US West is the only effected property of this assessment. Notice was published and sent to US West. Mr. Gessele reviewed the history of the negotiations for obtaining property in exchange for waiving the assessment. I-Ie said that the City has received what the City Attorney believes is a recordable document. The City Attorney has recommended that Council proceed with the public hearing. Mayor Redepenning opened the public hearing at 7:Lj.5 p.m. No one came forward. Council Member Johnson moved and Council Member Jensen seconded a motion to close the public hearing. The public hearing was closed by unanimous consent at 7:46 p.m. () Council Member Johnson moved and Council Member Jensen seconded a motion to adopt Resolution 99-Lj.8, Resolution for Adoption of the Assessment Roll, Project 97-16, Alley Reconstruction. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. VII. OLD BUSINESS 1. Conditional Use Permit, Frana and Sons, Inc. (CR99-99) Paul Madson, the architect for the project, said that they met with the neighborhood group and would address the changes that came about as a result of the meetings. Mr. Madson reviewed the site plan and said that there will be some fill on the site and that the building will be lowered two reet. They will berm the west elevation apprmdmately three feet. He reviewed the materials to be used in the construction. Nancy Anderson reported the results of the neighborhood meeting and the recommendations of the traffic study. The study recommended changing the intersection to a liT" and put in three way stop signs. () June 15, 1999 City Council Meeting Minutes Page 2 " Jim Benshoof, Benshoof and Associates, Inc., said that the stop sign was not essential and ~ explained the change to a thirty-foot entrance drive. The additional width will allow turns at a faster speed. 0 Jan Lapp, a Park Valley resident, said that she could not attend the neighborhood meeting that was scheduled and that she was not notified about the second meeting. Ms. Lapp raised concerns about the project and the process. Don Roesner, 618 Park Valley Drive West, said the concerns of the neighborhood were addressed and that generally the neighborhood was happy with the concessions. He thanked Council for suggesting the meeting and Frana and Sons for allowing the neighborhood input. Council discussed the procedure of City approval before Watershed District approval. A discussion of the amount of traffic and the stop sign at 7th Ave S and a fifty-foot radius turn verses a twenty-five foot radius turn. The Council determined that a stop sign and twenty-five foot radius were appropriate. Council Member Maxwell moved and Council Member Johnson seconded a motion to adopt Resolution 99-43 with twelve conditions and the revisions to condition eleven as discussed by Council, approving an office building at 2nd Ave S and 7th St S. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion () carried unanimously. VIII. NEW BUSINESS 1. Consider Charter Amendments (CR99-114) Jim Genellie said that the Charter Commission reviewed two issues at its April Meeting; language changes to allow the Council to appoint a Board of Review and changes to the Bond issues. The Commission did not act on the first issue. Changes were made to the section on bond issues to allow the City to follow State Statute. Council Member Johnson moved and Council Member Hesch seconded a motion to adopt Resolution 99-052, accepting Ordinance 99-825, ordering its publication and setting a public hearing for July 6, 1999. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 2. Authorize Sale of Bonds, Permanent Improvement Revolving Fund (P.I.R.), Storm Sewer, and Patio Homes (CR99-11 0) Lori Yager said that the City of Hopkins has the authority to establish Housing Cl Improvement Areas and sell bonds to pay for various improvements. The City also has J authority to issue revenue bonds to pay for any utility or other public convenience from June 15, 1999 City Council Meeting Minutes Page 3 which a revenue is or may be derived and to issue Permanent Improvement Revolving fund bonds to pay for any improvement. Council Member Jensen moved and Council Member Hesch seconded a motion to adopt 0 Resolution 99-050 authorizing the sale of General Obligation Bonds for the Storm Sewer fund projects, the P.I.R. projects and the Westbrooke Patio Homes Housing Improvement Area. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. 3. Authorize Call of Serial Bonds in TI F District 1-1 Lori Yager said that the City of Hopk.ins issued Taxable General Obligation Redevelopment Refunding bonds in 1992. Two of the serial bonds are now callable. The net savings of calling the bonds now is $6,187. Council Member I-Iesch moved and Council Member Johnson seconded a motion to adopt Resolution 99-051, authorizing the call of Ta)wble General Obligation Redevelopment Refunding Bonds in Tax Increment District 1-1. A poll of the vote was as follows: Council Member Maxwell, aye; Council Member Jensen, aye; Council Member Hesch, aye; Council Member Johnson, aye; Mayor Redepenning, aye. The motion carried unanimously. IX. ADJOURNMENT There being no further business, Council Member Mcmwell moved and Council Member (J Johnson seconded a motion to adjourn the meeting. The meeting was adjourned by unanimous consent at 9: 17 p.m. Respectively Submitted, Terry Obermaier, City Clerk COUNCIL MEMBERS ATTEST: (~) '----") Charles D. Redepenning, Mayor June 15, 1999 City Council Meeting Minutes Page 4 ~N'orr1t Sesdo\T'i Mhllu.nQGi~ JM~e 1!P, i~~9J A City Council work session was held on Tuesday, June 15, 1999 in the Council 0 Chambers after the regular City Council meeting. The meeting was called to order by Mayor Redepenning at 9:25 p.m. All City Council members were in atiendance, as was City Manager Steve Mielke. lPlV1rr~Q)os;e of oQ:!llEJn1l alglEJ!lld~ woU'~ ZiIEJSs;\iO€:lJ1iIl The first item of discussion was brought by Mayor Redepenning who reminded the Council that the purpose of the open agenda work session is to bring up items for consideration over the next 1-2 weeks and to get information on issues. t-nei1ll1e~]h1l Palrr!m/De~!jJot rn'~mlleC'lid The second item of discussion was an update on the Hopkins Depot and the Hennepin Parks proposal. Council member Jensen asked for an update on this topic. City Manager Steve Mielke indicated that discussions have been held with Hennepin County commissioners representing St. Louis Park and Hopkins, and also with representatives from Hennepin Parks and Metropolitan Council. Plans are in the works to hold a meeting within the next two weeks to get the bus way proposal on the table. Mielke indicated that Hennepin Parks has pulled their discussion of the current proposal until such time as the bus way issue is fur,her resolved. Therefore, no discussion will be necessary at a future Park Board and Planning Commission meeting, until such time as the issues are better defined. 0 i'\lewspaper coh.nmru The next item was a question as to whether or not it would be appropriate to have a column in the newspaper with up-to-date information. It was the consensus of the Council that staff should prepare an outline of 8 potential Mayor or City Manager column and bring the proposal back to a future work session. AtQle'n ~eO~~MrCln'd: The next item was a question with regard to Abe's Restaurant and its temporary or permanent closing. Mielke indicated that he would verify any available information and update the Council. ~{-@) ijJ ro ife The next item was a question regarding the K-9 unit within the Police Depar~ment. Questions revolved around a cost benefit of having the program, and the Council indicated a desire to have more information about this program, potentially asking for outside references as well. V@lI"i~C1lcen City Manager Steve Mielke requested feedback from the Council on the philosophy 0 around variances, and it was agreed that an appropriate topic for the Planning Commission/City Council joint meeting would be around the topic of variance philosophy. Council member Hesch requested information showing a history of - ____'n.__n___.__ Work session minutes 6/1/99 Page 2 variances. Council member Maxwell asked for information about how other towns look (1 at and treat variances. ,--,/ sm: YGNilCG The ne}{t item was a question by Council member Johnson about tile silt fence on the Hennepin Parks trails. Miellce indicated that the silt fence could not be taken down until such time as the project and the banlcs along the trail were complete. NCA comrnMrili~lf ~G0 ~Q)~f:Glf The next item was brought by Council member Hesch asldng about the Operations Board minutes with regard to community use policy. It was the consensus of the Council that those minutes should be reviewed as pari of next week's discussion about the policy and be addressed at that time. There being no furtller items of information the motion was made by Johnson, seconded by Jensen to adjourn the meeting. The meeting was adjourned at 9:55 p.m. ATTEST: CITY COUNCIL MEMBERS: 0 () wO)w'r~ 8GCtiDOlClI ~mrorJ~Gti Jurne 15, 1 ~~9 A City Council worl< session was held on Tuesday, June 15, 1999 in the Council () Chambers after the regular City Council meeting. The meeting was called to order by Mayor Redepenning at 9:25 p.m. All City Council members were in attendance, as was City Manager Steve Mielke. PlUJu~Q5e 1017 o~eril al!]1iElD1ID1C1l wOlr[\: OGS6DOU1l The first item of discussion was brought by Mayor Redepenning who reminded the Council that the purpose of the open agenda work session is to bring up items for consideration over the next 1-2 weel(s and to get information on issues. HGmilG~iull Palrrrrm/De~o~ l'uai~he~j(\:,j The second item of discussion was an update on the Hopkins Depot and the Hennepin Parks proposal. Council member Jensen asked for an update on this topic. City Manager Steve Mielke indicated that discussions have been held with Hennepin County commissioners representing S1. Louis Park and Hopl<ins, and also with representatives from Hennepin Par!<s and Metropolitan Council. Plans are in the works to hold a meeting within the next two weeks to get the bus way proposal on the table. Mielke indicated that Hennepin Parks has pulled their discussion of the current proposal until such time as the bus way issue is furiher resolved. Therefore, no discussion will be necessary at a future Park Board and Planning Commission meeting, until such time as the issues are better defined. () Newsf.iiaJf.iier coh.llru"m The next item was a question as to whether or not it would be appropriate to have a column in the newspaper with up~to-date information. It was the consensus of the Council that staff should prepare an outline of a potential Mayor or City Manager column and bring the proposal bacl( to a future worl< session. A[oe'z; R.e!3i~1l.Bran~ The next item was a question with regard to Abe's Restaurant and its temporary or permanent closing. Miell<e indicated that he would verify any available information and update the Council. ~{~~ IUlrait The next item was a question regarding the 1(-9 unit within the Police Department. Questions revolved around a cost benefit of having the program, and the Council indicated a desire to have more information about this program, potentially asking for outside references as well. V~IT'i@lJ1IceG City Manager Steve Mielke requested feedback from the Council on the philosophy 0 around variances, and it was agreed that an appropriate topic for the Planning Commission/City Council joint meeting would be around the topic of variance philosophy. Council member I-Iesch requested information showing a history of --.-~ Work session minutes 6/1/99 Page 2 var~ances. Council member Ma){well aslced for information about how other towns look (~) at and treat variances. \."- ,; 8m 17Gl1cG The next item was a question by Council member Johnson about tile silt fence on tile Hennepin Paries trails. Mielke indicated that the silt fence could not be tal(en down until such time as the project and tile banlcs along the trail were complete. ~~CA comm~.Hili~lf u:nGl ~Ol~DCV The next item was brought by Council member i-Iesch asl(ing about the Operations Board minutes with regard to community use policy. It was the consensus of the Coundl tl1at those minutes should be reviewed as par( of next weelc's discussion about the policy and be addressed at that time. There being no further items of information the motion was made by Johnson, seconded by Jensen to adjourn the meeting. The meeting was adjourned at 9:55 p.m. ATTEST: CITY COUNCIL MEMBERS: () (J " : M~r\lUT[ES CITV COUi\!C!L w(Q)m{ S[E3S~Oi\l - JUNE .22, 1999 () A work session of the Hopkins City Council was held at 6:30 p.m. on June 22, 1999, at the City Hall. Council members present were Mayor Redepenning and Council members Hesch, Jensen, Johnson and Maxwell. City personnel present were City Manager Mielke, Finance Director Yager, Director of Public Works Stadler, Police Chief Johnson and Police Captain Liddy. Review IOU Ci'JJrJli~mll ~mf(l)fIQ)Vl!'Jru1j(r:)O']~:r; rkHI1l. ~.iO)fi VaL[jJ~U' , 1)jJU'€)f,;erut({w Finance Director Lori Yager noted the CSAH 73/CSAH 5 intersection had been put in for 2001, and the Excelsior pedestrian bridge had been added under 2001-2002. As to the storage facility, she had figured savings to residential ta'{payers under the lease program rather than the referendum as the Council had directed; savings to them would be about 50% under the lease. Fran I-lesch said she favored the lease program then; the others agreed. It was noted PIR pays either way. Steve Stadler said he could prepare a memo before July 6 on how the process would work, funding, etc. Diane Johnson asked why it was scheduled for 2000-2001 rather than later; Steve Stadler noted it had originally been put in for 1999-2000. Steve Mielke noted that much of the outlay for CIP projects was under transportation (roads, etc.) which are funded elsewhere. Steve Stadler said he had not yet talked to the Watershed District about the storm 0 drainage system. Karen Jensen asked about the pedestrian bridge. Lori Yager said estimates have not been finished. Steve Stadler said right now the focus was on seeing if the project was even feasible. A major problem is that Met Transit has not decided what they will do, and the bridge needs to work with their plan, as well as with trail access. Fran Hesch said she felt perhaps first a study should be done as to the best location to go over County Road 3, rather than wait for the Met Transit. In answer to Mayor Redepenning's question, Steve Mielk.e said the cost for the bridge would be shared by the City and Hennepin Parks. Karen Jensen noted she had heard many comments on how difficult crossing Excelsior Blvd. is, safety for children is a real issue. Steve Stadler noted what is done to the North Annex and Jackson Ave. could also have an impact. Later Fran Hesch said that perhaps the Art Center needs to be put into future CIPs. G(mci'al COnZiCiOGUZi: The storage facility should proceed under the lease option rather than a referendum. Steve Stadler still needs to follow up with the Watershed on the storm drainage. Staff needs to discuss with Hennepin Parks what the best way to connect the north and south trails is. If it is agreed a pedestrian bridge is the best way, then the Council can discuss a feasibility study as to best location. Am!iew oiJ lEiI:)1W!';J:ImcJO'1l\c [l'JeO!l;lcCmOi1l\c rltJJlI't, LOuD V ;]~0D', J1]m~orateQ' Lori Yager said she had talked to towns of similar size such as Anoka and Crystal, and found Hopkins figures for police vehicles were very similar. Captain Liddy noted they 0 used to turn cars over two years, and have extended it to three years. Steve Mielke noted the fact there were 11 marked vehicles had started the questions; only 8 are actually police vehicles, the other three are used for other purposes. Chief Johnson said 1 -- --- -- -- --- often 5-6 cars are out at once, and frequently at least one is being serviced. They could easily use 1 or 2 more vehicles, especially t-:;ince pursuit training is very hard on vehicles. Captain Liddy noted shifts overlap; on Friday and Saturday all the marked vehicles are (~ often in use. He also noted that a marked car is often in the park.ing lot through a shift as they are assigned to supervisory personnel as well. Lori Yager said she had changed the replacement levy to a straight $3,000 per year as discussed at the last work session. 2000 r:i'.901mm DuciJ!?10~:p Lori V~gQf~m~:f;Qi Lori Yager e){plained the sample budget format. Gene Ma){well noted the new format helped the Council and staff see more easily where cuts or changes could be made. Fran I-lesch and Diane Johnson noted that while the format could be broken further, they felt it should be implemented in steps. GenGrEll COIlSJ0riOU!:i was to continue with the new budget format. NCA Communitv Q1IG8O:0 rOIiC~f P ~QJ.illkill;~mnoou~:ou Steve Mielk.e presented his memo on Community Usage events policy. Gene Maxwell asked how four events had been arrived at. Steve Mielke said it was stated during the last discussion of this matter. There was general discussion about the Raspberry Festival. r=ran 1-le5ch noted that Jay said the staff was mcl)~ed out at the present ~evel so city usage should be asses sod carefully; Karen felt 60 days was too big a window. There was general concern on what e){act costs were for events and city usage. in answer to the Mayor's question, Steve Miel!{e noted the city had used the 0 Center only about (3 times in 1999, in answer to Karen Jensen's question, he noted HCA would Gome under the new budget format. He also noted that for small rooms, the 50% rute might not cover actual costs; there may need to be a stepped rate depending on room desired. Gcm01'ol Com:;ormum: The Raspberry Festival should get the reduced rate, but not be included in the four as it is a special type of event. Diane Johnson asked that the Festival Committee be informed as to charges, etc. City usage should come under a separate po!icy. Four is a good trial number; there should be one reduced-rate event per quarter. Actual costs for set-up, take-down of various sized rooms needs to be determined so it can be determined i'f 50% is a reasonable figure. Steve Mielke should get more details on city usage. He shall determine if caterers pay a set-up/tal(e-down r:harge, kitchen use charge, etc. in answer to Mil". Ma)~well's query. Qualifying events will have to he open to the public, with no admission charged, though donations can be accepted. (Events for the benefit OT !-leA are the 6}{ception as to admissions.) No event can be in conflict with the mission of HeA. HCA staff can determine which events would qualify, once a policy is in place. The policy shall be approved by the !-ICA Operations Board before becoming effective. Cut-rate events can take place only on "oU" nights, not at prime-time. Steve Mielke should reformat the draft and get it to the City Council before their ne){t meeting. It will then be sent to the opemtions Board for discussion, followed by a joint meeting with the operations board the end of July. 0 Gene Ma)(well noted that scholarship 'funding for such events be discussed at a later time. ;2 BOCJn:l ~mcl Commi::mioril Communictr~ionl:1 (~J Mr. Mielke noted four boards/commissions would be required to report on a regular ...._~-,./ basis: Chemical Health, J-luman Rights, Park, Zoning/Planning. Liaisons would be eliminated. Mayor Reclepenning said members had e}{pressed concern on how long the reports would take. He also asked about orientation. Mr. Mielke said he had spoken to staff liaisons about preparing orientation. Karen Jensen said she felt it was important that board/commission members be reminded they can have a vision of what they would like and send it to the Council, that reports not be just "what we have done." Fran Hesch said she felt guidelines for group process should be given, perhaps at the orientation. Gcncmi Com:;errnf:iOJlc,: The tone to the board/commission members should be one of invitation, that the Council wants to meet personally with them. The reports will be after public comment and before the consent agenda, with a 15-minute time slot. Mayor Redepenning said he would serve on the Cable Commission the coming year. Other ~c;c;U0r,: Web Site: Consensus was there would be no home phone numbers put on the Web. Action Notes are helpful and appreciated. HCA: The first report should be a status report on the strategic plan. e) Steve I<ellv: A congratulatory letter should be sent on his recognition by the League of Minnesota Cities. Motion to adjourn was made by Diane Johnson and seconded by Karen Jensen.. It passed unanimously. Meeting adjourned at 9:50 p.m. Kasey Kester, recording secretary COUNCIL MEMBERS ATTEST: C) Charles D. Redepenning, Mayor ~/ 3 --- ----~------------