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CR 99-109 Award of Bid 1999 St Reconstruction- Project 98-09 -- - ------~ , ~ CITY Or: J <ti>;~ l~~~ June 9, 1999 HOPKINS Council Report 99-109 0 Award of Bid 1999 Street Reconstruction Project 98-09 Proposed Action. Staff recommends adoption ofthe following motion: Move that Council adopt Resolution 99-49, Resolution for Award of Bid, Project 98-09. Overview. Council at its April 6 meeting approved final plans for street and alley reconstruction and utility upgrades in an area bounded by 11th/13th A venues South and Mainstreet/2nd Street South. Staff was authorized to solicit bids, and a bid opening was held on May 3, 1999. Bid results were used to establish an assessment roll for those assessable portions of the project and a public hearing conducted on June 1. This report concerns bid results and staff recommendations. Primary Issues to Consider. 0 Bid tabulation 0 Project costs and determination of low bid 0 Staff recommendation 0 Timetable 0 Supporting Information. 0 Detailed bid tabulation 0 Resolution 99-49 c!tWN!rJ 4~,J~ James Gessele Engineering Superintendent 0 -~------- ---- --- 0 Analysis. 0 Bid tabulation Contractor Base Bid Alternate Bid Barbarossa & Sons $1,036,563.70 $733,453.20 Valley Paving 1,079,713.00 762,463.00 C.S. McCrossan 895,945.90 764,430.90 Midwest Asphalt 1,030,908.35 847,867.10 Northdale Construction 1,374,787.98 951,892.08 Engineer's Estimate 893,219.50 740,317.00 0 Project costs and determination oflow bid Initially staff used the base bid ofC.S. McCrossan as the low bid and prepared a preliminary assessment roll on that basis. This assessment roll was presented to Council on May 4 and a hearing was ordered. Subsequently staff determined in conference with the City Attorney that the actual low bid (when considering the plastic storm sewer pipe alternate) was submitted by Barbarossa and Sons. In theory, the City could save an estimated $31,000 in overall construction costs with the Barbarossa bid but assessments would have been $4,000 higher. Under these circumstances staff felt justified in calculating assessment rates based on the C.S. McCrossan bid and saving $4,000 on 0 assessments to the residents and still realizing a net savings of$27,000 on the total project. The Barbarossa alternate bid is lower than the engineer's estimate. The contractor is a well-established and reputable construction firm in the Twin Cities. 0 Staff recommendation Historically, staff has been cautious in recommending award of bid until such time it could determine the number of assessment appeals filed with district court. In the apparent absence of such filings to date, and considering only two objections were raised at the assessment hearing, staff recommends proceeding on this project. Bolton and Menk has reviewed all bids and bidder qualifications. Barbarossa and Sons has met all criteria and the engineer recommends award of bid. 0 Timetable June 15 A ward bid June 16 Preconstruction conference June 21 or 28 Begin construction October Project complete 0 ,-'- ----- '--~-----~--.-'---~~--'-----'- ----- - ,-- --,- '----'---'-' ~-~ - -- ~-~-------- ~. 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UJ N I- :> t:J l5 ~ ::l 0 <C ,^ ~ ci en l"l ~ ~ ~ ;! ~ 5 ~ ~ ~ ~ ~ 0 a UJ ~ t!) ::l d ~ ~ ~ v, W:z: z ti " , --J U 0 ~ c:l W U 0 U (I) U U (I) Z 0:1 g: = ~ n:: c:l w 0 (/) ~ ~ <zl- 0 \' ~~~ffi~tlit; ~i5 !n ~~~~~~u.ffi~~tu g:j N I'\tu:i:fd ~ 51-t-~t'J"< -I...JU 0 ~J-~<wb~~(.)t'J~ -I ...Jo.. ~ ~~~~ ~ ~~~~~~M ~ ~~ U ~~w~~cg~~~z ~ ~~ 0:;;: "zO w . o OUJ....O 0:: 0 at: ~ oo~oO"z='w:J='O a 0- O t1s;::g: 5 ~UUOO::ua... t-.....;: !n UUtflZh:Ea...DDo.O ~ ~~ I- alll._ Z :E.. ,..NM'<tlllWt'-o I <l; ~o ~NL") '<tllll.Dt-tOQ)O > en u E g ~ 2 ',~'~ 0: ~:z ~ ----- -- c) CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 99-49 RESOLUTION FOR AWARD OF BID CITY PROJECT 98-09 BE IT RESOLVED BY THE CITY COUNCIL OF HOPKINS, MINNESOTA, that the lowest bid of Barbarossa and Sons in the amount of$733,453.20 is the lowest responsible bid for street and alley reconstruction and utility upgrades, City Project 98-09 and the Mayor and City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. 0 Adopted by the City Council of the City of Hopkins this 15th day of June, 1999. Charles D. Redepenning, Mayor ATTEST: Terry Obermaier, City Clerk 0