CR 06-006 Approval of 2006 City Council Meeting Calendar
January 3, 2006
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Council Report 2006-006
Approval of the 2006 City Council Meeting Calendar
Proposed Action
Staff recommends adoption of the following motion: Move to approve the 2006 Citv
Council Meetina Calendar.
Adoption of this motion will set the calendar for City Council regular meeting and work
session dates in 2006.
Overview
It has been customary since 1998 for the City Council to adopt at the first meeting of
the year its meeting calendar for the upcoming year. This is goo(l practice since there
are invariably several conflicts during the year where normal meeting dates and times
need to be adjusted.
Staff has reviewed the potential conflicts and has outlined the proposed changes for
2006 meeting dates and times within this report.
Primarv Issues to Consider
. Does this schedule outline all meetings of the City Council?
While the calendar attempts to foresee all dates and times needed for meetings, and
attempts to address as many potential conflicts as possible; there are times where a
special meeting may need to be scheduled during the course of the year.
Supportina Information
. Proposed 2006 City Council Meeting Calendar
U~L
Rick Getschow
City Manager
Financiallmpact: N/A Budgeted: Y/N
Related Documents (CIP, ERP, etc.):
Notes:
N/A
Source:
Council Report 2005-006
Page 2
Meetina Analvsis
The Council traditionally meets in regular session on the first and third Tuesday of each
month at 7:30 p.m. The Council also meets for work sessions on the second and fourth
Tuesdays of the month at 6:30 p.m. Aside from the conflicts to be described below; the
2006 meeting calendar maintains this schedule.
Tuesdav. March 7. Reaular Meetina moved to Mondav. March 6
(Precinct Caucus)
Pursuant to state law, we can not meet after 6:00 p.m. on March 7 due to the
Republican and Democratic precinct caucuses that will be taking place for the 2006
elections that evening. Therefore, staff has proposed that this meeting be rescheduled
to Monday, March 6.
,
Tuesdav. Julv 4. Reaular Meeting moved to Wednesday. Julv 5
(Julv 4 Holidav)
July 4 is a holiday. Staff proposes rescheduling this meeting for{,ard one day to
Wednesday, July 5.
Tuesdav. August 1. Reaular Meetina moved to Wednesday. Auaust 2
(National Night Out)
We have traditionally moved the date of this meeting due to the fact that the City
Council wishes to participate in the National Night Out events. Staff proposes
rescheduling this meeting forward one day to Wednesday, August 2.
Add additional Work Session on the fifth Tuesdav of August. Auaust 29
This is normally a busy month with discussions and preparations for the approval of the
preliminary budget and levy. Staff felt that adding an extra work session in August may
be needed.
Tuesdav. September 12 Work Session Cancellation
(Primary Election)
The City Council can not meet prior to 8:00 p.m. on this primary election evening. Staff
recommends cancelling this work session, especially considering that there will have
been five Council meetings in August. If the Council so requests, a meeting can be
scheduled on this evening after 8:00 p.m.
Council Report 2005-006
Page 3
Tuesdav. November 7. Reaular Meetina of 7;30 p.m. moved to 8;00 p.m.
(General Election)
The City Council can not meet prior to 8:00 p.m. on this general election evening.
Traditionally, the Council has moved the time of the meeting forward one-half hour to
8:00 p.m.
Cancellation of the December 26 Work Session.
In some cases, the Council will cancel a work session that falls close to the
Thanksgiving or Christmas holiday. In this case, the work session that staff is
recommending be cancelled falls on the day after Christmas.
January
1 Sunday
New Year's Day - Offices Closed
Hopkins City Council
DRAFT 2006 Meeting Calendar
March
20 Monday
6:30 PM Park Board
2 Monday
Offices Closed
21 Tuesday
7:30 PM City Council Meeting
3 Tuesday
7:00 PM Oath of Office
7:15 PM HRA Meeting
7:30 PM City Council Meeting
10 Tuesday
6:30 PM City Council Worksession
28 Tuesday
6:30 PM City Council Worksession
April
4 Tuesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
16 Monday
Martin Luther King, Jr. - Offices Closed
11 Tuesday
6:30 PM City Council Worksession
17 Tuesday
6:30 PM Park Board
7:30 PM City Council Meeting
18 Tuesday
7:30 PM City Council Meeting
24 Tuesday
6:30 PM City Council Worksession
25 Tuesday
6:30 PM City Council Worksession
February
7 Tuesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
May
2 Tuesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
14 Tuesday
6:30 PM City Council Worksession
9 Tuesday
6:30 PM City Council Worksession
20 Monday
President's Day - Offices Closed
15 Monday
6:30 PM Park Board
21 Tuesday
5:30 PM State of the City
7:30 PM City Council Meeting
16 Tuesday
7:30 PM City Council Meeting
28 Tuesday
6:30 PM City Council Worksession
23 Tuesday
6:30 PM City Council Worksession
March
6 Monday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
29 Monday
Memorial Day - Offices Closed
7 Tuesday
Precinct Caucuses
June
6 Tuesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
14 Tuesday
6:30 PM City Council Worksession
13 Tuesday
6:30 PM City Council Worksession
20 Tuesday
7:30 PM City Council Meeting
Revised: 12/29/2005
Hopkins City Council
DRAFT 2006 Meeting Calendar
June
27 Tuesday
6:30 PM City Council Worksession
September
18 Monday
6:30 PM Park Board
July
4 Tuesday
Independence Day
19 Tuesday
7:30 PM City Council Meeting
5 Wednesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
26 Tuesday
6:30 PM City Council Worksession
11 Tuesday
6:30 PM City Council Worksession
October
3 Tuesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
17 Monday
6:30 PM Park Board
10 Tuesday
6:30 PM City Council Worksession
18 Tuesday
7:30 PM City Council Meeting
17 Tuesday
7:30 PM City Council Meeting
25 Tuesday
6:30 PM City Council Worksession
2 Wednesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
24 Tuesday
6:30 PM City Council Worksession
November
7 Tuesday
7:00 AM - 8:00 PM General Election
8:00 PM HRA Meeting
8:15 PM City Council Meeting
August
1 Tuesday
National Night Out
8 Tuesday
6:30 PM City Council Worksession
10 Friday
Offices Closed
15 Tuesday
7:30 PM City Council Meeting
11 Saturday
Veterans Day
22 Tuesday
6:30 PM City Council Worksession
14 Tuesday
6:30 PM City Council Worksession
20 Monday
6:30 PM Park Board
29 Tuesday
6:30 PM City Council Worksession
21 Tuesday
7:30 PM City Council Meeting
September
4 Monday
Labor Day. Offices Closed
23 Thursday
Thanksgiving - Offices Closed
5 Tuesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
24 Friday
Thanksgiving Friday - Offices Closed
12 Tuesday
7:00 AM - 8:00 PM Primary Election
28 Tuesday
6:30 PM City Council Worksession
Revised: 12/29/2005
Hopkins City Council
DRAFT 2006 Meeting Calendar
December
5 Tuesday
6:30 PM HRA Meeting
7:30 PM City Council Meeting
12 Tuesday
6:30 PM City Council Worksession
19 Tuesday
7:30 PM City Council Meeting
25 Monday
Christmas - Offices Closed
Revised; 12/29/2005