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CR 99-130 Award Contract Hiltop Park Storm Sewer Improvements - ------- -- "- CITY OF ~~ July 14, 1999 HOPKINS Council Report 99-130 0 A ward Contract Hilltop Park Storm Sewer Improvements Proposed Action. Staff recommends approval of the following motion: Move that Council adopt Resolution 99-61, Resolution for Award of Bid, Hilltop Park Storm Sewer Improvements, Project 98-17, and companion Resolution 99-62, stating City's intent to sell revenue bonds to pay for this project. Overview. Council at its June 1 meeting approved final plans and ordered bids for a Hilltop Park area storm sewer project. A bid opening was conducted June 24 with 5 proposals submitted. Staff requests Council approval to proceed with award and construction ofthese improvements. Primary Issues to Consider. Bid summary and recommendation Project budget and funding Project scope Schedule 0 Supporting Information. Detailed bid tabulation Plans Consultants recommendation Resolution 99-61 and 99-62 J~le ~ Engineering Superintendent 0 --------- - 0 Analysis Bid summary and recommendation Contractor Bid F.F. Jedlicki, Inc. $45,042.50 G.L. Contracting, Inc. $52,854.50 OptiCon, Inc. $54,054.00 Barbarossa & Sons,_ Inc. $64,205.00 Northdale Const. $80,861.09 Engineer's Estimate $67,105.00 Five bids were received and tabulated. The low bidder was F.F. J edlicki, Inc. All bids were reviewed for accuracy and qualifications. The contractor has done work in the City in the past and has the equipment and manpower to complete the project successfully and on schedule. Staff recommends award of bid to F.F. Jedlicki, Inc. Project budget and funding The low bid of $45,042.50 is roughly 33% lower than the engineer's estimate. The total project cost, including engineering and contingency, is $82,000.00. This' cost is to be funded by the storm sewer utility and is in line with the anticipated ten-year working 0 capital needs ofthat funding source. The costs will be paid for by an anticipated July 1999 sale of a $1.55 million storm sewer revenue bond. Proj ect scope The project calls for two branch mains: an east branch draining a low area behind homes along 19th Avenue North and a west branch draining Hilltop Park's west low area. Collection from the two branches is to be discharged into a pond facility proposed to be located west of the Elder Homestead facility expansion. Schedule Work on this project will be closely coordinated with construction of the Elder Homestead pond, and grading for the pond will have commenced by the July 20 Council meeting. 0 ---~ g 0 0 0 0 0 0 0 0 \l3 ~ 0 oq- 0 0 0 0 0> Ol 'il 0 ll) 0 0 0 to 0 ... 0 CO 0 0 0 0 ~ Q! d d si .0 d c:i ci .,; .,; .,.: ~ c:i ex) c:i c:i c:i c:i ". ... C:! ~ 'B'\iitl 0 0 0 0) ~ .... 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IF ArS~t~=lClll 10901 Red Circle Drive, Suite 200, P,O, Box 130, Minnetonka, MN 55343-0130 612.935,6901 612.935,8814 FAX "lJS;; architecture . engineering . environmental . transportation 0 June 28, 1999 RE: City of Hopkins Area 2 Storm Sewer and Street Reconstruction City Project No. 98-17 SEH No. A-HOPKN9905.00 14.00 Mr. James Gesse1e Engineering Superintendent City of Hopkins 10 10 1 st Street S. Hopk~,~ 55343 Dear Jim: Based on the bids taken on Thursday, June 24 at 10:00 a.m., we recommend the award of a construction contract to F.F. Jedlicki, Inc., Eden Prairie, MN based on the low bid of $45,042.50 they submitted. Their bid was approximately 33% under the engineer's estimate, which was $67,105. A copy of the bid tabulation is attached for your information and use. F.F. Jedlicki, Inc. has been in business for a long time and is capable of performing satisfactorily on this proj ect. Based on these bids the budget for the project is: 0 Construction $ 45,042.50 Design Engineering 17,000.00 Construction Engineering 8,000.00 Contingency 4.957.50 TOTAL $75,000.00 I checked with the architect for Elder Homestead regarding the schedule for construction of their project. He indicated that it is almost a certainty that they would be going ahead with the project. He said the owner and contractor have a signed construction agreement. He said that the plans are over at the Minnetonka building inspectors office for review and a building permit. He believes construction will start in two to three weeks but suggested that I call the contractor directly. I did that but was unable to reach him. I left a message to call me back, but I believe he is on vacation so I may not hear from him this week. Based on this, and the fact that Elder Homestead's contractor will have to do some preparatory work before our contractor begins, I believe it would be prudent to wait until the Council's second meeting in July to award this contract. The specifications provide for a 45 day holding period of the bids which would actually give us until the Council's meeting on August 3 to award this project, if necessary. If you have questions or comments please feel free to call me. Sincerely, c(U (U 0 - David C. Halter 0 Project Manager dch h: \civil\hopkins \ahopkn990 5 _ OO\contract a ward. doc Short Elliott Hendrickson Inc. . Offices located th ro u g hout the u ppe r Mi dwest . Equal Opportunity Employer I'Ve help you plan, design, and achieve. --= 0 CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 99-61 RESOLUTION FOR AWARD OF BID HILLTOP PARK STORM SEWER IMPROVEMENTS CITY PROJECT 98-17 BE IT RESOLVED BY THE CITY COUNCIL OF HOPKINS, MINNESOTA, that the bid ofF.F. Jedlicki, Inc., in the amount of $45,042.50 is the lowest responsible bid for storm sewer improvements as specified in City Project 98-17, and the Mayor and City Manager are hereby authorized and directed to enter into a contract with said bidder for and on behalf of the City. 0 Adopted by City Council ofthe City of Hopkins this 20th day of July, 1999. Charles D. Redepenning, Mayor ATTEST: Terry Obermaier, City Clerk 0 -- - - -- -- ---- -- - ~--~ 0 . CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 99-62 DECLARING THE OFFICIAL INTENT OF THE CITY OF HOPKINS TO REIMBURSE CERTAIN EXPENDITURES FROM BOND PROCEEDS TO BE ISSUED BY THE CITY OF HOPKINS WHEREAS, the Internal Revenue Service has issued Treas. Reg. #1.150-2 providing that proceeds oftax-exempt bonds used to reimburse prior expenditures shall not be deemed spent unless certain requirements are met, and WHEREAS, the City expects to incur certain expenditures which may be financed temporarily from sources other than bonds, and reimbursed from the bond proceeds: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HOPKINS (THE "CITY") AS FOLLOWS: 1. The City intends to incur expenditures for the project described in Council Report 99-130 0 for proj ect 98-17 (the "Proj ect"), and intends to reimburse itself for such expenditures from the bond proceeds to be issued by the City in the maximum principal amount described in the "project". 2. The City Manager is authorized to designate additions to project #98-17 in circumstances where time is of the essence, and any such designation shall be reported to the Council at the earliest practicable date and shall be filed with the official books and records ofthe City. 3. This resolution is intended to constitute a declaration of official intent for the purposes of Treas. Reg. #1.150-2 and any successor law, regulation, ruling or amendment pertaining thereto. Approved by the City Council ofthe City of Hopkins this 20th day of July, 1999. Charles D. Redepenning, Mayor ATTEST: 0 Terry Obermaier, City Clerk