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CR 06-011 Approve Agreement for Custodial Services-City Hall, PD & PW CITY OF - January 4, 2006 HOPKINS Council Report 2006-11 APPROVE AGREEMENT FOR CUSTODIAL SERVICES FOR HOPKINS CITY HALL, POLICE STATION AND PUBLIC WORKS Proposed Action Staff recommends adoption of the following motion: Move to approve an aareement between "ROC Janitorial" and the Citv of Hopkins to provide ianitorial services for Hopkins Citv Hall. Police Station and Public Works. Overview Currently the City of Hopkins contracts with an outside contractor for custodial services in Hopkins City Hall and Police Station. Due to the reconstruction of the Police Station and Public Works we decided to solicit new proposals due to the increased square footage and change in scope of duties needed. Requests for proposals were solicited. After reviewing the 8 submitted proposals, staff decided to award the agreement to ROC Janitorial based on the lowest overall cost and meeting all the conditions of the specifications. Primary Issues to Consider . Funding and impact on budget. . Is the award to ROC Janitorial in the best interest of the City? Supportina Information . Analysis of Issues . Proposal results . ROC references ~ of Cootra" Fa< Co""dlal 8o<vloo, Norb:rt Ker er Buildings & Equipment Superintendent Financial Impact: $37.200 Budgeted: Y/N: Related Documents (CIP, ERP, etc.): Notes: Y Source: GEN ~ouncil Report 2006-11 Page 2 DETAILED BACKGROUND Prior to1996 the City employed 2 full time custodians for cleaning duties at Hopkins City Hall, Police Station and Public Works. In 1997 one of the custodians transferred to a position in the Public Works Street Department. Staff decided not to fill the position and to contract out a portion of his duties to save money. This contract covered Hopkins Activity Center, Public Works and weekend and Holidays at the Police Department. (Up until this time no cleaning was done over the weekend or Holidays at the Police Dept). In 2001 the custodian assigned to city hall retired and we expanded the contract to cover all of City Hall and Police. In 2003 the contract with the Hopkins Activity Center was cancelled due to budget constraints and Public Works were cancelled due to Budget Constraints and reconstruction at Public Works. Currently the city has a cleaning agreement with Coverall Cleaning Concepts that covers City Hall and the Police Station. Public Works is cleaned by a part time employee that averages 6 to 9 hours a week. The Activity center utilizes part time and existing staff for its cleaning duties. The amount that the city was paying at the City Hall and Police was based on a square footage formula from the original contract in 1997. Due to the change in size and scope of work at all thee buildings staff decided we needed to solicit new proposals for this work. ANALlSIS OF ISSUES: FUNDING AND IMPACT ON BUDGET At present the monthly charge for cleaning at City Hall 5 days a week is $2,532 monthly or $30,384 yearly. The cost for the Police Department 7 days a week is $2,623 monthly or $31,476 yearly. Total for both areas within City Hall $61,860. At Public Works we currently pay a part time employee for 9 hours a week at 12 dollars an hour or $108 per week or $5,616 per year. If we were to go to 5 day a week cleaning (What we really need) the cost would be $180 per week or $9360 per year. In 2006 we budgeted $56,000 for City Hall and Police. And $8,000 for Public Works. We had anticipated a lower cost in 2006 with the new proposals; this is the reason for the difference in the actual cost and budgeted amount. The total Budgeted amount for all three buildings in 2006 is $64,000; the amount of the proposal from ROC Janitorial is $37,200. The savings to the General budget is ($26,800) in 2006. The difference in current cost verses new costs is over $30,000 less than 05 costs The lower cost is due to a strong market in custodial services as the amounts bid were . comparable to costs per square foot as in the 1997 proposals that were submitted. IS THE AWARD TO ROC JANITORIAL IN THE BEST INTEREST OF THE CITY? ROC Janitorial is a well established custodial company that has numerous accounts in the twin cities area and in the City Of Hopkins. Staff has contacted 5 current accounts that they are servicing and the feedback was very positive. Council Report 2006-30 Page 2 DETAILED BACKGROUND Prior to1996 the City employed 2 full time custodians for cleaning duties at Hopkins City Hall, Police Station and Public Works. In 1997 one of the custodians transferred to a position in the Public Works Street Department. Staff decided not to fill the position and to contract out a portion of his duties to save money. This contract covered Hopkins Activity Center, Public Works and weekend and Holidays at the Police Department. (Up until this time no cleaning was done over the weekend or Holidays at the Police Dept). In 2001 the custodian assigned to city hall retired and we expanded the contract to cover all of City Hall and Police. In 2003 the contract with the Hopkins Activity Center was cancelled due to budget constraints and Public Works were cancelled due to Budget Constraints and reconstruction at Public Works. Currently the city has a cleaning agreement with Coverall Cleaning Concepts that covers City Hall and the Police Station. Public Works is cleaned by a part time employee that averages 6 to 9 hours a week. The Activity center utilizes part time and existing staff for its cleaning duties. The amount that the city was paying at the City Hall and Police was based on a square footage formula from the original contract in 1997. Due to the change in size and scope of work at all thee buildings staff decided we needed to solicit new proposals for this work. ANALlSIS OF ISSUES: FUNDING AND IMPACT ON BUDGET At present the monthly charge for cleaning at City Hall 5 days a week is $2,532 monthly or $30,384 yearly. The cost for the Police Department 7 days a week is $2,623 monthly or $31 ,476 yearly. Total for both areas within City Hall $61,860. At Public Works we currently pay a part time employee for 9 hours a week at 12 dollars an hour or $108 per week or $5,616 per year. If we were to go to 5 day a week cleaning (What we really need) the cost would be $180 per week or $9360 per year. In 2006 we budgeted $56,000 for City Hall and Police. And $8,000 for Public Works. We had anticipated a lower cost in 2006 with the new proposals; this is the reason for the difference in the actual cost and budgeted amount. The total Budgeted amount for all three buildings in 2006 is $64,000; the amount of the proposal from ROC Janitorial is $37,200. The savings to the General budget is ($26,800) in 2006. The difference in current cost verses new costs is over $30,000 less than 05 costs The lower cost is due to a strong market in custodial services as the amounts bid were comparable to costs per square foot as in the 1997 proposals that were submitted. IS THE AWARD TO ROC JANITORIAL IN THE BEST INTEREST OF THE CITY? ROC Janitorial is a well established custodial company that has numerous accounts in the twin cities area and in the City Of Hopkins. Staff has contacted 5 current accounts that they are servicing and the feedback was very positive. , CITY OF HOPKINS Bids Opened On 12/29/05 For: Custodial Cleanin BIDDERS PUBLIC WORKS CITY HALL POLICE DEPT TOTAL RANK Oooortunitv Partners $15,942 $39,021 $70,936 $125,899 8 Red Carpet $4,800 $21,600 $21,600 $48,000 2 Clean World, Inc. $16,800 $33,000 $36,000 $85,800 7 Jan Pro CleaninQ $15,780 $11,880 $22,200 $49,860 3 Maintenance Experts $11,448 $25,452 $24,984 $61,884 6 Coverall CleaninQ $11,832 $17,076 $27,036 $55,944 5 ROC Janitorial $7,200 $12,000 $18,000 $37,200 1 Marsden $12,546 $15,408 $26,568 $54,522 4 ROC Janitorial Peter Mogren 612-581-2776 P.O. BOX 28384 Art Harris 612-251-3598 Oakdale MN 55128 Fax 651-773-4807 www.rocjanitorial.com References: . Farmington City Hall- Randy Distad: 651-463-1851 . Walser Hopkins Chrysler Jeep Jeff Ortman: 952-935-2400 . Hopkins Main Street Bar Steve 952-738-2400 . Trimark Corp. Hopkins Tim 612-240-6231 . Walser Leasing Hopkins Tqm..Ryan 952-345-3344 . Wells Fargo Georgie Yiannias 952-918-1702 . Aveda Institute & Salon - Richard Mottl: 612-378-7402 . Jim Lupient Automotive (11 locations) - Grant Osgood: 763-513-6738 . Duke Property Mgmt. - Lin Schirmer: 952-543-2900 . Unisource (Georgia Pacific) - Terry Dehn: 763-488-7200 ( Home Depot District Offices Cathy Slate: 763-315-5812 ext. 811 . Border States Electric- Greg Hallifilder: 763425-5500 . MADA Minnesota Automotive Dealership Association Dennis Oltman: 651-291-2400 . Denny Hecker Automotive (12 locations) Gary Marovets 651-451-2211 . S~turn of St. Paul (4 locations) - Dave Roen: 651-552-9100 . Luther Automotive (2 locations) - Scott Speth: 952-935-3371 . MADA Minnesota Automotive Dealers Association Dennis Oltman: 651-291-2400 . Walser Automotive (6 locations) - Dale Schneider: 952-888-9800 . Saturn of Minneapolis (6 locations) - Skip Cady 763-424-8989 . Morrie's Automotive Group (7 locations) Keith Turnquist:952-544-0096 . Park Jeep (2 locations) - Ken Nelson: 952-808-2440 . Buerkle Buick and Honda - Mary Buerkle: 651-484-0321 . Merit Chevrolet - Roger Bortuem: 651-739-4400 . Wally McCarthy's GMC Rosemary Johnson: 651-636-4590 . Countryside VW & Saab John Schmelz: 651-484-8441 . Freeway Ford - Dave Hefko: 952-888-9481 . Rosedale Chevrolet Julie Hanson: 651-639-2101 . AMF Bowling Centers(4Iocations) Lynn Roth: 763-566-6250 . 150 Residential Houses Monthly . United Properties - Tom Smith 952-893-8873 CITY OF HOPKINS MINNESOTA CONTRACT FOR CUSTODIAL SERVICES FOR GENERAL GOVERNMENT BUILDINGS ROC JANITORIAL CONTRACTOR'S NAME ADDRESS DATE: 7837 _12TH AVENUE SOUTH. BLOOMINGTON, MN Contract Page 2 SPECIFICATIONS FOR CONTRACTED CUSTODIAL SERVICES I. INTRODUCTION For the purpose of this specification, approximately 32353 cleanable square footage is as detailed below. Buildina Approximate Sauare Footage Hours Between Hopkins City Hall 1010 - 151 Street South 10,553 10:00 p.m. - 5:00 a.m. Hopkins Public Works 11100 Excelsior Blvd 6600 4:00 p.m. - 12:00 a.m. Hopkins Police Department 1010 _151 Street South 15200 1:00 p.m.10:00 p.m. . See Specifications for description of days. (E) II. CUSTODIAL SERVICES SPECIFICATIONS A. General The City reserves the right to award these contracts as one (1) contract or as (3) three individual contracts. The final decision will be made based on lowest overall cost to the city, adherence to the specifications and previous experience. It is the desire of the City to award the bid for Hopkins City Hall and Police Station as one bid and the total cost for these two sections of the bid will be a determining factor in the award. The detailed specifications of this contract are intended to cover the cleaning services required in a general manner, but they may not be complete in all details. If any items have inadvertently been omitted that should be included according to common practice in the services rendered they should be brought to the attention of the Buildings Superintendent before submitting the proposal. All cleaning materials used must be of a type that will not have an immediate or extended detrimental effect on any of the surfaces being cleaned. Any foreign matter, spills, marks or residue of any nature on any surface shall be removed during regular cleaning operations. Mechanical or other equipment used in cleaning operations must be of a type that is approved in the industry and shall be operated in such a manner as not to cause danger of any nature to employees or other persons or damage the building structure, fixtures or furnishings, etc. Any injuries, damages or vandalism shall be immediately reported to the Buildings Superintendent for corrective action. Contract Page 3 Any items or articles of apparent value found by cleaning service personnel in any of the City buildings or sites shall immediately be turned over to the Police Department. Any articles of a suspicious nature that may be found or persons loitering or conducting themselves in a manner to arouse suspicion or possibly in need of help, shall immediately be reported to the Police Department at - 911 - giving your name, firm name and vour exact location within citv buildinas. Precaution shall be taken at all times to protect persons, property and equipment from injury or damages. All equipment used in cleaning operations shall be stored in a safe and proper manner and in locations designated or approved by the City Buildings Superintendent. Any flammable, volatile or hazardous materials required in the cleaning service operations shall be stored in a safe manner and locations approved by the Fire Underwriter's Association and the City Fire Marshall. B. Contractor Responsibilities The Contractor shall meet with the City Buildings Superintendent on a bi-weekly basis reviewing the scheduled custodial activities and the previous week's custodial performance. The bi-weekly meeting will be scheduled between the hours of 9:00 a.m. and 11 :30 a.m. Thursdays. It is the contractor's responsibility to understand the requirements of the contract and to perform all specified tasks in an acceptable manner. It is not the Citv's responsibilitv to remind the contractor of the contract reauirements. In the event all specified tasks are not performed in an acceptable manner, the City reserves the right to secure the services of a second vendor to perform the tasks of the contract. The second vendor shall be paid from moneys due the contract vendor. The entire scope of the contract and its specifications shall be reviewed monthly by the City Buildings Superintendent to ensure contract compliance. Contractor shall be required to provide service personnel that present a clean and neat appearance at all times. Contractor must provide service personnel that will clear a city's background check prior to being assigned to a city building. Contractor must have all service personnel wear badaes while on duty which shall include as a minimum. a photo. emplovee name and firm name. Contractor shall not employ person or persons in or about the premises who shall use improper language or act in a loud or boisterous or otherwise improper manner. Cleaning personnel shall have a basic understanding of the English language. Personnel deemed unacceptable by the City of Hopkins shall be replaced within twenty four (24) hours. In the event that a regularly assigned contract employee is absent, it is the contractor's responsibility to supply an additional employee who meets the minimum requirements and to furnish evidence that such has been done at no additional cost to the city. All service personnel assigned to work in the City of Hopkins shall be thoroughly trained, oriented to the building areas, equipment and supplies used and methods to be Contract Page 4 applied. At no time will the facilities be used as a trainina facilitv for new emplovees that the contractor intends to furnish to another customer. Contractor will furnish a list of equipment to be used and a complete list of all cleaning supplies and/or chemicals. The list shall contain all safety features and chemical compositions along with material safety data sheets. It shall be the contractor's responsibility to keep material safety data files current at all times. Contractor shall supply all equipment and cleaning supplies required to perform all services contained in this specification. All equipment shall be in good mechanical condition at all times. Any equipment deemed unsafe by the City Buildings Superintendent shall be replaced immediately at no additional cost to the City of Hopkins. The City of Hopkins will furnish: 1. Paper towels 2. Roll towels 3. Floor mats 4. Toilet tissue 5. Hand soap 6. Trash liners It will be the contractor's responsibility to inventory these items each week and give this list to the City Buildings Superintendent on the following work day. C. Basic Services 1, Minimum responsibilities for RESTROOMS, LOCKERROOMS LUNCHROOMS AND SINKS. a. Daily, pick up all trash and empty waste and sanitary napkin disposal containers, thoroughly clean containers. b. Apply bowl cleaner to bowls and urinals as needed, but not less than once per week. c. Daily, using a aermicidal deteraent; wash down lavatory, traps, partitions, doors, push plates, dispensers, urinals, toilet seats and bowls, and all adjacent walls. Rinse and wipe dry. d. Damp wipe and polish mirrors without streaking, shelves, tile walls and entrance doors as needed, but not less than once per week. e. Daily replenish toilet paper, towels, sanitary napkins and hand soap. Leave one full roll of extra toilet paper in each restroom. f. Daily sweep/dust then mop with detergent, not iust damp mop, and rinse. Remove dirt in corners, crevices and at base of all fixtures. g. 4X1yr machine scrub floors and mopboards with bristle pad. Clean all tile Contract Page 5 walls with disinfectant cleaner and wipe dry. h. 2X1yr shampoo and hot water extract all carpeted areas in Bath/Locker-rooms. NOTE: CONTRACTOR SHALL ASSUME THE LIABILITY FOR DAMAGE CAUSED BY USE OF ABRASIVE MATERIALS OR ACID TO PLUMBING FIXTURES OR HARDWARE. (See General Requirements). Note item "D" minimum expectations 2. Minimum responsibilities for OFFICES. CORRIDORS. OPEN AREAS. STAIRWAYS. ELEVATORS etc, (all other) a. Spot cleaning carpeting to remove spots and soiled areas, as needed. b. Daily, all carpet areas shall be thoroughly vacuumed. c. Daily, all floor tile shall be thoroughly dust mopped, and damp mopped. d. Daily, all exposed work and counter areas shall be washed and dried thoroughly. e. All walls shall be spotted to remove all spots, stains and marks as needed. f. Daily, remove all miscellaneous rugs, floor mats and shake out, vacuum and replace. g. Daily, empty all waste baskets, other trash and recycle receptacles. (The City of Hopkins in all its buildings will be practicing a paper, can, glass and plastic recycling program. It shall be the contractor's responsibility to collect the recyclables and place in a proper collection bin.) h. Clean partition glass, door glass including inside and outside entrance glass, and viewing glass protectors, dust and clean all directories, plaques, signs, pictures and fire extinguisher cabinets, as needed. i. Daily, all drinking fountains shall be dusted, washed, disinfected and dried. j. Return all furniture to original positions upon completion of work. k. Daily, all janitor closets must be cleaned of debris at the end of each day. All supplies must be neatly stored. I. 2X1yr Vacuum and clean all ceiling/wall air vents, diffusers and return-air grills, as needed. m. Hard Floors w/wax. City Hall only, Lobby, Stairs, entryways, Strip & wax 1X1yr Contract Page 6 Scrub & recoat 1 Xfyr Spray Buff 3Xfyr NOTE: Item "D" Minimum Expectations D. MINIMUM EXPECTATIONS. For the purpose of these specifications, the following standards of performance shall be considered Unacceptable. . Dust and Dirt - The presence of dust, dirt or related material on vertical and/or horizontal hard and soft surfaces to the degree that it is noticeable and will mark either clothing or skin. . Stains and/or Marks - The presence of stains and marks to the degree that it is noticeable and alters the appearance of vertical and/or horizontal hard and soft surfaces of items or furnishings. . Litter and/or Refuse - The presence of litter and refuse on top of, underneath or behind vertical and/or horizontal surfaces, furnishings or fixtures. . Sanitation - The condition of sanitation that will cause odor or create a public hazard. E. Exceptions to Specified Schedule. . Public Works - Citv Hall - Not required on the following Holidays: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving Day, Presidents Day, Martin Luther King Day, Veterans Day, Christmas Eve Day and Christmas Day. . Police Facilities - Cleaning is required 365 days a year, no exceptions. III. TERMS AND CONDITIONS A. Contractor's Service Reauirements The Contractor agrees to provide comprehensive custodial services as described in these specifications and proposals. B. Contractor's Qualification In order to qualify for this contract, a vendor must be able to demonstrate that he/she has successfully performed services similar to those called for in this specification. Such work must have been performed for a period of at least two (2) years prior to submitting a proposal. A list of at least two (2) references must be submitted with the proposal sheet. Contract Page 7 C. Chanae in Scope of Contract The City reserves the right to alter this contract because of building, area, task, or budget changes. Changes shall be subject to thirty (30) calendar day's written notice to the contractor for any changes. Pricing submitted by the contractor shall remain firm for the initial contract period. Pricing may be adjusted for each renewal period only. D. Term of Aareement The term of this agreement shall be for 1 year from the date of the signature by the parties notwithstanding. The initial contract period will be for 1 year with 2 consecutive 12 month renewal periods. Three years total. The City of Hopkins, at its option reserves the right to renew this contract for the successive twelve (12) month periods. E. Penalty for Complete Non-Performance Non-performance of anyone contractor on anyone section of this contract in terms of the specifications shall be a basis for the termination of the contract by the City of Hopkins upon seven (7) days written notice to the contractor. F. Penalty for Partial Non.Performance Partial non-performance of the contractor in terms of the specifications as determined by the inspection(s) of the Building Superintendent shall entitle the City to assess liquidated damages against the contractor as per the pro rated prices indicated in the proposal(s). The Contractor shall be liable for liquidated damages, upon a determination by the City that performance has not occurred consistent with the provisions of the contract. The City may deduct the full amount of any liquidated damages from any payment due to the Contractor. The remedy available to the City under this paragraph shall be in addition to all other remedies which the City may have under law or at equity. G. Termination This agreement may be terminated immediately by either party upon the other party's failure to timely perform its responsibilities under the agreement. Otherwise, this agreement may be terminated by either party in writing sixty (60) days prior to the end of each twelve (12) month period. Upon termination by either party the Contractor shall be paid for services rendered and reimbursable expenses until the effective date of termination. H. Method of Payment The Contractor shall submit itemized bills for custodial services provided to the City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to the City. The Contractor shall provide documentation and reports as required. Contract Page 8 I. Audit Disclosure . The Contractor shall allow the City or its duly authorized agents reasonable access to the Contractor's records as are pertinent to all services provided under this agreement. Any reports, information, data, etc. given to, or prepared or assembled by the Contractor under this agreement which the City requests to be kept confidential shall not be made, by the Contractor to any other person or party without the City's prior written approval. All finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports prepared by the Contractor shall become the property of the City upon termination of this Agreement. J. Independent Contractor At all times and for all purposes hereunder, the Contractor is an independent contractor and not an employee of the City. No statement herein shall be construed so as to find the Contractor to be an employee of the City. K. Subcontractor The Contractor shall not enter into subcontracts for any of the services provided for in this Contract without the express written consent of the City. If consented to copies of subcontract must be submitted to the City. At no time should more than 30% of the contract be subcontracted. L. Assignment Neither party shall assign this contract, nor any interest arising herein, without the written consent of the other party. M. Services Not Provided For No claim for services furnished by the Contractor not specifically provided for herein shall be honored by the City. N. Severability The provisions of this Contract are severable. If any portion hereof is, for any reason, held by a court of competent jurisdiction, to be contrary to law, such decision shall not affect the remaining provisions of the Agreement. O. Compliance with Laws and Regulations In providing services hereunder, the Contractor shall abide by all statutes, ordinances, rules, and regulations pertaining to the provisions of services to be provided hereunder. Any violation shall constitute a material breach of this Agreement. Contract Page 9 P. Governina Law This contract shall be controlled by the laws of the State of Minnesota. Q. Eaual Opportunity During the performance of this contract, the Contractor, in compliance with Executive Order 11246, as amended by Executive Order 11375 and Department of Labor regulations 41 CFR Part 601 shall not discriminate against any employee or applicant because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to insure that applicants for employment are qualified, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. R. Waiver Any waiver by either party of a breach of any provisions of this contract shall not affect, in any respect, the validity of the remainder of this Agreement. S. Indemnification The Contractor shall indemnify and hold harmless the City, its employees and agents, for all claims, damages, losses, and expenses including but not limited to, attorney's fees, which they may suffer or for which they may be held liable, as a result of the fault of the Contractor, his employees or subcontractors in the performance of this contract. T. Insurance Certificates of Insurance must be provided by the Contractor at the time of the contract execution. The Contractor shall take out and maintain during the term of the contract such public liability and property damage and automobile insurance as required, by the City that shall protect him and the City from claims for such damages. U. Conflict of Interest Contractor agrees that no member, officer, or employee of the City shall have any interest, direct or indirect, in this Contract of the proceeds thereof. Violation of this provision shall cause this agreement to be null and void and the Contractor will forfeit any payments to be made under this Contract. V. Entire Contract This Contract supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Contract shall be valid only when expressed in writing and duly signed by the parties, unless otherwise provided herein. Contract Page 10 W. Contract Conditions The City reserves the right to waive minor irregularities in the proposal documents and to reject any or all proposals. The City reserves the right to enter into a Contract with a Contractor who does not submit the lowest proposal. The Contractor shall be required to execute the City's Contract form and to fulfill the requirements contained within it. The certificate of insurance shall be provided when the Contract is executed. No proposal can be withdrawn before forty-five (45) days after the date for submission of proposals. The City reserves the right to execute contracts with different Contractors for each specific proposal. CONTRACTOR INFORMATION FIRM'S FULL LEGAL NAME: ROC Janitorial Name Peter C. Mogren Phone No. 612-581-2776 Incorporated in State of Minnesota Payment should be made to: Name: ROC Janitorial Address: P.O. Box 28384 City: Oakdale State, Zip: MN, 55128 Contract Page 11 The amount of the Contract is as follows: Monthlv Annuallv Hopkins City Hall $1,000.00 $12,000.00 Hopkins Police Department $1,500.00 $18,000.00 Hopkins Public Works $600.00 $ 7.200.00 TOTAL ANNUAL COST $37.200.00 THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Agreement may only be amended, supplemented, modified or cancelled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on their behalf. CLIENT: CITY OF HOPKINS CONTRACTOR: ROC JANITORIAL Eugene J. Maxwell, Mayor Peter Mogren, Owner Richard B. Getschow, City Manager Date Date