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CR 96-58 Alley Reconstruction - 96-05• March 28, 1996 Proposed Action. Staff recommends the following motion: Move that Council adopt Resolution 96 -29. Resolution Ordering Improvement After Public Hearin -Allev Reconstruction. Proiect 96 -05. This action continues an assessable improvement project in the #10 - #100 Block south of Mainstreet between 6th and 7th Avenues South. Plans and specifications will be developed for Council approval. Overview. Council at its March 6 meeting considered and accepted a feasibility report concerning the reconstruction of the above- referenced alley and ordered a public hearing for April 2. Notices of this hearing have been sent to all affected property owners. A public information meeting was conducted March 20 for discussion of all improvement issues, estimated costs and assessment policies. Primary Issues to Consider. PUBLIC HEARING ALLEY RECONSTRUCTION #10 - #100 BLOCK 6th /7th AVER. ROUTE PROJECT 96 -05 • Summary of feasibility findings • Neighborhood issues • Review of the City's alley upgrade program • Possible alternate improvement • Staff recommendation • Sumortina Information. • Notice of Hearing of Improvement • Affidavit of Mailing and Mailing List • Feasibility Report • 1992 memo to Council • Resolution 96 -29 es Gessele Engineering Superintendent Council Report 96 -58 Primary Issues to Consider • • Summary of feasibility findings CR: 96 -58 Page 2 The subject alley is one identified in a 1989 condition survey and the 1996 C.I.P. as one targeted for reconstruction. The feasibility study identifies the alley as unimproved because of its non - uniform and substandard asphalt depth of 1 to 1,1/2 inches. It is characterized as having poor drainage patterns and numerous pothole patches. The rear property at 53 -7th Avenue South suffers encroachment at the "T" intersection where trash collection and snow plowing operations encounter difficulties in maneuvering through the turn. The proposed reconstruction design calls for a 6" concrete pavement section, 12 feet wide, with a "V" depression in the middle to facilitate storm drainage. Restoration to abutting driveways will be with materials in kind and turf establishment shall be with topsoil and seed. No sod will be used. Project costs to be assessed (80% of the project cost) are estimated at $33,448.80. With a proposed assessable lineal footage of 1265 feet this translates into an assessment rate of $26.44. Single family residential lots are proposed to have their assessable footage capped at 75 feet. All other lots are proposed to be assessed at actual abutting footage. • Neighborhood issues Staff conducted a project information meeting with the neighborhood residents on March 20. Issues presented by the residents centered around questioning the need for a concrete alley: Is money wisely spent on a concrete roadway in a neighborhood that may face redevelopment? Is there a real need to reconstruct? Isn't bituminous patching a sufficient remedy? By what authority does the City replace its remaining bituminous alleys with concrete? Staff deferred discussion on the first question until further research could be done. Staff in the meantime has established that the neighborhood is zoned residential and very likely to remain so into the foreseeable future. Given that fact and the immediate need to alleviate a deplorable roadway condition, staff has no problem in recommending investment in a concrete reconstruction. Staff spent considerable time in discussing the remaining questions. The current conditions and associated high maintenance costs were reviewed. The advantages of concrete over bituminous in controlling drainage were discussed. Lastly, staff returned to its 1989 alley condition survey and 1992 Council memo and ensuing support for an alley upgrade program as the blueprint for the systematic replacement of deteriorated bituminous alleys with concrete. CR: 96 -58 Page 3 • Review of the City's alley upgrade program Staff recommends that Council review the attached 1992 memo from the Public Works Director. That memo and the subsequent discussion it engendered at a Council work session were the impetus for developing a program to upgrade the City's alleys. Staff feels the memo still presents a valid case for concrete alleys, and nothing has developed in the public works sector to detract from the argument that gravel and bituminous alleys are a maintenance nightmare and that drainage issues are better solved by using concrete. • Possible alternative improvement The resident at 54 -6th Avenue South has suggested that a branch of the east /west "T" alley adjoining his property be vacated and subsequently turned over to adjoining owners. Staff is examining that option and will have further information should that alternative be posed at the public hearing. The obvious ramification of such a proposal would be to reduce the project scope, construction costs, and the assessment rate. • Staff recommendation Staff recommends that Council order the improvement made and that plans 0 and specifications be drawn up. TO WHOM IT MAY CONCERN: / 07 .� es A. Genellie, "ity Clerk ty of Hopkins, Minnesota CITY OF HOPKINS Hennepin County, Minnesota NOTICE OF HEARING OF IMPROVEMENT WHEREAS, the City Council of the City of Hopkins, Hennepin County, Minnesota, deems it necessary and expedient that the improvement hereinafter described be made, NOW, THEREFORE, notice is hereby given that the City Council will hold a public hearing on said improvement at the following time and place within the said City. DATE: April 2, 1996 TIME: 7:30 P.M. LOCATION: CITY HALL Council Chambers 1010 First Street South Hopkins, MN 55343 The general nature of the improvement is the reconstruction of a concrete alley, City Project 96 -05, in the following described area: #10 Block south of Mainstreet between 6th and 7th Avenues South THE TOTAL ESTIMATED COST OF SAID IMPROVEMENT IS $41,811.00. It is proposed to assess every lot, piece or parcel of land benefitted by said improvement whether abutting thereon or not, based upon benefits received without regard to cash valuation. Persons desiring to be heard with reference to the proposed improvement should be present at this hearing. This Council proposes to proceed under the authority granted by Chapter 429 MSA. Dated this 6th day of March, 1996. BY ORDER OF THE CITY COUNCIL Publish: Hopkins Sailor March 20 and 27, 1996 AFFIDAVIT OF MAILING PUBLIC HEARING NOTICE STATE OF MINNESOTA ) SS. COUNCIL OF HOPKINS ) James A. Genellie, being first duly sworn, deposed and says: I am a United States citizen, over 21 years of age, and the City Clerk of the City of Hopkins, Minnesota. On March 12, 1996, acting on behalf of the said city, I deposited in the United States Post Office at the City of Hopkins, Minnesota, copies of the attached notice of hearing on proposed assessments, Alley Reconstruction, Project 96 -05, enclosed in sealed envelopes, with postage thereon fully prepaid, addressed to the following persons at the addresses appearing on the attached copy of the mailing list. There is delivery service by United States mail between the place of mailing and the places so addressed. ,e2 Signature Subscribed a d _worn to before me this 12th day of March, 1996. (fr Public 3 -12 -96 96- 051bs.sam 24 117 22 43 0032 HOPKINS VILLAGE APTS 40 589 HWY NO 7 4203 OPKINS, MN 55305 24 117 22 43 0033 BUILDING MANAGER 28 6TH AVE S HOPKINS, MN 55343 24 117 22 43 0035 24 117 22 43 0048 24 117 22 43 0050 RESIDENT 21 7TH AVE S HOPKINS, MN 55343 24 117 22 43 0032 24 117 22 43 0033 HOPKINS VILLAGE APTS BUILDING MANAGER 9 7TH AVE S HOPKINS, MN 55343 24 117 22 43 0034 ROBERT & K JOHNSON PAUL VOIGT 9767 DORSET LA EDEN PRAIRIE, MN 55347 24 117 22 43 0036 ROBERT JOHNSON & PAUL VOIGT C/O GAVZY, GAVZY & OWENS 2801 WAYZATA BLVD 4202 MPLS, MN 55405 24 117 22 43 0034 BUILDING MANAGER 38 6TH AVE S HOPKINS, MN 55343 24 117 22 43 0037 RODERICK J & DOUGLAS & BRIAN J FURAN JOYCE C SHOBER LEANN FILLBRANDT 50 6TH AVE S 40 6TH AVE S 46 6TH AVE S HOPKINS, MN 55343 HOPKINS, MN 55343 HOPKINS, MN 55343 24117 22 43 0038 24117 22 43 0142 24 117 22 43 0043 STEVEN M & ALBERT W HAMMERLUND JR HENRY POKORNY JR CHERYL A BRANCH & LINN HAMMERLUND 61 7TH ST SO 54 6TH AVE S 607 2ND ST S HOPKINS, MN 55343 HOPKINS, MN 55343 HOPKINS, MN 55343 24 117 22 43 0043 24 117 22 43 0044 24 117 22 43 0045 POKORNY PROPERTIES INC, ALEC JUDE ALBRECHT VINCENT W COFER 65 7TH. AVE S 53 7TH AVE S 49 7TH AVE S HOPKINS, MN 55343 HOPKINS, MN 55343 HOPKINS, MN 55343 4 117 22 43 0046 24 117 22 43 0046 24 117 22 43 0047 FEDERAL NATL MTGE ASSOC RESIDENT KENNETH & J LARSON 1 WACKER DR S 45 7TH AVE -S 41 7TH AVE S CHICAGO, IL 60606 HOPKINS, MN 55343 HOPKINS, MN 55343 24 117 22 43 0049 24 117 22 43 0050 JAMES M WOODSTROM HELEN E TATARKA & HAMILTON HOLDING CO 37 7TH AVE S ANN H TATARKA RAYMOND W HALL HOPKINS, MN 55343 31 7TH AVE SO P 0 BOX 20457 HOPKINS, MN 55343 BLOOMINGTON, MN 55420 Dear Hopkins Resident /Property Owner: At its regular meeting on March 6, the City Council passed a resolution calling for a public hearing encompassing reconstruction of the alley in the 110 Block south of Mainstreet between 6th and 7th Avenues South. This alley has caused continuing maintenance problems for Public Works and is deemed to be in poor condition. Complete reconstruction with concrete would improve surface conditions and provide edge and drainage control.` City staff is requesting that this alley be upgraded under the current assessment policy even though no petition has been submitted. The Public Works Department would like to meet with you at _a public information meeting to discuss in detail preliminary plans, costs, and financing. We have planned a meeting for 7 :00 p.m. Wednesday, March 20, 1996 in the lower level meeting zoom (Raspberry Room A) at City Hall. We hope you can attend, and we look forward to your views and input. James Gessele Engineering Supt. JG /rr C I T Y O F H O P K I N S 1010 First Street South Hopkins, Minnesota 55343 Phone: 612 -935 -8474 Fax: 612-935-1834 An Equal Opportunity Employer Introduction FEASIBILITY REPORT CONCRETE ALLEY PAVING CITY PROJECT NO.96 -05 March 6, 1996 The 1996 -2000 Capital Improvement Plan (C.I.P.) includes an alley - paving project for each year of the five -year plan. The 1996 plan identified two alleys that staff determined were necessary to upgrade with concrete paving due to the high maintenance and drainage problems associated with them. The City Council reviewed these proposed alley- paving projects during their review of the C.I.P., and subsequently authorized staff to begin the initial analysis of these projects upon their adoption of the C.I.P. Background The "t" alley bounded by Mainstreet/2nd Street South and 6th/7th Avenues South is presently considered an unimproved alley. Its surface consists of a 1 to 1.5 inch asphalt layer that has poor drainage characteristics. The combination of the thin asphalt layer and the poor drainage patterns have resulted in this alley developing may potholes over the years, thereby substantially increasing maintenance and other associated problems. Pr000sed Design The proposed alley improvement project provides for the construction of a concrete pavement surface 12 feet wide and 6 inches thick in accordance with the City of Hopkins' improvement policy. The existing concrete alley aprons located on 7th Avenue South and 6th Avenue South are in good condition and will not need to be replaced. Driveway aprons will be paved between the new alley surface and the paved driveways with similar material at the top surface of the driveway. Gravel will be placed in driveway openings in all situations other than matching concrete or asphalt driveways. There will be no sod restoration on this project. Black dirt and seed will be placed in all disturbed turf areas along the alley. The pavement will include a "V" design, slightly depressed in the middle, to channel water toward the middle of the alley instead of toward adjacent properties. It is also proposed that the pavement grades be established to direct the drainage to the existing storm sewer systems located in the current alley and in 7th Avenue South. Currently, the City of Hopkins is encroaching on private property in this alley with its garbage collection and snow - plowing operations (Addr: 53 7th Avenue South). It is intended to acquire an easement over a portion of this lot to allow for city vehicles to maneuver the alley corner safely. This same lot has drainage problems that can be resolved by making alley grade changes. Nevertheless, items for an extra catch basin and 8" PVC storm sewer are included in the preliminary cost estimate as an alternative. • The concrete paving will stop short of the parking lot and its driveway lane adjacent to the Hopkins Village Apartments. The fall in grade from the parking lot to the alley is more than adequate to accommodate proper drainage. Transition from concrete to bituminous will be provided. Proposed Funding It is proposed that the concrete pavement portion of the project be assessed in accordance with city policy, 80% against abutting benefited properties and 20% against the City of Hopkins. It is further proposed that the City's share of the project be paid entirely from the storm sewer utility fund in accordance with city policy. It has been determined that the fairest method to assess this project is on a lineal footage basis. It has been further determined that the maximum lineal footage assessment for two residential corner Tots and one over -sized 150 foot residential lot will be based on 75 lineal feet. A summary of the estimated costs and assessments are provided below. Project Costs Alley Contract Costs $41,311.00 Engineering 500.00 Total $41,811.00 80% share of Total Project Cost per assessment policy $33,448.80 Assessable lineal footage 1265 ft. Lineal Footage Assessment $26.44 Assessment Period 10 years Interest Rate 8.0% Recommendation This concrete alley paving project is technically feasible from an engineering standpoint and it is recommended that the City Council accept the project engineer's feasibility report as outlined herein, and order the improvement made, subsequent to holding a public hearing. Respectfully submitted, even D. Gatlin, P.E. Project Engineer Preliminary Costs for City Project 96-05 Alley Reconstruction March 6, 1996 • Item Item Description Unit Quantity Price Amount 1 Common Excavation (P) CY 199.00 11.00 $ 2,189.00 2 Subgrade Correction CY 67.00 14.00 $ 938.00 3 Remove Bituminous Pavement SY 1,154.00 3.50 $ 4,039.00 4 Rem Concrete Driveway Paverment SF 108.00 1.00 $ 108.00 5 Sawcut Bituminous LF 263.00 3.00 $ 789.00 6 Sawcut Concrete LF 36.00 5.00 $ 180.00 7 Install Bituminous Pavement SY 171.00 12.00 $ 2,052.00 8 Concrete Pavement (12' wide) SY 1,078.00 25.00 $ 26,950.00 9 Aggregate Base TON 67.00 12.00 $ 804.00 10 Install Concrete Driveway Pavement SF 120.00 3.50 $ 420.00 11 Seeding LS 1.00 500.00 • $ 500.00 12 Granular Borrow CY 68.00 6.50 $ 442.00 Alley Construction Cost $ 39,411.00 +5% Contingencies $ 1,900.00 Subtotal $ 41,311.00 13 Install Catch Basin 14 8" PVC Storm Sewer EACH 2.00 1,000.00 $ 2,000.00 LF 200.00 25.00 $ 5,000.00 Storm Sewer Construction Cost $ 7,000.00 +5% Contingencies $ 350.00 Subtotal-.. -- $ 7,350.00 Total $ 48,661.00