CR 96-77 Construction CHange Order - Lot 300/400April 12, 1996
Supporting Information.
• Change Order No. 4
Steven J. Stadler
Director of Public Works
Council Report 96 -77
APPROVE CONSTRUCTION CHANGE ORDER #4
LOT 300, LOT 400 AND RELATED IMPROVEMENTS
CITY PROJECTS 94 -13 AND 91 -13
Proposed Action.
Staff recommends adoption of the following motion Move that Council approve
Construction Change Order No. 4 as it relates to Alleyscape and Lots 300/700
Improvements, Projects 94 -13 and 91 -13.
Overview.
In late February, 1996 RLK informed staff of a $16,640.36 construction change
order. Other than some minor signage work in Lot 700, this project has been
complete for over a year. On the last request for payment, dated February 13, 1995,
RLK indicated substantial completion of the project Staff was under the impression
construction payments were up to date. As it turns out, the contractor had not benn
paid for several major construction items. It is unclear how this work could have
gone unpaid, and unnoticed by the contractor, this long. Nonetheless, City staff
requested the work, the work was completed, and the contractor wasn't paid.
Primary Issues to Consider.
• Project background, scope and change order details
• Staff recommendation
Council Report 96 -77
Page 2
•
Analysis of Issues
• Project background, scope and change order details
The original scope of these projects was to improve Lots 300, 700 and adjacent
alleys. The project scope grew, via change orders #1 and #2, to include the east
City Hall parking lot, work in the north Suburban Chevrolet lot, and asphalt work on
alley `B ". In addition, changes were needed to correct a plan error on asphalt
quantities. As a result, the contract amount increased from $187,319 to $233,523.
Further changes were ordered necessitating change order #3. This change order
covered additional asphalt patching in Lot 300, asphalt work and storm drainage
improvements on 8 Avenue North near Lot 700, and asphalt patching and driveway
work around Lot 700. Change Order #3 increased the contract amount to
$261,449.37. Change order #4 is primarily a result of upgrades to the parking lot
lighting and an new 100 amp service to the Downtown Park. The original contract
called for salvaging existing light poles and fixtures. This was upgraded to include
5 additional lights, a total of 8 new light poles and bases, and the associated conduit
and wiring work.
Staff Recommendation.
Staff has carefully examined contract payments to date and confirmed that payment
hasn't been made. We've also confirmed that the additional work was ordered by
staff and completed by the contractor. Staff recommends payment.
CITY OF HOPKINS
I hereby acknowledge that the items listed
here have been reviewed by RLK Associates,
and are recommended for payment`
I hereby acknowledge that the items listed
here have been reviewed by Hardrives,Inc
and are recommended for payment.
I hereby acknowledge that the items listed
here have been reviewed and are recommended
for payment
ALLEY C & RELATED IMPROVEMENTS
CTTY PROJECT 94 -13
ALLEY 300 AND RELATED- IMPROVEMENTS
CITY PROJECT 91 -13
CHANGE ORDER 4 TO CONTRACT
PREPARED BY:
RLK ASSOCIATES, LTD
6110 BLUE CIRCLE DRIVE
SUITE 100
MINNETONKA, MN 55343
CONSTRUCTION BY:
HARDRIVES, INC
9724 10TH AVENUE NORTH
PLYMOUTH, MN 55441
vze 44/
ves, Inc
D a--- 7- 1 -1&.
ALLEY C
LOT 300 & 700
CITY PROJECT 94 -13
CITY PROJECT 91 -13
TOTAL ORIGINAL CONTRACT AMOUNT $ 187,319.00
ALLEY C
CITY PROJECT 94 -13
ORIGINAL CONTRACT AMOUNT
PREVIOUS CHANGE ORDERS
CHANGE ORDER 3
ADDITIONS THIS PERIOD
CHANGE ORDER 4
REVISED CONTRACT AMOUNT
$ 23,250.00
$ 987.50
$ 7,932.54
$ 32,170.04
LOT 700 AND LOT 300
CITY PROJECT 91 -13
ORIGINAL CONTRACT AMOUNT
LOT 700
LOT 700
PREVIOUS CHANGE ORDERS
CHANGE ORDER 1
CHANGE ORDER 2
CHANGE ORDER 3
ADDITIONS THIS PERIOD
CHANGE ORDER 4
REVISED CONTRACT AMOUNT
$ 108,616.00
$ 55.453.00
$ 164,069.00
$ 31,374.00
$ 14,830.00
$ 26,938.87
$ 8,707.82
$ 245,919.69
LOT 300
• Furnish and Install Conduit and Wire
Conduit and wire was installed for a sprinkler circuit to the park
south of Lot 300. The work was ordered and approved by Vern P.
of the public works department.
• Change in Parking Lot Lighting and Wiring
Bid Item #23 addition to contract
Lighting of the parking lot area was revised. New poles and
fixtures were utilized. The changes in the scope of work were
requested'and approved by City Staff prior to construction of the
project.
• Furnish and Install 100A Service
Bid Item #23 addition to contract
A 100A service for the downtown park with GFI receptacles was
installed. The changes in the scope of work were requested and
approved by Vern P. of public works department prior to
construction of the project.
671.62
$ 4,797.80
$ 3,238.40
Subtotal Lot 300 $ 8,707.82
ALLEY C
DOCUMENTATION FOR,
CHANGES TO THE CONTRACT
• Furnish and Install Hand Hole
Furnish and Install Conduit and Wire $ 1,952.54
During construction of the entrances off of 8th Avenue N. an
existing 1 112" PVC conduit and No.4 wire was pulled up. The
system feeds the street lights along 8th Avenue N.. The work was
ordered and approved by Vern P. of the public works department.
• Change in Parking Lot Lighting and Wiring
Bid Item #23 addition to contract
Lighting of the parking lot area was revised. New poles and
fixtures were utilized. The changes in the scope of work were
requested and approved by City Staff prior to construction of the
project.
$ 5,980.00
Subtotal Alley C $ 7,932.54
Total Change Order Lot 300
Total Change Order Alley C
Grand Total
$ 8,707.82
$ 7,932.54
$ 16,640.36