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AgendaSchedule: 6:30 p.m. - HRA Meeting 7:30 p.m. - City Council meeting L HOPKINS CITY COUNCIL FINAL AGENDA August 6, 1996 7:30 p.m. L CALL TO ORDER IL OPEN AGENDA - PUBLIC COMMENTS /CONCERNS ( Three minute limit for each person) I =MIA= HOPKINS BOWLING ALLEY GIFT TO DEPOT COFFEE HOUSE DL CONSENT AGENDA 1. APPROVAL OF JULY 16, 1996 REGULAR MEETING MINUTES 2. APPROVAL OF MISCELLANEOUS LICENSES 3. APPROVAL OF DISBURSEMENTS, PRELIST 994 4. APPROVAL OF APPOINTMENTS TO COMMISSIONS (MEMO) 5. APPROVAL OF ACTION, APPOINTMENT OF ELECTION JUDGES (CR96 -121) 6. APPROVAL OF ACTION, ESTABLISHMENT OF ABSENTEE BALLOT BOARD (CR96 -122) 7. APPROVAL OF ACTION, 3.2 OFF SALE LICENSE FOR MAINSTREET MARKET OF HOPKINS (CR96 -120) 8. APPROVAL OF ACTION, CHANGE TIME OF SEPTEMBER 10 CITY COUNCIL WORK SESSION AND NOVEMBER 5 REGULAR CITY COUNCIL MEETING (CR96 -124) 9. APPROVAL OF ACTION, APPROVE CONSULTANT SERVICES, TRAFFIC PREEMPTION SIGNALS (CR -123) Vote: Maxwell Jensen Hesch Johnson Redepenning OATH_OF OFFICE ZONING AND PLANNING COMMISSION MEMBERS, HUMAN RIGHTS COMMISSION QUESTIONS OR COMMENTS? CALL THE RAZZLE LINE - 939 -1421 (The Razzle Line is the City of Hopkins voice message system.) IL NEINCR.US1NES$ CONSIDER ACTION - ORDER FEASIBILITY REPORT, FIRST STREET NORTH, 1997 STREET IMPROVEMENTS (CR96 - 125) - STEVE STADLER Recommendation: Adopt Resolution 96-64 ordering preparation of a feasibility report, First Street North improvements, and authorize the City Manager to enter into an agreement with Bolton and Menk, Inc. for preparation of feasibility report. Vote: Maxwell Jensen Hesch Johnson Redepenning B. DISCUSSION - PRESENTATION OF ANNUAL FINANCIAL REPORT (MEMO) - JOHN SCHEDLER C. CONSIDER ACTION - LMC REQUEST FOR FUNDING RIGHT OF WAY (CR96 -126) - STEVE MIELKE lak Recommendation: Approve a voluntary contribution of $1098 to the League of Minnesota Cities for the purpose of implementing the Rights of Way Task Force work plan as requested by the League of Cities. Vote: Maxwell Jensen Hesch Johnson Redepenning •; - •u •uu • M,, All= JRNMENT • A regular meeting of the Hopkins City Council was held on July 16, 1996 in the Council Chambers of Hopkins City Hall. Present were Mayor Redepenning, Council Members Maxwell, Hesch, Johnson and Jensen. Also present were staff members Mielke, Stadler, Gessele, and City Attorney Jerre Miller. 1. CALL TO ORDER Mayor Redepenning called the meeting to order at 7:42 p.m. He thanked the Public Works Department for the appearance of the City during Raspberry Festival. 11. OPEN AGENDA - PUBLIC COMMENTS /CONCERNS Duffy Bren, 626 Park Valley Drive West, commended the Council for the change in the microphones. He voiced a concern about the lack of recycling done at the Raspberry Festival. Don Roesner, 618 Park Valley Drive West, asked about the plans for the Diamond Labs Building, particularly the west side of the building facing 11th Avenue South. fll. CONSENT AGENDA 1. APPROVAL OF JULY 2, 1996 REGULAR MEETING MINUTES 2. APPROVAL OF JULY 9, 1996 WORK SESSION MINUTES 3. APPROVAL OF MISCELLANEOUS LICENSES 4. APPROVAL OF DISBURSEMENTS, PRELIST 993 5. APPROVAL OF APPOINTMENTS TO BOARDS AND COMMISSIONS 6. APPROVAL OF ACTION - SECOND READING ALLEY VACATION ORDINANCE 7. APPROVAL OF ACTION - SECOND READING FOR ORDINANCE 96 -785, REZONE PINES MOBILE HOME PARK 8. APPROVAL OF ACTION PETITION PRIVATE IMPROVEMENT ALLEY PROJECT 96 -06 (CR96 -113) Council Member Maxwell asked to have item seven removed from the Consent Agenda for Public Comment. Council Member Hesch moved and Council Member Jensen seconded a motion to approve the Consent Agenda. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye; Mayor Redepenning, Aye. The motion was carried unanimously. Mayor Redepenning asked if anyone from the public wished to address the rezoning of Pines Mobile Home Park No one came forward. Council Member Maxwell moved and Council Member Hesch seconded a motion to approve Ordinance 96 -785 for second reading and order publication. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye; Mayor Redepenning, Aye. The motion was carried unanimously. Council Member Hesch asked that the appointees be named. Mayor Redepenning named the following persons as appointed to the Zoning and Planning Commission: Dorothy Boen, Roger Gross, and Randy Engel. Dr. Bill Schumacher was reappointed to his second term. � July 16, 1996 City Council Meeting Minutes � Page 2 IV. NEW BUSINESS A. CONSIDER ACTION - STREET NAME CHANGE, EXCELSIOR BOULEVARD (CR96-117) Mr. Gessele stated that Hennepin County and the U. S. Postal System have approached the City of Hopkins with a request to change the name of Excelsior Avenue to Excelsior Boulevard and to change the numbers to correspond with neighboring communities. Staff recommended that Council order a public hearing and have an information meeting for all property owners and tenants. Council Member Hesch moved and Council Member Jensen seconded a motion to adopt Resolution 96-60 calling for a public hearing, street name change to Excelsior Boulevard and directed staff to have an information meeting with the owners and tenants of effected . property. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch,� Aye; Council Member Johnson, Aye; Mayor Redepenning, Aye. The motion was carried unanimously: , Mayor Redepenning turned the meeting over to Council Member Hesch, Mayor Pro Tempore, at 8:04 p.m. to continue the meeting in his absence. B. CONSIDER ACTION - AWARD OF BID, CONSTRUCT ADDITION TO PARKING • LOT 500 (CR96-115) Steve Stadler reported that plans for improvements on Parking Lot 500 were approved by HRA on May 21, 1996. A bid opening was held on July 9, 1996. Five bids were received. The low bid submitted was for $40,096.10. It was submitted by DMJ Corporation. Staff recommended that Council accept the low bid. Council Member Jensen moved and Council Member Johnson seconded a motion to adopt Resolution 96-59, resolution for award of bid, construct addition to municipal parking lot #500, Project 95-09. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye. The motion was carried unanimously: C. CONSIDER ACTION - LIFT STATION N0. 5 RECONSTRUCTION, PROJECT 96-02 (CR96-114) Steve Stadler stated that on Friday, July 12, 1996 Bids were opened for Sanitary Liff Station Five Replacement. Two bids were received. The low bid was 33 percent higher than the engineer's estimate. Staff recommended that Council reject the bids received. Dan Boxrud of Short Elliot Hendrickson, consulting engineer, was available to the Council for questions. Council Member Johnson moved and Council Member Maxwell seconded a motion to reject bids received and direct staff to review project options, as recommended by consulting engineer. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Membe Hesch, Aye; Council Member Johnson; Aye. The motion was carried wnanimously. � • July 16, 1996 City Council Meeting Minutes Page 3 D. CONSIDER ACTION - AWARD OF BID, RANDOM REPAIR OF SIDEWALK (CR96 -119) Jim Gessele stated that Engineering staff has completed a review of needed repairs in the designated sidewalk repair zones. A bid opening was held on July 11, 1996. Staff recommended that Council accept the low bid of $39,467.75, submitted by Victor Carlson & Son. After further discussion Council Member Jensen moved and Council Member Johnson seconded a motion to Adopt Resolution 96-62 for award of bid, random repair of sidewalk, Project 96 -04. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye. The motion was carried unanimously. E. CONSIDER ACTION - AWARD OF BID, ALLEY RECONSTRUCTION, PROJECTS 96- 05,96-06 (CR96 -118) Jim Gessele reported that final plans for two alley reconstruction projects and two alley repair projects were approved on June 18, 1996 and that a bid opening was held on July 11, 1996. The low bid for the entire project was submitted by Gunderson Brothers for $170,584.88. Staff recommended that Council approve the low bid. City Attorney, Jerre Miller pointed out that according to State Statute, items that are of personal nature without public purpose cannot be assessed to the tax roll. Council Member Maxwell moved and Council Member Jensen seconded a motion to adopt Resolution 96-61, award of bid, alley reconstruction, Projects 96 -05 and 96 -06, amending the resolution as advised by the City Attorney stating that the contract amount will be lowered to $117,600.48 by removing Schedules C.1, C.2 and C.3 (private parking lot improvements) in the bid document, from contract consideration because they do not qualify as assessable projects under Minnesota Statute 429. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye. The motion was carried unanimously. F. CONSIDER ACTION - CHANGE ORDER NO.1, 1996 RESIDENTIAL UTILITY AND STREET IMPROVEMENTS (CR96 -116) Steve Stadler reported that reconstruction of 8th Street South is underway. Due to poor subgrade soil conditions and storm sewer trench bottom instability, new support fill for pipe bedding was required. The total amount of the change order is $6,718.80. Staff stated that the additional cost is justified and recommended that Council approve it. A discussion followed. Council Member Maxwell moved and Council Member Johnson seconded a motion to approve change order number 1, as it relates to 1996 residential utility and street improvements, Project 95-17. A poll of the vote was as follows: Council Member Maxwell, Aye; Council Member Jensen, Aye; Council Member Hesch, Aye; Council Member Johnson, Aye. The motion was carried unanimously. V. REPORTS - COMMITTEES /COMMISSIONS There were none, � � July 16, 1996 City Council Meeting Minutes . Page 4 IV. ADJOURNMENT There being no further business, Council Member Johnson moved and Council Member Maxwell seconded a motion to adjourn. The meeting was adjourned by unanimous consent at 8:55 p.m. Respectfully Sub ' d, � er aier, Deputy City Clerk COUNCIL MEMBERS ATTEST: � Charles D. Redepenning, Mayor � LICENSE BER BUSINESS LICENSE OR PERMIT # 96155 Mainstreet Market of Hopkins 1619 Mainstreet Hopkins, MN 55343 LICENSES TO BE APPROVED 08/06/96 1 Beer off -sale 1 Grocery (<10,000 sf)