CR 96-125 Feasibility Report 1st St N ImprovementsAugust 1, 1996
Proposed Action.
Staff recommends adoption of the following motion: Move that Council
adopt Resolution No. 96 -64 ordering preparation of a Feasibility Report - 1s
Street North Improvements and authorize the City Manager to enter into an
agreement with Bolton and Menk, Inc. for preparation of Feasibility Report.
This action is the first step in the process of improving 1s Street North from
5th Avenue to 17 Avenue. The city has not received a petition to improve
this street.
Overview.
This busy street has been scheduled for improvement for many years. The
original schedule called for reconstruction in 1990 -92. However, Mainstreet
reconstruction delayed this project. A seal coat was applied in 1993 but
several areas of the street are now rapidly deteriorating.
Primary Issues to Consider
• Why order a feasibility report?
• How was Bolton and Menk selected?
• Preliminary design concept
• Project budget
• Proposed project schedule
Supporting Information.
• Proposed Resolution 6 -64
• BR1tpn and Menlr. jgrop� sal
ORDER FEASIBILITY REPORT
1 STREET NORTH IMPROVEMENTS
Steven I Stadler, Director of Public Works
Council Report 96 -125
WHEREAS,
WHEREAS,
WHEREAS,
CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 96 -64
RESOLUTION ORDERING THE PREPARATION OF FEASIBILITY REPORT FOR THE
1ST STREET NORTH IMPROVEMENTS
1st Street North from 5th Avenue to 17th Avenue is in
need of rehabilitation; and
City staff. is requesting that this Municipal State Aid
street be upgraded under the current assessment policy
even though no petition for the upgrade has been
submitted; and
the first step in the assessment procedure is the
ordering of a feasibility report.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of
Hopkins, Minnesota, that the proposed improvements be
referred to the Public Works Director for study and
that he is instructed to report to the Council with all
convenient speed advising the Council in a preliminary
way as to whether the proposed improvement is feasible.
Adopted by the City Council of the City of Hopkins, Minnesota,
this 6th day of August 1996.
ATTEST:
James A Genellie, City Clerk
BY
Charles D. Redepenning, Mayor
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Council Report 96 -125
Page 2
Analysis of Issues
• Why order a feasibility report?
Preparing a feasibility report is a mandatory procedure that a city must
comply with in the assessment process. In this case, the feasibility report
would serve to meet this requirement and it would also provide Council with
detailed information to help determine whether the project should proceed
past the feasibility report stage. The report will provide a proposed street
layout, an opinion of probable costs, funding sources, a preliminary
assessment roll and other information.
• How was Bolton and Menk, Inc. selected?
Staff received letter proposals from three engineering consultant fines -
Bolton and Menk, Inc., MSA Consulting Engineers, and OSM & Associates,
Inc. Stuff reviewed each proposal including: project team members, past city
street project experience, and understanding of project needs. Staff believes
Bolton and Menk, Inc. (BMI) is best suited to this project. The city has had
good experience with BMI on both residential projects (Oakridge South
Improvements) and a Municipal State Aid project (T.H. 7 North Frontage
Road at 12 Avenue) This project encompasses both of these elements.
• Preliminary Design Concept
The preliminary plan is to reconstruct three blocks of 1s Street North, from
10 Avenue to 12 Avenue and from 14 to 15 Avenues. These areas have
deteriorated to the point that reconstruction is required and the measured
subgrade strengths are low. The other blocks, with the exception of the 600
block, will benefit sufficiently from an asphalt overlay. The 600 block was
reconstructed just a few years ago and is in excellent condition. The existing
street is predominantly 30 feet wide with the exception of from 7th to 10
Avenues where it's 36 feet wide. The plan is to widen to 36' from 10 to
11 Avenue and to 32 feet from 11` to 12 Avenue. The feasibility study
will investigate widening the other blocks to 32 feet to allow the city the
Council Report 96 -125
Page 3
option of allowing parking on one side of the street. This would involve
milling the existing asphalt and removing and replacing the existing curb. The
project will include 6' wide concrete sidewalks on both sides of the street.
Currently, sidewalks are located sporadically throughout the corridor.
Pedestrian paths are worn into the grass boulevard in several areas. For the
most part, there is ample room for sidewalk as long as the street isn't widened
beyond 32 feet.
• Project budget
The draft 1997 -2001 CIP currently shows the project with an estimated cost
of $220,000. This could increase to $290,000 if existing curb were replaced
in order to widen the street to 32 feet. The project would be paid for through
Municipal State Aid funds and special assessment.
• Proposed project schedule
August 8:
September 17:
October 15:
November:
Jan 21, 1997:
February 13:
February 18:
March 18:
April 15:
May - June:
August - Sept:
Initial public information meeting on proposed CIP 1997
street improvements
Accept feasibility study and order public hearing
Public Hearing & authorize final plans
Public Input meeting
Complete plans, approve plans, order bids
Open Bids
Order Assessment Hearing
Assessment Hearing and adopt assessment roll
Award bid
Start construction
Complete construction
MANKATO, MN
BOL.TCor M_NK, iNC_
Consulting Engineers & Surveyors
July 26, 1996
Mr. Steve Stadler
Public Works Director
1010 1st. Street
Hopkins, MN 55343 -7573
RE: City Project No. ST -8
Reconstruction of First Street North
Hopkins, Minnesota
Dear Mr. Stadler:
1515 East Highway 13 • Burnsville, MN 55337 -6857
Phone (612) 890 -0509 • FAX (612) 890 -8065
We are pleased to submit the following proposal for the Reconstruction of First Street North
Feasibility Study, City Project No. ST -8, . The proposed improvement is described as follows:
1. Mill and overlay the following street sections:
✓ 5th Ave. to 10th Ave;
✓ 12th Ave. to 14th Ave; and
✓ 15th Ave. to 17th Ave.
2. Reconstruct the following street sections:
✓ 10th Ave. to 11th Ave: 11.0 m (36') width;
✓ 11th Ave to 12th Ave: 9.6 m (32') width; and
✓ 14th Ave. to 15 Ave: 9.6 m (32') width.
In accordance with the CIP plan, this project will use Municipal State Aid funds and Special
Assessment funds to finance the $217,500 estimated construction costs. In keeping with
MnDOT Technical Memorandum No. 94 -35 ES -07, dated October 4, 1994, the Feasibility Study
will be completed in metric units.
The tasks, listed below, follow the format you outlined at our meeting on July 16, 1996:
Task 1: Project Meeting
This task will include a meeting with you and city staff to review the project scope and
gain a better understanding of the issues involved for this project.
FAIRMONT, MN
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SLEEPY EYE, MN BURNSVILLE, MN AMES, IA LIBERTY, MO
An Equal Opportunity Employer
Task 2: Data Collection
This task will include collecting existing data (furnished by the City) relating to the
project and adjacent areas. This would include sanitary sewer tapes, boundary surveys,
topographic surveys, soil surveys, utility maps and as builts, parking lot lighting plans,
traffic studies, aerial photos and all other pertinent information as it may relate to the
proposed improvements.
Task 3: Watermain and Sanitary Sewer
This task will include a discussion with City staff of the condition of the existing
underlying watermain and sanitary sewer. A review of the utility maps indicate that the
water and sanitary sewer mains run perpendicular to the proposed project centerline along
the intersecting avenues and may have minimal impact to the project. As indicated by
the Sanitary Master Plan, a section of the sewer collector system running along 1 lth
Avenue, through the intersection of 1st Street North, is indicated as an area of future
improvement. Discussions with City staff will determine whether any segment of the
existing watermain and /or sanitary sewer systems needs to be upgraded, replaced or
extended at this time; or, as in the case of the 11th Avenue sanitary sewer, may be
postponed for a future project.
Task 4: Storm Sewer Capacity
This task will include a review of the existing storm sewer system to meet the 5 -year
minimum design criteria for MnDOT State Aid projects (based upon revised storm sewer
design criteria, March 22, 1996). The existing system lies mainly at the intersections
and runs perpendicular with the proposed project centerline. The analysis will include
the catchbasin leads, that part of the system within the 1st Street right -of -way and the leg
of pipe immediately down stream. It is anticipated that city staff would provide existing
drainage areas upstream of the proposed improvement.
Task 5: Intersection Evaluation
This task will include review of the pavement condition at each intersection and make
recommendations as to whether reconstruction, overlay or do nothing is appropriate at
this time. Issues to take into account include the pavement condition, location of the
intersection with the proposed reconstruction segments of the project, condition of the
underlying utilities and future improvements planned for the intersecting avenues.
Task 6: Street Layout
This task will include developing a layout of the proposed street for those sections
scheduled for reconstruction. This includes impacts to existing trees and roadway
geometries Also included here will be a review of the sidewalk layout and boulevard
impacts. The layout will be based on existing plans (as- builts, etc.) and available aerial
photos. Field topography however, is the preferred data base for this task, and is
recommended. BMI can provide an estimated cost for this service if existing data is not
available to complete this task.
Task 7: Review Meeting
This task will include a meeting with City staff to review the results of tasks 3, 4, 5, and
6 and to review alternates.
Task 8: Cost Estimate
This task will include completing the Engineer's Opinion of Cost for the proposed
improvements.
Task 9: Right -of -way and Easement Requirements
This task will review the right -of -way and easement requirements for the proposed
improvements, if any. These limits need to be shown on State Aid construction plans
in order to be eligible for State Aid reimbursements.
Task 10: Permits
This task will review the need for permits including MPCA and MDOH.
Task 11: Project Schedule
This task will establish a project schedule including the public input phase, design phase
and the construction phase.
Task 12• Financing and Assessments
This task will identify the funding sources and complete a preliminary assessment roll
based upon the City's assessment policy and the engineers opinion of probable costs.
City staff will furnish the parcel numbers, owners and front footage for each of the
adjacent parcels.
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Task 13: Parking Lot Lighting
This task will review the existing lighting system adjacent to the Maetzold Field parking
lot between 12th Avenue and 14th Avenue. The purpose is to determine the feasibility
of providing additional lighting to service the parking lot and to explore the possibilities
of relocating the overhead line underground.
Task 14: Existing Traffic Study
This task will review the existing traffic study by Benshoof and Associates relating to the
proposed turn lane on eastbound 1st Street North at 11th Avenue: Recommendations of
the traffic report will be incorporated into the street geometric layout of Task 6.
Task 15: Draft Report
This task will complete a draft report including existing conditions, proposed
improvements, costs and funding and exhibits and present it to City staff for review and
discussions.
Task 16: Final Report
This task will complete the final report incorporating staff comments where appropriate.
In addition, comments received from the neighborhood meeting will be addressed if
appropriate.
Task 17: Neighborhood Meeting and Public Hearing
This task will include two (2) meetings including one neighborhood meeting to discuss
the proposed improvements and one presentation of the feasibility report to the City
Council.
Bolton and Menk is proposing to complete the above tasks at our hourly rates in accordance with
the attached 1996 Schedule of Fees with a not -to- exceed total cost of $7,900.00.
Thank you for providing this opportunity to offer our services to you. We look forward to a
favorable outcome and to working with you in the near future.
Sincerely,
BOLTON & MENK, INC.
J!
Ronald A. Roetzel, P. .
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