Memo 2nd Reading Ordinance 96-786To: Honorable Mayor and Cit Council
From: Terry Obermaier
Date:
Tuesday, August 20, 1996
Subject: Second Reading of Ordinance 96 -786, Establishing an Absentee Ballot
Board
A copy of Ordinance 96 -786 is attached. The Absentee Ballot Board will be appointed
by the City Council along with the judges for precincts. State law allows us to utilize
staff for these positions . as long as party balance is maintained. Three people will be
appointed to serve as the Absentee Ballot Board. They will be the three staff members
who traditionally work with elections. The reason for using staff members as opposed
to appointing residents to come in, is so that ballots can be checked on a daily basis.
This will require a few minutes daily as opposed to a longer block of time on election
• day.
CITY OF HOPKINS
Hennepin County, Minnesota
ORDINANCE 96- 786
AN ORDINANCE ESTABLISHING AN ABSENTEE BALLOT BOARD
BE IT ORDAINED by the City Council of the City of Hopkins as follows:
SECTION 1. That the Hopkins City Code is amended by adding a new section 345
to read as follows:
Section 345 Absentee Ballot Board
345.01. Establishment . There is created and continued an Absentee Ballot
Board pursuant to Chapter 203B of the Minnesota Election Laws.
345.05 Appointment. An Absent Ballot Board shall be a board of election
judges appointed by the City Council as provided in sections 2046.19 to 20413 22 of the
Minnesota Election Laws.
345.10 Duties. The Absent Ballot Board shall be responsible for the following
duties:
1. Receive all absentee ballots for city, primary, and general elections.
2. Check the registration of each absentee ballot against the permanent voter
registration file.
3. Accept or reject absentee ballots pursuant to Section 2038.12 of Minnesota
Election Laws.
4. Verify that the information submitted on new registrations is complete.
5. Deliver all accepted ballots to the election judges at each precinct polling
place, leaving the ballots sealed in the ballot envelope and then placed inside the
return envelope with new registration cards or in the case of a previously registered
voter, leaving the return envelope sealed.
First Reading:
Second Reading:
Date of Publication:
Date Ordinance Takes Effect:
ATTEST:
James A. Genellie, City Clerk
APPROVED AS TO FORM AND LEGALITY:
August 6, 1996
August 20, 1996
August 28, 1996
September 17, 1996
Charles D. Redepenning, Mayor
City Attorney Signature Date