CR 96-174 Consultant Services - Storm Sewer 2nd St N•
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October 31, 1996
Proposed Action
Overview
Primary Issues to consider
$upportinq Information
o Bolton and Menk proposal
Jas Gessele
Engineering Superintendent
AUTHORIZE CONSULTANT SERVICES
STORM SEWER IMPROVEMENTS
SECOND STREET NORTH
Council Report No. 96 -174
Staff recommends the following motion: Move that Council
authorize the mayor and city manager to enter an agreement for
professional services related to storm sewer improvements on
Second Street North.
The current CIP draft lists a 1997 storm sewer project under the
general program of storm drainage system maintenance. The target
project is located at three intersections on Second Street North
- 16th, 18th, and 19th Avenues North. These intersections
experience flooding during storms and are extremely prone to ice
buildup. Pavement sections at all three locations are beginning
to deteriorate due to standing water. Staff has sought proposals
for engineering services in drawing up construction plans and
presents a scope of service and agreement by Bolton and Menk for
Council approval.
o Project scope
o Project costs and funding
O Staff Recommendation
Council Report 96 -174
October 31, 1996
Page 2
Analysis
O Project Scope
Problem intersections along Second Street North at 16th, 18th,
and 19th Avenues North are identified in the CIP for storm
sewer upgrades. These intersections are flat and street grade
changes to accommodate drainage are not feasible. It is
proposed to install catch basins at strategic quadrant
locations, connect them with leads to a minor main which in
turn connects to an existing trunk sewer. 16th Avenue would
connect to a system along 17th Avenue, the 18th /19th Avenue
installation would connect to a trunk sewer in 1st Street
North. Pipe depth is proposed to be relatively shallow to
minimize trench widths and disturbance to the existing
bituminous pavement. Currently the Pavement Management Program
does not foresee major reconstruction of these streets.
O Project Costs
Staff has estimated construction costs of approximately $66,000
on this project. The consultant's proposal calls for field
work, plan development, bidding documents, field staking and
inspection at a not to exceed cost of $11,500.00. This is an
engineering cost of roughly 17% and is considered a fair rate
in keeping with market standards.
Funding for this project is proposed to be from Storm Sewer
Utility funds.
O Staff Recommendation
Staff has worked with Bolton and Menk on other city projects
(Oakridge South Neighborhood Street Reconstruction and Remote
Frontage Road Connection to T.H. 7) and is pleased with their
level of service and performance. Staff recommends authorizing
consultant services with Bolton and Menk for this storm sewer
project.
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LA. BASIC SERVICES
EXHIBIT I
BASIC SERVICES BY CONSULTANT
STORM SEWER IMPROVEMENTS
CITY OF HOPKINS, MINNESOTA
For purposes of this Project, Basic Services to be provided by the CONSULTANT will be
accomplished in four parts as outlined below:
1. Field Topographv
BMI will complete field topography of the storm sewer alignment which will include the
intersections of 16th Ave., 17th Ave., 18th Ave., and 19th Ave. along 2nd Street and
the intersection of 1st Street and 18th Ave.. The extent of the field topography will
include the four curb radii, street centerline and the existing sidewalks at each
intersection, as well as the street curb and street centerline between the intersections.
This work will also include the manhole reports for the effected storm sewer structures
and the adjacent sanitary sewer structures.
2. Plans and Specifications
A. CONSULTANT will complete final plans, specifications and bidding documents
and submit copies to the CLIENT for review and comment.
B. As part of reports and other documents, CONSULTANT may furnish
construction cost estimates as stated herein. Cost estimates will be based upon
public construction cost information. Since the CONSULTANT has no control
over the cost of labor, materials, competitive bidding process, weather conditions
and other factors affecting the cost of construction, all cost estimates shall be for
general information of the CLIENT and no warranty or guarantee as to the
amuracy of construction estimates is made. The CLIENT agrees that costs for
project financing shall be based upon actual, competitive bid prices with
reasonable contingencies.
C. The CONSULTANT shall prepare plans, specifications and proposal forms for
use by bidders; assist in the preparation of advertisement for bids; and supply
sufficient numbers of plan sets for distribution to bidders for which a charge to
cover reproduction expenses and clerical time can be made by the
CONSULTANT to plan holders.
D. The CONSULTANT shall attend the public bid letting, tabulate unit price bid
items and furnish tabulations to the CLIENT.
E. The CONSULTANT shall prepare, with the assistance of the CLIENT'S attorney
and staff, the contracts after award of contract.
2. Construction Staking
A. The CONSULTANT will perform construction staking, furnish necessary
equipment and supplies to establish grades and line for the contractor's guidance
in construction of this project and in accordance with the contract documents.
B. Specifically, the CONSULTANT will provide the following staking services:
1) Storm sewer - manhole and catchbasin offsets with rim and inverts - pipe
alignment and grades at 100' stationing;
All staking will be furnished on a one time basis. Any restaking and /or
additional staking will be considered extra work.
3. Project Construction Observation
CONSULTANT will provide construction observation services as required by the
CLIENT. These duties are outlined as follows:
• Attend preconstruction conference and other meetings required by CLIENT.
• Actively confer with and update the CLIENT on construction activities and progress.
• Act as a Liaison between the Contractor and the CLIENT.
• Verify that construction is proceeding in accordance with the plans and specifications.
• Keep proper project documentation and furnish copies of such to the CLIENT,
including:
- A daily observation report recording hours on the job site, weather conditions,
daily activities, construction progress, and general and specific observations
concerning construction activities.
Cut Sheets
- Survey Notes
• Inspect all gravity flow utility lines, manholes and catchbasins to check for dirt and
debris.
• Lamp all gravity flow utility lines to check for deflection of the sewer alignment.
• Order density testing at the frequency required by the specifications and meet with the
testing personnel to determine the on -site testing locations.
• Record as -built information in red ink on field plans, including:
- Station all manholes and catchbasins, as well as their rim and invert elevations.
- Pipe sizes and grades.
- Vertical and horizontal roadway curve data.
- Stationing and elevations at ends of curb and gutter.
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• Prepare a punch list of construction items needed to be completed or corrected by the
Contractor.
• Prepare quantity documentation and coordinate this information with the CLIENT for
the preparation of monthly pay requests for construction work performed.
• Complete all documentation for construction and certify in writing that the
improvements have been constructed in accordance with the plans and specifications.
4. Construction Administration
The CONSULTANT will complete construction administration for the: duration of the
construction activities. This work is outlined as follows:
• The CONSULTANT shall prepare, with the assistance of the CLIENT'S attorney and
staff, the contract documents after award of contract.
• The CONSULTANT shall attend and assist with the preconstruction conference to be
attended by the CLIENT, contractors and any affected utility companies.
• The CONSULTANT shall review, for conformance with design concept only, any
shop drawings required to be furnished by the contractor.
• The CONSULTANT shall consult with and advise the CLIENT and act as the
CLIENT'S construction representative as provided in the contract documents.
• The CONSULTANT and its representatives shall not be responsible for the means,
methods, techniques, sequences, schedules or procedures of construction selected by
the contractor or the safety precautions or programs incidental to the work of the
contractor.
I.B. ADDITIONAL SERVICES
Consulting services performed other than those authorized under Section I.A. shall be considered
not part of the Contract Services and may be authorized by the CLIENT as additional services.
Additional Services consist of those services which are not generally considered to be Contract
Services; or exceed the requirements of the Contract Services; or are not definable prior to the
commencement of the project; or vary depending on the technique, procedures or schedule of
the project contractor. Additional services may consist of the following:
1. COORDINATION OF FUNDING DOCUMENTATION, INCLUDING:
a. Preparation of preliminary and final assessment rolls and assessment computations
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for individual parcels, all from ownership information to be provided by the
CLIENT.
b. Preparation of periodic grant reimbursement requests and documentation related
thereto.
2. ADDITIONAL EASEMENT & ACQUISITION SERVICES. Boundary and easement
surveys for the purpose of describing project sites and easements (other than the new
right -of -way), preparation of property descriptions (other than those described herein),
site maps, assistance with eminent domain proceedings, court preparation and testimony.
3. All other services not specifically identified in Section I.A. or I.B.
4. AS- BUILTS. Complete drafting of as -built plans based on redlines completed through
the construction observation.
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A. FEES.
1C96.0174
SECTION III - COMPENSATION FOR SERVICES
1. The CLIENT will compensate the CONSULTANT in accordance with the following
schedule of fees for the time actually spent in performance of Agreement services.
Schedule of Fees
Classification
Principal Engineer /Land Surveyor
Associate Engineer /Land Surveyor
Project /Design Engineer
Licensed Land Surveyor
Senior Technician
Technician/Draftsperson
Construction Phase Representative
Clerical
Surveying /Staking
Two Man Survey Crew
Three Man Survey Crew
Hourly Rates
$75.00 to $100.00
$60.00 to $75.00
$40.00 to $60.00
$50.00 to $60.00
$40.00 to $60.00
$20.00 to $40.00
$40.00 to $45.00
$20.00 to $40.00
$75.00 to $85.00
$80.00 to $105.00
2. Total cost for the services itemized under Section I.A (Basic Fee) shall not exceed the
following:
A. Field Topography $ 1200.00
B. Plans and Specifications and Bidding $ 4500.00
C. Construction Observation (Hourly estimate $3,000.00)
D. Construction Administration (Hourly estimate $1500.00)
E. Construction Staking $ 1300.00
3. In addition to the foregoing, CONSULTANT shall be reimbursed at cost plus an
overhead fee (not -to- exceed 15 %) for the following Direct Expenses when incurred in
the performance of the work.
a. Owner approved outside professional and technical services.
b. Special reproduction and reprographic charges.
c. Expendable field supplies and special field equipment rental.
d. Other acceptable costs for such additional items and services as may be required
by the CLIENT to fulfill the terms of this Agreement.
Pave 3 of 8 September 22, 1996
4. Additional services as outlined in Exhibit I.B will vary depending upon project conditions
and will be billed on an hourly basis at the rate described in Exhibit II. A.1.
B. The payment to the CONSULTANT will be made by the CLIENT upon billing at
intervals not more often than monthly at the herein rates.
TC96.0174 Page 4 of 8 September 22, 1996