CR 96-189 Engineering Services Fees - Street ImprovementsNovember 14, 1996 Council Report 96 -189
APPROVE ADDITIONAL ENGINEERING SERVICES FEES
1996 RESIDENTIAL UTILITY AND STREET IMPROVEMENTS
Proposed Action.
Staff recommends adoption of' the following motion: Move that Council
authorize additional $4..900 in fees for engineering services provided by MSA
Consulting Engineers for 1996 Residential Utility and Street Improvements
Project #95 -17.
Overview.
Additional construction inspection services were necessary due to a three
week increase in the construction time necessary to complete this project.
The construction contract time extension was primarily due to the extensive
subgrade excavation and backfill necessary on 7 and 8 Avenues South.
Primary Issues to Consider.
• Engineering services fees budget
• Justification for increased fees
• Staff Recommendation
•
Supporting Information.
• MSA Consulting Engineers letter, September 27, 1996
• Original Fee Estimate - Design/Construction Services
• Excerpt - Council Report 96 -68 (April 16 Assessment Hearing)
c
Steven J. Stadler, Public Works Director
•
•
Council Report 96-
Page 2
Analysis of Issues
• Engineering services fees budget
The engineering fees budget for this project is $104,785.00 The budgeted
amount is comprised of the following:
Feasibility Study/Report: $9,203.00
Design/Construction Inspection: $90,582.00
5% Contingency: $5,000.00
TOTAL: $104,785.00
The requested $4,900 is within the budgeted contingency of $5,000.
• Justification for increased fees
The negotiated fee for construction inspection was based on the original 60-
day contract completion date. The construction completion time had to be
extended due to the discovery of unsuitable subgrade soils and the associated
additional level of effort required to reconstruct the southern segments of 7
and 8 Avenues. As a result, additional construction inspector time was
necessary to ensure proper inspection. Soil boring information did not clearly
indicate the extent of poor subgrade soils. Had the boring information been
more conclusive, MSA would have estimated much higher construction costs
and allocated the necessary time for construction inspection. Two
independent sets of soil borings were used to help scope the proper street
design. One soil boring report was based on a set of borings done by Braun
Intertec, Inc. several years ago. The second set of borings and subsurface
soils report was done by American Engineering Testing, Inc. (AET) at the
direction of MSA specifically for this project. MSA considered the results of
both soil boring reports and consulted with the AET geotechnical engineer in
determining the necessary pavement design. Staff believes MSA used
reasonable engineering judgment in obtaining and considering subsurface
•
•
Page 3
soils data in their design. Therefore, they are justified in requesting to be paid
for providing additional services necessitated by actual subsurface conditions.
• Staff Recommendation
MSA agreed to lower its request for additional fees from an original request
of $7,770 to $4,900. The $4,900 additional fee is reasonable and the
resulting actual engineering costs are within the original engineering budget of
$104,785. Staff recommends Council authorize payment of $4,900 in
additional engineering fees to MSA Consulting Engineers.
CONSULTING ENGINEERS
1326 Energy Park Drive
9. Paul, MN 55108
612 - 644-4389
1- 800 -888 -2923
Fax: 612-644-9 446
CIVIL ENGINEERING:
ENVIRONMENTAL
MUNICIPAL
� LANNING
SOLID WASTE
STRUCTURAL
SURVEYING
TRAFFIC
TRANSPORTATION
ELECTRICAL /MECHANICAL
ENGINEERING:
HVAC
POWER DISTRIBUTION
SCADA
SYSTEM CONTROLS
Aik OFFICES IN:
MINNEAPOLIS
PRIOR LAKE
ST. PAUL
WASECA
September 27, 1996
File: 158- 006 -30
Mr. Steve Stadler
City of Hopkins
1010 1st Street
Hopkins, MN 55343 -7573
RE: 1996 RESIDENTIAL STREET IMPROVEMENTS
AMENDED REQUEST FOR ADDITIONAL ENGINEERING FEES
Dear Mr. Stadler:
On September 10, 1996, I provided a letter to you summarizing our request for additional
fees for the 1996 City of Hopkins Residential Street hnprovementprogram. In that letter,
I outlined the status of the current project budget for construction administration and field
services based upon an extended contract period. We asked for an adjustment to our
budget for engineering fees to provide for additional field services and construction
administration. We requested that the budget amount be $7,770.00 as outlined in the
September 10, 1996, letter.
Based upon our meeting on Monday, you asked for a review of the budget to determine
the actual cost incurred to date, the costs anticipated to complete services, and some
consideration for adjustment.
The cost incurred to date, September 1 to September 25, include the following breakdown
of time:
Construction Inspection 99 Hours @$50.00 per hour = $4,950.00
Construction Administration/Project Engineer 12.5 Hours @$54.00 per Hour = $675.00
Project Manager 1 Hour @$81.00 per Hour = $81.00
Total = $5,706.00
We estimate to finish the project will require the following amounts of time:
Construction Inspection (Field Services) 10 Hours @$50.00 per Hour = $500.00
Construction Inspection (As- Builts) 8 Hours @$50.00 per Hour = $400.00
Project Engineer 10 Hours @$54.00 per Hour = $540.00
Expenses = $30.00
Total $1,470.00
As you can see, the total to fmish the project for cost incurred to date and estimated costs
to finish the project including field services and as- builting would be $7,176.00, which
is $594.00 less than the amount requested in the original letter of September 10, 1996.
An Equal Opportunity Employer
•
Mr. Steve Stadler
September 27, 1996
Page Two
We recognize the difficulty that this situation has caused with the large change order for
roadway subgrade correction. We also know the sensitivity of change orders with the
City Council and City Manager. To assist in this situation, we would be willing to reduce
the total bill for our services to $4,900.00. That is, we would write -off approximately
$1,000.00 of the costs incurred to date and not bill for any additional services after
September 25. Based on costs incurred to date and our estimated cost to complete the
project, we would be reducing our bill by $2,276.00. You could consider that $1,276
dollars of this amount could be our contribution for the alley project as we discussed on
Monday, and the remaining $1,000.00 a reduction in the bill.
Please consider this request and advise me of any questions or comments you may have.
Sincerely,
MSA, CONSUL ,r` ENGINEERS
Ste •n D. Gatlin, P.E.
Project Manager
SDG:pd
006- 2611.sep
I'm 0
Fee Estimate - DesignlConstruction Services
1996 Residential Street Improvements
tsa)006- 1310.dec
C I T Y 0 f H D P K: Y S
rind SS 'S SZ: T T f HS S6 —b T —o :cc
Proj.
Mgr.
$81 /hr.
Proj.
Engr.
$S4 /hr.
CADD
Tech.
$48/hr.
Field
Tech.
$50/hr.
Survey
Crew
$75/hr.
Clerical
$40%r
`~
Total
DESIGN
32
180
270
40
20
24
52,592
59,720
512,960
52,000
51,500
5960
AutoCADD = 250 hrs (0 $15
$3,750
Total Maximum
(Hourly not -to- exceed)
$33,982
Expenses
5500
BIDDING
16
24
--
--
--
20
$1,296
$1,296
--
--
--
5800
Expenses
$200
Total Maximum
(Hourly not -to- exceed)
$3'492
CONSTRUCTION
ADMINISTRATION
16
48
16
40
51,296
$2,592
--
800
--
51,600
Expenses
$300
Total Maximum
(Hourly not - to-exceed)
$6,588
CONSTRUCTION STAKING/
INSPECTION
24
32
60
540
120
8
$1,944
$1,728
52,880
$27,000
59,000
5320
Expenses
51,200
(Hourly
Total Maximum
not -to- exceed)
$44,072 l
111
PUBLIC INFORMATION
--
1 2
--
--
--
40
--
$648
--
--
--
51,600
Expenses
$100
Total Maximum
(Hourly not -to- exceed)
$2,348
TOTAL ESTIMATED COST
$90,582
I'm 0
Fee Estimate - DesignlConstruction Services
1996 Residential Street Improvements
tsa)006- 1310.dec
C I T Y 0 f H D P K: Y S
rind SS 'S SZ: T T f HS S6 —b T —o :cc
% of Total
Contract Element
Cost Contract
*Burnes & Sweet Briar Reconstruction $ 88,471.80 15%
*7th /8th Ave. So. Reconstruction 104,767.60 18%
. *South Meadows Alley 33,395.80 6$
7th /8th Ave. So. Overlay 38,005.10 6$,
Sanitary Sewer Repair 33,746.80 6%
Water Main Improvements 63,726.50 11%
Storm Sewer Improvements 83,162.40 14%
City Park (parking lot) 11,995.40 2%
8th Street South Reconstruction 124,058.40 21%
Total
*Contract elements to be assessed
Engineering Costs
Feasibility
Design
Construction
Public Information
5% contingency
$ 9,203.00
37,574.00
50,660.00
2,348.00
5,000.00
$104,785.00
$581,329.80 100%