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Memo Joint Recreation Board Work Plan DATE: February 6, 1991 TO: Honorable Mayors and City Council Members . THROUGH: Ci ty Managers, James Miller and Steven Mielke FROM: Joint Recreation Board BY: Richard Wilson, Recreation Director 11\~' SUBJECT: Joint Recreation Board Proposed Work Plan for 1991 -----------------------~-----------------------~---------------------~~-------------- --------------------------------------------------------~---------------------------- The proposed work plan for 1991 is considered by the Recreation Board as a natural outgrowth of the third goal identified by the Board in 1989. That goal was to determine, "how are we doing". It led to the user/Non-User Study conducted in 1990. As a result of the User/Non-User Study, we now know we are doing pretty good with a participant satisfaction rate of 94%. With that established, the Recreation Board desires to attempt some pilot projects for expansion of services. The proposed work plan submitted in October 1990 consists of the following: 1. Develop Teen Beach Parties at Shady Oak during the 1991 summer. 2. Prepare an operation plan to extend the Shady Oak Beach swimming season through Labor Day. That is a fifteen day extension of the season. 3. Begin "marketing" Shady Oak Beach. 4. Develop a second season for the Recreation Department T-Ball program. 5. Investigate conducting at least two programs of recreation during the final two weeks of August in 1991. . 6. Because Hopkins Central Park will be under construction in 1991, and there are potential negative consequences to the adult softball program, staff was requested to provide an assessment of all fields and a recommendation on allocation for 1991. The assessment has been accomplished and based on an assumption that Blake Schools will make one or two fields available to the Recreation Department, we are confident all of the 1990 adult softball teams that desire to participate in 1991, can be accommodated. 7. Evaluate the current methods and formats of program communications. 8. Conduct at least two "nature education" oriented program/activities for families during 1991. 9. Expand the Breakfast with Santa program to be a larger family oriented holiday season activity. Each issue of this proposed work plan is being considered, has been reported to the Recreation Board, and appears will be accomplished in 1991. Most of the issues will not require additional funding. They will be financed by user fees. The extension of the Shady Oak Beach season by fifteen days will require finances in excess of those that can be generated through user fees. The proposal to fund that extension is included in the "Rebudgeting 1991", and includes new fees and reductions of tax support to portions of the summer playground program and ice rink-warminghouse program. . RLW: 1mb mem013 -- ---- . . Pata October 10, 1990 To: Hopkins ~ Hinnetonka Joint Recreation Board From: Hinnetonka Park Board ax : Proposed 1991 Recre.eion Department Progr~m Objeetives . After revie~ing the Executive Summary at the lecreation Uaer!NonuJer survey the Minnetonka Park Board agrees that ,the Hopkins/ Kinnetonka Community Recreation ProgrLms are yell managed and delivered in a professional mAnner. Based on the survey results/analyais the Kinnetonka Park Board 1. concerned that an "If it ain't broken don't fix it" approach not be taken 1n reviewing current program offering or in the development of new programs. Vith this in mind the Hinnetonka Park Board i, submltttlng the the following list of 1991 proga~ objectives to the Joint Recreation Board for adoption and transmital to staff for incorporaeion into the Department's 1991 york plan. ~ Following up on comments =ade during the "Youth Meeting with the Mayor" ~uring the Summerfest there appears to be a lack of non~sports teen .ctiv~ties within the community. ~ In response it 1s requeted that the Recreation Department develop ideas and costs of sponsoring two or three exclusive alternoon - evening "Teen Beach rarties~ at Shady Oak during the 1991 summer. ~ The Recreation Deparment prepare a operation plan including - cos~s for maintaining full operation of Shady Oak Beach from . Hemorial Day through Labor Day. . aecognizing tha~ Shady Oak is a unique re,ouree it 1s recommended that the Joint Aecreation Board request .upport for t~. cities for preparaeion of & Haster Plau for the Shady Oak facilities and a "marketing" piece on Shady Oak. . ~ The development of a second Recrea~ion Deparment sponsored T-Bal1 season should be pursued. . The last tvo veeks of the summer are & dead time for the kids in KinnetonkajHopkins almost all local programs end by mid-August. Seaff are requested to prepare at 1ea~t ;cvo program , , ideas vhich could be offered in August 1991. - The availability of adult softball fields 1s becoming & critical lssue.'by January 1991 staff are to present to the Joint Board an;assessm~t for what facilities vill be available for the 1991 .eason, and their capacity. The assessment should include an e~.luation of the cond1t~on of each field to be available. u < The facilities assessment/capacity report must also include. . ,_::~ st8;ff recommendation on the allocation of the available field.'. . . ,,' ~ . . . In the .urvey eh. n.ed for biteer communications about recreation opportunities va. noted by both the users and non-user. The aecreation Department Itaff should vork vith the city of Minnetonka's public information staff to evaluate the current mathod. and formats of program communication. and report to the Joint Board in January. - The development of a nature center vithin Kinn.tonka i. . continuing i.,ue , to a..i.e the Minnetonka Park Board in studying this issue it is requeseed that during 1991 program yaar the aecreation Deparement schedule at least two Rnaeure educaeion" orientated program/actlvit~.s tor tamilie.. . aecognizing that the Br,akfase with Santa is tor many people there only exposure to the Recreaeion Department it is suggested that this consideration be given eo relocating this program to the Kinoetanka Community Center and the program b. expanded to be & larger family orientatad holiday sea50n activity. - A 1991 aecreation Deparment York Plan addressing the.e program objectives should be presented to the Joint Board at its December 12, 1990 m.etlng. The seaff work plan should be based on vhat it vill take to - accomplish the selectad items not the staff available. If . additional resources are needed this is an issue which the Joint Board should discuss vich the Hinnetonka &nd Hopkins city councils. I - . . . . . , .