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Memo Mainstreet Reconstruction :\ c " . }< j . CITY OF HOPKINS MEMORANDUM DATE: January 3, 1991 TO: Mayor & city council FROM: Thomas K. Harmening, Community Development Director SUBJECT: Update - Mainstreet Reconstruction Project - Design Review Committee ---------.------------.--------.---- As of the date of this memo, the Design Review Committee (DRC) has met three times. As recommendations have begun to be developed by the DRC, staff felt it appropriate to advise the Council of the DRC' s action such that the Council may react to the recommendations. Attached are the minutes of the 12/6, 12/13, and 1/3 DRC meetings. Some of the more significant recommendations which have been developed by the DRC include: . 0 A historical light fixture and pole should be used along the entire segment of Mainstreet. 0 New mid-level lighting (historical - 16' in height) should be used along the entire segment of Mainstreet with high-level lighting located only at the i. intersections. The implementation of this recommendation would add approximately $50,000 to the cost of the project. 0 Study is being given to the use of a historical lighting fixture similar to a fixture used in the 1940's and 1950's on Mainstreet. 0 Recommending that all intersections which currently have traffic signals continue to have signals after the project is completed. 0 Recommendation that buses remain on Mainstreet but that the number and location of bus stops be minimized. There was considerable discussion on this item and no overall consensus was reached. I encourage you to read the 12/13 minutes regarding this item. 0 Recommendation that the number of bus stops along the . entire length of Mainstreet be reduced and be spaced at larger intervals, particularly in the core area of downtown (please see minutes of 1/3/91) 0 Other miscellaneous items which are outlined in the minutes. ? .. j i Up-date Mainstreet . Page 2 Dick Koppy, and possibly a representative from MTC, will be in attendance at our meeting. staff would like to receive a reaction from the Council on all of the recommendations made to date, and in particular those recommendations pertaining to the bus issue. If th& Council should concur with the recommendations regarding the bus issue, staff would suggest the Council direct that a public meeting be held'to allow riders of the buses, as well as other interested persons, to comment on the issue. XDESIGN . . -- ; ; . Meeting Minutes Hopkins Mainstreet Design Review Committee Meeting #2 December 13, 1990 Attendance: (prepared from sign-in list at meeting) Fran Hagen, Sr. - Westwood Tom Harmening - City staff Allan Klugman - Westwood Jim Gessele - City Staff Ed Hanlon - Boston Subway Jon Thiel - City Staff Dick Koppy - Project Manager Deanna Podratz - Mr. Movies Harriet Ahlstrom - Daniels Photography Dick Stanley! - HCP Chuck Redepenning - Bud's Music Center George Jace - photo Quick Bart Jordano - Jordano Associates Gordon Nelson - Hopkins Honda Barbara Jordano - Jordano Associates Toni Richardson - Chairperson Harry Smith - Hopkins Eye Clinic Dale Lommen - Little Blind spot Eugene Maxwell - Midnite Market The meeting convened in the Boston Subway restaurant on Mainstreet and 11th Avenue at 7:30 a.m. by Chairperson Toni Richardson. An attendance sign-up sheet was passed around the table. Minutes from the December 6, 1990 meeting were previously distributed and no corrective or substance comments-were made on the December 6 minutes. A member requested that the minutes and material distributed to the DRC be "3 holed" punched for easy insertion in a 3-ring . binder notebook. The following issues were covered and a related summary of the discussion is included. 1. Nodes (intersection qeometrv and MTC Bus stops: Design details of the intersectional nodes had been laid out with paint and cones on the northeast corner of the 11th Avenue and Mainstreet intersection. At-the beginning of the meeting, the members of the DRC reviewed the geometric layout in the street area just outside the Boston Subway restaurant. The size of the nodes, as explained by Dick Koppy, reflected two design details. First, a minimum of 16 feet of lane width is needed from the centerline of the street to the face of the curb. Secondly, the MTC needs adequate curbing on the node so both doors on the bus open up and allow passengers to disembark onto curbs. with the bus stop at the node, the tangent length of curbing for the node is 22' to 24' . without the bus stop at the node the tangent length is 10'. Koppy explained that there were four options for each intersection. 0 Four nodes per intersection, one on each corner 0 Two nodes per intersection, diagonally placed 0 No nodes at the intersections 0 Combination of the above There was significant discussion on the MTC bus route in conjunction with . discussion on the need for nodes within the streetscape design. Based upon a question, Koppy responded that the significant Pros and Cons for the placement of nodes are as follows: , , . Meeting Minutes December 13, 1990 Page 2 Pros: 0 Pedestrian crossings are enhanced because of less crossing area of the traveled way. 0 More area within the streetscape area is available for esthetic treatment including landscaping, planters, and street furniture. 0 Buses can pick up and drop off passengers without having to move out of the driving lane. This allows a bus route to exist without the current impact of the loss of considerable parking space. 0 The node area serves as a physical barrier protecting parked vehicles from the traveling public. At each intersection, drivers are forced to adhere to the center driving lanes. Cons: - 0 Snow removal and general maintenance of the streetscape area is . complicated because of the preSence of the curbed nodes. 0 Traffic is affected at each intersection with less maneuverable area (i.e., no right turn ianes). 0 Up to one parking space per node is affected when the larger nodes for MTC buses are constructed. Several votes were taken by the DRC members regarding their recommendations on the nodes and the MTCbus route. The ORe voted against recommending the buses be moved permanently over to 1st Street or off of Mainstreet. They understood and agreed that the bus route would be moved to 1st street during the actual reconstruction of Mainstreet. Another vote was taken on the motion to minimize the Mainstreet bus route by utilizing.a one way route eastbound on Mainstreet and westbound on 1st street. This motion was defeated. A motion to leave the bus route on Mainstreet but to minimize the number of bus stops was made and seconded. The motion included bus stops at. locations without nodes protruding into Mainstreet. As an alternative, review the nodes placed on the sidestreet and on the opposite side of the intersection from the entering traffic. Buses would pullout of the traffic stream using right turn lane areas to pick up and drop off passengers. After discussion this motion was approved. Westwood agreed to bring back design review plans at the next DRC meeting. . I . Meeting Minutes December 13, 1990 Page 2 The DRC urged staff to pass the message along to the City Council that there was no consensus on the issue of the MTC bus route. A considerable amount of discussion about the pros and cons took place, and it was agreed the bus route should be left on Mainstreet but with as minimal impact to the Mainstreet environment as is possible. Miscellaneous comments included: 0 ,We need to protect the Mainstreet traffic from the motorist that will pull up alongside of another and race thru the intersection. 0 The movement of the bus route off of Mainstreet could become quite controversial. It certainly would involve a public. hearing process and slow down the Mainstreet design process. 0 Buses typically move thru retail, commercial areas such as along Mainstreet in contrast to residential areas such as along 1st street. There is a benefit to business to have potential customers passing by your business every day. 0 There was concern about stopping the bus in the main flow of traffic to . pick up and drop off passengers. This becomes especially disruptive when the nodes physically only allow one lane of traffic in each direction. If the bus picks up the passenger at the node, it blocks traffic completely. 0 If the parking stalls are marked on the pavement, the lane is more adequately designated as not a driving lane. 2. Street Liqhtinq Desiqn Discussion: It was mentioned that the design in the budget for Concept #5R for street lighting had an estimated cost of approximately $300,000. The street lighting option discussed at the December 6th DRC meeting which included high level lighting at the intersections and mid-level. lighting between the intersections would add approximately $50,000 to the cost of the project. This assumes new mid-level poles and fixtures approximately 16 feet in height from 5th Avenue to Shady Oak Road. Fran Hagen, Sr. pointed ,out the existing low level poles along Mainstreet are approximately 14 feet in height. Several photos and brochures on historical lighting fixtures were passed out to the DRC members. Considerable interest was demonstrated for the historical pole/fixture that was on Mainstreet prior to the fluorescent fixtures of the 1950s. Either one and/or two fixtures per pole should be considered. A motion, was made and seconded to use existing high level lighting at the intersections and mid-level lighting between the intersections. This was passed unanimously by the DRC members. . ~ . '", c., i . Meeting Minutes " December 13, 1990 . Page 4 Concern was expressed as to the height of the fixtures in relationship to the following esthetic elements: .-<.,. 0 Appearance at 16 feet high 0 Hanging Christ~as decorations, banners, and flags 0 Festoon electrical outlets 0 Single versus double fixtures on each pole Koppy indicated this design would be looked at very closely and more detailed design plans and cost estimates would be brought back to the DRC in the near future. 3. ORC Meetinq Schedule: It was agreed the next DRC meeting will be on January 3, 1991 at the same time and place. The meeting was adjourned at 9:00 a.m. Aqenda for Januarv 3. 1991 DRC Meetinq . 1. Street lighting design discussion continued from 12/6 and 12/13 - Mid-level lighting option: pole spa~ing and height of pole/fixture unit - Hardware options, cost ,estimates 2. MTC Bus stops and Node Discussion - Design options, MTC staff involvement/meetings - Geometry of proposed Mainstreet design - Shelter design 3. Introduction to Landscaping and Street Furniture Issues SIGNIFICANT ISSUES TO BE RESOLVED: - Finalization of street lighting design option, including spacing, height, illumination characteristics and hardware - Decision on bus stops and nodes in design geometry . i . MEMORANDUM SUBJECT: Hopkins Mainstreet Design Review Committee Meeting DATE: Minutes from meeting on December 6, 1990 ATTENDANCE: (Prepared from sign-in list at meeting) - Fran Hagen, Sr. Westwood - Tom Harmening City Staff - Allan Klugman Westwood - Jim Gessele City Staff IA'IJ.::: - Ed Hanlon Boston Subway - Dick Kopp y. Project, Mgr~~ 11!~ . - Jon Thiel City Staff - Deanna Podratz Mr. Movies - Dick Stanley HCP - Brian Fritsinger City Staff - Ed Strele Hopkins Auto Body - Harriet Ahlstrom Daniels Photography - Chuck Redepenning Bud/s Music Center - Bart Jordane Jordane Assoc. 1819 Mainstreet - Harry Smith Hopkins Eye Clinic, 29 - 9th Avenue - Toni Richardson 204 E. Farmdale Road - George Jace Photo Quick 1002 Mainstreet . - Dale Lommen Little BI ind Spot, 811 Malnstreet MEETING MINUTES: The meeting convened in the Boston Subway restaurant ori Mainstreet and 11th Avenue at 7:30 am. An attendance sign-up sheet was passed around ,the table and an agenda packet including design background material was handed out. After an introduction of those in attendance and a discussion of the Design Review Committee meeting organization, the discussion of the agenda items WCl.S led by Dipk Koppy, Project Manager. The following issues were covered and a related summary of the discussion is included. 1. Discussion of Responsibilities: A brief review of the Design Review Committee members responsibIlities was discussed. Their relationship as an "ad hoc" advisory committee to the CIty Council was noted. 2. Project Description: Concept #SRwas described as being approved by the City Council on November 6, 1990 and extending from 5th Avenue to Shady Oak Road. inclUding Segments three, four and a temporary signalization project at Shady Oak Road. 3. Project Schedule: A schedule was handed out which described the projedt processing details over a two year period. It was pointed out that the Design Review Committee/s (DRC) primary . act i v it 1 es wou Id occur between December 6th and the end of February, 1991. Design plans are due at the City Counci I meeting on March 5, 1991. Additionally, a copy of specific scheduled events was handed out for the month of December. It was mentioned that the monthly calendar of expected events would be updated at the end of each month for the succeeding month and . handed out to the DRC and City Council members. Paqe 2 Desiqn Review Committee record of December 6. 1990 meetinq . 4. DRC meeting schedule: It was agreed to have the meetings twice each month. at a minimum. at the Boston Subway restaurant on Thursday morning at 7:30 am. The meet i ngs wi 11 end at 9:00 am. The third Thursday of each month will be avoided to eliminate a conf 1 ict wi th the Downtown Business Council Meeting. It was agreed ,the next DRC meeting will be December 13th and then, because of the hoI iday period. not until January 3, 1991. 5. Meeting minutes/agendas: Recordings of all the DRC meetings wi 11 follow the format of th i s memorandum. I t wi II be mailed out approximately one week following the meeting and before the next scheduled meeting date. AIl DRC members on the mailing list will receive copies. The City Council will also receive copies of the recordi ngs at the first Counc i r meet 1 ng fo 11 owi ng the DRC meeting. 6. Project cost and design criteria: Cost estimates were handed out for Concept #5R. The estimated total cost of $3.6 million is to serve as a budget guide for the project design. A break down of costs by segments and by categories was discussed. A typing mistake was discovered on the estImates that were h~nded out. This has been corrected and is attached. . 7. Street lighting design details: Koppy explained three objectives, illuminatIon characteristics, spacing of lights and street lighting hardwar-e, and handed out a data sheet to help lead the discussion. The DRC agreed that historic poles and fixtures were favored and requested mor-e specific information be brought to the next meeting on hardware selection. Considerable discussion took place on whether a high level system, a high/Low level system, or a mid-range level system is preferred. Height of poles and fixtures will be very important in the final analysis. Miscellaneous comments included: - Its redundant to have street lights where businesses are well lighted. It would be desirable to highlight the frontage of specific buildings by using lighting. - Appropriate brackets for hanging plants, banners, flags and signs should be reviewed based upon the pole selection. - One of the DRC members said she would bring to the next meeting photos of the 1 i gh t i ng po le/f i xtur-e used in Hopk i ns during the 1930"s period. - There was concern that the 16-18 foot high mid-level poles would put the fixtures too high in the air-, out of eye level view. Other comments indicated a higher height than the existing low level lights may be needed because of concerns r-egarding vandalism and hanging plants, banners, etc. - Street 1 ightpoles should have festoon outlets with 20 and 30 . amp cIrcuitry for the varied uses throughout the year. 8. Traffic signal design details: Alan Klugman discussed the ten traffic signals that are part of the Mainstreet pr-ojec~. He highlighted data on the intersection geometries at the traffic signal locations, discussion on the r-emoval of traffic signals, . i PaGe 3 DesiGn Review Committee record of December 6. 1990 meetinG . and hardware selection at each location. Input from the DRC indicated that no traffic signals should be removed. Each was placed to serve a specific purpose and should be maintained. Miscellaneous related comments included: - 10th Avenue on the 'north s ide of Ma i nstreet shou I d be closed or made a one way to the north. The signal should be designed accordingly~ , - At the 10th Avenue and 11th Avenue intersections something should be included in the design which highlights the parking ramp entrances south of Mainstreet. - Traffic signals should have a standard appearance throughout the length of Mainstreet. 9. Miscellaneous comments that were brought up by DRC members prior to the close of the meeting: - There was a request for a review of thermal conduits in the sidewalks.. particularly on the south side. to el iminate the icing problem in the cold weather seasons. - Kiosks aLe needed throughout the pLojectto be used as community message boaLds. - The undergLound system in the pLoject shouLd allow a music . sound system to be installed in the future. - A clock toweL should be planned. The Lions Club may want involvement in this endeavoL and should be contacted. It was mentioned there is limited money in the cost estimate for a clock toweL that is pc-oposed for the, 9th Avenue plaza area. AGENDA FOR THE DECEMBER 13TH DRC MEETING: 1. Street lighting design discussion continued from 12/6. - Illumination lighting chaLacteListic - Lighting spacing and height of pole/fixtuLe unit - HaLdware selection. design options 2. MTC Bus Route location. - Design options. MTC involvement - Construction impact. bypass Loute for buses - Route relocation decision process 3. Nodes and geometry of the inteLsectional areas. - GeometLY of proposed Mainstreet design - Pros & Cons related to construction and maintenance of nodes - Impact on.vehicular and pedestLian traffic SIGNIFICANT ISSUES TO BE RESOLVED: . - Street lighting design option. including spacing. illumination characteristics and hardware - Inclusion of nodes in design geometry - MTC Bus route location . ~OPKINS COST ESTIMATES NOVEMBER 26. i990 SEGMENT #3 REVISED #5R SEGMENT THREE: 5TH AVENUE TO 12TH AVENUE PAGE 1 OF 1 DESIGN REVIEW COMMITTEE.MEETING. DECEMBER 6. 1990 . ---------------------~-------------------------------------------------------------- SEGMENT THREE COST ESTIMATE M.S.A.S. NON-M.S.A.S. LINE ITEM ITEM TOTAL TOTAL TOTAL ==================================================================================== 3.1 STORM SEWER Sub-total $19.882.50 $19.882.50 $39.765.00 ------------------------------------------------------------------------------------ 3.2 SANITARY SEWER Sub-total $0.00 $136.180.00 $136.180.00 ------------------------------------------------------------------------------------- 3.3 WATERMAIN Sub....total $0.00 $121.082.50 $121.082.50 ------------------------------------------------------------------------------------ 3.4 ROAD CONSTRUCTION Sub-total $303.871.60 $5.000.00 $308.871.60 ------------------------------------------------------------------------------------ 3.5 TRAFFIC SIGNALS Sub-total $331.100.00 $106.425.00 $437.525.00 ------------------------------------------------------------------------------------ . 3.6 STREET LIGHTS Sub-total $18.161.00 $163.449.00 $181.610.00 ---------------------------------~-------------------------------------------------- 3.7 LANDSCAPE AMENITIES Sub-total $19.668.00 $172.392.00 $192.060.00 ---~~---~--------------~------------------------------------------------------------ 3.8 BUS PLAZAS Sub';" tot a I $4.400.00 $5. 981. 25 $10.381.25 ------------------------------------------------------------------------------------ 3.9 PLAZA AREAS (9th & Mainstreet) Sub-total $0.00 $165.000.00 $165.000.00 =======---========================================================================== Total Construction Cost -- Segment #3 Items 3.1 thru 3.9 $697.083.10 $895.392.25 $1.592.475.35 Engineering 15% $104.562.46 $134.308.84 $238.871.30 Administtation. Legal & Misc. $34.854.15 $44.769.61 $79.623.77 . - - - - - ---- Project Total Estimate $836.499.72 $1.074.470.70 $1.910,970.'42 .- - -- -- -- - -. -- ---------- ------------ Note: Mobilization amounts equal to 10% of categor-y totals are included for con ti ngency purposes. . . . , HOPKINS COST ESTIMATES NOVEMBER 26. 1990 SEGMENT #4 REVISED #5R SEGMENT FOUR: 12TH AVENUE TO SHADY OAK ROAD PAGE 1 OF 1 . DESIGN REVIEW COMMITTEE MEETING. DECEMBER 6. 1990 -----------------------------------------~------------------------------------------ SEGMENT FOUR COST ESTIMATE H.S.A.S. NON-H.S.A.S. LINE ITEM ITEM TOTAL TOTAL TOTAL ==================================================================================== 4.1 STORM SEWER Sub-total $14..214.75 $14.21f'l.75 $28.429.50 ------------------------------~------~---------------------------------------------- 4.2 SANITARY SEWER Sub-total $0.00 $146.135.00 $146.135.00 ------------------------------------------------------------------------------------ 4.3 WATERMAIN Sub-total $0.00 $242.011.00 $242.011.00 ------------------------------------------~----------------------------------------- 4.4 ROADWAY CONSTRUCTION Sub-total $444.275.70 $0.00 $444.275.70 ------------------------------------------------------------------------------------ 4.5 TRAFFIC SIGNALS Sub-total $99.165.00 $132.935.00 $232.100.00 .-------------------------~------------------------------------------~--------------- 4.6 STREET LIGHTS . . Sub-total $0.00 $112.942.50 $112.942.50 ------------------------------------------------------------------------------------ 4.7 LANDSCAPE AMENITIES Sub-total $33.110.00 $173.002.50 $206.112.50 ------------------------------------------------------------------------------------ 4.8 BUS PLAZAS Sub-total $1.100.00 $3.245.00 $4,345.00 - - - - - Total ConstructIon Cost -- Se9ll1ent #4 Items 4.1 thru 4.8 $591.865.45 $824.485.75 $1.416.351.20 Engineering 15% $88,779.82 . $123.672.86 $212.452.68 Administration, Legal & Misc.5% $29.593.27 $41.224.29 $70.817.56 ------------------------------------------------------------------------------------ ------------------------------------------------------------------------------------ Project Total Estimate $710.238.54 $989,382.90 $1.699.621.44 411r-============================--=============--======================================= . . . . .. Hopkins Mainstreet Design Review Committee Meeting #3 . January 3, 1991 ATTENDANCE: (Prepared from s1gn-in list at meeting) - Dick Koppy Project Manager - Tom Harmening City Staff - Jim Gessele City Staff - Fran Hagen Sr. Westwood - Toni Richardson Chairperson - Deanna Podratz Mr. Movies - George Jace Photo Quick - Tony Coleman Donovans - Eugene Maxwe I I Midnite Market - Tim Erkkila Westwood - Ed Strele Hopkins Auto Body - Harriet Ahlstrom Daniels Photography - Chuck Redepenning Bud/s Music Center - Bart Jordano Jordano Associates - Dale Lommen The Little Blind Spot MEETING MINUTES: The meeting convened in the Boston Subway restaurant on Mainstreet and 11 th Avenue at 7: 30 am by Chai rperson Ton i ,Ri chardson. An attendance sign-up sheet was passed around the table. Minutes from the previous meeting on December 13. 1990 were previously distributed. There were no corrective or substance comments on the December 13th minutes. The following issues were covered and a related summary of the . discussion is included. (Note: Relative to the agenda that accompanied the 12/13/90 minutes for the 1/2/91 meeting~ it was agreed to defer discussion about the street light design until the next meeting.) 1. Desiqn, Review Committee <D.R.C.) Meetinq Schedule: After discussion of available meeting dates for the DRC. it was agreed to meet on January 10th and the 24th at the same location. 2. MTC Bus Stops and qeometric desiqn: Three options were presented to the DRG with respect to the bus stops along Mainstreet. Option #1 included eastbound and westbound bus stops approximately every two blocks at alternate intersections. Option #2 essentially was the same as Option #1 west of 12th Avenue. However. between 12th Avenue and 5th Avenue two eastbound and westbound bus stops are included. . This represents a reduction of four bus stops from Option #1. All reductions are in the retail ma 11 area. Option #3 demonstrated bus stops approximately every three blocks along Mainstreet. Discussion focussed upon the MTC role in the location of the bus stops and the frequency of placement. Koppy explained theMTC staff was desirous of gaining public input on any significant changes to the Mainstreet routing or frequency of bus stops. Dale Lommen was concerned about the loss of parking because of all the bus stops shown in Option #1 and #2. He also was concerned about . the decision making process relative to locating bus stops on Mainstreet between the MTC and the City of Hopkins. Toni Richardson was concerned that the MTC was insensitive to one of the primary issues behind constructing the Mainstreet project <i.e. parking availability on Mainstreet). -. "W' ,- " . Page 2 Design Review Committee meeting record of January 3, 1991 . A motion was made and seconded to approve Option #2. After discussion by the DRC members. the motion was withdrawn. A motion to approve Option #3 without the bus stop at 9th Avenue was made and seconded. During discussion on the motion. Ed Strele commented that the bus stop at 9th Avenue could be designated at a later date if the stop is warranted. The consultant agreed that the proposed Mainstreet design would allow the later placement of the 9th Avenue bus stop without any revisions to the physical pavement or landscaping. The placement of bus shelters was reviewed by the DRC. George Jace said that "more rather than less" should apply when it came to locating the bus shelters. Questions of cost and location were discussed. The consultant indicated that further study would be done on this design detail and presented at a future meeting. 3. Landscapina and Street Furnituredeslan details: Tim Erkkila of Westwood was introduced and discussed the"street amenity package for the Mainstreet design. He briefed the DRC members on the design streetscape amenities such as street trees. brick paving, planters. trash receptacles. benches and ornamental I i gh tin 9 fixtures. Toni Richardson was concerned that the design should . follow the Mainstreet design guidelines that the City previously had adopted. Additionally, she commented that the committee. "Art in Public Places", should be involved in the plaza area design at 9th Avenue. Erkk I I a indicated .that specific data would be presented at the next DRC meeting regarding details of the amenity package relative to the cost proposal for Mainstreet design option #5R. AGENDA FOR THE JANUARY 10, 1991 DRC MEETING: 1- Street lighting design discussion continued from 12/6, 12/13 and 1/2: - Mid-level I i gh t i ng opt ion: Pole spacing and height of pole/fixture unit - Hardware options, cost estimates 2. Landscaping and Street Furniture details and cost estimates 3. Discussion of the Plaza design details at 9th Avenue. SIGNIFICANT ISSUES TO BE RESOLVED: - Finalization of street lighting design option, including . spacing, height, illumination characteristics and hardware - Review and comment on the detailed street furniture and landscape amenities recommended as part of Option,#5R. -- -~. -- -. L