CR 91-51 Storm Sewer Project - Bursch
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February 27, 1991 7 ~ Council Report: 91-51
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StormSeweruprbj ect
Bursch Redevelopment site
Proposed Action.
staff recommends the following motion: Move to adopt
Resolution No. 91-28. Resolution Orderinq storm Sewer and
Parking Lot Improvements - Bursch Redevelopment site.
This action will begin the process of reconstructing and
installing storm sewer north and south of the presently
vacant Bursch Restaurant and improving the adjoining parking
lot.
Overview.
Recent Council action set in motion redevelopment of the
Bursch Restaurant ,site with the construction of a movie
theater. site plans for the new theater call for the
location of the building that puts it in conflict with an
existing city storm sewer system. Location of the proposed
theater building is therefore the driving force behind
'.". reconstruction of existing storm sewer as well, as
, installation of a new system at the south end of the site
and in the parking lot.
Primary Issues to Consider.
o What'are the proposed storm sewer and parking lot
improvements?
o What are the sources of funding?
o What agreements with the developer are necessary?
o What is the timetable for design, bidding and
construction?
o What is the staff's recommendation for the choice
of engineering services?
Supportinq Information.
o site map with proposed \ improvements
o Construction timetable
o RCM scope of services proposal
o Resolution 91-28
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James Gessele
Engineering Superintendent
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. Analvsis.
o What are the proposed storm sewer improvements?
An attached site map illustrates the needed
improvements. Proposed is the installation of new
sewer in the alley north of the present building,
abandonment of an existing 36" sewer immediately north
and in the alley east of the present building,
installation of new storm sewer in the parking lot, and
installation of new sewer from the existing structure
at the Hopkins Plaza Apartments to 8th Avenue South.
Estimated costs total $60,000.
Parking lot improvements are summarized as follows:
Lighting - poles, fixtures, underground electrical
installation
Bituminous reconstruction - 2" overlay
Curbs - in parking lot and on 7th Avenue
Sidewalk - replacement where necessary
. Striping
Signage
The estimated cost~ for parking lot improvements also
totals $60,000. '
o What are the sources of funding?
It is proposed that the developer assume liability of
100% of the engineering costs until the construction
phase ($6340 estimated). After that point the
developer would assume 40% of the storm sewer
engineering and construction costs. Remaining costs
would be borne by the City with TIF funds.
o What agreements with the developer are necessary?
Staff recommends at minimum that prior to plan and
specification preparation that the developer be
required to provide a letter of credit or some other
security for 100% of the cost of the plan phase for the
total project. In addition, staff recommends that the
developer provide a letter of credit by May 1, 1991,
for the construction phase of the storm sewer project
based on the following:
~ A. If the developer has completed all required
conditions in sections 2.2 and 2.3 of the
forthcoming development agreement with the City,
. he shall provide a letter of credit for 150% of
his 40% share of the storm sewer construction (not
to exceed $30,400). Sections 2.2 and 2.3 require
secured financing, building permits, securing the
subject property from HRA, and being in a position
to proceed with the project immediately.
B. If the developer is not in a position to proceed
by May 2 he shall be required to provide a letter
of credit in the amount of 150% of the total cost
of storm sewer construction.
C. At such time the letter of credit for the
construction phase is provided, the letter of
credit for the design phase shall be refunded to
the developer.
0 What is the timetable for design, bidding and
construction?
The following is a proposed project schedule:
March 5 Council authorizes project
e March 5-April 1 Plans and specs developed
April 2 Council approves plans and
authorizes bidding
April 10 & 17 Advertise in Sailor
April 12 & 19 Advertise in Construction
Bulletin
May 1 Bid Opening
May 7 Award of bid
May 13 Begin construction
Attached is an activity schedule that illustrates the
potential conflict this project could have with the
Alley Underground Utilitiep Project and the Mainstreet
Project. It is of utmost importance for new storm
sewer to be placed in the alley between 7th and 8th
Avenues before electrical underground utilities are
installed in that same alley. The storm sewer must be
installed by June 1 in order to allow ample time for
the alley underground project to be completed.
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e 0 What is the staff's recommendation for the choice of
engineering services?
staff received scope of services proposals from RCM,
TKDA and Westwood. The engineering services proposed
appear to be similar. Differences in engineering fees
are listed below:
TKDA 14% of estimated construction cost
RCM 5.3% of estimated construction cost
Westwood 5.0% of estimated construction cost
Based on RCM Associate's extensive knowledge of the
City's storm sewer system and its past performance with
storm sewer projects, staff recommends that RCM
Associates be designated project engineer for this
improvement.
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IMPROVEMENT SITE
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February 25~ 1991
Mr. Jim Oesscle, Engineering Supervisor
City of Hopkins
10tO First St. S.
HOf'kins, MN 55343
RE: Site Improvement Plan for Movie Theatre
ReM Project No. 10112.00
Dear Jim:
I am pleased to submit this proposal to provide plans and specifications and
bidding and construction phase services for the above captioned project.
Our proposed scope or services inClude providing the following:
~0DIiID Dcsi,J;ln Phas~
\i(:j JUU · Contract plans llnd specifications including storm sewer
. improvements and other work required as outlined in the attached
eke II City memorand um.
~rro
muller
assoclate.,lflc. · Surveying that may be necessary for design.
enqineers
aIl5l1itec\s . Dota Bed cost estima te.
land surveyors
equal opportunity · Developing possible construction schedule.
empJoyer -
~ Presenting plan to City CouncH.
BiddinR Phase
· Distributing plans and specifications to prospective bidders.
· Answering prebid questions,
· Opening and reviewing bids for accuracy.
· Recommending the low responsible bidder,
Construction Phase
· Construction staking as necessary.
. · Providing a. Project Resident as necessary.
. Review contractor pay request.
· Develop project punch list.
10901 red circlo drive . Recommend substantial and final completion.
box 130
minnelonka, minnesota 55343
6 j 2-935-6901
2.25.19'31 16: 21 P. 3
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. Mr. Jim Gesscle
February 25. 1991
Page 2
ReM proposes to provide these services at our hourly rates not to exceed the
following costs outlined as follows:
De.si-'l.R ~hasc
Des~sn Survey $840.00
Storm Sewer Improvements 500.00
Parking Lot Lighting 500,00
Site Improvement Plan 2, 100.00
Project Sp~cification 1.500.0Q.
Total $5.340.00
Retaining Wall (if necessary) along
the south end of existing parking lot $1,200.00
BlddinR Ph!l.se $1,000.00
Construction Pha~ Hourly Rates
. I hope this proposal meets with your approval and took forward to working
with you on this project. Please contact me if you have any questions,
mt~
- Peter Carlson. P.E,
RIEKE CARROLL MULLER ASSOCIATES. INC.
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2.25.1991 tE,: 21 F'. 4
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. SCHEDULE Of RATES
1991
Senior Civil Engineer $7Q,OOjhr.
Civil Engineer S60.00jhr.
Senior Civil Technician $5 S.OO/hr.
Civil Technician $SO.OOjhr.
Senior Field Representa ti ve SSG.OOjhr.
Field Representative $40.00jhr.
Senior Draftsperson $45.00jhr.
Draftsperson $35.00jhr.
3-person Survey Crew $92.00jhr.
2-Person Survey Crew $72.00jhr.
Registered Land Surveyor $45,QOjhr.
Secreta ry jReprographics $35.00jhr.
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. CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO: 91-28
RESOLUTION ORDERING IMPROVEMENT AND AUTHORIZING PROFESSIONAL
SERVICES
WHEREAS, a project has been proposed to the Council that
encompases reconstruction of existing storm sewer,
installation of new storm sewer pipes, and
reconstruction of a parking lot at the vacant
Bursch Restaurant Site with an estimated cost of
$120,000,
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
HOPKINS, MINNESOTA:
1. Such improvement is hereby ordered as proposed and
that RCM Associates, Inc. is hereby designated as
the engineer for this improvement and shall
prepare plans and specifications for the making of
such improvement.
. 2. Authorization to proceed with this project shall
be contingent upon the developer providing
security for 100% of the design and plan phase
costs for the storm sewer and parking lot
improvements by March 8, 1991.
Adopted by the city council of the city of Hopkins,
Minnesota, this 5th day of March, 1991.
By:
Nelson W. Berg, Mayor
ATTEST:
James A. Genellie, city Clerk
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