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CR 91-187 Outdoor Recreation Grant ApplicationAugust 16, 1991 Council Report: 91 -187 OUTDOOR RECREATION GRANT APPLICATION AND RESOLUTION Proposed Action. i Staff recommends adoption of the following motion: " Approve Outdoor Recreation Grant Application and Adopt Resolution 91- 109 ". Overview. In November of 1989, the residents of Hopkins passed a $2.75 million park -improvement bond which provided $400,000 for- basic maintenance and upgrades to ten of the City's 15 parks. The city was also,able to obtain a $110,000 Outdoor Recreation Grant from the MN Department of Trade and Economic Development for additional funding on these park improvements. The Outdoor Recreation Grant is designed to assist communities acquiring, and developing land and open space for recreational activities. The guidelines for the grant indicate.that the upcoming Maetzold Field rehabilitation project would be a good candidate for receiving such a grant and as such, staff is proposing that the city submit an application. The Park Board has reviewed this matter and is also recommending that the city apply for the grant. Primary Issues To Consider. o -What does the project consist of? o Should the city apply for the grants? o Is this grant application process the same as the process used last year by the city? o What happens if the city does not receive the funding? o Will the project require additional funding from the city? Supporting Information. o Analysis of Issues. o Resolution No. 91 -109 o Draft Outdoor Recreation Grant Application Lee sta son, PuKlic Works Director Council Report: 91 -187 Page 2 0 Analysis of Issues. o What does the project consist of? The proposed Maetzold Field project is a 4 -phase acquisition and development project into a multi -use youth ballfield park. The School District would like to relocate it's football stadium to the same area as the High School and has determined that Maetzold Field is excess property. The deed on portions of Maetzold Field requires that the property must be maintained as a park or it will be returned to the State. The city is concerned that the entire Maetzold Field be retained as a park area and retention pond for the City. The 4 -phase project will include the following: • Phase I - acquisition of Maetzold Field • Phase II - development of ballfields 2 and 3 - preliminary landscaping. - construction of north and south parking lots • Phase III - development of ballfields i and 4 landscaping - 2nd edition of north parking lot (if needed) • Phase IV - construction of restroom /concession facility The city is seeking a, matching grant of approximately $300,000 for Phases I, II, and III of this project. The Little League has recently indicated that they will donate a portion of the proceeds from the sale of their existing field to help fund construction of Phase IV. - o Should the city apply for the grants? The city received a grant in 1991 for other park improvements. There is no risk in applying for another grant inasmuch as the Maetzold Field project' is considered among the high priority recreational facilities by the States Division of Community Development. The city therefore appears to have a good chance of, receiving a grant for the Maetzold Field project. o Is this grant application process the same as the process used last year by the city? The Grant that the Ordinance ordinance that this process. process is essentially the State now requires the city in of f ect. Staf f has the scheduled for August 21st. action would be acceptable same as last year except to have a Park Dedication first reading of such an The State has indicated for the grant application Council.Report: 91 -187 Page 3 o What happens if the city does not receive the funding? The city basically has just enough money for the purchase of Maetzold Field. If we do not receive the grant, the f ield rehabilitation would have to be phased in.over a much longer period of time. o Will the project require additional funding from the city? Staff is in the process of fine tuning the estimated costs for the project. There may, however, be a need to budget additional money for the project, or phase it in slightly different, depending on how much money the city receives in a grant. APPLICATION TO THE DEPARTMENT OF TRADE AND ECONOMIC DEVELOPMENT OUTDOOR RECREATION GRANT RESOLUTION 91 -109 BE IT RESOLVED that the City of Hopkins act as the legal sponsor for projects contained in the Community Development Application to be submitted on August 29, 1991 and that the Mayor of Hopkins is hereby authorized to apply the Department of Trade and Economic Development for funding of this project on behalf of the City of Hopkins. BE IT FURTHER RESOLVED that the, City of Hopkins has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Hopkins has not incurred any costs, has not entered into, any written agreements to purchase property, and has not contracted for or begun construction on energy conservation measures for the proposed project. BE IT FURTHER RESOLVED that the City of Hopkins has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Hopkins may enter into an agreement with the State of Minnesota for the above - referenced projects, and that the City of Hopkins certifies that it will comply with all applicable laws and regulations as stated on all contract agreements and described on the Compliances Checklist of the Community Development Application. NOW THEREFORE BE IT RESOLVED that the Mayor of Hopkins is hereby authorized to execute such agreements as are necessary to implement the projects on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Hopkins this 20th Day of August, 1991. By Nelson W. Berg, Mayor ATTEST: Jim_Genellie, City Clerk