CR 91-219 Fees For Minutes, Agenda, TIF\ Y O _
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October 9, 1991 P K\ � Council Rpt 91 -219
FEES FOR MINUTES, AGENDAS, TIF AND REVENUE BONDS
Proposed Action
Staff recommends that the Council approve the following motion:
Move that the Hopkins City Council approve Ordinance #91 - 695 for
second reading and order published, and adopt Resolution #91 -126.
This action will amend Chapter Ten of the Hopkins City Code to
authorize the charging of fees for copies of documents, TIF
applications, and taxable /tax exempt bond applications and
administration. This action will also establish the fees.
Overview
As part of the ongoing effort to have fees ,and charges reflect
actual costs, staff is recommending that the City Council
authorize charging for copies of documents as well as TIF and
taxable /tax exempt bond applications and administration. These
are separate issues that are -being brought forward in a single
ordinance and resolution for administrative convenience.
The at documentation provides the background and rationale
for these fees.
Primary Issues to Consider
o Do these fees cover the City's costs?
Staff expects these fees to cover the City's costs.
o Are these fees in line with those of other cities?
These fees are similar to those charged by other cities.
o Has there been any changes to the proposed policies?
The policy on charging for minutes and agendas has been
amended to provide these documents at no charge if they
are picked up at City Hall. The Hopkins Library has also
been added to the list of organizations receiving these
documents at no charge.
Supporting Information
o Legislative Policy 3 -F
o Amendment _to Policy 7 -
o Legislative Policy 7 -D
o Ordinance #91 -695
o Resolution #91 -126
7iC le rk A. Genellie
POLICY #3 -F
DISTRIBUTION OF MINUTES AND AGENDAS
1. PURPOSE
1.01 The purpose of this policy is to provide guidance on the reproduction and distribution of agendas and
minutes of the City Council and its official boards, committees and commissions.
2. GENERAL
2.01 Agendas and minutes of the City Council and its official boards, committees and Commissions are public
documents. Agendas and minutes are available to the public for inspection and review by anyone
wishing access to them during normal business hours.
3. COPIES OF AGENDAS AND /OR MINUTES
3.01 Upon request, agendas and /or minutes will be copied and provided to anyone wishing to have copies.
3.02 Anyone requesting copies of agendas and /or minutes will be required to pay the normal cost of copies as
the City charges for copies.
4. MAILED DISTRIBUTION OF MINUTES AND AGENDAS
4.01 Copies of City Council agendas and minutes will be mailed free of charge to the following:
o City Council members
o Planning Commission members
o Presidents of Neighborhood Associations
o Chairpersons of other Hopkins Boards and Commissions
o Chairperson - Hopkins Community Promotions
o Chairperson - Hopkins Business Council
o Manager - City of Edina
o Manager - City of St. Louis Park
o Manager - City of Minnetonka
o Local Media
o Superintendent - School District 270
o Hopkins Library
4.02 Others requesting to receive mailed copies of agendas and /or minutes will be required to pay a fee to
cover the cost of distribution sand copying. The fee will be set by resolution of the City Council.
4.03 Copies of Planning Commission agendas and minutes will be mailed free of charge to:
o City Council members
o Planning Commission members
o Neighborhood presidents
o Chair - HCP
o Chair - HBC
4.04 Others wishing to receive mailed copies of agendas and /or minute of the planning commission shall be
required to pay a fee to cover the cost of distribution and copying. The fee' will be established by
resolution of the Council.
LPM - Policy #3 -F
Page 2
5, CERTIFIED COPIES OF MINUTES
5.01 Certified copies of agendas and /or minutes shall require an additional fee. This fee shall be set by
resolution of the City Council.
Established 10/15/91
City of Hopkins
CITY OF HOPKINS
MEMORANDUM
DATE: September 11, 1991
TO: Jim Genellie
FROM:* Jim Kerrigan
SUBJECT: Proposed Fees
At the present time, the City does not charge any fees as relates
to the processing and sale of taxable /tax exempt bond issues.
The practice has been to charge for actual administrative and
legal expenses.
Rather than continuing with the above approach, I am now
recommending that an application process be established along
with a set fee. The fee is proposed to be as follows:
o A nonrefundable application fee of $5,000.
o An administrative fee of 1/4 of 10 of the total bond
issue with a maximum of $10,000. This payment would be
required at the time of bond closing.
The above fee amounts would be used to reimburse the City for the
following expenses as relates to a specific bond issue:
o Staff review and processing of application.
o City attorney review of bond documents.
o Other required legal counsel.
o Required reporting and administration by City Finance
Department.
CHAPTER VII
POLICY #7 -C
TAX INCREMENT POLICY AMENDMENT
6. FEES
6.01 The following shall be the Tax Increment Financing Policy fees:
A. Preliminary Tax Increment Application $ 100.00
B. Final Tax Increment Application $1,000.00
•
CHAPTER VIII
POLICY #7 -D
TAXABLE /TAX EXEMPT FINANCING POLICY
1. PURPOSE
1.01 The purpose of this policy is to establish the City's position on the use of Revenue Bond Financing for
private development. This policy shall be used as a guide in processing and reviewing applications
requesting Taxable /Tax Exempt Financing.
2. STATUTORY LIMITATIONS
2.01 In accordance with the Taxable /Tax - Exempt Financing Policy, requests must comply with applicable
State and Federal Statutes. The City of Hopkins is governed by the limitations established in Minnesota
Statute 414, the Minnesota Municipal Industrial Development Act.
3. FILING CRITERIA
3.01 The applicant must provide all of the following items with the application, unless waived by the Director
of Planning and Economic Development:
A. If the project requires approval by the Zoning and Planning Commission, the applicant must apply
for these approvals prior to or with this application.
B. A written opinion, with supporting justification, from an expert acceptable to the Director of
Planning and Economic Development, to document that the development will not adversely affect
similar, existing developments. This requirement may be waived if there are no similar
developments in the area of your project, or if it is an existing development.
C. A public hearing notice and resolution of preliminary approval. Applicant must have these items
prepared by the City's Bond Counsel.
D. An application fee of $5,000. This fee is non - refundable and is separate from the Bond Counsels',
City Attorneys', and /or closing costs. The applicant agrees to pay all costs involved in the legal and
fiscal review of this project. These costs include the Bond Counsel, City Attorney, and all costs
involved in the issuance of the bonds to finance the project.
4. 'CRITERIA FOR THE USE OF TAXABLE /TAX — EXEMPT FINANCING
4.01 As a matter of adopted policy, the City of Hopkins will consider using Taxable /Tax- Exempt Financing to
assist private developments only if the following requirements are met:
A. The project shall not require a significant amount of public money for City improvements if the City
Council determines that the site is premature for development.
B. The notes or bonds shall be for an issue not less than $250,000.
C. Construction must begin within one year of preliminary approval. The City Council may grant a
t ime extension if just cause is shown.
D. Contractors doing work on projects funded in whole or in part by taxable /tax - exempt financing:
1. Shall not discriminate in the hiring and firing of employees on the basis of race, color, creed,
religion, national origin, sex, marital status, age, disability or the need for public assistance.
2. Shall pay employees as provided under the United States Code, Section 276A.
E. Applicant must use the City's Bond Counsel.
F. Project application will be reviewed based upon the following review standards. Applications
meeting more of the following standards, or more extensively meeting some of the standards, will
generally be considered before those which do not meet all of them or meet them less extensively:
1. Facilitation of the City's development or redevelopment objectives.
2. The number of additional jobs created or retained in the City.
3. Projected increase in property tax revenue.
4. The amount of equity participation above 10 %.
5. The quality of the the project, as represented by renderings, site plans, the applicant's record of
development, etc.
6. Need for public assistance to facilitate project.
7. Financial feasibility of project.
8. How the project, if residential, meets the housing needs of the City.
Applications will also be reviewed to ascertain:
1. The projects impact on additional City services.
2. The view of individuals and businesses expressed at the public hearing on the projects.
G. The project must exceed minimum code requirements for architectural and site design.
H. The applicant must pay an administrative fee to the City of one quarter percent of the bond issue
with a maximum of $10,000 at the time of closing. The City will credit the application fee against the
administrative fee.
5. REQUIREMENTS FOR THE USE OF TAXABLE /TAX- EXEMPT FINANCING FOR
RESIDENTIAL PROJECTS.
5.01 The Taxable /Tax- Exempt residential project bond indenture agreement shall require:
A. The developer must periodically certify to the City and trustee, compliance with the federal low -to-
moderate income requirement. The frequency of certification shall be determined on a case -by -case
basis.
B. The trustee is to inform the City of noncompliance trends with federal low -to- moderate income
requirements.
C. Developer must stipulate the federal law requirements for the set -aside of low -to- moderate income
units and any other set -aside provisions agreed to by the developer.
6. OTHER PROVISIONS.
6.01 The Council resolution giving preliminary approval to a project shall specify:
A. That the City reserves the right in its sole discretion to withdraw the preliminary approval at any
time prior to the issuance of taxable /tax - exempt obligations for the project upon its determination
that the purposes of the Act and this policy would not be served thereby and that the Council's
decision on this matter is uncontestable.
B. That any approval given terminates one ' year from the date of the resolution and may be renewed
only upon request of the applicant.
70' MODIFICATION IN POLICY.
7.01 This statement is intended as a general guide for the policy to be followed. by the City Council in
considering applications for taxable /tax - exempt financing. It is not binding on the Council and may be
modified by the Council in the case of any projects in which, in the sole discretion of the Council, such
modification is deemed necessary or appropriate in the interest of the City.
7.02 The City staff shall have the option of amending or waiving sections of this policy when determined
necessary or appropriate and when such changes do not affect the overall impact of this policy.
•
HENNEPIN COUNTY, MINNESOTA
ORDINANCE NO. 91 -695
AN ORDINANCE AMENDING SECTIONS 1010 and 1020
OF THE HOPKINS CITY CODE
AUTHORIZING THE CHARGING OF FEES
BE IT ORDAINED by the Council of the City of Hopkins as follows:
SECTION 1. That Section 1010.25 be amended to read as follows:
1010.25. Miscellaneous
1 Return Check Charge per check
2 Copies per copy
3 Mailed Minutes or Agendas per document
annual subsciption
4 Certified copies of Minutes per certification
SECTION 2. That Section 1020.25 be amended to read as follows:
1020.25.
Economic Development
I
Tax Increment pre -app.
per
policy
2
Econ. dev. fund pre -app.
per
policy
3
Tax Increment final app.
per
policy
4
Econ. dev. fund final app.
per
policy
5
Taxable /Tax Exempt Bond Application
per
policy
6
Taxable /Tax Exempt Bond Administration
per
policy
First Reading:
Second Reading:
Date of Publication:
Date Ordinance Takes Effect:
September 17, 1991
October 15, 1991
October 23, 1991
November 13, 1991
Mayor
Attest:
City Clerk
•
CITY OF HOPKINS
Hennepin County, Minnesota
RESOLUTION NO. 91-126
WHEREAS, the Hopkins City Council has authorized by ordinance the charging of fees
for copies of minutes and agendas, and
WHEREAS, the Hopkins City Council has authorized by ordinance the charging of fees
for the issuance of taxable and tax exempt bonds, and
WHEREAS, the ordinance allows the City Council to establish fees by resolution,
NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Hopkins
hereby establishes the following fees for copies of minutes and agendas:
Mailed Minutes or Agendas:
Mailed Minutes or Agendas:
Certified Copies of Minutes:
$ 4.00 per document
$40.00. annual subscription
$ 2.00 per certification
NOW THEREFORE BE IT FURTHER RESOLVED, that the City Council of the City of
Hopkins hereby amends Legislative Policy 7 -C, Tax Increment, adopting the following fees:
Tax Increment preliminary application: $ 100.00
Tax Increment final application: $1,000.00
The City Council of the City of Hopkins hereby adopts Legislative Policy 7 -D, Taxable /Tax
Exempt Finance Policy, including the following fees:
Application Fee: $5,000.00
Administrative Fee: 1/4 of 1% of the issue to a maximum
of $10,000.
Adopted by the .City Council of the City of Hopkins this 15th day of October, 1991.
Un
Nelson W. Berg, Mayor
r
ATTEST:
James A. Genellie, City Clerk