CR 91-235 Change Orders - Mainstreet ReconstructionOctober 30, 1991
CHANGE ORDERS - MAINSTREET RECONSTRUCTION
Council Report: 91 -235
Proposed Action.
Staff recommends adoption of the following motion: Move that Council
authorize change orders as they concern the Mainstreet Reconstruction
Project, Project 90 -04.
Overvi w.
Heavy construction on segment 3 of the Mainstreet Reconstruction project is
substantially complete. RLK Associates is preparing contractor pay
estimates that will close this construction season. Several change orders
regarding work performed by C. S. McCrossan, Inc. and Killmer Electric,
Inc. are attached.
Primary Issues to Consider.
o What are the costs?
Contractor
C. S. McCrossan
n
rr
n
rr
rr
Killmer Electric
rr
C. S. McCrossan
rr
Supporting Information.
o Change Orders
o Letter from RLK
Project # Change Order # Amount
90 -04A, Streets 1 $1,055.50
rr
rr
90 -04B, Utilities
n
n
90 -04C, D Signals 1
and Lighting
n
2
90 -04E Streetscape 1
90 -04F Plaza 1
Ja es Gessele, Engineering Superintendent
2
3
1
2
3
5,296.82
3,270.50
8,403.48
23,375.71
15,791.81
26,280.78
(26, 280.78)
1,569.00
7,718.00
Total Amount of Change Orders $66,480.82
What is the justification for these change orders?
City staff and the firm of RLK prepared a project budget before the
assessment procedure or construction was begun. A contingency amount
was an important element in that budget because staff and engineers
simply could not foresee the hidden costs, especially with utility
replacements. As the above tabulation illustrates, utility change
orders account for 72% of the total amount. The total for the change
orders is well within the contingency set aside for segment 3 of the
project. Staff and RLK recommend authorization of these orders.
RLK ASSOCIATES, LTD.
922 MAINSTREET
HOPKINS, MN 55343
(612) 937 -5150
TO:C.S. McCrossan, Inc.
Box 1240, 7865 Jefferson Highway
Maple Grove, MN 55369
CONTRACT FOR: Streets
YOU ARE HEREBY DIRECTED TO MAKE THE FOLLOWING CHANGES TO THE ABOVE MENTIONED
CONTRACT:
ADDITIONS
Extra trucking to add node
at 6th & Main
Remove timber planter at
northwest corner of 6th
and Main
Total Change Order No. 1
The Time to Complete The
Contract is
CONTRACT STATUS PER THIS CHANGE ORDER
ACCEPTANCE
Increased ' ' Decreased by Days
The Date of Completion is Now
Original Contract Sum $789,718.91
Net Change
By Previous Change Order $ 0.00
UNIT
L.S. 1.0
L.S. 1.0
Unchanged
Contract Sum
Prior to This Change Order $789,718.91
'" ' Addition ' ' Deduction
Made by This Change Order $ 1,055.50
New Contract Sum $790,774.41
CHANGE ORDER
Number 1
DATE:
PROJECT NO. & DESC. 90 -04A
Hopkins Mainstreet
CONTRACT DATE: July 9, 1991
QTY. UNIT PRICE TOTAL PRICE
425.00 $ 425.00
630.50 630.50
CITY OF HOPKINS
$ 1,055.50
Engineer:
RLK Associates, Ltd.
By �'� /G c4
Date /0/2e/q/
By /
Date 10/1,1? /
RLK ASSOCIATES, LTD.
922 MAINSTREET
HOPKINS, MN 55343
(612)'937-5150
TO:C.S. McCrossan, Inca
Box 1240, 7865 Jefferson Highway
Maple Grove, MN 55369
CONTRACT FOR: Streets
YOU ARE HEREBY DIRECTED TO MAKE THE FOLLOWING CHANGES TO THE ABOVE MENTIONED
CONTRACT:
UNIT QTY. UNIT PRICE TOTAL PRICE
ADDITIONS
Remove exist. wall @ City
parking lot L.S. 1.0 $ 971.50 $ 971.50
Replace bad subgrade fill
void at Mainstreet Bar and
Grill L.S. 1.0 3,438.32 3,438.32
Expose /Fill areaway at
1011 Mainstreet L.S. 1.0 440.50 440.50
Remove tank under sidewalk
L.S. 1.0 446.50 446.50
at 1011 Mainstreet
Total Change Order No. 2
CONTRACT STATUS PER THIS CHANGE ORDER ACCEPTANCE
The Time to Complete The
Contract is
Increased ' ' Decreased by Days By 04
Date /0
The Date of Completion is Now
Original Contract Sum $789,718.91
Net Change
By Previous Change Order $ 1,055.50
Contract Sum
Prior to This Change Order $790,774.41
IxI
Unchanged
x l Addition ! I Deduction
Made by This Change Order $ 5,296.82
New Contract Sum $796,071.23
CHANGE ORDER
Number 2
DATE:
PROJECT NO. & DESC. 90 -04A
Hopkins Mainstreet
CONTRACT DATE: July 9, 1991
$ 5,296.82
Engineer:
RLK Associates, Ltd.
.
By
Date %t-el
CITY OF HOPKINS
RLK ASSOCIATES, LTD.
922 MAINSTREET
HOPKINS, MN 55343
(612) 937 -5150
TO:C.S. McCrossan, Inc.
Box 1240, 7865 Jefferson Highway
Maple Grove, MN 55369
CONTRACT FOR: Streets
YOU ARE HEREBY DIRECTED TO MAKE THE FOLLOWING CHANGES TO THE ABOVE MENTIONED
CONTRACT:
ADDITIONS
Remove tank under sidewalk
at 720 Mainstreet
Crew downtime while City
removed tree at 712 Main
Remove areaway at Mainstreet
Bar and Grill
Subgrade stabilization at
s.w. 10th Ave. and
s . e. 11th Avenue
Total Change Order No. 3
The Time to Complete The
Contract is
I
CONTRACT STATUS PER THIS CHANGE ORDER
ACCEPTANCE
Ix
Increased ' '- Decreased by
The Date of Completion is Now
Original Contract Sum $789,718.91
Net Change
By Previous Change Order $ 6,352.32
Contract Sum
Prior to This Change Order $796,071.23
, Addition Deduction
Made by This Change Order $ 3,270.50
New Contract Sum $799,341.73
UNIT QTY.
L.S. 1.0
L.S. 1.0
L.S. 1.0
L.S. 1.0
Unchanged
CHANGE ORDER
Number 3
Days
DATE:
PROJECT NO. & DESC. 90 -04A
Hopkins Mainstreet
CONTRACT DATE: July 9, 1991
UNIT PRICE TOTAL PRICE
375.00
457.50
By
Date C 7.- / ¢ /
CITY OF HOPKINS
375.00
457.50
1,169.50 1,169.50
1,268.50 1,268.50
$ 3,270.50
Engineer:
RLK Associates, Ltd.
RLK ASSOCIATES, LTD.
922 MAINSTREET
HOPKINS, MN 55343
(612) 937 -5150
TO:C.S. McCrossan, Inc.
Box 1240, 7865 Jefferson Highway
Maple Grove, MN 55369
CONTRACT FOR: Utilities
YOU ARE HEREBY DIRECTED TO MAKE THE FOLLOWING CHANGES TO THE ABOVE MENTIONED
CONTRACT:
ADDITIONS
8" Wet Taps
Water Main Insulation
Remove 3/4" galvanized
water service
Break into buildings
Repair Sanitary Service
at Mitch's Tavern
Exploratory digging for
curb stop at Hopkins
Park Plaza
DEDUCTIONS
Deduct 6" Gate Valve
Total Change Order No. 1
The Time to Complete The
Contract is
1 vl
UNIT QTY. UNIT PRICE TOTAL PRICE
EACH 6.0
S.Y. 11.0
L.S. 1.0
EACH 3.0
L.S. 1.0
L.S. 1.0
EACH 3.0
Unchanged
E Increased ( Decreased by Days By
The Date of Completion is Now Date
Original Contract Sum $886,041.15
Contract Sum
Prior to This Change Order $886,041.15
Addition ' ' Deduction
Made by This Change Order $ 8,403.48
New Contract Sum $894,444.63
CHANGE ORDER
Number 1
DATE:
PROJECT NO. & DESC. 90 -04B
Hopkins Mainstreet
CONTRACT DATE: July 9, 1991
$ 1,130.00
20.00
By
470.00
400.00
Net Change
By Previous Change Order $ 0.00 Date /� /1
CITY OF HOPKINS
$ 6,780.00
220.00
470.00
1,200.00
185.98 185.98
822.50 822.50
425.00 (1,275.00)
$ 8,403.48
CONTRACT STATUS PER THIS CHANGE ORDER ACCEPTANCE
Engineer:
RLK Associates, Ltd.
RLK ASSOCIATES, LTD.
922 MAINSTREET
HOPKINS, MN 55343
(612) 937 -5150
TO:C.S. McCrossan, Inc.
Box 1240, 7865 Jefferson Highway
Maple Grove, MN 55369
CONTRACT FOR: Utilities
YOU ARE HEREBY DIRECTED TO MAKE THE FOLLOWING CHANGES TO THE ABOVE MENTIONED
CONTRACT:
ADDITIONS
Break into buildings
Relocate Curb Stops
Disconnect Services
Remove Hydrant Stub @
9th and Main
Provide hardware for fire
lead to Mitch's Tavern
Provide hardware for fire
lead to Bud's Music
Provide hardware for fire
lead to Martin's Hair
Remove fire lead & replace
cup hydrant stub @ 10th
and Main
Disconnect day tile and
old water @ 1010 Main
Remove /replace gate valve
box
Total Change Order No. 2
The Time to Complete The
Contract is
Net Change
IxI
UNIT QTY. UNIT PRICE TOTAL PRICE
EACH 3.0
EACH 11.0
EACH 8.0
L.S. 1.0
L.S. 1.0
L.S. 1.0
L.S. 1.0
L.S. 1.0
L.S. 1.0
EACH 1.0
CHANGE ORDER
Number 2
DATE:
PROJECT NO. & DESC. 90 -04B
Hopkins Mainstreet
CONTRACT DATE: July 9, 1991
$ 400.00 $ 1,200.00 -
1,025.00 11,275.00
1,025.00 8,200.00
565.50
334.95
45.00
45.00
727.50
742.76
240.00
727.50
742.76
240.00
$23,375.71
CONTRACT STATUS PER THIS CHANGE ORDER ACCEPTANCE
Unchanged
Increased ' ' Decreased by Days
The Date of Completion is Now
Original Contract Sum $886,041.15
Engineer:
RLK Associates, Ltd.
By
By Previous Change Order $ 8,403.48 Date //z p /sv
Contract Sum
Prior to This Change Order $894,444.63
I X lAddition ( Deduction
Made by This Change Order $ 23,375.71
New Contract Sum $917,820.34
CITY OF HOPKINS
565.50
334.95
45.00
45.00
RLK ASSOCIATES, LTD.
922 MAINSTREET
HOPKINS, MN 55343
(612) 937 -5150
TO:C.S. McCrossan, Inc.
Box 1240, 7865 Jefferson Highway
Maple Grove, MN 55369
CONTRACT FOR: Utilities
(MANGE ORDER
Number 3
DATE:
PROJECT NO. & DESC. 90 -04B
Hopkins Mainstreet
CONTRACT DATE: July 9, 1991
YOU ARE HEREBY DIRECTED TO MAKE THE FOLLOWING CHANGES TO THE ABOVE_ MENTIONED
CONTRACT:
Total Change Order No. 3
The Time to Complete The
Contract is
I xI
Increased ' ' Decreased by Days
The Date of Completion is Now
Original Contract Sum $886,041.15
Net Change
By Previous Change Order $ 31,779.19
Contract Sum
Prior to This Change Order $917,820.34
I x
Addition I I Deduction
Made by This Change Order $ 15,791.81
New Contract Sum $933,612.15
UNIT QTY. UNIT PRICE TOTAL PRICE
ADDITIONS
Freeze line for repair
to water line at 1010 L.S. 1.0 $ 534.50 $ 534.50
Repair valve at 9th & Main L.S. 1.0 1,454.75 1,454.75
Expose water service
at 8th & Main L.S. 1.0 2 258.75
Expose water service at
Hopkins Village L.S. 1.0 220.25 220.25
Expose water service at
Rudy Luther lot (502 Main) L.S. 1.0 304.00 304.00
8" Wet Tap EACH 2.0 1,130.00 2,260.00
Break into buildings EACH 2.0 400.00 800.00
Provide Hardware for fire
lead to 819 Mainstreet L.S. 1.0 334.95 334.95
Tie rods for fire lines L.S. 1.0 2,032.00 2,032.00
Disconnect service EACH 4.0 1,025.00 4,100.00
Plumbing for fire leads
and service reconnects L.S. 1.0 3,492.61 3,492.61
By
Date
By
CITY OF HOPKINS
$15,791.81
CONTRACT STATUS PER THIS CHANGE ORDER ACCEPTANCE
Engineer:
Unchanged RLK Associates, Ltd.
P /d I 4 � L'iA! 1
4,/ele/?e5/5
ate 0/1, l' /f
RLK ASSOCIATES, LTD.
922 MAINSTREET
HOPKINS, MN 55343
(612) 937 -5150
TO:Killmer Electric, Inc.
P.O. Box 1595, 9702 85th Ave. No.
Maple Grove, MN 55369
CONTRACT FOR:
YOU ARE HEREBY DIRECTED TO MAKE THE FOLLOWING CHANGES TO THE ABOVE MENTIONED
CONTRACT:
ADDITIONS
Pre - payment for materials
on -hand
Total Change Order No. 1
CONTRACT STATUS PER THIS CHANGE ORDER
ACCEPTANCE
The Time to Complete The
Contract is
Increased ' ' Decreased by Days
The Date of Completion is Now
Original Contract Sum
Net Change
By Previous Change Order
Ix1
Signals and Lighting
1x1
UNIT QTY. UNIT PRICE TOTAL PRICE
L.S. 1.0
Unchanged
$411,532.67
Contract Sum
Prior to This Change Order $411,532.67
Addition ' ' Deduction
Made by This Change Order $ 26,280.78
New Contract Sum $437,813.45
CHANGE ORDER
Number 1
DATE:
PROJECT NO. & DESC. 90 -04C & D
Hopkins Mainstreet
CONTRACT DATE: July 8, 1991
$26,280.78 $26,280.78
$26,280.78
Engineer:
RLK Associates, Ltd.
By duZi
0.00 Date /920y
CITY OF HOPKINS
RLK ASSOCIATES, LTD.
922 MAINSTREET
HOPKINS, MN 55343
(612) 937 -5150
TO:Killmer Electric, Inc.
P.O. Box 1595, 9702 85th Ave. No.
Maple Grove, MN 55369
CONTRACT FOR:
YOU ARE HEREBY DIRECTED TO MAKE THE FOLLOWING CHANGES TO THE ABOVE MENTIONED
CONTRACT:
DEDUCT
Deduct previous material
on hand payment
Total Change Order No. 1
CONTRACT STATUS PER THIS CHANGE ORDER
ACCEPTANCE
The Time to Complete The
Contract is
Original Contract Sum
Signals and Lighting
IxI
UNIT QTY. UNIT PRICE TOTAL PRICE
L.S. 1.0
Unchanged
Increased ' ' Decreased by Days
The Date of Completion is Now
$411,532.67
Net Change
By Previous Change Order $ 26,280.78
Contract Sum
Prior to This Change Order $437,813.45
I ( Addition Deduction
Made by This Change Order $<26,280.78>
New Contract Sum $411,532.67
CHANGE ORDER
Number 2
DATE:
PROJECT NO. & DESC. 90 -04C & D
Hopkins Mainstreet
CONTRACT DATE: July 8, 1991
$26,280.78 <$26,280.78>
Engineer:
RLK Associates, Ltd.
<$26,280.78>
By /'
Date /o /Z8'/ /
CITY OF HOPKINS
RLK ASSOCIATES, LTD.
922 MAINSTREET
HOPKINS, MN 55343
(612) 937 -5150
TO:C.S. McCrossan, Inc.
Box 1240, 7865 Jefferson Highway
Maple Grove, MN 55369
CONTRACT FOR: Streetscape Amenities
YOU ARE HEREBY DIRECTED TO MAKE THE FOLLOWING CHANGES TO THE ABOVE MENTIONED
CONTRACT:
ADDITIONS
Sonatube columns at
Photo Quick
Keystone retaining wall
at Hopkins Village
Total Change Order No. 1
1xi
UNIT QTY. UNIT PRICE TOTAL PRICE
L.S. 1.0
L.S. 1.0
CONTRACT STATUS PER THIS CHANGE ORDER
ACCEPTANCE
The Time to Complete The
Contract is
' Increased ' ' Decreased by Days
The Date of Completion is Now
Original Contract Sum
Net Change
By Previous Change Order
I xI
Unchanged
$277,144.70
0. 00
Contract Sum
Prior to This Change Order $277,144.70
Addition, 1 Deduction
Made by This Change Order $ 1,569.00
New Contract Sum $278,713.70
CHANGE ORDER
Number 1
DATE:
PROJECT NO. & DESC. 90 -04E
Hopkins Mainstreet
CONTRACT DATE: July 8, 1991
609.50 $ 609.50
959.50 959.50
By
CITY OF HOPKINS
$ 1,569.00
Engineer:
RLK Associates, Ltd.
RLK ASSOCIATES, LTD.
922 MAINSTREET
HOPKINS, MN 55343
(612) 937 -5150
TO:C.S. McCrossan, Inc.
Box 1240, 7865 Jefferson Highway
Maple Grove, MN 55369
CONTRACT FOR: Plaza and Plantings
YOU ARE HEREBY DIRECTED TO MAKE THE FOLLOWING CHANGES TO THE ABOVE MENTIONED
CONTRACT:
ADDITIONS
Remove concrete wall L.S. 1.0
Construct clock tower
footing
Total Change Order No. 1
The Time to Complete The
Contract is
CONTRACT STATUS PER THIS CHANGE ORDER
ACCEPTANCE
UNIT QTY.
L.S. 1.0
Unchanged
Increased ' ' Decreased by Days
The Date of Completion is Now
Original Contract Sum $122,876.65
Net Change
By Previous Change Order $ 0.00
Contract Sum
Prior to This Change Order $122,876.65
Addition Deduction
Made by This Change Order $ 7,718.00
New Contract Sum $130,594.65
CHANGE ORDER
Number 1
DATE:
PROJECT NO. & DESC. 90 -04F
Hopkins Mainstreet
CONTRACT DATE: July 9, 1991
UNIT PRICE TOTAL PRICE
$ 2,468.00 $ 2,468.00
5,250.00 5,250.00
Engineer:
RLK Associates, Ltd.
By
CITY OF HOPKINS
$ 7,718.00
SSOCIATES LTD.
922 Mainstreet
Hopkins, Mn.
55343
(612) 933= 0972
fax. (612) 933 -1153
October :30,.1991
Mr. Jim Gessele
City of Hopkins
1010 South First Street
Hopkins, MN ' 55343
Dear Jim
During construction of segment 3 many unexpected things ,were encountered., Due
to these "surprises", additional work had to be performed by the contractors
The cost -of' this work is .reflected ` in the attached change ;orders After close
review, RLK Associates, ''Ltd :," recommends the following`action on the change
_,.
'orders
ontract
C ontract 90 -0.
'Contract 90 -04C &D
Contract 90 -04E
Sincerely,
ontract 90 -04F
'Dick Koppy
President
DKjms
enclosure
-04A' : - RLK recommends approval
RLK,recominends approval of ' .Change Order Nos
your earliest convenience.
RL ; recommends approval
'of ' Change
'RLK - recommends approval _. . Change Order No
of 'Change Order ._No
Order Nos 1 , a n
and .
and 2
RLK ` recommends;- approval of Change Order Nos.
If you have any questions regarding these hange orders, please contact me at
• Civil Engineering • Transportation • Infrastructure Redevelopment
• Landscape Architecture
• Construction Management