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CR 02-026 Resolution Setting Pawnshop and Copying Fees . . . February 19,2002 Council Report 2002-26 RESOLUTION SETTING PAWNSHOP AND COPYING FEES Proposed Action Staff recommends that the Council approve the following motion: Move to approve Resolution 2002-11 setting license and copyinll: fees. Approval of this motion will set the fees charged to pawnshops and will also amend the fee charged for making copies. Overview Explanation of new pawnshop fee structure: . License fee to decrease from $7,000/year to $5,000/year, which is a $2,000 savings for the pawnshop. . Addition ofa billable transaction fee set at $1.75 for each billable transaction. This fee can he billed directly to the customer as a "city fee". This fee will cover the cost ($1 per billable transaction) that the City of Minneapolis charges us for data collection and maintenance fees when using the automated pawn system. . An investigation fee for the costs involved in verifYing the original application submitted and an)' . investigation needed to assure ordinance compliance. . The renewal fee for the annual license, which will remain the same as the original license tee of $5,000. . The investigation fee of$500.00 would remain the same. This fee is charged to new applicants for pawnshop licenses. Staff is also recommending that the Council adopt a fee of .30 per copy. This is the fee that will be charged to the public for making copies of City documents. Various departments are charging various fees for copies. The data practices rules are very specific concerning how public entities determine their copying costs. Staff has refigured costs and determined that a fee of .30 per copy is justifiable. Supportinl! Information . Resolution 2002-11 , , ~, , ! i I .~"' 1. ( .:, l - James A. Genellie Assistant City Manager . ---..-- -- , . . CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 2002-11 RESOLUTION SETTING LICENSE AND COPYING FEES WHEREAS, the Hopkins City Code authorizes the City Council to set fees by Resolution, and; WHEREAS, the City Council amended the Pawnshop License Ordinance, which changed the way fees are charged, and; WHEREAS, the City also needs to adjust the fees that charged for making copies; THEREFORE BE IT NOW RESOLVED that the following fees will be amended as shown: Pawnshops: . License Fee - $5,OOO/year Electronic Billable Transaction Fee - $1. 75/transaction Manual Billable Transaction Fee - $2.75/transaction License Renewal Fee - $5,000/year License Investigation Fee (1 st time license) - $500.00 Copies: Copy Fee - .30 cents per copy Adopted by the City Council of the City of Hopkins this 19th day of February 2002. Eugene J. Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk . --- - aebruary 19, 2002 Council Report 2002-27 REVISION OF CITY CHARTER ORDINANCE 2002-867 Proposed Action Starr recommends that the Council approve the following motion: Approve Resolution 2002-12. accepting Ordinance 2002-867, ordering its publication and setting a public hearing for March 19,2002-: This action will enable citizens to review the published ordinance and make comments at the public hearing. Overview The Hopkins City Charter was adopted in 1947. It was last updated in 2000. The Hopkins Charter Commission met in February of this year and voted to make a number of changes in the City Charter. Ordinance 2002-867 was drafted by city staff and distributed to the Charter Commission. The Commission met on February 12. 2002 and voted to recommend the adoption of Ordinance 2002-867 by the Hopkins City _"ouneil. The proposed ordinance must now be published at least two weeks prior to a public hearing. The City Council can only consider adoption after the public hearing. Primary Issues to Consider . What changes are being recommended in the Charter? . What is the process for amending the City Charter? Supporting Information . Analysis of the issues. . Alternatives . Charter Commission Resolution 2002-1 . Resolution 2002-12 . Ordinance 2002-867 .~- / / - <' . .' ( _..~ . James A. Genellie Assistant City Manager . .ouneil Report 2002-27 Page 2 Analvsis of the Issues What changes are being recommended in the Charter? . Ordinance 2002-867 would establish a Police Review Committee designed to replace the Police Civil Service Commission. What is the process for amending the City Chm1er? The City Charter may be amended by Ordinance using the following procedure: Upon recommendation of the Charter Commission, the City Council may enact a Charter Amendment by Ordinance. Such an ordinance, if enacted, shall be adopted by the Council by an affinnative vote of all its members after a public hearing upon two weeks published notice containing the text of the proposed amendment and shall be approved by the Mayor and published as in the case of other ordinances. The City Council must adopt or reject the proposed ordinance in total. It cannot amend the ordinance. An ordinance amending a City Charter shall not become effective until 90 days atter passage and publication or at such later date as is fixed in the ordinance. . Within GO days atter passage and publication of sllch an ordinance, a petition requesting a referendum on the ordinance may be filed with the City Clerk. Such petition shall be signed by qualified voters equal in number to 2% of the total number of votes cast in the City at the last date general election or 2,000, whichever is less. If the requisite petition is filed within the prescribed period, the ordinance shall not become effective until it is approved by the voters as in the case of charter amendments submitted by the Charter Commission, the Council, or by petition of the voters, except that the Council may submit the ordinance at any general or special election held at least 60 days after submission of the petition, or it may reconsider its action in adopting the ordinance. Alternatives l. Approve Resolution 2002-12, accepting Ordinance 2002-867, ordering its puhlication and setting a public hearing for March 19, 2002. ., Do not approve Resolution 2002-12 and send the proposed ordinance back to the Charter Commission for further action. Staff recommends Altemative #1. . . CITY OF HOPKINS Hennepin County, Minnesota CHARTER COMMISSION RESOLUTION NO. 2002-1 RESOLUTION RECOMMENDING AMENDMENT OF THE HOPKINS CHARTER BY ORDINANCE IT IS HEREBY RESOLVED by the Hopkins Charter Commission that the Hopkins Municipal Charter be amended by Ordinance 2002-867 enacted by the City Council of the City of Hopkins pursuant to Minnesota Statute 410.12. Passed and adopted at a regularly scheduled meeting of the Hopkins Charter Commission held at Hopkins City Hall on February 12, 2002. . By ~l'A<<,l~'7c~ Carles Kritzler, . hair Hopkins Charter Commission ATTEST: . ~ ~,~ i- -i a f C t I- , .- --James A. Genellie, Secretary Hopkins Charter Commission . --- -- . CITY OF HOPKINS Hennepin County, Minnesota RESOLUTION NO. 2002-12 RESOLUTION ACCEPTING CHARTER AMENDMENTS, ORDERING PUBLICATION AND SETTING PUBLIC HEARING WHEREAS, the Hopkins Charter Commission has presented to the Hopkins City Council proposed Charter amendments in the form of Ordinance 2002-867, and WHEREAS, the Hopkins Charter Commission has recommended that Ordinance 2002- 867 be approved by the Hopkins City Council in accordance with Minnesota Statute 410.12, . NOW THEREFORE BE IT RESOLVED that the City Council of the City of Hopkins hereby accepts Ordinance 2002-867, orders it published in the official newspaper, and sets a public hearing for March 19, 2002 at 7:30 p.m. for first feading of said ordinance. Adopted by the City Council of the City of Hopkins this 19th day of February 2002. By Gene Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk . . CITY OF HOPKINS Hennepin County~ Minnesota ORDINANCE 2002-867 AN ORDINANCE FOR THE PURPOSE OF AMENDING THE HOPKINS CHARTER TO CREATE A HOPKINS POLICE DEPARTMENT REVIEW COMMITTEE TO PROVIDE AN ALTERNATIVE APPEAL PROCESS OF DISCHARGE OR DISCIPLINARY DECISIONS INVOLVING HOPKINS POLICE DEPARTMENT EMPLOYEES THE CITY COUNCIL OF THE CITY OF HOPKINS HEREBY ORDAINS AS FOLLOWS: HOPKINS CITY CHARTER CHAPTER 6 SHALL BE AMENDED AS FOLLOWS: Subdivision 6.a. shall be added and shall read as follows: "There shall be a Hopkins Police Department Review Committee. The Committee shall be three (3) Hopkins residents, appointed by the City Council, who shall not at the time oftheir service be Hopkins employees or elected or appointed officials. The Committee shall, upon the request ofa . Hopkins Police Depmiment employee, review, and sustain, overturn or modify a discharge or discipline action against the employee. The Committee's review shall be an altemative to any arbitration or other type of hearing available to the employee, 111rough a collective bargaining agreement or by state or federal law. The Committee shall have the power to administer oaths and to compel attendance of witnesses and the production of books, papers and documentary evidence. The hearing shall be conducted pursuant to the standards and procedures established by the City Council by ordinance." Severability. Every section, provision or part of this Ordinance is declared severable from every other section, provision or part. If any pOliion of this Ordinance is held inval id or unenforceable by a court of competent jurisdiction it shall not invalidate any other section, provision or part of this Ordinance. Effective Date. This Ordinance shall be effective ninety (90) days after its publication. First reading: Second reading: Date of Publication: . I &ebruary 19, 2002 Council Report 2002-28 REVISION OF CITY CHARTER ORDINANCE 2002-869 Proposed Action Staff recommends that the Council approve the following motion: Approve Resolution 2002-13, accepting Ordinance 2002-869, ordering its publication and setting a public hearing for March 19, 2002. This action will enable citizens to review the published ordinance and make comments at the public hearing. Overview The Hopkins City Charter was adopted in 1947. It was last updated in 2000. The Hopkins Charter Commission met in February of this year and voted to make a number of changes in the City Chmier. Ordinance 2002-869 was drafted by city staff and distributed to the Charter Commission. The Commission met on February 12,2002 and voted to recommend the adoption of Ordinance 2002-869 by the Hopkins City .ounei!. The proposed ordinance must now be published at least two weeks prior to a public hearing. The City Council can only consider adoption after the public healing. Primarv Issues to Consider . What changes are being recommended in the Charter? . What is the process for amending the City Charter? Supportin2 Information . Analysis of the issues. . Altematives . CharLer Commission Resolution 2002-2 . Resolution 2002-13 . Ordinance 2002-869 I , j I C ~ { .... ;. c \ James A. Genellie Assistant City Manager . - __un .ouncil Report 2002-28 Page 2 Analysis of the Issues . What changes are being recommendeu in the Charter? . Ordinance 2002-869 would change the date that ordinances become effective from 20 days after publication to the day of publication or a specific date set by the City Counci I. . What is the process for amending the City Charter? The City Charter may be amended by Ordinance using the following procedure: Upon recommendation of the Charter Commission, the City Council may enact a Chmier Amendment by Ordinance. Such an ordinance, if enacted, shall be adopted by the Council by an affimlative vote of all its members after a public hearing upon two weeks published notice containing the text of the proposed amendment and shall be approved by the Mayor and published as in the case of other ordinances. The City Council must adopt or reject the proposed ordinance in total. It cannot amend the ordinance. An ordinance amending a City Charter shall not become effective until 90 days aftcr passage and publication or at such later date as is fixed in the ordinance. . Within 60 days after passage and publication of such an ordinance, a petition requesting a referendum on the ordinance may be filed with the City Clerk. Such petition shall be signed by qualified voters equal in number to 2% of the total number of votes cast in the City at the last date general election or 2,000, whichever is less. If the requisite petition is filed within the prescribed period, the ordinance shall not become effective until it is approved by the voters as in the case of charter amendments submitted by the Charter Commission, the Council, or by petition of the voters, except that the Counci I may submit the ordinance at any general or special election held at least 60 days after submission of the petition, or it may reconsider its action in adopting the ordinance. Alternatives 1. Approve Resolution 2002-13, accepting Ordinance 2002-869, ordering its publication and setting a public hearing for March 19,2002. 2. Do not approve Resolution 2002-13 and send the proposed ordinance back to the Charter Commission for [Uliher action. Staffrecommends Altemative #1. . . CITY OF HOPKINS Hennepin County, Minnesota CHARTER COMMISSION RESOLUTION NO. 2002-2 RESOLUTION RECOMMENDING AMENDMENT OF THE HOPKINS CHARTER BY ORDINANCE IT IS HEREBY RESOLVED by the Hopkins Charter Commission that the Hopkins Municipal Charter be amended by Ordinance 2002-869 enacted by the City Council of the City of Hopkins pursuant to Minnesota Statute 410.12. Passed and adopted at a regularly scheduled meeting of the Hopkins Charter Commission held at Hopkins City Hall on February 12, 2002. . By ATTEST: , ! .~-~ r:...f : c ...<.. ( : ... .~ / t . i.. James A. Genellie, Secretary Hopkins Charter Commission . - --- ----- . CITY OF HOPKINS Hennepin County, Minnesota RESOLUTION NO. 2002-13 RESOLUTION ACCEPTING CHARTER AMENDMENTS, ORDERING PUBLICATION AND SETTING PUBLIC HEARING WHEREAS, the Hopkins Charter Commission has presented to the Hopkins City Council proposed Charter amendments in the form of Ordinance 2002-869, and WHEREAS, the Hopkins Charter Commission has recommended that Ordinance 2002- 869 be approved by the Hopkins City Council in accordance with Minnesota Statute 410.12, . NOW THEREFORE BE IT RESOLVED that the City Council of the City of Hopkins hereby accepts Ordinance 2002-869, orders it published In the official newspaper, and sets a public hearing for March 19, 2002 at 7:30 p.m. for first reading of said ordinance. Adopted by the City Council of the City of Hopkins this 19th day of February 2002. By Gene Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk . CITY OF HOPKINS . HENNEPIN COUNTY, MINNESOTA ORDINANCE 2002-869 AN ORDINANCE AMENDING THE CHARTER OF THE CITY OF HOPIGNS UPON RECOMMENDATION OF THE HOPKINS CHARTER COMMISSION PURSUANT TO M.S.A. CHAPTER 410.12, SUBD. 7 The City Council of the City of Hopkins, upon recommendation at and from the Hopkins City Charter Commission does hereby ordair. and thus amend and adopt the following changes, deletions, and amendments of or from the following chapters and sections of the Hopkins City Charter: Section 1. Section 3.03, Subdivision 1 lS amended as follow~: Section 3.03. URDINANCES, RESOLUTIONS AND MOTIONS. Subdivision l. Except as otherwise provided in this Charter, all legislation shnll be by ordinance. The enacting clause of all City Ordinances shnlJ provide either one of the following enacting clausps: "Be it ordained by the Council of the City of Hopkins" or "The Council of the City of Hopkins hereby ordains as follows". Every ordinance shall be presented in writing and every ordinance, other than emergency ordinances, shall have two public readings and at least . thn=:e days shall elapse between the first and the second readilHjS thereof. Every ordinance passed by the Council shall be signed r-.y the Mayor and the City Clerk, and shall be filed with the City Cler k. Every Ordinance that has been adopted shall be published at least once In the official newspaper of the City within 30 days after its passage by the Council. All ordinances, except emergency ordinances, shall take effect 20 doy~ ofter on the date of their publication, unless a later date is fixed therein, In which event they shall take etfect at such later date. Ordi na J Ices adopted by the voters of the City shall take effect at the time fixed therein, or, if no such time is designated therein, then immediately upon the ddoption thereof. Section 3. The effective date of this ordinance shall he ninety days dfter publication. First Reading: Second Reading: Date of Publication: Date Ordinance Takes Effect: . --- -- --- , . . February 13. 2002 Council Report 2002-29 CHARITABLE GAMBLING PREMISES PERMIT APPLICATION FOR THE HOPKINS AMERICAN LEGION POST 320 Staff recommends approval of the following motion: Move that the Hopkins City Council adopt Resolutions 2002-14, approving the charitable gambling premises permit for the Hopkins American Legion Post 320 located at 1 0 ~ 12th Ave S. Adoption of this resolution will allow the Hopkins American Legion to continue to run the existing charitable gambling activities at the Legion hall. Overview . The Hopkins American Legion has requested a renewal of their gambling license and premises permit. They conduct charitable gambling at the Legion hall only. Primary Issues to Consider . Does this organization meet the criteria of the City's gambling policy? e Yes . Has the organization conducted its past gambling operations in accordance with state and local laws? Yes Supporting Documents . Resolutions 2002-14 . Legislative Policy 4-A, Lawful Gambling . Financial Statement and Independent Auditor's Report, Years ending December, 2000 and 1999 . List of donations made by the Legion . Gambling License Application available in the City Clerk's office . . . CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION 2002-14 RESOLUTION APPROVING A GAMBLING PREMISES LICENSE RENEWAL FOR THE HOPKINS AMERICAN LEGION, POST 320, AT 10 - 12TH AVENUE SOUTH WHEREAS, the Hopkins American Legion has been an integral part of the Hopkins Community, and WHEREAS. the Hopkins American Legion has applied for a gambling license to conduct lawful gambling in 2002 and 2003, and WHEREAS, the Hopkins American Legion has conducted gambling activities in accordance with state law and Hopkins City Policy, NOW. THEREFORE. be it hereby resolved that the City Council of the . City of Hopkins, Minnesota, approves the Hopkins American Legion's Premises Permit Renewal application for The Hopkins American Legion Hall at 10 - 12th Avenue South. Adopted by the City Council of the City of Hopkins, Minnesota, this 19th day of January, 2002. Eugene J. Maxwell. Mayor ATTEST: Terry Obermaier, City Clerk . POLICY 4-A . LAWFUL GAMBLING 1. PURPOSE 1.01 The purpose of this policy is to establish rules and procedures for lawful gambling in the City of Hopkins. 2. REGULATIONS 2.01 Except as otherwise enumerated herein, the provIslOns of Milll1esota Statute Chapter 349 relating to the definitlOn of terms, licensing and restrictions of gambling are adopted and made a part of the statement of policy promulgated by the City of Hopkins as if set out in full 2.02 An applicant for a license shall be a registered Milll1esota nonprofit corporation or an organization which is designated as exempt from the payment of income taxes by the Internal Revenue Code and whose principal location or office is within the City of Hopkins. 2.03 The organization defined in Section 2.02 must be engaged in its activities for the benefit of the community within the City of Hopkins for at least five years on a perpetual, continuous, uninterrupted basis and have at least 30 actlve voting members. . 2.04 Gambling allowed by the city shall be carried on only within premises owned, occupied or leased by the organization except such activities pemlissible under M.S. 349.166. 2.05 No application for a premises permit will be approved for any organization to conduct gambling on any premises other than the premlses of an on-sale liquor licensee or the premises of a fraternal, veterans or other non-profIt organization. In order for a fraternal, veterans, or other non-profit organizatlOn to conduct gambling on their premises, sllch premises must have been continuously owned and occupied for a period of at least five years. No application for premises permit shall be approved for any organization for a site established for the primary purpose of conducting gambling. This section shall not apply to any organization which is exempt from the requirement for a gambling license according to M.S. 349.166. 2.06 A Class A license will only be approved for an organization that is licensed pursuant to Milll1esota Statute, section 349.16, and that conducts gambling on premises that it owns and operates. 2.07 More than one organization, as defined in Section 2.02, may conduct gambling within a single owned, occupied or leased premise. More than one organization may jointly conduct a lawful gambling game at one location. However. two or more organlzations shall not separately conduct the same game at the same time at one location. . . 2.08 The operation of gambling devices and the conduct of bingo and raffles licensed or approved pursuant to the authority granted to the City of Hopkins shall be camed on under the supervision of a gambling manager designated by the organization. The gambling manager shall be responsible for the operation of the gambling activity and the receipts and profits generated from the operation. 2.09 The gambling manager shall be an active member of the orgamzation Issued the license and shall qualify under state law. 2.10 Organizations seeking approval for a premises pemlit, that are not currently conducting gambling in the City, must provide the City, in addition to the application forms, a copy of the minutes of a general membership meeting, where a quorum was present, wherein the organization approved a motion authorizing the gambling activities. 2.11 Participants in raffles, paddlewheels, pull tabs and tip boards shall be restricted to individuals who have attained the legal drinking age. This restriction only applies to premises where liquor, wine, beer or 3.2 beer is served. Where intoxicating beverages are not served the age shall be eighteen. 2.12 Organizations wishing to renew a gambling license must provide the City with a financial audit of its lawful gambling activities and funds for the previous two years. The audit(s) must be performed by an independent accountant licensed by the state of Minnesota. 2.13 In addition. such organizations must provide the City with information on all . expenditures of lawful gambling funds dunng the previous two years. Such information must include at a minimum the name of the recipient, the amount of the expenditure or contribution. and a brief description of how the expenditure or contribution meets the definition of "lawful purposes" as defined in M.S. 349.12. The City reserves the right to require additional documentation from licensed organizations, or organizations seeking licenses, as it deems necessary. 2.14 A fee of $100.00 shall be charged to all organizations submitting a Premises Pemlit Application or Applications for approval by the City. . 1. 1. Lawful Gambling Fund of f Hopkins American Legion Post #320 1 (License #A-00225) 1 Statement of Assets, Liabilities and Fund Balance Regulatory Basis For the Years Ended December 31 ,2000 and 1999 ] ASSETS 2000 1999 1 Cash Gambling Bank Account $ 51,576 $ 30,015 Savings Account-Interest Bearing 21,203 20,733 -l Starting Game Banks 5,458 4,800 Total Cash 78,237 55,548 ~ J Inventories Games 2,372 2,162 Prizes 72 --- ] Total Assets $ 80,681 $ 57,710 LIABILITIES ]. Accounts Payable -I State Taxes Payable $ 10,894 $ 5,498 .l Unpaid Prizes 744 303 --I 11,638 5,801 ...L PROFIT CARRYOVER t Fund Balance .... Profit Carryover 69,043 51,909 I J. Total Liabilities & Profit Carryover $ 80,681 $ 57,710 I I ... I I -..l: I , ... I. .... See accompanying Notes and Auditor's Report ! t 2 ... . - -. - --- J 1. Lawful Gambling Fund of Hopkins American Legion Post #320 1 (license #A-00225) Statement of Revenues, Expenses & Changes in Profit Carryover 1 Regulatory Basis For the Years Ended December 31 , 2000 and 1999 2000 1999 J Amount % Amount % REVENUES Pulltab receipts $ 1,896,050 $ 1,837,861 j Tipboard Receipts 10,650 9,870 Interest Income 470 454 1 ,907,170 1.848.185 I COST OF REVENUES -.! Pulltab Prizes 1,608,215 1,55.1 ,013 1 Tipboard Prizes 4,811 4,935 1 ,613,026 1 ,555,948 GROSS PROFIT 294,144 100.0% 292,237 100.0% 1 ALLOW ABLE EXPENSES 135,017 45.9 127,255 43.5 REVENUES IN EXCESS OF ( . ALLOW ABLE EXPENSES 159,127 54.1 164,982 56.5 LAWFUL PURPOSE EXPENDITURES 1 State Combined Receipts Tax $ 63,892 21.7 $ 65,162 22.3 State Nine Percent Tax --- 22 --- State Ideal Gambling Tax $ 44,088 $45,585 Less Refund 10,605 33,483 11.4 10.453 35,132 12.0 1 Federal Gambling Taxes 5,275 1.8 4,689 1.6 Audit Fee 1,200 .5 1,200 .4 Real Estate Taxes 15,004 5.1 12,150 4,2 I Program Expenditures 23,139 7.8 18,067 6.2 I Board Approved Expenditures ~d --- 30.206 10.3 - 141,993 48.3 166,628 57.01 t REVENUES IN EXCESS OF EXPENSES 17,134 ~8% (1,646) ~% , Profit Carry-aver-Beginning of Year 51.909 53,555 1 PROFIT CARRY-OVER END OF YEAR $ 69.043 $ 51,909 I I I. - J ! .. t . ..I -- See accompanying Notes and Auditor's Report I 3 I ..I J' 1. J ] Note 5 RESULTS OF GAME TESTING ] Subsequent to fiscal year end the independent auditors selected twenty- nine pull tab games to be tested as part of the audit. One exception as reported to the Post was as follows: ] Prizes Serial Number Dated Played As Reported As Tested ] 8-621421 March 2000 $U1Q $12[l ] Difference $ 143 Note 6 IDEAL TAX REFUND ] In February, 2000 and 1999 the Organization filed for refunds of its ideal ]. tax paid on unsold pulltab tickets for the prior calendar years. The refunds were as follows: 2000 1999 ] $ 1 0.605 $ 10.453 All funds were used for lawful purpose expenditures. ] Note 7 FORMS OF GAMBLING ] The organization conducts Pulltab and Tipboard gambling. J J ] J -- . J J See Auditor's Report. 6 J. J. Lawful Gambling Fund of J Hopkins American Legion Post #320 (License #A-00225) Games Used - Regulatory Basis ] For the Years Ended December 31,2000 and 1999 J 2000 1999 Number Number Amount of Games Amou nt of Games ] PULL TABS Cost of Games Used: Beginning Inventories $ 2, 1 02 49 $ 3,115 73 J Purchases 33,369 728 31 ,963 694 35,471 777 35.078 767 . ] Less Ending Inventories (2,372) (57) (2.102) (49) Subtotal 33,099 720 32.976 718 1 Games Reported on Schedule B-2 720 718 Difference ~ -12 ]. TI P BOARDS Cost of Games Used: ] Beginning Inventories 60 24 42 17 Purchases 958 360 895 336 1,018 384 937 353 ] Less Ending Inventories (73) @) (60) (24) Subtotal 945 355 877 329 J Games reported on Schedule B-2 355 329 J Difference --.0 --.0 Cost of Games Used $ 34.044 $ 33.853 ]~ J: J: . t J: 8 -- J ] . Lawful Gambling Fund of 1 Hopkins American Legion Post #320 (License #A-00225) ]' Analysis of Maximum Allowable Expenses As a Percentage of Gross Profit Regulatory Basis 1 For the Years Ended December 31.2000 and 1999 2000 1999 ] Amount % Amount % REVENUES $1,906,700 $1,847,731 J COST OF REVENUES 1,613,026 1,555,948 293,674 291,783 J INTEREST INCOME 470 454 1 GROSS PROFIT 294,144 100.0% 292,237 100.0% ALLOW ABLE EXPENSES l. Cost of Games Used 34,044 11.6 33,853 11.6 Compensation & Payroll Taxes 83,645 28.4 78,470 26.8 Legal & Accounting 8,500 2.9 8,700 3.0 J Office Supplies, Bank Charges, Misc. 3,179 1.1 3,754 1.3 Licenses & Bond 200 .1 700 .2 Cash Shortage 2,071 .7 910 .3 J Equipment and Maintenance 3,378 1.1 868 .3 Total Allowable Expenses 135,017 45.9 1 27,255 43.5% Ji Maximum Allowable Expenses ], by Minnesota Statute 161,779 160,730 Excess of Maximum Allowable J Expenses~Current Year $ 26,762 $ 33,475 J. I' ,. r~ 9 --.. J J. Lawful Gambling Fund of J Hopkins American Legion Post #320 (License #A-00225) Reconciliation of Profit Carry-Over J Regulatory Basis For the Years Ended December 31,2000 and 1999 J ADDITIONS 2000 1999 Cash in Gambling Bank Account $ 21,561 $ --- Cash in Savings Account 470 454 J Starting Game Banks 658 --- Ending Inventories - Games 210 --- Ending Inventories - Prizes 72 --- J Taxes Payable --- 36 Due to Game Vendors --- 1,424 Total Additions 22,971 1,914 J SUBTRACTIONS: Cash in Gambling Bank Account --- 2,181 J Unpaid Prizes 440 304 Ending Inventories - Games --- 995 Ending Inventories - Prizes --- 80 J. Taxes Payable 5,397 --- Total Subtractions 5,837 3,560 J Profit Carry-over Current Year 1 7,1 34 (1,646) J Profit Carry-over Beginning of Year 51,909 53,555 J Profit Carry-over From Financial Statements 69,043 51,909 J Profit Carry-over from Tax Report 69,144 52,01 0 J Variance from Balance $ (101 ) $ (101 ) J Analysis of Variance Interest Income Added Twice 1998 (220) (220) Stale Checks Added Back 119 119 J. $ (101) $ (101 ) I I 10 J . J. Lawful Gambling Fund of Hopkins American Legion Post #320 J (License #A-00225) Lawful Purpose Program Expenditures - Regulatory Basis ] For the Years Ended December 31 ,2000 and 1999 2000 1999 TAXES Federal Excise Taxes $ 5,275 $ 4,689 ] State Nine Percent Tax --- 22 State Gambling Taxes $ 44,088 $ 45,585 Less Refund 10,605 33,483 10,453 35,132 ] Combined Receipts Taxes 63,892 65,162 Real Estate Taxes 15,004 12,150 Subtotal 117,654 117,155 ] Audit Fees 1,200 1,200 GRANTS ] Families in Need 775 475 Make A Wish Foundation --- 50 Food Shelf 150 --- J Youth Sports 6,440 6,130 Children's Events 1,399 1,501 Veterans Funds 1.620 1,520 ]. Friendship Ventures --- 50 Salvation Army 50 50 School Programs 1,230 655 ] Cerebral Palsy n_ 50 Scholarships 5,050 2,100 Scouting 100 150 ] Legionville School Patrol 1,060 240 Aid for Handicapped --~ 175 Minnesota Biathalon _n 50 Civil Air Patrol Winteriest Carnival 100 --- J Veterans Blood Program --- 100 Cannot Top, Inc. --. 267 MN Council for Compulsive Gambling 390 535 ] Disabled Assistance 450 --- Sojourns Daycare 50 _n Special Olympics 100 100 ] Hopkins Historical Society 100 .-. Kyds Program 720 --- Multiple Sclerosis 250 400 ] Hopkins Crime Prevention 1 ,400 --- Hopkins K-9 --- 1,634 S1. Josephs Church 1,000 1,320 ] Crises Nursery 100 _n Flag Programs 605 515 ]. Total 23,139 18,067 Board Approved Expenditures --- 30,206 Total Lawful Purpose Expenditures $ 141,993 $ 166,628 J 11 C \ 1 Y 0,:- - . February 13, 2002 1-t0PKINS Council Report #2002-30 2002 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM Proposed Action Slaff recommends approval of the following motion: Following the public hearing. adopt resolution number 2002-15 approving the proposed program for the 2002 Urban Hennepin County Community Development Block Grant (CDBG) Program and authorizing its submittal to Hennepin County. With this motion, the CDBG application will be submitted to Hennepin County for their review and approval. Overview As a participating city in the Urban Hennepin County CDBG program, Hopkins is eligible to receive $145,193 in CDBG funds for the 2002 program year. The fuuds will be received on July 1,2002 and must be expended by December 31. 2003. Staff is recommending that the City propose to fund the following activities with 2002 CDBG funds: . . Housing Rehabilitation Loan/Grant Program As a requirement of the CDBG funding process. the City must hold a public hearing on the proposed use of funds prior to approving the attached resolution. The City's proposal must be submitted to Hennepin County by March 8. 2002. Primary Issues to Consider . What is the intended use of CDBG funds? . \Vhat activity is being recommended for funding? . Were any other requests for funds received? Supportil12 Information . Resolution 2002-15 . CDBG Eligible Activities . Request fay funds . Kersten verum Housing Coordinator . 2002 CDBG program Council Report 2002-30 Page 2 Analysis of Issues . What is the intended use of CDBG funds? COSO funds may be used to support a variety of housing and community development activities. The intent of the program is to fund "bricks and mortar" projects versus social service programs. Activities must meet at least one of the following objectives of the CDBO program: . Benefiting low and moderate income persons . Prevention or elimination of slums and blight . Meeting a particularly urgent community development need AJditionally, HelUlepin County imposes the following guidelines: . J 5% maximum for public service activities . Minimum allocation of $7,500 per locally administered activity . Activity should be ranked as a high priority in the Hennepin County Consolidated Plan . Minimum of 70% of funds spent on low to moderate income households . . Funds can not be available from other sources What activitJ is being recommended for funding? Staff is recommending that the entire 3llocation of CDBG funds be used for housing rehabilitation activities. As you mny recall. the City recently reallocated the balance of the housing rehabilitation budget to public housing improvements. While this was necessary in order to meet expenditure deadlines. it did leave the housing rehab program without funds for additional rehabilitation loans or grants. In order to continue offering housing rehab assistance, it is necessary to fund the housing rehabilitation program for the full amount. It is anticipated that the $145.1 93 will assist 10 households. . Where any other requests for funds received? A request for $10,000 was received from HOME Line to support their programming which includes tenant 3dvocacy and organizing services and renter educ[ltion programming for High School students. In reviewing this request for funds. staff utilized the social service funding procedure which requires the service to be funded to be directly related to the goals of a department of the City and supported by that department. Because this activity did not meet this threshold, staff is not recommending 2002 COSO funding for HOME Line. e In previous years, HOME Line has received CDBG funds as part of an allocation to Community Action for Suburban Hennepin (CASH). HOME Line h3s since separated from CASH and relocated their offices to Minneapolis. CASH did not submit a request for 2002 CDBG funds. . 2002 CDBG program Council Report 2002-30 Page 3 Alternatives The City Council has the following alternatives regarding this issue: . Hold public hearing: approve 2002 CDBG program as proposed by staff. . Hold public hearing: amend the proposed CDBG activities and/or budget. . Hold public hearing and continue item until March 6, 2002 . . . CITY OF HOPKINS HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2002-15 RESOLUTION APPROVING PROJECTED USE OF FUNDS FOR 2002 URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND AUTHORIZING SIGNATURE OF SUBRECIPIENT AGREEMENT WITH HENNEPIN COUNTY AND ANY THIRD PARTY AGREEMENTS WHEREAS. the City of Hopkins, through execution of a Joint Cooperation Agreement with Hennepin County, is cooperating in the Urban Hennepin County Community Development Block Grant Program; and WHEREAS, the City of Hopkins has developed a proposal for the use of Urban Hennepin County CDBG funds made available to it. and held a public hearing on February 19,2002 to obtain the views of citizens on local and Urban HerUlcpin County housing and community development needs and the City's proposed use of $145,193 from the 2002 Urban Hennepin County Community Development Block Grant. . BE IT RESOLVED, that the City Council of Hopkins approves the following projects for funding from the Urban Hennepin County Conul1unity Development Block Grant program and authorizes submittal of the proposal to Hennepin County for review and inclusion in the 2002 Urban Hennepin County Community Development Block Grant Program. Project Budget Housing Rehabilitation $145,193 BE IT FURTHER RESOLVED, that the City Council hereby authorizes and directs the Mayor and its City Manager to execute the Subrecipient Agreement and any required Third Party Agreement on behalf of the City to implement the 2002 CDBG Program Adopted this 19th day of February, 2002. By Eugene]. Maxwell, Mayor Attest: Teny Obermaier. City Clerk. . . CDBG ELIGIBLE ACTIVITIES -- Federal statutes and regulations determine what activities are eligible under the CDBG Program. Generally, three steps are involved in determining if CDBG funds may be used to assist a proposed activity . 1. Determine if the proposed activity meets one of the following national objectives ofthe program: Benefiting low and moderate (LIM) income persons (minimum 70% of funding), Prevention or elimination of slums or blight (maximum 30% of funding); or Meeting a particularly urgent community development need. 2. Determine if the activity is included within the listing of eligible activities in the CDBG regulations, as modified by statutory amendments. A general list of eligible activity categories follows: Acquisition of Real Property Disposition of Real Property Public Facilities and Improvements Privately Owned Utilities Clearance of Buildings and Improvements . Relocation Public Services Interim Assistance - Urgent Need Removal of Architectural Barrier-s Housing Rehabilitation Homeownership Assistance Code Enforcement Historic Preservation Commercial or Industrial Rehabilitation Econ.omic Development Activities Special Activities by Subrecipients Planning and Capacity Building .., Determine if the proposed activity falls within a category of explicitly ineligible activities listed ~. below: Buildings for the General Conduct of Government General Government Expenses Political Activities Purchase of Equipment (generally) Furnishings and Personal Property (generally) Operating and Maintenance Expenses New Housing Construction . Income Payments NOTE: The current CDBG Program regulations are contained in 24 CFR Part 570, published September 6, 1988 as amended. Contact your CDBG representative if you would like a copy. HOME ~C; · iJI ~ 3455 Aloomington Avenue Office Phone: 612/728-5770 Hotline: 612/728-5767 Minneapolis, MN 55407 Fax: 612/728-5761 Ms. Kersten Elverum City of Hopkins 1 01 0 South First Street Hopkins, MN 55343 January 22, 2002 Dear Ms. Elverum: This letter is to request funding in the amount of $10,000 from the City of Hopkins' Community Development Block Grant Program to support HOME Line's services for renters. As you may know, HOME Line began as a project of Community Action for Suburban Hennepin in 1992. Following our spin-off from CASH in 1999, we continued to be funded by that agency for two years, until June of 2001. The funding from CASH has ended and we are seeking support from cities in suburban Hennepin County that we have served and continue to serve. . HOME Line's tenant hotline receives dozens of calls each year from Hopkins residents. Since we started up the hotline we have received 2,198 calls from Hopkins renters. In addition, our award-winning high school presentations (on becoming a successful first-time renter) have been given 32 times to Hopkins High School classes, reaching 649 students. I am enclosing a one-page sheet summarizing our hotline's service to Hopkins residents and a two-page description of the programs HOME Line offers. I have also enclosed our current operating budget and a listing of other funding sources for HOME Line. We appreciate the opportunity to submit this application. If you have any questions or need additional information, please call me at 612/ 72 8-5 770, extension 1 06 or Mike Vraa, our managing attorney at extension 113. Sincerely, ~ ~L' !iite[~G'~ Charlie Warner Executive Director enclosures as noted . Tenant Advocacy in Minnesota ------..- .-. -.----. . HOME Line Renters' "Hotline" Hopkins Information on caUs during the period 1/1/92 through 12/31/2001 Number or Callo Per You Over the past ten years a total of 2,198 Hopkins renters have contacted HOME Line. ~Eli ijJ l i~ I 2~ 159 This represents service to approxilnately o . ,_ . ,- -, - ~I_--, 5,495 residents when all family members 92 9~ 94 95 96 f{/ 98 gg 2000 2[]O1 have been counted. The vast majority (over 97%) of Hopkins Callers'lncomes 1992-2001 callers to HOI\1E Line are low and moderate mcome. These income categories are those LCIN used by the U.S. Department ofH.U.D.: 79% ~ Low: incomes below 50% of the metro median Moderate: incomes between 50% and 80% of the High Moderate metro median 3% 18% I High: incomes above 80% ofthe metro median. . HOME Line has helped Hopkins residents High School Renter's Education recover money from their landlords. T errants have received $11,687.53 back from HOME Line's High School Renter's improperly withheld security deposits and Education Program provides advice on tenant $5,452 ill rent abatements (refunds for rights and responsibilities. This free substandard conditions). presentation covers most things that first time The Hotline receives approximately 6,000 renters are likely to encounter, including calls per year. Careful records are taken for roommate problems, evictions, security each call, including the reason the tenant deposits and repair problems. called. These are the top ten topics in Hopkins over the last ten years (followed by In the last ten years, HOME Line has been to the number of calls): Hopkins High School 32 times, speaking to 1. Repairs 324 649 students. 2. Evictions 295 3. Security Deposits 232 HOME Line has also sent speakers to many 4. Notice to Vacate 180 property manager's meetings (including 5. Break Lease 141 Hopkins), continuing legal education 6. Housing Search 132 semmars and trainings for varIOUS 7. Financial Aid 131 shelters/resource centers. 7. Information Only 131 . 9. Lease Questions 115 10. PrivacylIntrusion 62 HOME ~r. · Eil ~ 3455 Bloomington Avenue Office Phone: 612/728-5770 Hotline: 612/728-5767 Minneapolis, MN 55407 Fax: 612/728-5761 HOME Line's Programs for Renters HOME Line was established in 1992 at Community Action for Suburban Hennepin (CASH), the "anti-poverty" agency serving Minneapolis' suburbs. Currently, HOME Line has a staff of eight: four staff attorneys who operate the tenant hotline and education program and three full-time tenant organizers working with tenant organizations and leaders; all aspects of HOME Line's programs are overseen by a project director. We also sponsor two VISTAs (Volunteers in Service to America); one is engaged in tenant organizing work, the other with the hotline. In May 1999, the CASH board decided to "spin off" the HOME Line operation and agreed to provide support for two years in cash and in-kind assistance, primarily to underwrite the tenant hotline. The Family Housing Fund matched funding focused on our organizing and advocacy work. Subsequently, HOME Line has secured funding from the Jay and Rose Phillips Family Foundation, the Otto Bremer Foundation, HUD, the Minnesota Housing Finance Agency, The Minneapolis Foundation, The McKnight Foundation, Minnesota Department of Children, Families and Learning, and the cities of Plymouth, Eden Prairie, and Minnetonka. The following is a brief description of the programs and activities of HOME Line: Tenant Advocacy (started in January 1992) - HOME Line offers a free call-in or walk-in service providing _formation and advice on Minnesota tenant/landlord law and on court procedures. This service is managed by staff of four experienced housing law attorneys. The tenant advocacy program operates primarily via a telephone "hotline" staffed by the attorneys and volunteers recruited primarily from area law schools. The tenant advocacy program currently handles approximately 5,000 to 6,000 unduplicated cases per year; since start~up in early 1992, over 90% of the more than 45,000 households using this service have been low or moderate income households. Detailed records of each call are kept on a computerized database. Our law student volunteers are given a full-day training program and are supervised by the staff attorneys. As they become more experienced, they may get the opportunity to represent tenants in housing court. We have logged more than 1 5,400 volunteer hours since starting up the hotline in 1992. Our one-day training sessions are also open to (and well attended by) staff members of other nonprofit and public agencies working with low income clientele. Tenant Organizing (May 1992) - Organizing situations often come to our attention through hotline calls. These problems tend to be maintenance/repair related or instances of management abuses. Our tenant organizers help tenants work together to solve common problems. The organizing program also seeks to develop tenant leadership so that those affected can act effectively as spokespeople for themselves and their neighbors. During the past few years, our organizing work has focused on the "preservation" issue. We have spearheaded efforts to organize tenants in 27 federally subsidized apartment complexes when the owners of this housing have announced plans to convert to market rents, threatening the displacement of the low income residents. Tenant leaders working with HOME Line and other state advocacy groups played a major role in securing major state appropriations for preservation in 1998; the Legislature has continued to fund the state's preservation eogram since. Court Advocacy Project (September 1993) - HOME Line provides free legal representation to renter families with children who are facing eviction. Services are provided by HOME Line's staff attorneys. The program is Tenant Advocacy in Minnesota HOML Line's Programs for Renters tit January 2002 Page 2. funded by and is a part of Hennepin County's "Family Homelessness Prevention and Assistance Program;" as such, its focus is restricted to Hennepin county. Income-eligible families may also receive emergency, one- time loans from CASH's revolving loan fund. Approximately 150 households are assisted per year, most are residents of Minneapolis's northwest suburbs. Since beginning this program, HOME Line's attorneys have prevented 1,179 evictions. Our attorneys' experience with housing cases in Hennepin County has disclosed variation in treatment of these cases between the various branches of District Court. During the summer of 1999, with assistance from the National Association for Public Interest Law (NAPIL), one of our experienced law school volunteers observed more than 400 housing-related cases at Housing Court in the Hennepin County Government Center heard by referees specializing in tenant/landlord law and similar cases at the three "Dale" divisions heard by District Court judges who serve on rotation and generally are less familiar with this area of law. Our report's recommendation to consolidate all housing cases in the downtown Housing Court were implemented at the start of 2002. This change will provide both tenants and landlords more consistent judicial treatment of housing cases. Renter Education Program for High schoolers (March 1993) - We have developed a one session program on the "basics of renting" for young people who will be entering the rental market for the first time on their own. Instruction covers inspection before move-in, getting repairs made, potential problems in roommate situations, and the responsibilities of renters. This class has been presented 430 times in 35 different high schools; over 10,200 students have participated. .OliCY Advocacv (January 1992) - HOME Line has long been an active participant in the public policy arena relating to low income housing issues. We have accumulated extensive data bases on aU of the calls to our hotline (over 45,000) which have been used to document to state legislators that changes in the law are needed. One significant example of this was the passage of the Tenants Right to Privacy law in 1997 requiring notice when a tenant's unit is entered by the owner or management. The HOME Line report of hundreds of intrusions into tenants' apartments convinced the Legislature to enact a "reasonable notice" covenant that is now a required part of every lease in Minnesota. Our thorough documentation of the state's inventory of federally assisted housing was a factor in last year's successful preservation funding campaign; every legislator was provided with a report documenting the assisted housing inventory in his or her district. The vote for preservation funding was unanimous in both houses. HOME Line has also been an important voice in the national policy debate over low income housing. Working with allies in national organizations (National Low Income Housing Coalition, National Housing Law Project, National Alliance of HUD Tenants, and the National Housing Trust) Minnesota housing advocates have been at the forefront of national affordable housing policy: in 1 999 Congress adopted the "Wellstone Amendment" requiring notice to tenants when owners decide to convert to market. This year, we are continuing our involvement in a national campaign to secure matching federal funding to states, like Minnesota, that put up money for preservation and to establish a National Housjng trust Fund. Each year for the past seven, HOME Line has conducted an extensive survey of suburban Hennepin apartment complexes to determine how many apartments qualify for HUD's Section 8 voucher program (rents within HUD limits) and how many of those were in complexes that actually accept Section 8 tenants. Our report has been .delY cited here and nationally as documented evidence that tenant-based subsidy programs in tight housing arkets like the Twin Cities do not offer the freedom of locational choice that is at the heart of the voucher concept. (01/02) HOME Line Organiational Budget for 2002 approved by board, 1/1 7/02 .ncome The McKnight Foundation 125,000 Family Homeless Prevention & Assistance Program 30,000 Greater Minnesota Housing Fund 25,000 HUD (PEG Organizing) Minnesota Housing Finance Agency 60,000 Phillips Foundation 25,000 HUD (Outreach & Training Assistance Grant) 90,000 Minneapolis Foundation 50,000 Hennepin County/suburban CDSG 70,000 Department of Children, Families and Learning 15,000 Otto Bremer Foundation 20,000 Anti-tobacco research contract 4,500 Funders to be developed 0 Interest income 2,000 TOTAL INCOME 516,500 Expenses VIST A housing allowance 2,400 Advertising 500 .ank fees 500 ourt/County fees 1,000 Dues & Subs ',800 Insurance - General 300 Insurance - Health 31,633 Insurance - Worker's Compo and malpractice 3,000 Equip leases 4,667 licenses & Permits 900 Meeting Expenses 1,000 Mileage & Parking 7,000 Postage 4,500 Professional Services 8,400 Rent 26,400 Repairs, maintenance & cleaning 2,200 Seminars & Education 9,000 Supplies & Printing 10,000 Telephone & Internet 21,000 Utilities 3,300 Equipment 2,000 Salaries 309,378 Pension exp 12,375 FICA 23,667 ~UI 1,547 eserves 28,032 TOT AL EXPENSES 516,500 HOME -r;(C · i:iI ~ 3455 Bloomington Avenue Office Phone: 612/728-5770 Hotline: 612/728-5767 Minneapolis, MN 55407 Fax: 612/728-5761 HOME Line Current Donors and Proposals Pending (1/02) NOTE: Some of the following are grants for more than one year or may have time periods that do not match our fiscal year. so numbers shown in the budget may not exactly match the figures shown here. SI;_CURED FUNOlf\.lG ----.._----- The McKnight Foundation $125,000 per year for three years December 2001 U.S. Department of Housing and Urban Development (HUD) "Public Entity Grant" for tenant education, training and travel . $20,000; May 1, 2000-September 30, 2001 U.S. Department of Housing and Urban Development "Public Entity Grant" for staff salaries for tenant organizing $20,000; May 1, 20aO-July 30, 2002 U.S. Department of Housing and Urban Development "Outreach and Training Grant" ( aT AG) $310,000; January 2, 2001 - September 30, 2004 (our contract with HUD is for $450,000 over three years ending in 2004; the remaining $140,000 on our contract is subject to congressional appr~:')riations now pending) Minnesota Housing Finance Agency Tenant Organizing and Education Grant $150,000 over two years; February 3, 2001 - February 2, 2003 The Jay and Rose Phillips Family Foundation General support for hotline expansion to Anoka and Dakota Counties $50,000 one-time grant made December 2000 Otto Bremer Foundation General support for hotline expansion $20,000, one-time grant, March 2001 . The Minneapolis Foundation General funding to support expansion of activities $50,00 per year for two years, April 2001 Tenant Advocacy in Minnesota . . . HOME Line Current Donors and Proposals Pending January 2002 Page 2. The Minneapolis Foundation (Emma B. Howe Memorial Foundation) $37,000 one-time capital grant for office move, July 2001 City of Plymouth - Community Development Block Grant (CDBG) $10,000 for tenant services to Plymouth residents; July 1, 2001 - June 30, 2002 City of Eden Prairie - Community Development Block Grant (CDBG) $4,000 for tenant services to Plymouth residents; July 1, 2001 - June 30, 2002 City of Minnetonka- Community Development Block Grant (CDBG) $700 for tenant services to Minnetonka residents; July 1, 2001 - June 30, 2002 Minnesota Department of Children, Families and Learning $30,000 two-year ($15,000 per year) grant for hotline expansion; July 200' - June 2003 Hennepin County - Family Homeless Prevention Program (subcontract from CASH) Legal representation in eviction cases $30,000 contract; July', 2001 - June 30, 2002 . fUN_O.lf~G REQUESTED,PE~ISJONJ=lENQI~ Greater Minnesota Housing Fund $25,000 for expansion of services to Greater Minnesota submitted June 2001 The Jay and Rose Phillips family Foundation $50,000 for general support for expansion statewide submitted December 20Gl . CITY OF . ~ HOPKINS February 15, 2002 Council Report 2002-031 Approve Solheim Cup Agreement Proposed Action. Staff recommends adoption of the following motion: Move that Council approve the proposed aqreement between the City of Hookins and the Ladies Professional Golf Association reqardinq the use of Interlachen Park in support of the Solheim CuP LPGA qolf event. Overview. The Solheim Cup is a biennial, trans-Atlantic team match-play competition featuring the best U.S.-born players from the LPGA Tour and the best European- born players from the Evjan Ladies European Tour. The 2002 event will be held at Interlaehen Country Club on Sept 20-22. Kelly Hyne, Tournament Director has requested the use of Interlachen Park as headquarters for NBC's production trucks and crew the week of the tournament September 16 - 22,2002. Interlachen Park Neighborhood Association has reviewed the proposed park and . tournament activities with Kelly Hyne and do not object to the one-week park use. The Hopkins Police Dept have also met with the tournament organizers regarding security, parking and traffic control during the event. The Hopkins Police Dept is satisfied with the tournament arrangements and will provide traffic control services at several Excelsior Boulevard intersections during the high traffic times. The LPGA will pay for these services. The Hopkins Park Board approved the proposed agreement, with minor changes, at their September 17, 2001 meeting. Staff requests City Council approval of the proposed agreement. Primary Issues to Consider. . Agreement terms . Expected traffic impact and park use Supportinq information. . Proposed agreement . Solheim Cup information ~J, CfJ\ Steven J. Stadler, Public Works Director Financial Impact: $ 5,000 revenue Budgeted: Y/N N Source: LPGA . Related Documents (CIP, ERP, etc.): Notes: . Council Report 2002-031 Page 2 Analysis of Issues: . Agreement terms: The City is responsible to provide exclusive use of Interlachen Park to NBC during the event week (Sept 16-22). The City will have the opportunity to review and approve a site plan showing the intended uses no later than 30 days prior to the event The LPGA will donate $5,000 to the city; provide insurance coverage for the event, including the park use; provide ground passes to the event; provide 24- hour security at the park and restore any damage to the park. . Expected traffic impact and park use: There will be parking available for 5,000 - 6,000 cars. There are 6,000 vehicles/day expected on Sept 20- 22. There will be limited parking on neighborhood streets, controlled by signage and Police Dept enforcement. There will be 30 - 40 cars parked at Interlachen Park and 4-6 large NBC production trucks. . . . AGREEMENT THIS AGREEMENT is made and entered into as ofthis _ day of January, 2002 by and between the LADIES PROFESSIONAL GOLF ASSOCIATION (the "LPGA") and THE CITY OF HOPKINS (the "City") regarding the televised broadcast of the professional golf event known as the Solheim Cup (the "Event") to be held at lnterlachen Country Club ("Interlachen") the week of September 16 - 22,2002 (the "Event Week"), as follows: 1. City Responsibilities. The City agrees to provide the LPGA and the National Broadcasting Company ("NBC") with exclusive use (for Event broadcast and other related purposes) of the Interlachen Park and related facilities ("Interlachen Park") during the Event Week. Such use shall include, without limitation, the placement of temporary lights, restroom facilities, production trucks and trailers at Interlachen Park and otherwise, as reasonably deemed necessary or appropriate by the LPGA or City. The City shall have the opportunity to review and approve, which approval shall not be unreasonably withheld, the site plan showing the intended use of Interlachen Park as provided hereunder no later than thirty (30) days prior to the . Event. 2. LPGA Responsibilities. The LPGA agrees to do the following: (a) Donate Five Thousand Dollars ($5,000) to the City of Hopkins Park Dedication Fund; (b) Provide the City with a certificate of insurance naming the City of Hopkins as an additional insured on the Event's insurance policy which shall include Interlachen Park; (c) Provide, or cause NBC to provide, for garbage removal at Interlachen Park at the end of each day during the Event Week; (d) Provide the City with a mutually agreed upon number of grounds passes to the Event; (e) Provide the City with recognition in the Official Magazine of the Event; (f) After Event Week, restore, or cause NBC to restore, any damage to Interlachen Park directly caused by the production trucks, trailers or other equipment used in the Event broadcast; and . (g) Work closely with the Interlachen Park Neighborhood Association to address any outstanding concerns regarding LPGA and/or NBC use ofInterlachen Park. . 3. Default. In the event that either party shall be in material breach of any of its obligations hereunder and shall fail to remedy such breach within ten (10) days after written notice thereof from the other party, such other party shall have the right to terminate this Agreement and to exercise any other rights or remedies available to it at law or in equity with respect thereto. 4. Relationship of the Parties. Nothing herein contained shall be construed to place the LPGA and the City in an agency, partnership or joint venture relationship. Neither party shall have the right to obligate or bind the other in any manner whatsoever and nothing contained herein shall give or is intended to give any rights of any kind to third persons. 5. Notices. All notices required or permitted hereunder shall be personally delivered, sent by telefacsimile, sent by registered or certified mail, return receipt requested, or sent by nationally recognized overnight delivery carrier; and if personally delivered, shall be deemed given on the date delivered, if sent by telefacsimile, shall be deemed given on the date delivery is confirmed, if sent by registered or certified mail, shall be deemed given three (3) business days after the date delivered, and if sent by overnight delivery carrier, shall be deemed . given one (1) business day after the date of delivery to such carrier within its deadline for overnight delivery, addressed to the parties as follows (or to such other address as either party may notify the other as provided herein): If to the LPGA: Ladies Professional Golf Association c/o 2002 Solheim Cup 6200 Interlachen Boulevard Edina, rv1N 55436 Attention: Kelly Hyne Telefacsimile No.: ( 952) 924-7471 With copy to: Elizabeth A. Galloway 100 International Golf Drive Daytona Beach, FL 32124 Telefacsimile No.: (386) 274-1092 Ifto the City: Attention: . Telefacsimile No.: 6. Assi2nrnent. N either this Agreement nor any of the rights or obligations hereunder shall be assigned or delegated by either party hereto without the prior written consent ? -- . of the other party, provided that the foregoing shall not be deemed to prohibit the LPGA from assigning and delegating rights and duties hereunder to any management company retained by the LPGA to manage the Event. 7. Entire Agreement. This Agreement constitutes the entire agreement of the parties with respect to the subject matter hereof, and shall not be modified or amended except by an instrument in writing signed by the party sought to be charged therewith. 8. Waiver. The failure of either party at any time to demand strict performance by the other of any of the terms, covenants or conditions set forth herein shall not be construed as a continuing waiver or re1inquislunent thereof, and either party may, at any time, demand strict and complete performance by the other of the terms, covenants and conditions hereof. 9. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. 10. Severability . If any of the provisions of this Agreement shall be held invalid, illegal or unenforceable in any respect, the remaining provisions hereof shall not in any way be affected or impaired thereby and shan be valid, legal and enforceable to the full extent permitted . by law. II. Counteroarts. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which taken together shall constitute one and the same instrument. 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" ,C _ 0 0" - c'" '0 > ~ '" -' .., ~ . _ '" '" 5 ~. 0..:!1. 0 ::>u" '" . ' ' . .,',- " . ,.....: .". ....-, ~ ;.:.,'" .." sJ U . (. - 1..lSA.C:~ J otrrIa,~ .. ~ 2002 Solheim Cup Fact Sheet Competition: A biennial, trans-Atlantic team match-play competition featuring the best U.S.-born players from the Ladies Professional Golf Association (LPGA) Tour and the best European-born players, from the Evian Ladies European Tour (LET). Dates: Sept 20-22,2002 Site: Interlachen Country Club, Edina, Minn. Format: Three-day competition. The first two days of competition will feature two sessions each day, with a total of eight foursomes and eight four-ball matches over the two days. The fInal day consists of 12 singles matches. The foursomes format features two-member teams, with players hitting alternate shots using the same ball. At the end of the hole, one score is recorded for the team. In contrast, a four-ball match has each player playing her own ball throughout the entire match. At the end of each hole, the best score of the two tea=ates is recorded; only one score from each team is recorded for each hole. For the singles competition, one U.S. and one European player compete against one another. Each plays her own ball throughout the round and records her own score. Scoring: Scoring is based on a points system, with 28 total points available over the three days of competition. One point is awarded for each match won, and half a point is given to each I . team for matches that end in a ti~. As a res~t, it is possible that mat~hes may be won prior , to the lSd, hole. As the defending champlOn, Europe needs 14 pOints to retatn the Cup, with the u.S. Team requiring 14-1/2 points to win the event. Tickets: Tickets will be available during Su=er 2001. For information, call1-800-2-S0LHEIM. Prices are: full week-grounds, $50, or PING Pavilion, $100; and daily-practice/$15, Friday /$20, Saturday and Sunday/$25 each. Children 15~and-under get in free with a ticketed adult. Television coverage: In the United States, NBC Sports and a cable partner will provide television coverage of The Solheim Cup. NBC Sports has coveI"ed the 1994,1996,1998 and 2000 Solheim Cups. Website; WW'W.solheimcup.com Team selection: u.s. Team For the 12-person squad, 10 players qualify for the U.s. Team by earning points for wins and top-10 finishes over the two-year period, with two players selected by the captain. Qualifying points for the U.S. Team are awarded weekly to the top-10 finishers and ties at official LPGA events. Point values for The Solheim Cup are: l1on-Soiheim Cup years- 20 points for first, 10 for second and descending to 2 points for 10d. place; and Solheim Ctfp]earJ - 30 points for first, 15 for second, 13.5 for tlllrd, 12 for fourth, 10.5 for fifth, 9 for sixth, 7.5 for seventh, 6 for eighth, 4.5 for ninth and 3 for 10d.. The points listed above are doubled at the four major championships every year. European Team The European Team is selected by taking the top seven players from the LET points standings, with fIve captain's selections. Qualifying points for the European Team are awarded weekly to the top-20 finishers at offIcial LET events. Points are times one-and-a- . half for the Weetabix Women's British Open, and in a Solheim Cup year, all points are doubled. r . ( Team captains: P~tty Sheehan is the 200Z U.S. Team captain, ~nd Dale Reid returns as captain fOI" the 2002 European Solheim Cup Te=, following her successful tenure as European captain in 2000. Course: Interlachen Country Club opened in 1911. Originally designed by Willie Watson, the course was renovated by Donald Ross in 1919 and then by Robert Trent Jones in 1962. lnterlachen is the home course for Patty Berg, one' of the LPGA's founders ~nd a member of the LPGA Tour Hall ofF~me. Interlachen Country Club has hosted the 1914 Western Open, the 1930 U.S. Open (won by Bobby Jones), the 1935 U.S. Women's Amateur, the 1986 U.S. Senior Amateur and the 1993 Walker Cup. Jones' 1930 victory at the Open at Interlachen completed his Grand Slam and included his famous "lily-pad" shot. For the 2002 Solheim Cup, the front and back nines at Interlachen Country Club will be reversed so the competition will end on the course's traditional ninth hole, which is where Bobby Jones hit the historic "lily-pad" shot. The Cup: 17 -S/S-inch Waterford crystal cup with a 2-1/2 inch mahogany base History: Name. Sponsored by PING golf equipment, The Solheim Cup is named in honor of the company's founder, Karsten Solheim, and his family. PING is a long-time supporter of women's golf and is the co-title sponsor of the LPGA's Standard Register PING in Phoeni.."'I:, Ariz. . Pa.st results 1990 - Lake Nona Golf Club, Orlando, Fla., Nov. 16-18. i USA 11-1/Z, EUR4-1/2 1992 - Dalmahoy Hotel Golf and Country Club, Edinburgh, Scotland, Oct. 2-4 EUR 11-1/2, USA 6-1/2 1994 - The Greenbrier, White Sulphur Springs, W.Va., Oct. 21-23 USA 13, EUR 7 1996 - Marriott St. Pierre Hotel & Country Club, Chepstow, Wales, Sept 20-22 USA 17, EUR 11 1998 - Ivluirfield Village Golf Club, Dublin, Ohio, Sept. 18-20 USA 16,EUR 12 2000 - Loch Lamond Golf Club, Luss, Scotlnnd Europe 14-1/2, USA 11-1/2 2002 schedule: Mon., Sept. 16 Team arrivals Tues., Sept. 17 Practice Media reception Wed., Sept. 18 Practice Team captain's press conference Thurs., Sept. 19 Practice Opening ceremony, 4:00 p.m. Fri., Sept. 20 Four foursome matches, morning session Four four-ball matches, afternoon session Sat., Sept. 21 Four foursome matches, morning session Four four-ball matches, afternoon session Sun., Sept. 22 12 singles matches Closing ceremony, inunediately following play . . : ~,~-, . SOLHEIM "CUP' .. :; USA. EUROPE 3) ~(.l!fl"r~r~ 1.001. September 13, 2001 Mr. Ray V ogtrnan Superintendent of Parks City OfHoplcins 1100 Excelsior Blvd. Hop~,~ 55343 Dear lvlr. Vogtman, The Solheim Cup that "Vill be played at Interlachen Country Club next September is a tremendous opportunity for our community to take part and witness the premier internationalladies golf competition. The Solheim Cup features the top 12 players from the United States and the top 12 players from Europe in a format mirroring the men's Ryder Cup. We anticipate a significant economic impact felt in the community and look . forward to showcasing the area on national television through broadcast on NBC Television. I We would ask for the Park Board's consideration in reviewing our request to utilize lnterlachen Park as headquarters for NBC's production trucks and crew the week of the tournament September 16th - 22,2002. The close proximity of lnterlachen Park to lnterlachen Country Club makes the park a good location for NBC to work from and efficiently cover the back 9 holes of the golf course. NBC would be bringing on park property 4-5 production trucks Monday - Sunday. They would also be bringing an office trailer and win provide their own accommodations for restrooms and garbage removaL There would be 24-hour security on site at the park and any damage to the ground would be the responsibility of The Solheim Cup and NBC. The left side of the park is ideal for this location and should not incur any damage because it is a flat, wide-open area. The right side of the park will not be utilized by NBC but it would be our recommendation that the area stay secure and the playground equipment not be available for use that week. We would also provide the city with a certificate of insurance covering the parle. The Solheim Cup will be working jointly with the City of Edina and the City of Hopkins . on security and will keep all informed as to the schedule of events for the tournament week. \ j Interlachen Country Club 6200 Interlachen Boulevard Edina, Minnesota 55436-1154 Sponsored by 1-800-2S0LHEIM PING" an Executive Sports International mananged event ------ . In consideration for the use ofInterlachen Park for the period of the event and allowances for a limited amount of set up time during the weekend prior, The Solheim Cup would be willing to do the following: . Donate $5,000 to the City of Hopkins Park Dedication Fund . Provide an agreed upon number of passes to the event for city employee use. . Provide recognition to the City of Hopkins in The Solheim Cup Official Magazine . Provide any restoration needed to the park after the event . Provide a certificate of insurance to the city . Work with the lnterlachen Park Neighborhood Assoc. closely and address any concerns and needs they may have We understand the sensitivity to neighborhood concerns and will make it our priority to work closely with the association to ensure that all concerns are addressed and disseminate informational updates to residents. We appreciate your consideration of this request and look forward to coordinating with your support a first-class event that our community will be proud of I have also enclosed for your information a fact sheet on The Solheim Cup. , Please don't hesitate to give me a call with any questions or concerns at (952) 746-4040. Best regards, ~~~ Kelly H e Tournament Director 2002 Solheim Cup . ) CITY OF ~ e February 19, 2002 HOPKINS Council Report 02-033 2001 Budget Reallocations, Carryovers and Additions Proposed Action Staffreconunends adoption of the following motion: Move to approve the recommended budget reallocations in 2001, to carry over budgets into 2002 in order to complete proiects originally budgeted in 2001 and to increase expenditure and revenue budgets for specific projects. Adoption of this motion will result in the reallocation of the 2001 budget to offset actual costs and carry over budget into 2002 to complete projects budgeted in 2001. The various budget allocations, carryovers and additions are described in the attachment. Overview The preliminary 2001 year-end figures conclude that the general fund budget is currently under budgeted expenditures by approximately $130,000 and that revenues exceed expenditures by about $95,000. The City of Hopkins Charter states that the city council may authorize the transfer ofsums from unexpended balances to other purposes. Primary Issues to Consider . . Actual general fund expenditures are under budget by approximately $130,000. . Purchases made in the various departments were authorized purchases. . Authorization to transfer budget is an in-house cleaning item that is being done to follow city charter and to facilitate accurate year-end reporting. Recommendation Finance recommends reallocating the 2001 budget to actual expenditure items, carry over requested an10unts from the 2001 budget into the 2002 budget to complete planned projects and to add budgets for specific purposes. I SEE A TT ACHMENT FOR BUDGET CHANGES AND AFFECTS, I Supportine Information Detail Budget Reallocations and Carryovers Section 7.06 and 7.07 from City Charter ~ .~'-~'j .~L -- Lori K. Yager ~ e Finance Director Council Report 02-033 Page 2 . Requested budget carryovers, reallocations and additions Preliminary results of year-end operations conclude that the general fund budget is under projected expenses by approximately $130,000. This authorizes the city to carryover unspent budget amounts from 2001 into 2002 to complete specific projects that for various reasons, which were not completed in 2001. Carryovers Requested . $5,000 from the City Council budget to be used in 2002 to pay for Civic Organizing Project approved in February of2001. . $5,000 from the Contingency budget into the 2002 Records Management budget for scanning and indexing documents. . $10,000 from the 2001 Emergency Preparedness budget for siren replacement. . $10,000 from the Community Development budget to be used in 2002 for the transportation study. . $20,000 from the Police budget to be used in 2002 for unspent grant money received in 200 I for specific purposes. . . $11,000 from the Activity Center budget for the purchase of a computer, office equipment and wall covering for the Activity Center. . $2,000 from the Cable TV budget for the purchase of communication equipment in the council chambers. . $4,500 from the Refuse fund for more refuse containers. The above carryover requests will reduce the associated budgets in 2001 and increase the budget in 2002. The total amount of carryovers requested from the general fund are, $61,000. This leaves the unspent general fund budget balance at approximately $70,000 after all adjustments. Bud2et Reallocations Requested . Reallocate $5,000 of the Legal department budget to the Administration budget to cover pay equity study costs. . Reallocate $20,000 ofthe Legal department budget to the Municipal Building department to cover boiler repair and office remodeling. . Reallocate $35,000 of contingency budget to the Public Works department to cover maintenance . costs of equipment and vehicles in the Street department. . Reallocate 16,500 of contingency budget to the transfer line item to cover the partnership agreement to support the Depot Coffee House. Council Report 02-033 Page 3 . . Reallocate $8,500 of contingency budget to the transfer line item to cover shortfall in the Para- transit fund. The reallocations do not increase the cities overall general fund budget they merely reallocate the 200 I budget. Additional budget needs The Economic Development fund is extinguishing the outstanding construction balance of $168,000, for the Art Center. In addition, the fund is also paying the annual debt payment for the cities share of the construction costs. The total additional budgets needed for these transfers is, $229,000. $168,000 is transferred to the Art Center Construction fund and $61,000 is transferred to the Art Center operating fund. A budget adjustment in both revenue and expenditures in the respective funds is required for this additional activity. Economic Development fund reserves are being used for these payments The East Central Business District project got underway in 2001. A budget adjustment is needed to cover the project costs in 2001. This amount is $131,000. The Economic Development fund retained a grant in 2002 which will help pay for these costs. The final payment of the Theater and Restaurant project was made from an escrow account in the Tax Increment fund 211. A budget adjustment for $200,000 is needed for this payment. . $115,000 budget adjustment is needed for the Patio Homes Phase II construction agreement payment in 2001. The expenditures are covered with escrow funds from the original bond issue. Tax increment fund district 2-7 (Thermotech) requires a budget adjustment of $166,000 for the reimbursement to the PIR fund for its costs associated with the flood cleanup in the original project. The increased expenditures are covered by reserves in the fund. Tax increment fund district 2-9 (Oaks of Main street) requires a budget adjustment of $4,000 for and additional debt service transfer. Increased tax increment revenues cover this expense. Tax increment fund district 2-10 (Hopkins Business Park) requires a budget adjustment of $10,000 for administration and pay-as-you-go note payment. Increased tax increment revenues cover this expense. Tax increment fund district 2-11 (Super Valu Redevelopment) requires a budget adjustment of $282,000 for beginning project costs of road reconstruction. Increased tax increment revenues cover this expense. Attached is a detailed list of all the budget adjustments, carryovers and additions. . ----- .--...------.--. . GENERAL FUND FUND 101 2001 DEPARTMENTAL BUDGET SUMMARY EXPENDITURES 2001 APPROVED REQUESTED NEW UNDER ORIGtNAL BUDGET BUDGET REVISED 2001 (OVER) BUDGET TRANSFERS TRANSFERS BUDGET ACTUAL BUDGET City Council $ 102,699 $ - $ (S,UOO) $ 97,699 $ 95,252 2,447 Health & Welfare 6,650 - - 6,650 5,683 967 Administrative Services 301,561 - S,OOO 306,561 302,895 3,666 Finance ]42,982 - - 142,982 140,076 2,906 Legal 124,450 - (25,000) 99,450 96,776 2,674 Municipal Building 98,928 - 20,000 118,928 1 ]4,034 4,894 GENERAL GOVERNMENT 777,270 - (5,000) 772,270 754,716 17,554 Police 3,127,319 2,000 (20,000) 3,109,319 3,085,939 23,380 Fire 591,904 35,000 (10,000) 616,904 611,129 5,775 PUBLIC SAFETY 3,719,223 37,000 (30,000) 3,726,223 3,697,068 29,155 Planning & Economic Dev. 138,026 47,500 (10,000) 175,526 171,170 4,356 . COMMUNITY SERVICES 722,774 4,000 - 726,774 724,678 2,096 PUBLIC WORKS 1,745,026 ]2,600 35,000 1,792,626 1,788,624 4,002 Activity Center 289,788 5,500 (H,OOO) 284,288 277,051 7,237 Park Operations 234,740 - - 234,740 233,804 936 RECREA TION 524,528 5,500 (11 ,000) 519,028 510,855 8,173 UNALLOCATED 101,878 - (65,000) 36,878 33,934 2,944 TOTAL OPERATING 7,728,725 106,600 (86,000) 7,749,325 7,681,045 68,280 OTHER FINANCING USES 11,359 - 25,000 36,359 36,081 278 TOT AL EXPENDITURES $ 7,740,084 $ ] 06,600 $ (61,000) $ 7,785,684 $ 7,717,126 68,558 18 . . . Explainations for Carry over from 2001 to 2002 Amount Civic Organizing Project $5,000 Records retention intern $5,000 Unspent police grant proceeds $20,000 Warning siren $10,000 Activity Center wall covering, office equip. and computer $11,000 Transportation study $10,000 Camera and equipment for the Council Chambers $2,000 Refuse containers $4,500 . . Page 1 . Explainations for General Fund Budget Transfer Requests 2001 Amount Pay equity study $5,000 Boiler repair and office remodeling $20,000 Maintenance of street department equipment & vehicles $35,000 Depot Coffee house partnership donation agreement $16,500 Additional funding for Para Transit $8,500 Offset against contingency account ($60,000) Offset against Legal budget ($25,000) . Any other transfers are within departments and do not require council approval. . Page 1 . . Explainations for Increased Budget Requests 2001 Amou nt Economic Development - Art Center support $229,000 Economic Development - ECB project $131,000 Housing Rehabilitation - Patio Homes project $115,000 Tax Increment 1-2 - final development payment $200,000 Tax Increment 2-7 - reimbursed project costs in PIR fund $166,000 Tax Increment 2-9 - additional debt service transfer $4,000 Tax Increment 2-10 - Pay-as-you-go note and administration costs $10,000 Tax Increment 2-11 - Beginning road project costs $282,000 . . Page 1 - ------- GENERAL FUND REVENUES . Original Approved Revised Preliminary (UNDER) Budget Budget Budget Actual OVER 2001 Adjustments 2001 2001 BUDGET TAXES Property Taxes $ 3,972,233 $ $ 3,972,233 $ 4,016,022 $ 43,789 Delinquent Property Taxes 22,000 - 22,000 77 ,213 55,213 Fiscal Disparities 698,128 698,128 647,696 (50,432) TOTAL 4,692,361 - 4,692,361 4,740,931 48,570 LICENSES AND PERMlTS Business Licenses 127,230 - 127,230 129,606 2,376 Non-Business 236,500 - 236,500 247,442 10,942 TOTAL 363,730 - 363,730 377,048 13,318 FINES AND FORFEITS Court Fines 110,000 - 1 10,000 113,353 3,353 INTERGOVERNMENTAL REVENUE Local Government Aid 840,291 - 840,291 840,291 - Prop. Tax Relief (HomesteadlHACA) 991,632 - 991,632 99],632 - PERA Aid 20,510 - 20,510 20,510 - State Aid - Highway Maint. 14,000 - 14,000 14,000 - Insurance Premium Tax - Police 139,800 - 139,800 149,172 9,372 Insurance Premium Tax - Fire 57,000 - 57,000 56,885 ( 115) . State - Other 1 8,100 45,000 63, 100 91,091 27,991 Federal Grant 18,000 - 18,000 11,843 (6,157) Civil Defense P. & A. Reimbursement 4,500 - 4,500 3,756 (744) TOTAL 2,103,833 45,000 2,148,833 2,179,180 30,347 REVENUE FROM USE OF MONEY AND PROPERTY Interest Eamed 250.000 - 250,000 161,728 (88.272) CHARGES FOR CURRENT SERVICES General Government $ 3,540 $ $ 3,540 $ 4,525 985 Community Services 66,000 - 66,000 86,710 20,710 Public Safety 29,970 - 29,970 40,767 10,797 Public Works 2,950 - 2,950 4,611 1,661 Recreation 53,000 53,000 44,919 (8,081) Community Development 38,000 38,000 39,569 ],569 TOTAL 193,460 193,460 221 ,101 27,641 OTHER REVENUE Contributions 15,600 - 15,600 11,601 (J ,999) Miscellaneous 11 , 100 - 1 I, I 00 4,199 (6,901) TOTAL 26,700 - 26,700 15,800 (10,900) OTHER NON REVENUE Sale afFixed Assets - - - 3,284 3,284 Other - - - - - . TOTAL - - 3,284 3,284 TOT AL REVENUES $ 7,740,084 $ 45,000 $ 7,785,084 $ 7,812,425 27 ,341 C \ T Y 0;:: . - February 14, 2002 Council Report 2002-34 NOPKINS . APPROVE FINAL PLANS AND ORDER BIDS 2002 STREET AND UTILITY IMPROVEMENTS CITY PROJECT 01-10 Proposed Action Statf recommends the following motion: "Move that Council adopt Resolution 2002-16, Resolution Approving Plans and Specifications, 2002 Street and Uti lity Improvements, City Proi ect 01-10, and Authorizing Advertisement for Bids. This action continues an assessable project for street upgrading. Overview At the November 7, 2001. meeting, the Hopkins City Council conducted a public hearing concerning street and utility improvements on 11th A venue South from Landmark Trail South to the Soo Line Railroad Bridge, 11th A venue South from 1 sl Street South to Mainstrcct. ]31h i\ venue South from 1 sl Street South to Mainstreet, and 2nd Street North from 9th Avenue North to 12th Avenue North. Council authorized the project to proceed allowing the preparation of plans and specifications. Bolton & Menk, Inc.. has prepared the plans and staff now seeks authorization to continue to the bidding phase of the project. .rimarv Issues to Consider . Scope of Improvements . Project Schedule . Estimated Costs and Budget SupportiD!! Information . Project Plan Sheets . Engineer's Estimate . Resolution 2002-16 ~ . "c , -' /, I. (' JI{:" &, ~>tN Steven G. Bot Assistant City Engineer Financial Impact: $ 935.000 Budgeted: Y IN Yes Source: Special Assessments, PIR. Utility, and State Aid Funds Related Documents (CIP, ERP, etc.): CIP and Engineer's Estimate Notes: Council Report 2002-34 Page 2 ~nalvsis of Issues . Scope of Improvements Roadwavs The [oil owing streets are planned to receive the roadway improvements as shown: 11th Ave. S. (South Landmark Trail to the Soo Line RR Bridge) Deep (3") - Mill and overlay 11th Ave. S. (Ist St. S. to Mainstreet) Deep (J ") - Mill and overlay 13th Ave. S. (1st St. S. to Mainstreet) Reconstruct 2nd Street N. (gth Ave. N to l:2th Ave. S.) Reconstruct lJ tilities The utility improvements include: Water main upgrades include additional water main looping on 13th Avenue South, hydrant upgrades and relocation, and replacement of service lines where necessary. Included with the storm sewer upgrades is an additional pipe system to improve drainage at North Landmark Trail along 11 th Ave. South to benefit the Westbrooke Patio Homes site. Revisions to the storm sewer systems on 13th Avenue South, amI 2nd Street North are designed for improved drainage. Miscellaneous . storm sewer repairs are planned throughout the project area. Amenities There are various amenities included with this project. Questions \vere raised at both the pubic hearing and the public information meeting regarding many of these amenities. After the hearing, these questions were looked into and the following amenities are the result of this further investigation. The project design team looked at the gaps in the sidewalk system along the north side of 2nd Street North closely. It was determined that a sidewalk is needed through this area and it made sense to add sidewalk along the north side of the street to fill in these gaps rather than requiring pedestrian crossing of the roadway. By filling in these gaps, continuous sidewalk connection from 5th Ave. N. to 1ih Ave. N. will be obtained and the pedestrian traflic will be connected with the regional trail system and to Maetzold Field. Some trees and shrubs will need to be transplanted in order to accommodate the installation of this sidewalk. Over the past month, City staff has worked closely with St. Joseph's Church to come up with a design for the 13th A venue segment that meets the needs of both the Church and the City. Many improvements to the segment are now included in the plans that the Church is excited about. These items include: . The addition of a curb separating the road\vay and the parking lot along 13th A venue North. . The addition of a sidewalk along the \vcst side of the roadway next to the Church extending ['rom Mainstreet to the Cl'ntral Park trail system. . Improved pedestrian facilities including slgnmg, striping, pedestrian ramps, and . pedestrian openings to the St. Joseph's parking lot. .------ Councll Report 2002-34 Page 3 . As yvith all City of Hopkins street reconstruction projects, the design team looked at improving pedestrian safety along all project segments. In addition to the pedestrian improvements on 2nd Street North and 13lh A venue South, pedestrian improvements have been designed along 11lh A venue South. These improvements include: . The reconstruction of the trail system along the east side of 11 th A venue South. . The addition of sidewalk along the west side of 11 th A venue South from South Landmark Trail to ih Street South. . Upgrades to the lighting system along 111h Avenue South bctween South Landmark Trail and ih Street South. . The relocation ofa bus stop and pedestrian crossing just north of North Landmark Trail. . The addition of a pedestrian crossing light north of North Landmark Trail. . The addition of a pedestrian relief median for the Southwest LRT regional trail crossing. Landscapin2 Landscaping improvements are planned along the 111h A venue South corridor including planting of trees and shrubs in the park area just n011h of ih Street South and installing trees with tree grates next to Decoy's Grill located j list south of Mainstreet. . Project Schedule Project Schedule: . Accept feasibility report and order hearing October 16.2001 Public hearing November 7, 2001 Approve plans February 19, 2002 Bid opening March 26, 2002 Order assessment hearing April 2, 2002 Assessment hearing April 16, 2002 Award bid May 21,2002 Construction June-September. 2002 . Estimated Costs and Budget The total estimated project cost based of the engineer's estimate is $935.000. This includes engineering/ administration costs at 25%. This estimated cost is higher than the $783.412 that was estimated in the feasibility study due to the addition of the various pcdestrian improvements through the final design stage. The elP budget for the project is $1,160,000, which includes the Milwaukee Street segment that was combined with the Excelsior Boulevard project due to it's proximity to that project area. . jl "'I 0' "' 0 "'I D~I' "'I 01' "', ill 'Z <<:- <;J" I"'l l"'1 {>J N -' _ 0, ,_ I ~ d> m G1 <TI 01 (11 0"11 Ul []lb i <;, I">,' 'u ~ ~ ~ I ~~;" . f, ~__ _.. !~ ~_ o. 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I""" N "I"'""" ".'1"'" "!"I":"" _ "1'1"1:" NT"":"" "lei," n "." N,....,"" -":""" "I' -'- ~,""". -" "":-" T'~ "I" ,,-1- -'"I"' CON'~" .:" .!"" ",,1""1" dl_." ","I ~ 0, + 01_ .1" ,!,I.,. ~"_ N::r. "",.." -" _ .,. .1. :1.0 -'O!O'" "' .. d-IJ;T'I- ~rN H' 0 -" 01.1-.1,_. -. .'.1. "I,,,. - 0 H_ N ,'. .'. -- "'.1,-., . 001.1 , I "= ""...N. _ _ T '1'1' ___"""1" "'-1" ^""" "1""1' "I" .-:..-' - N,N <<>i~-'.I" "cl."" --.. "1001-.'. "i"i" '1'''" '^'.' 0 'j" "I... 'i"i"" m '1"I"i' - CITY OF HOPKI NS . HENNEPIN COUNTY, MINNESOTA RESOLUTION NO. 2002-16 RESOLUTION APPROVING PLANS AND SPECIFICATIONS, 2002 STREET AND UTILITY IMPROVEMENTS, CITY PROJECT NO. 01-10, AND AUTHORIZING ADVERTISEMENT FOR BIDS WHEREAS, pursuant to a resolution of the City Council adopted the ih day of November 2001, plans and specifications were developed for improvements on 11th Avenue South from Landmark Trail South to the Soo Line Railroad Bridge, 11th Avenue South from 1 st Street South to Mainstreet, 13th Avenue South from 15t Street South to Mainstreet, and 2nd Street North from 9th Avenue North to 1 ih Avenue North, (City Project No. 01-10) including concrete curb and gutter installation and repair, storm sewer repair and all necessary appurtenances, and WHEREAS, plans and specifications for City Project No. 01-10 have been prepared by Bolton & Menk, Inc. and have been presented to Council for approval, and, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hopkins, Minnesota: 1. Such plans and specification, a copy of which are attached hereto and made a part hereof; and hereby approved and ordered placed on file in the office of the City . Clerk. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published three times, at least three weeks before date set for bid opening, shall specify the work to be done, shall state that bids will be received by the clerk until 10:00 a.m., on the 26th day of March, 2002, at the City Hall and that no bids shall be considered unless sealed and filed with the clerk and accompanied by a certified check or bid bond, payable to the City of Hopkins, Minnesota for 5% of the amount of such bid. 3. The clerk and city engineer are hereby authorized an instructed to receive, open, and read aloud bids received at the time and place herein noted, and to tabulate the bids received. The Council will consider the bids and award of contract at the regular City Council meeting of June 21, 2002, in the Council Chambers. Adopted by the City Council of the City of Hopkins this 19th day of February 2002. By Eugene J. Maxwell, Mayor ATTEST: . Terry Obermaier, City Clerk ---- ---- " . CITY OF HOPKINS MEMORANDUM To: Hopkins City Council From: Jim Genellie Date: February 11, 2002 Subject: Second Reading of Ordinance 2002-866 Staff recommends that the Council approve the following motion: Move that the Hopkins City Council approve Ordinance 2002-866 for second reading and order published. This ordinance has not changed since the first reading. Attachments: . Ordinance 2002-866 . . . . CITY OF HOPKINS . HENNEPIN COUNTY, MINNESOTA ORDINANCE NO. 2002-866 AN ORDINANCE ESTABLISHING THE DOLLAR LIMIT ON CONTRACTS THAT REQUIRE COMPETITIVE BIDS The City Council of the City of Hopkins does hereby ordain: Section 1. The Hopkins City Code, Section 310 is hereby amended to read as follows: 310.01. Advertising for bids. Except as otherwise provided by law, whenever the city council authorizes the advertising for bids for work, labor, services, material or supplies, the advertisement for bids may provide that the same will be publicly opened by the manager or designee ~t hLJ office in the city hall at a time specified in the notice other than at the time of a council meeting. 310.03. Opening and tabulating bids. The manager or designee shall publicly open the bids at the time specified in the notice. The manager or designee shall thereafter tabulate the bids FlTId make fl+s recommendations thereon, and present the bids, the tabulation . and the monogcr'8 a recommendation to the council at its next regular meeting or special meeting called for that purpose. 310.05. Publication of notice. Except as may be otherwise provided by law, the notice for bids shall be published once in the legal newspaper of the city, in an issue of such newspaper which is dated at least ten days before the date set for opening bids and may be published in such other magazines or newspapers as in the oplnlon ot the manager w'ill cause the notice to come to the attention of prospective bidders. 310.06. Contracts/Bids. In all cases of work to be done by contract, or for the purchase of personal property of any kind, where the amount involved is more than $50,000 the City Manager or designee shall advertise for bids in such manner a.'::l may be desiqnated by the Council. Contracts over $50,000 shall be Ipt l-_ () ---- the lowest responsible bidder. The CouIlcil may reject any and all bids. ~- 310.07. Contract defined. The term "contract" has the meaning given it by Minnesota Statutes, section 471.345. 310.09. Governing law. City contracts shall be let, executed and delivered as provided in Minnesota Statutes, section 471.345 and . the city charter. ---- . Section 2. The effective date of this ordinance shall be twenty . days after publication. First Reading: February 5, 2002 Second Reading: February 19, 2002 Date of Publication: February 27, 2002 Date Ordinance Takes Effect: March 19, 2002 Gene Maxwell, Mayor ATTEST: Terry Obermaier, City Clerk APPROVED AS TO FORM AND LEGALITY: . City Attorney Signature Date .