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CR 90-176 Outdoor Recreation Grant Application• • • August 16, 1990 !neaesi Action fir® yi. ®w OUTDOOR RECREATION GRAN` APPLICATION AND RESOLUTION o Whist are the proposed projects? o Should the City apply for the Grants? o What happens if the City does not receive funding? sa Will the projects require additional funding from the Cit AmmatimUltagnatiza o Analysis of Issues o Resolution 90-96 • Draft Outdoor Recreation Groat Application Xath1 er, ae : al. Projects council Report 90-176 Staff recommends adoption of the following motion: Apsro a txtdaor c e: t' .rt G ant A• licatiQn and Adcpi; Resolution on 9O -96 . This action will allow staff to submit the Outdoor Recreation Grant Application to the Minnesota Department of Trade and Economic Development. Adoption of the resolution is necessary in order for the City to apply for the grant. In November of 1969, the residents of Hopkins passed a $2.75 million park improvement bond which provided $400,000 for basic maintenance and upgrades to 10 of the City's 15 parks, The Park Board recommended that the City apply for an Outdoor Recreation Grant from the Minnesota Department of Trade and Economic Development to obtain additional funding for park improvements. The Outdoor Recreation Grant is designed to assist communities in acquiring and developing land and open space for recreational activities. The State has determined that baseball fields /softball fields are among the high priority items which the State would consider for funding assistance under this program. After examining the guidelines for the grant program, staff decided to a.:ply for assistance for projects at Central Park and Maetzold Yield. The proposed projects would involve shifting around the bal lf at Central Park to create two full- sized, fenced softball fields and acquiring and developing Maetzo.id. Field into a multi-use ballfis1d park, suitable for Little League and other recreational Ivies. • Council Apt 90 -176 Outdoor Recreation Grant Application Page 2 o What are the proposed projects? C metre l : The proposed Central Park Project would involve the development and reconfiguration of the existing park for better utilization. The project would involve shifting around the ballfields to create 2 full- sized (300') softball fields. The fields would be fenced with 6' fencing and the existing lighting on field #1 would be replaced using the existing standards. The hockey rink which is currently squeezed between the pavilion /ice arena and the ballfields would be relocated to the north to provide more open space between those two facilities. That open space would be landscaped to provide a picnic area and quiet buffer between the pavilion /ice arena and the ballfields. Lighting would be installed along the walking trail on the south side of the park. New play apparatus would be added to the playground area in the northwest portion of the park. The field area which has settled over the years would be graded level and a deteriorated sprinkling system would be replaced. The entire project is expected to cost $262,595. The City is seeking a grant for $131,298. ria2t15214.1 The proposed Maetzold Field project is a 4 -phase acquisition and development project into a multi -use youth ballfield park. The School District would like to relocate it's football stadium to the sane area as the High School and. has determined that Maetzold F lelct is excess property. The deed on portions of Maetzold Field requires that the property must be maintained as a park or it will be returned to th State. The City is concerned that the entire Maetzold Field be retained as a park area and retention pond for the City. The 4 -phase project will include the following: o Phase 1 M o Phase Tl -- o Phase III - o Phase IV - acquisition of Maetzold Field development of ballfields 2 and 3 preliminary landscaping construction of north and south parking lots development of ballfields 1 and 4 landscap ing 2nd edition of north parking lot (if needed) construction of restroor facility The City is seeking a matching grant of $297,370 for Phases I, ICY, and III of this project, which is expected te total $594,740.53. The City expects that the Little League will donate the proceeds from the sale of their existing field to fund the construction of Phase IV, the rastroom facility. The entire project is expected to cost $696,640.53 with Phase I at $280,000; Phase II at $156,812.93, Phase III at $157,927.55 and Phase IV at $102,100. Council Rpt 90-176 Outdoor Recreation Grant Application Page 3 o Should the City apply for the grant? The City has not applied for a grant for the parks for several years. There is no risk to the City for applying and the City's proposed projects are considered among the high priority recreational facilities by the State's Division of Community Development. The City has a good chance of receiving a grant for one of these proposed projects. o What would happen if the City did not receive the funding? The City has designated $400,000 of the $2.75 million bond for maintenance of 10 of the City's 15 parks. Funding has been designated for basic maintenance for Central Park and Maetzold Field.. The grant would allow the City to do a more extensive development project in both Central and Maetzold. If the City did not receive the grant, the City would do the basic maintenance and upgrade projects already planned for those parks. o Will these projects require additional funding from the City? No. The grant is a 50-50 match program. The City is applying for a matching amount equal to what has already been designated to the respective park from the bond. • APPLICATION TO DEPARTMENT OF TRADE AND ECONOMIC DEVELOPMENT OUTDOOR RECREATION GRANT Resolution 90--96 BE IT RESOLVED that the City of Hopkins act as the legal sponsor for projects contained in the Community Development Application to be submitted on August 29, 1990 and that the Mayor of Hopkins is hereby authorized to apply to the Department of Trade and Economic Development for funding of this project on behalf of the City of Hopkins. BE IT FURTHER RESOLVED that the City of Hopkins has the legal authority to apply for financial assistance and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Hopkins has not incurred any costs, has not entered into any written agreements to purchase property, and has not contracted for or begun construction on energy conservation measures for the proposed project. 411 BE IT FURTHER RESOLVED that the City of Hopkins has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Hopkins may enter into an agreement with the State of Minnesota for the above - referenced projects, and that the City of Hopkins certifies that it will comply with all applicable laws and regulations as stated on all contract agreement and described on the Compliances Checklist of the Community Development Application. NOW, THEREFORE BE IT RESOLVED that the Mayor of Hopkins is hereby authorized to execute such agreements as are necessary to implement the projects on behalf of the applicant, I CERTIFY THAT the above resolution was adopted by the City Council of the City of Hopkins on August 21, 1990. SIGNED: WITNESSED: N� scan Eie x'g , Mayor J7Cene1i e , City Clerk • APPLICATION TO DEPARTMENT OF TRADE AND ECONOMIC DEVELOPMENT OUTDOOR RECREATION GRANT Resolution 90 -96 BE IT RESOLVED that the City of Hopkins act as the legal : poasor for projects contained in the Community Development Application to be submitted on August 29, 1990 and that the Mayor of Hopkins is hereby authorized to apply to the Department of Trade and Economic Development for funding of this project on behalf of the City of Hopkins. BE IT FURTHER RESOLVED that the City of Hopkins has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Hopkins has not incurred any costs, has not entered into any written agreements to purchase property, and has not contracted for or begun construction on energy conservation measures for the proposed project. BE IT FURTHER RESOLVED that the City of Hopkins has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corn:int practice BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Hopkins may enter into an agreement with the State of Minnesota for the above- referenced projects, and that the City of Hopkins certifies that it will comply with all applicable laws and regulations as stated on all contract agreements and describer) on the Compliances Checklist of the Community Development Application. NOW, THEREFORE BE IT RESOLVED that the Mayor of Hopkins is hereby authorized to execute such agreements as are necessary to implement the projects on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Hopkins on August 21 1990. SIGNED: Nel on Berg WITNESSED: Mayor , City Clerk Yin Gsr ellie