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CR 88-102 Parking Ramp Bids - Underground Utilities Work . , c. ~ June. 1, 1988 o ,. Council Report:88-l02 p II( ~ AWARD OF PARKING RAMP BIDS AND CONTRACT AND APPROVAL OF UNDERGROUND UTILITIES WORK Eroposed Acti~ Staff recommends adoption of the following motion: Hove to recom~ that the city Council award the bid to Adolfson & PetersoTl Inc. for tbe_constructiQn of the loth/11th A venue Parking RamI? i ncl uainq ~ sidewalk alternative and excludinq the pylon siqns alternate. Kot~oD to aythorize staff to execute necessary contracts to ucilitate undergroundinq of utilities for Crestland/K.C. Hall. This recommendation will allow the Mayor and city Manager to execute the contract to facilitate construction of the ramp. If approved, the contractor should be ready to proceed with start: of construction within a few days of contract execution. OVe;rview. Recently the City Council authorized the sOlicitation of bids for the construction of a downtown parking ramp. Sid opening vas on June 2.. Five contrcators submitted proposals. The low bid was Adolfson , Peterson of Minneapo1is.Approval of bids will allow for the construction of the ramp to beqin on or before June 14th. Issues regarding the alley south of Mainstreet need to be dealt with but can wait until mere information is available. Primarv Issues tp Consider. o Is the cost of the ramp in-line with the oriqinal estiaate? o Have all temporary parkinq/pedestrian issues been considered? o Does "the City have the option at this time of not: building the ramp? o How should the optional work items be dealt with? o Is the low b1dder an acceptable' contractor? The project architect has informed us that Adolfson , Peterson Inc. is a very competent contractor. They have extensive experience in building parking ramps. Supporting Information. o Detail Background o Analysis o Alternatives o Memo re: parking Ramp & Related Costs o Memo re: 1985/1988 Bend Sale o Bid calculation sheet E nation of unit price . Development Director ',.'; . . : - . . . . . . '. , . - o. j". ~ .' ; ,., -; . , . . . . ,. . . . - ..- - -J'-:;'-' . . Council Report: 88-102 Page 2 petailed Backgrouij~~ The bid proposals include the following: - direct ramp construction costs - required adjacent site improvements - optional improvements . construction of pylon signs (Alternative '2) ,c . sidewalk south of Mainstreet buildings (Alternative '1) "> In awarding the bid, the city council has the ability of removing one or both of the optional work items. Also quoted are unit prices. These are the costs for additional work should it be necessary. An explanation of the unit prices has been included as an attachment. The electrical utility work necessary for construction of the ramp is a separate work item which is the responsibility of the City. Therefore a separate contract needs to be executed to facilitate its' completion. The majority of ~ork ~ill be completed by NSP with some by a private electrical contractor. .;. The construction schedule as detailed in the bid documents c&118 tor Phase I to be completed by October 31, 1988, with total completion by December 15 t 1988. Analysis. Based on the recommendation, the city Council has the following issues to consider: - Is the cost of the ramp in line with the original estimate? The oriqinal CQ~t estimate for the ramp is detailed on the enclosed memo "Parking Ramp & Related Costs." This esti.mate included the following: $ 1,897,000 - Direct Ramp Cost 205,000 - Required site Improvements 95,000 - Optional Work Items 105.000 - Architectural & Design $ 2,302,280 The $ 1,789,000 bid from Adolfson & Peterson includes all of the above work items except the Architectural & Design cost~ and $80,000 for electrical utility work. Therefore, the actual bid price is substantially 1&55 than the estimate. ---...."...-. ----- ...-..-. .JJl!!!1 . Council Report: 88-102 Page 3 - Have all temporary parking/pedestrian issues been considered? The temporary parking lot is presently being constructed south of Suburban Chevrolet. It will be ready by the start of cons~ruction. The staff has reviewed the final plans with the architect to insure that pedestrian access and safety issues have been considered. - Does the City have the option at this time of not building the raJ\\p? The aqreement which the City has with Norvest/Lexington Company states that jf the direct development cost of the ramp exceeds $2,139,500 the City has the option of terminating the agr.ement and not buildinq the ramp. The construction cost is below this amount. Therefor, fro. a legal. contractual standpoint the City is obligated to undertake construction. - How should the optional bid items be dealt with? . Basically the optional work items fall into two categories: - to be awarded as part of the ramp construction contract - separate contract Those items in the first category involve the following: - construction of the sidewalk south of Mainstreet buildinqs - construction of two pylon signs Both 01 the items can be deducted from the contract either at the time of contract award or with acceptable notice to the contractor. The staff would reco~~end that at a minimum, the sidewalk construction which is to be approved as part of the overall contract. To date the staff bas not received all the necessary information concerning the undergrounding of utilities in this area. At such time as all this information is available, the Council can make a decision as whether to undertake this item or have it deleted from the contract. A variance is necessary to construct the pylon signs. The City Attorney /' in reviewing this matter, feels that there is no hardship justification. Therefore, the staff has not submitted this item to Zoning and Planning Commission or the City Council for action. -- -~- -- -- -- _.~--~---_._._--- . Council Report: 88-102 Page 4 The work items ~hich will have a separate contract involve electrical utility work adjacent to the ramp. There are basically two separate areas involved: - Crestland/K.C. Hall - lOth/11th Mainstreet block ; Because of the location of the utilities, new serJice will have to be prov ided to the Crest 1 and/K . c. Hall. The staff feels that undergroundinq ~~ese utilities is the only logical option. The cost of this work will be approximately $5,000.00 ~ith no anticipated cost to the property owners. Becaus~ this is a necessary work item and with the construction time schedule, approval to award a contract for this work is required at the time of the ramp construction award. The underqrounding of the lO/llth Hainstreet alley is somethinq that is optional. They can remain overhead and do not interfere with . construction. However, from the standpoint of an overall aesthetic improvement of this area, the staff would recommend undertaking this item. At tb. present time the staff h~s hired an electrical contractor 1:0 inventory each building in this area to determine the specific cost of such an improvement to each property owner. Once the staff has the.. figures, we can determine support from the owners for the project and return to the Council for specific action. Alte:r:n~tives. 1. Approve the two motions as recommended by staff. This would allow for construction to be undertaken in accordance with the proposed schedule. The sidewalk work could be deducted at a later date if the Council so desires. 2. Do not approve award of either two contracts. If the Council undertakes this action, there will be legal ramifications because of the contrcat with Norwest Properties. 3. App~ove the award of the two motions with deletion of both or neither of the two optional work items (pylon signs and sidewalk construction) . In this situation they would be added or removed at a later date with acceptable notice from the contractor. ------,--~.~-~ ---;--:--~ ".',J~ , . MEMORANDUM I .1 DATE: May 19, 19881 J TO: City Council I FROM: Jim Kerrigan ~ 1 SUBJECT: Parking Ramp & Related Improvp.ments Direct Ramp CO!ts: Original Cost Estimate - $ 1,827,000 Additional Story Tower 65,000 Future Skyway Design Modi~ication 5,000 SUB TOTAL $ 1,897,000 . Original Cost Estimate anticipated but did not estimate the cost to relocate the overhead electric servioe to the KC Hall and Crest land Bldg. .. AdJaoent Site Improvements Required to Complete Ramp: 7~ Underground Electrical 5,000 ....... (Crestland/I.C. bldgs.) .. Alley Improvements 200,000 South Alley: - regrading - oonstruction of sidewalk along ramp - modification of N.W. sidewalk and entry - heavy duty cover for electrical manho~e - relocate NW sign - Dew bitumirous East Alley: - modification of NW corner of Crest~and bldg. sidewalk - modify existing storm sewer - construct concrete pad for snow - enlarge sidewalk around elevator tower - new bituminous North Alley: - modify existing storm sewer ~ construct brick dumpster enclosure - new bituminous . SUB TOTAL $ 205,000 - - . . .. Ramp IlJIp, 5/19/88 Page 2 Optional Deduot Work ltems: ~ Construotion of pylon sigos . 15,000 - Und erg round Electrioal (south of Hainstreet buildings) 75,000 - Sidewalk construotion (south of Malnstreet buildings) 5,000 SUB TOTAL $ 95,000 Arohitectural & Design Cost: {JL9J of' total) $ 105,280 GRAND TOTAL $ 21302,280 . RAMPIMP ~~- 7)~ 0;'_;'/ J~ --/" /, I. /.1 ~? ~. ~ . .~ -t'/. .e--<L.,. 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